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HomeMy WebLinkAboutC2015-022 - 2/17/2015 - Approved CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 2 The City of Corpus Christi, Texas hereinafter called "CITY", and RPS hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for Wastewater Permit Assistance (Project No. E12151), as authorized and amended by: Original Agreement October 16, 2012 Motion No. M2012-181 $70,000.00 Amendment No. 1 November 11, 2013 Administrative Approval $48,500.00 Exhibit "A", Section I. Scope of Services shall be amended as specified in the attached Amendment No. 2 Exhibit "A". Exhibit "A", Section III. Fees shall be amended as specified in the attached Amendment No. 2 Exhibit "A" Summary of Fees, for a revised fee not to exceed $100,000.00 (One Hundred Thousand Dollars and Zero Cents), for a total restated fee not to exceed $218,500.00 (Two Hundred Eighteen Thousand Five Hundred Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the October 16, 2012 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY O ORP �`:''ISTI RPS :!,A. ��I6. / at=e6 o f S I/V i Director`a, .f'rogra - Date nan Reis, .E. Date // __ 4801 Southwest Parkway, Parkway 2, Suite150 Austin, Texas 78735 (512) 326-5659 Office RECOMMENDE' (512) 326-5723 Fax - r.... 1..i ( -(�o -cc i p .ting Department Date APPROVED AS TO LEGAL FORM J rj 5-0111 HUKItr.► ,i,,,,__A- -a- KIZIAZ I-.)1-15 VI COUNCIL..-2/-1-Q-4.S-- sistant City Attorney Date for City Attorney '' Pr V APP VE / i'lii ,f-1•44(14,7A 1(124. Office of Management e and Budget j 2015-022 2/17/15 AMEND. NO. 2 MM2015-019 Page 1 of 2 RPS "EWATER\E12151 WASTEWATER PERMIT ASSISTANCE\RPS ESPEY\AMENDMENT NO.2\CONTRACT\CONTRACT.DOCX INDEXED ATTEST Rebecca Huerta, City Secretary Project No: E12151 ENTERED Accounting Unit: 4200-33000-064 Account: 530000 O.ebIAN 0 ro2015 Activity: E12151014200EXP Account Category: 30000 CONTRACT NiA1iWVER Fund Name: Wastewater Operating AMEND. NO. 2 Page 2 of 2 K:\ENGINEERING DATAEXCHANGE\JENNIFER\WASTEWATER\E12151 WASTEWATER PERMIT ASSISTANCE\RPS ESPEYWMENDMENT NO 2\CONTRACT\CONTRACT.DOCX • RPS 4801 Southwest Parkway, Parkway 2, Suite 150, Austin,Texas 78735, USA T+1 512 326 5659 F +1 512 326 5723 W www.rpsgroup.com January 5, 2015 Mr. Jerry Shoemaker, P.E. Lead Project Manager of Capital Programs City of Corpus Christi 1201 Leopard Street Corpus Christi, TX 78401 Re: Wastewater Permit Assistance—Amendment Corpus Christi Contract#E12151 / RPS#12071.00 Dear Mr. Shoemaker, I am following up on the July 8, 2014 conversation between City (Brian Butchser) and RPS staff (David Harkins and Ernest To) and our previous September 30, 2014 written request regarding our wastewater permitting contract with the City. As you know, we have been working on several projects in the permitting process under this contract. As such we have been utilizing our budget. We have additional work that is necessary to complete the permitting processes, including the following tasks for the City: • Collect, research, prepare, and submit the permit renewal for the Laguna Madre Wastewater Plant(Due September 2014); • Preparation and submittal of permit renewal for Allison Wastewater plant, responding to TCEQ RFI's, staff technical questions; • Continued permitting support for the Oso Water Reclamation Plant (OWRP). This will include permitting support efforts for the OWRP, including: a. addressing proposed permit standards using the model as a tool to evaluate impacts on water quality in Oso Bay; b. Addressing proposed DO standards using the model for evaluation of alternative scenarios necessary for permitting; c. Participation in meetings with City staff and the TCEQ on permit renewal for the OWRP, meetings with local stakeholders, and meetings with the EPA to discuss current and proposed DO standards in Oso Bay; d. Engagement and response to studies related to Oso Bay to support the present OWRP permitting effort; e. Support the review of the data and Oso Bay model by the EPA. Will you please add an additional $100,000 to our wastewater contract? The contract number is Corpus Christi Contract #E12151. To date, $118,500 has been previously authorized for this effort, and with the additional $100,000 the total authorized budget would total $218,500, which is within the original $350,000 budget originally allocated for this effort. Below is a breakdown of these elements, along with an associated estimated cost for each element (recall that we are continuing to work at the City's request although the initial budget has now been expended). The extent to which these elements are prosecuted will largely P:IActive112071.00 Corpus Christi WW PermitlCorrespondencelWWPermittin AddtlFunds20150105.docx AMEND. NO. 2 PermittingEXHIBIT"A" Page 1 of 3 • depend upon the permitting process with TCEQ, including negotiations with TCEQ and EPA staff. Task Description Budget Number 1 Collect, research, prepare, and submit the permit $45,000 renewal for the Laguna Madre Wastewater Plant 2 Preparation and submittal of permit renewal for $10,000 Allison Wastewater plant, responding to TCEQ RFI's, staff technical questions 3 Continued permitting and model support for the Oso $45,000 Water Reclamation Plant(OWRP) TOTAL $100,000 Fees A. This is a Time and Materials Contract with budget cap $100,000 for professional services in FY 2014-2015. The Consultant's service fee is based on the hourly rates and actual hours spent on the assigned tasks. B. Monthly Invoice The monthly invoiced payment to the Consultant is based on actual working hours and associated expenses as well as the hourly rates. The City's Project Manager from the Operating Department is responsible for assigning tasks to the Consultant and approving daily/weekly/monthly hours. The Consultant is required to submit a detailed and approved man-hourly breakdown accompanying with monthly invoice paper work to the Capital Programs Department of City Corpus Christi for monthly payment. Attached is the RPS hourly rate schedule. Please also be aware that in our current scope of work in our contract with the City (E12151, as amended) states: "The Espey team will utilize its strong treatment, water quality and regulatory expertise to assist the City of Corpus Christi (City) in the wastewater permitting process. The Espey team will work in close cooperation with the City staff to understand its goals and will coordinate with the [TCEQ] regularly about permit issues. The Espey team will also provide assistance on addressing regulatory issues, rule changes, enforcement letters and on the decommissioning of plant operations." As such, other potential wastewater permitting issues may develop, as the City investigates regionalization and responds to TCEQ and EPA as various other City wastewater initiatives progress. Working with City staff, we are continuing to identify these issues as they develop, and it is our intent to utilize the above budget to support the City in this regard, per the scope of our contract. 2 AMEND. NO. 2 EXHIBIT"A" Page 2 of 3 • Please let me know if you need more detail or additional documentation. Thank you for your time in this matter. Sincerely, Tony L. Smith, P.E. Manager—Water Resources RPS 3 AMEND. NO. 2 EXHIBIT"A" Page 3 of 3 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No.XXXX Invoice No. 12345 Invoice Date: • Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% - Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% . Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% m - s a o 14 01 • SUPPLIER NUMBER TO BE ASSIGNED BY CITY o PURCHASING DIVISION City of CITY OF CORPUS CHRISTI corpus DISCLOSURE OF INTEREST Christi City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Everyquestion must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: RPS P.O.BOX: STREET ADDRESS: 4801 SW Pkwy,Pkwy 2,Ste 150 CITY: Austin ZIP: 78735 FIRM IS: 1. Corporation 1 2. Partnership _ 3. Sole Owner ❑ 4. Association _ 5. Other _ DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name Job Title and City Department(if known) ND,°- 2. State the names of each "official"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3% or more of the ownership in the above named"firm." Name Board,Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Brian Reis,P.E. Title: ,p26-�-7>/� (Type or Print) Signature of Certifying Date: (7 //Person: $ DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.