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HomeMy WebLinkAboutC2015-055 - 3/31/2015 - Approved • • CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 1 The City of Corpus Christi, Texas hereinafter called "CITY", and Urban Engineering hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for City-Wide Collection System Replacement and Rehabilitation Indefinite Delivery/Indefinite Quantity (IDIQ1 Program (Proiect No. E12161/E14015), as authorized and amended by: Original Agreement March 19, 2013 Motion No. M2013-047 $120,880.00 Exhibit "A", Section I. Scope of Services, Part A. Basic Services, Item No. 4 Construction Phase shall be amended to include services as specified in the attached Amendment No. 1 Exhibit "A". Exhibit "A", Section I. Scope of Services, Part B. Additional Services, Item No. 1 Topographic Survey and Item No. 2. Warranty Phase shall be amended to include services as specified in the attached Amendment No. 1 Exhibit "A". Exhibit "A", Section III. Fees shall be amended as specified in the attached Amendment No. 1 Exhibit "A", for a revised fee not to exceed $120,880.00 (One Hundred Twenty Thousand Eight Hundred Eighty Dollars and Zero Cents), for a total restated fee not to exceed $241,760.00 (Two Hundred Forty-One Thousand Seven Hundred Sixty Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the March 19, 2013 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF CO S CHRISTI URBAN ENGINEERING /� toDi ector of Capital Programs (Date) James L. Urban, I P.E. D Principal 2725 Swantner Drive RECOMM D Corpus Christi, Texas 78404 (361) 854-3101 Office . 3 --(6' -/S (361) 854-6001 Fax • aerating Department Date APP OVED AS TO LEGAL FORM MZQ��j-0 AUS un..".. Z —���/J R COUNCIL I ssistant City Attorney Date for City Attorney SECiIFfAR AMEND. NO. 1 2015-055 Page 1 of 2 3/31/15 VATER\E12161&E14015 CITYWIDE COLLECTION SYSTEM REPLACEMENT&REHAB IDIQWE CONSULTANT NI[2015-030 INDEXED Urban Engineering APP VEL6 3 r8 Office of Management and Budget D ATTEST Rebecca Huerta, City Secretary Project No: E14015 ENTERED Accounting Unit:4254-042 Account: 550950 MAI( U 5 2015 Activity: E 14015014254EXP Account Category: 50950 CDN �iHt,t �fiHt�lH�it:R Fund Name: Wastewater 2015 CIP AMEND. NO. 1 Page 2 of 2 K:\ENGINEERING DATAEXCHANGEUENNIFER\WASTEWATER\E12161 CITYWIDE COLLECTION SYSTEM REPLACEMENT&REHAB IDIQWE CONSULTANT URBAN\AMENDMENT NO.1\CONTRACT.DOCX EXHIBIT "A" CITY OF CORPUS CHRISTI, TEXAS City-Wide Collection System Replacement& Rehabilitation IDIIQ Procurement City Project No. E121611E14015 Delivery orders will be prepared by one of three (3) AE's as follows: WASTEWATER SERVICE ENGINEER RESPONSIBLE FOR BASINS PREPARING DELIVERY ORDERS 1. ALLISON URBAN ENGINEERING 2. BROADWAY 3. GREENWOOD LNV, INC. 4. OSO 5. LAGUNA COYM, REHMET& GUTIERREZ 6. WHITECAP I. SCOPE OF SERVICES A. Basic Services. (N/A) 1. Preliminary Phase. (N/A) 2. Design Phase. (N/A) 3. Bid Phase. (N/A) 4. Construction Phase. The NE will perform contract administration to include the following: a. Participate in pre-construction meeting conference and provide a recommended agenda for critical construction activities and elements impacted the project. b. Review for conformance to contract documents, shop and working drawings, materials and other submittals. c. Review field and laboratory tests. d. Provide interpretations and clarifications of the contract documents for the contractor and authorize required changes, which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. e. Make regular visits to the site of the Project to confer with the City project inspector and contractor to observe the general progress and quality of work, and to determine, in general, if the work is being done in accordance with the contract documents. This will not be confused with the project representative observation or continuous monitoring of the progress of construction. f. Prepare change orders as authorized by the City (coordinate with the City's construction division); provide interpretations and clarifications of the plans and specifications for the contractor and authorize minor changes which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. AMEND. NO. 1 EXHIBIT"A" Page 1 of 4 g. Make final inspection with City staff and provide the City with a Certificate of Completion for the project. . e - 1, and text. Uso the common formats for scanned images GIF, TIFF, JPEG, etc.. i. Review construction "red-line"drawings, of the Project as constructed (from the "red-line" drawings, inspection, and the contractor provided plans). - • - = • - - - == •- -= = - :e -- - - = = _ •e = =- - . • • • • . . . . - - - • • 1 A . - • . . • • The City staff will: b. Conduct the final acceptance inspection with the Engineer. B. Additional Services (ALLOWANCE) This section defines the scope(and ALLOWANCE)for compensation for additional services that may be included as part of this contract, but the NE will not begin work on this section without specific written approval by the Executive Director of Public Works. Fees for Additional Services are an allowance for potential services to be provided and will be negotiated by Executive Director of Public Works as required. The NE will, with written authorization by Executive Director of Public Works, do the following: 1. T000araohic Survey. NE will provide field surveys,as required for design including the necessary control points(up to 1 site),coordinates and elevations of points(as required for the aerial mapping of the Project area - aerial photography to be provided by City). Establish base survey controls for line and elevation staking(not detailed setting of lines and grades for specific structures or facilities). All work must be tied to and conform with the City's Global Positioning System(GPS)control network and comply with Category 6, Condition I specifications of the Texas Society of Professional Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. .. . . e.-- - - - ••e- _ ••:• : - =- - = . NE will sem►it AMEND. NO. 1 EXHIBIT"A" Page 2 of 4 2. Warranty Phase. Provide a maintenance guaranty inspection toward the end of two(2) one-year periods after acceptance of the Project. Note defects requiring contractor action to maintain, repair, fix, restore, patch, or replace improvement under the maintenance guaranty terms of the contract. Document the condition and prepare a report for the City staff of the locations and conditions requiring action, with its recommendation for the method or action to best correct defective conditions and submit to City Staff. Complete the inspection and prepare the report no later than sixty (60) days prior to the end of the maintenance guaranty period. • Provide the services above authorized in addition to those items shown on Exhibit"A-1" Task List,which provides supplemental description to Exhibit"A."Note:The Exhibit"A-1" Task List does not supersede Exhibit"A." II. SCHEDULE Day Date Activity Tuesday February, 2015 Contract Award Weekday March 2015 Contractors NTP Weekday March 2017 Complete Construction Ill. FEES A. Fee for Basic Services. The City will pay the NE a fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.1-4 above,and for all expenses incurred in performing these services. The fee for this project is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds. For services provided in Section I.A.1-4, NE will submit monthly statements for basic services rendered. The construction phase allowance will be billed at the percentage rate associated with the delivery order amount as described in the Compensation Table below in the Summary of Fees section. The amount actually billed is entirely dependent on the value of delivery orders issued and the full amount may not be needed. I-Section I.A.1 3,tho _ _ _ _ ' _ _ - -- _ _ -_ • _ - _ •- _ - •- - . City will make prompt monthly payments in response to NE's monthly statements. AMEND. NO. 1 EXHIBIT"A" Page 3 of 4 B. Fee for Additional Services. For services authorized by the Executive Director of Public Works under Section I.B."Additional Services,"the City will pay the NE a not-to-exceed fee as per the table below. All additional service fees are unauthorized allowances requiring authorization by the Executive Director of Public Works. Fees are based on the City's budget for the 6 service basins of$5,500,000.00 (2- year Base Contract)with up to one-third (1/3)of work performed in any two (2) basins. Summary of Fees Basic Services Fees Original Contract Amendment Total No.1 1. Preliminary Phase N/A N/A N/A 2. Design Phase N/A N/A N/A 3. Bid Phase N/A N/A N/A 4. Construction Phase (Allowance) $112,5001 $112,5001 $225,000 Subtotal Basic Services Fees $112,5001 $112,5001 $225,000 Additional Services Fees (Allowance) 1. Topographic Survey $3,080 $3,080 $6,160 2. Warranty Phase $5,300 $5,300 $10,600 Sub-Total Additional Services Fees Authorized $8,380 $8,380 $16,760 Total Authorized Fee $120,880 $120,880 $241,760 Note: 1. The fee depends on the value of the delivery orders issued. The following compensation table will be used to determine the fee; COMPENSATION TABLE Construction Cost of Delivery Order A/E Fee $0 to $30,000 $3,750 (Flat Rate) $30,000 to $100,000 10.0% $100,000 to $150,000 6.25% $150,000 to $250,000 5.5% $250,000 to $350,000 5.0% Over$350,000 4.75% If the average value for a delivery order is$150,000 then the total basic services fee would be as follows: $5,500,000/3 = $1,833,333 (available for each consultant) # Delivery orders= $1,833,333/$150,000 = 12 Fee = 12 orders x$150,000 x 6.25% =$112,500 AMEND. NO.1 EXHIBIT"A" Page 4 of 4 EXHIBIT "A-1" CITY OF CORPUS CHRISTI, TEXAS City-Wide Collection System Replacement& Rehabilitation ID/IQ Procurement City Project No. E12161/E14015 Delivery orders will be prepared by one of three (3)AE's as follows: WASTEWATER SERVICE ENGINEER RESPONSIBLE FOR BASINS PREPARING DELIVERY ORDERS 1. ALLISON URBAN ENGINEERING 2. BROADWAY 3. GREENWOOD 4. OSO LNV, INC. 5. LAGUNA COYM, REHMET & GUTIERREZ 6. WHITECAP TASK LIST BASIC SERVICES 1. Preliminary Phase (N/A) 2. Design Phase (N/A) 3. Bidding Phase (N/A) 4. Construction Phase— Basic Construction Phase Services a. Perform standard construction phase services for each delivery order as described in Exhibit A. The Construction Phase fee will be billed as delivery order improvements are constructed at the rates shown in the Compensation Table in Exhibit A. Deliver Orders a. Engineer will perform site visits, review video inspections, and meet with City to identify wastewater collection system issues and the possible rehabilitation options. b. Engineer will submit a "draft"version of each non-emergency delivery order for the City's review and comment prior to issuing the final delivery order. c. Delivery orders will include a short narrative of the expected work for each site,a site exhibit depicting work location,quantities,and rehabilitation methods,a utility base map identifying all known utilities in the area, an engineers estimate, and any other reference material that may aid the Contractor during construction including video inspection reports, City work orders, old plans, etc. d. The Delivery Order allowance will be billed, at rates shown in the Compensation Table in Exhibit A, as the final delivery orders are issued to the Contractor and are assumed to be limited to a max of 30 separate delivery order packets for the base 2-year contract. The fee is based on the one-third (1/3) of the 2-Year base contract budget of$5,500,000.00. AMEND. NO. 1 EXHIBIT"A-1" Page 1 of 2 ADDITIONAL SERVICES 1. Topographic Survey a. Topographic survey is not anticipated to be needed on most deliver order sites, except where horizontal and/or vertical control is critical for the design and construction of the proposed improvements to avoid potential conflicts,and/or to confirm slopes, etc. b. The Topographic Survey allowance is based on one(1)8-hr day of(2-man)field crew work and is sufficient for up to one (1) site. 2. Warranty Phase a. Engineer will prepare a list of all sites completed at the end of each 12-month period for the City and recommend acceptance of the sites and commencement of the warranty period. All listed sites will have the same completion date and warranty expiration date. b. Engineer will provide a warranty inspection of all sites toward the end of the 12-month period and generate a warranty items punch list. c. The Warranty Phase allowance is based on two(2) 12-month warranty periods. AMEND. NO. 1 EXHIBIT"A-1" Page 2 of 2 Sample form for. COMPLETE PROJECT NAME Payment Request Project No.MOO( Revised 07/27/00 Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No.2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% 0& M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,260 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% r = Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% Sao a • • t:4 SUPPLIER NUMBER TO BE ASSIGNED BY CITY = PURCHASING DIVISION City of CITY OF CORPUS CHRISTI C nsti Corpus DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112 as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every,question must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Urban Engineering P.O.BOX: STREET ADDRESS: 2725 Swantner Drive CITY: Corpus Christi ZIP: 78404 FIRM IS: 1. Corporation = 2. Partnership ® 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the Cityof Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name dA Job Title and City Department(if known) 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name /44 Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name 144 Board,Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Ai ^ Consultant • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter,unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: James L.Urban,P.E. Title: Principal (Type or Print) / Signature of Certifying Date: 1 /?.a/tc Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership,corporation,joint stock company,joint venture,receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.