HomeMy WebLinkAboutC2015-055 - 3/31/2015 - Approved •
•
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
AMENDMENT NO. 1
The City of Corpus Christi, Texas hereinafter called "CITY", and Urban Engineering hereinafter called
"ENGINEER," agree to the following amendment to the Contract for Professional Services for City-Wide
Collection System Replacement and Rehabilitation Indefinite Delivery/Indefinite Quantity (IDIQ1
Program (Proiect No. E12161/E14015), as authorized and amended by:
Original Agreement March 19, 2013 Motion No. M2013-047 $120,880.00
Exhibit "A", Section I. Scope of Services, Part A. Basic Services, Item No. 4 Construction Phase
shall be amended to include services as specified in the attached Amendment No. 1 Exhibit "A".
Exhibit "A", Section I. Scope of Services, Part B. Additional Services, Item No. 1 Topographic
Survey and Item No. 2. Warranty Phase shall be amended to include services as specified in the
attached Amendment No. 1 Exhibit "A".
Exhibit "A", Section III. Fees shall be amended as specified in the attached Amendment No. 1 Exhibit
"A", for a revised fee not to exceed $120,880.00 (One Hundred Twenty Thousand Eight Hundred
Eighty Dollars and Zero Cents), for a total restated fee not to exceed $241,760.00 (Two Hundred
Forty-One Thousand Seven Hundred Sixty Dollars and Zero Cents). Monthly invoices shall be
submitted in accordance with Exhibit "B".
All other terms and conditions of the March 19, 2013 contract between the City and Engineer, and any
amendments to that contract, which are not specifically addressed herein shall remain in full force and
effect.
CITY OF CO S CHRISTI URBAN ENGINEERING
/� toDi ector of Capital Programs (Date) James L. Urban, I P.E. D
Principal
2725 Swantner Drive
RECOMM D Corpus Christi, Texas 78404
(361) 854-3101 Office
. 3 --(6' -/S (361) 854-6001 Fax
• aerating Department Date
APP OVED AS TO LEGAL FORM MZQ��j-0 AUS un.."..
Z —���/J R COUNCIL I
ssistant City Attorney Date
for City Attorney SECiIFfAR
AMEND. NO. 1
2015-055 Page 1 of 2
3/31/15 VATER\E12161&E14015 CITYWIDE COLLECTION SYSTEM REPLACEMENT&REHAB IDIQWE CONSULTANT
NI[2015-030 INDEXED
Urban Engineering
APP VEL6
3 r8
Office of Management and Budget D
ATTEST
Rebecca Huerta, City Secretary
Project No: E14015 ENTERED
Accounting Unit:4254-042
Account: 550950 MAI( U 5 2015
Activity: E 14015014254EXP
Account Category: 50950 CDN �iHt,t �fiHt�lH�it:R
Fund Name: Wastewater 2015 CIP
AMEND. NO. 1
Page 2 of 2
K:\ENGINEERING DATAEXCHANGEUENNIFER\WASTEWATER\E12161 CITYWIDE COLLECTION SYSTEM REPLACEMENT&REHAB IDIQWE CONSULTANT URBAN\AMENDMENT
NO.1\CONTRACT.DOCX
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
City-Wide Collection System Replacement& Rehabilitation IDIIQ Procurement
City Project No. E121611E14015
Delivery orders will be prepared by one of three (3) AE's as follows:
WASTEWATER SERVICE ENGINEER RESPONSIBLE FOR
BASINS PREPARING DELIVERY ORDERS
1. ALLISON URBAN ENGINEERING
2. BROADWAY
3. GREENWOOD LNV, INC.
4. OSO
5. LAGUNA COYM, REHMET& GUTIERREZ
6. WHITECAP
I. SCOPE OF SERVICES
A. Basic Services. (N/A)
1. Preliminary Phase. (N/A)
2. Design Phase. (N/A)
3. Bid Phase. (N/A)
4. Construction Phase. The NE will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect the
contractor's price and are not contrary to the general interest of the City under the
contract.
AMEND. NO. 1
EXHIBIT"A"
Page 1 of 4
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
. e - 1,
and text. Uso the common formats for scanned images GIF, TIFF, JPEG, etc..
i. Review construction "red-line"drawings, of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided
plans). - • - = • - - - == •- -= = - :e -- - - = = _ •e = =- -
.
•
•
•
•
. . . . - - -
•
•
1 A . - • . . • •
The City staff will:
b. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope(and ALLOWANCE)for compensation for additional services that
may be included as part of this contract, but the NE will not begin work on this section without
specific written approval by the Executive Director of Public Works. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by Executive
Director of Public Works as required. The NE will, with written authorization by Executive
Director of Public Works, do the following:
1. T000araohic Survey. NE will provide field surveys,as required for design including the
necessary control points(up to 1 site),coordinates and elevations of points(as required
for the aerial mapping of the Project area - aerial photography to be provided by City).
Establish base survey controls for line and elevation staking(not detailed setting of lines
and grades for specific structures or facilities). All work must be tied to and conform with
the City's Global Positioning System(GPS)control network and comply with Category 6,
Condition I specifications of the Texas Society of Professional Surveyors' Manual of
Practice for Land Surveying in the State of Texas, Ninth Edition.
.. . . e.-- - - - ••e- _ ••:• : - =- - = . NE will sem►it
AMEND. NO. 1
EXHIBIT"A"
Page 2 of 4
2. Warranty Phase. Provide a maintenance guaranty inspection toward the end of two(2)
one-year periods after acceptance of the Project. Note defects requiring contractor
action to maintain, repair, fix, restore, patch, or replace improvement under the
maintenance guaranty terms of the contract. Document the condition and prepare a
report for the City staff of the locations and conditions requiring action, with its
recommendation for the method or action to best correct defective conditions and submit
to City Staff. Complete the inspection and prepare the report no later than sixty (60)
days prior to the end of the maintenance guaranty period.
• Provide the services above authorized in addition to those items shown on Exhibit"A-1"
Task List,which provides supplemental description to Exhibit"A."Note:The Exhibit"A-1"
Task List does not supersede Exhibit"A."
II. SCHEDULE
Day Date Activity
Tuesday February, 2015 Contract Award
Weekday March 2015 Contractors NTP
Weekday March 2017 Complete Construction
Ill. FEES
A. Fee for Basic Services. The City will pay the NE a fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above,and for all expenses incurred in performing these services. The fee for this
project is subject to the availability of funds. The Engineer may be directed to
suspend work pending receipt and appropriation of funds. For services provided in
Section I.A.1-4, NE will submit monthly statements for basic services rendered. The
construction phase allowance will be billed at the percentage rate associated with the
delivery order amount as described in the Compensation Table below in the Summary
of Fees section. The amount actually billed is entirely dependent on the value of
delivery orders issued and the full amount may not be needed. I-Section I.A.1 3,tho
_ _ _ _ ' _ _ - -- _ _ -_ • _ - _ •- _ - •- - . City
will make prompt monthly payments in response to NE's monthly statements.
AMEND. NO. 1
EXHIBIT"A"
Page 3 of 4
B. Fee for Additional Services. For services authorized by the Executive Director of Public
Works under Section I.B."Additional Services,"the City will pay the NE a not-to-exceed fee
as per the table below. All additional service fees are unauthorized allowances
requiring authorization by the Executive Director of Public Works.
Fees are based on the City's budget for the 6 service basins of$5,500,000.00 (2-
year Base Contract)with up to one-third (1/3)of work performed in any two (2)
basins.
Summary of Fees
Basic Services Fees
Original Contract Amendment Total
No.1
1. Preliminary Phase N/A N/A N/A
2. Design Phase N/A N/A N/A
3. Bid Phase N/A N/A N/A
4. Construction Phase (Allowance) $112,5001 $112,5001 $225,000
Subtotal Basic Services Fees $112,5001 $112,5001 $225,000
Additional Services Fees (Allowance)
1. Topographic Survey $3,080 $3,080 $6,160
2. Warranty Phase $5,300 $5,300 $10,600
Sub-Total Additional Services Fees Authorized $8,380 $8,380 $16,760
Total Authorized Fee $120,880 $120,880 $241,760
Note: 1. The fee depends on the value of the delivery orders issued. The following
compensation table will be used to determine the fee;
COMPENSATION TABLE
Construction Cost of Delivery Order A/E Fee
$0 to $30,000 $3,750 (Flat Rate)
$30,000 to $100,000 10.0%
$100,000 to $150,000 6.25%
$150,000 to $250,000 5.5%
$250,000 to $350,000 5.0%
Over$350,000 4.75%
If the average value for a delivery order is$150,000 then the total basic services fee would
be as follows:
$5,500,000/3 = $1,833,333 (available for each consultant)
# Delivery orders= $1,833,333/$150,000 = 12
Fee = 12 orders x$150,000 x 6.25% =$112,500
AMEND. NO.1
EXHIBIT"A"
Page 4 of 4
EXHIBIT "A-1"
CITY OF CORPUS CHRISTI, TEXAS
City-Wide Collection System Replacement& Rehabilitation ID/IQ Procurement
City Project No. E12161/E14015
Delivery orders will be prepared by one of three (3)AE's as follows:
WASTEWATER SERVICE ENGINEER RESPONSIBLE FOR
BASINS PREPARING DELIVERY ORDERS
1. ALLISON URBAN ENGINEERING
2. BROADWAY
3. GREENWOOD
4. OSO LNV, INC.
5. LAGUNA COYM, REHMET & GUTIERREZ
6. WHITECAP
TASK LIST
BASIC SERVICES
1. Preliminary Phase (N/A)
2. Design Phase (N/A)
3. Bidding Phase (N/A)
4. Construction Phase—
Basic Construction Phase Services
a. Perform standard construction phase services for each delivery order as
described in Exhibit A. The Construction Phase fee will be billed as delivery
order improvements are constructed at the rates shown in the Compensation
Table in Exhibit A.
Deliver Orders
a. Engineer will perform site visits, review video inspections, and meet with City to
identify wastewater collection system issues and the possible rehabilitation
options.
b. Engineer will submit a "draft"version of each non-emergency delivery order for
the City's review and comment prior to issuing the final delivery order.
c. Delivery orders will include a short narrative of the expected work for each site,a
site exhibit depicting work location,quantities,and rehabilitation methods,a utility
base map identifying all known utilities in the area, an engineers estimate, and
any other reference material that may aid the Contractor during construction
including video inspection reports, City work orders, old plans, etc.
d. The Delivery Order allowance will be billed, at rates shown in the Compensation
Table in Exhibit A, as the final delivery orders are issued to the Contractor and
are assumed to be limited to a max of 30 separate delivery order packets for the
base 2-year contract.
The fee is based on the one-third (1/3) of the 2-Year base contract budget of$5,500,000.00.
AMEND. NO. 1
EXHIBIT"A-1"
Page 1 of 2
ADDITIONAL SERVICES
1. Topographic Survey
a. Topographic survey is not anticipated to be needed on most deliver order sites,
except where horizontal and/or vertical control is critical for the design and
construction of the proposed improvements to avoid potential conflicts,and/or to
confirm slopes, etc.
b. The Topographic Survey allowance is based on one(1)8-hr day of(2-man)field
crew work and is sufficient for up to one (1) site.
2. Warranty Phase
a. Engineer will prepare a list of all sites completed at the end of each 12-month
period for the City and recommend acceptance of the sites and commencement
of the warranty period. All listed sites will have the same completion date and
warranty expiration date.
b. Engineer will provide a warranty inspection of all sites toward the end of the
12-month period and generate a warranty items punch list.
c. The Warranty Phase allowance is based on two(2) 12-month warranty periods.
AMEND. NO. 1
EXHIBIT"A-1"
Page 2 of 2
Sample form for.
COMPLETE PROJECT NAME Payment Request
Project No.MOO(
Revised 07/27/00
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No.2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
0& M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,260 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
r =
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
Sao
a
•
•
t:4 SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
= PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
C nsti Corpus
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112 as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every,question must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Urban Engineering
P.O.BOX:
STREET ADDRESS: 2725 Swantner Drive CITY: Corpus Christi ZIP: 78404
FIRM IS: 1. Corporation = 2. Partnership ® 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the Cityof Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
Name dA Job Title and City Department(if known)
2. State the names of each"official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name /44 Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name 144 Board,Commission or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Ai ^ Consultant
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: James L.Urban,P.E. Title: Principal
(Type or Print) /
Signature of Certifying Date: 1 /?.a/tc
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person,partnership,corporation,joint stock company,joint venture,receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.