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Home My WebLink AboutC2015-096 - 7/14/2015 - Approved • CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 1 The City of Corpus Christi, Texas hereinafter called "CITY", and NRG Engineering hereinafter called "ENGINEER" agree to the following amendment to the Contract for Professional Services for Corpus Christi Police Department Building Repair/Replacement (Project No. E14080), as authorized and amended by: Original Small A/E Agreement January 20, 2015 Administrative Approval $6,200.00 Exhibit "A", Section I. Scope of Services, shall be amended to provide Phase 2 Improvements as specified below. • Fire Protection Improvements • Remove and replace existing Halon tanks with new tanks • Remove and replace existing fire detection and alarm system with new advanced components • Remove and replace domestic water pumps • Install new dedicated electrical service for existing fire pump and associated controller Exhibit "A", Section III. Fees, shall be amended as specified in Amendment No. 1, Exhibit "B" for a revised fee not to exceed $48,880.00 (Forty Eight Thousand Eight Hundred Eighty Dollars and Zero Cents), for a total restated fee not to exceed $55,080.00 (Fifty Five Thousand Eighty Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "C". ENGINEER agrees to the mandatory contract indemnification and insurance requirements as set forth in Exhibit "D". All other terms and conditions of the January 20, 2015 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CI •FCO- - RISTI 2.A-- NRG ENGINEERING I 91fftw V.�'--�rie H. Gr- P E., (Date) Jo n A. Rodriguez, II . (D-te) Ex- utive Directo of Public /%rks Partner 5656 S. Staples, Suite 360 Corpus Christi, TX 78411 REIDE► / (361) 852-2727 Office • S (361) 852-2922 Fax Itt,. Carl•. Gonza ez, (Da e) M �� 0--Li 7/ Director of Fa 'Ries �, t LI UK /0(//75-' Mike Markle, (Date) Interim Chief of Police "' •SFt`RFT Rv air 2015-096 • 7/14/15 AMEND. NO. 1 M2015-072 Page 1 of 2 NRG Engineering E\E14080 CCPD BUILDING REPAIR REPLACEMENT\AMENDMENT NO 1\AMENDMENT NO.1 NRG ENGINEERING.DOCX'NOExEE APP VED -a0 hi/6- Office of Management and Budget (Datt/ ATTEST 4-"\-e----ife- Rebecca Huerta, City Secretary Project No: E14080 Accounting Unit: 5115-40300-191 Account: 550030 Activity: E14080 01 5115 EXP Account Category: 50030 �,rt Fund Name: Facility & Prop Mg Fund rf APPROVED AS TO LEGAL FORM Tic/- Is al Department AMEND. NO. 1 Page 2 of 2 K:\ENGINEERING DATAEXCHANGE\VELMAP\POLICE\E14080 CCPD BUILDING REPAIR REPLACEMENT\AMENDMENT NO 1\AMENDMENT NO.1 NRG ENGINEERING.DOCX • ILL 5656 S. Staples, Suite 360 LL NRGCorpus Christi, TX 78411 ENGINEERING 361 /852-2727 FX: 361 /852-2922 TX Firm Registration No. F-005318 May 14, 2015 Letter of Interest Jiangang(Daniel) Deng, P.E. Project Manager- Capital Programs City of Corpus Christi 1201 Leopard Street Corpus Christi, Texas 78401 SUBJECT: RFP- Corpus Christi Police Station Phase 2-Fire Protection and Building Improvements Dear Mr. Deng: NRG Engineering is pleased to respond to the City of Corpus Christi's (City) Request For Proposals(RFP) for services required to complete the Engineering for the above referenced project. It is our understanding that the City intends to acquire engineering services for this project in the Capital Programs Department from the most qualified, experienced firm. The contracted firm will be responsible for the complete scope of work which is presented in the RFP. The NRG Engineering team will include the following: - Sean Rodriguez, P.E. -Engineer of Record-Phone Number 361-852-2727 Ext 302 - John Rodriguez, P.E. -Project Manager-Phone Number 361.852.2727 Ext 301 - Clark Hudson- Senior Design Technician-Phone Number 361.852.2727 Ext 305 - Martin Villarreal-CAD Technician - Kathy Rodriguez-Administrative Support-Phone Number 361.852.2727 Ext 300 NRG Engineering has completed numerous projects that are related to the scope of work that is outlined in the RFP. Several of these projects include: - Christas Spohn Memorial Hospital Fire Protection Improvements Riviera ISD District Wide Fire Alarm Improvements On behalf of our entire staff,we want to thank you for considering NRG Engineering. Please contact us at(361) 852-2727 if you have any questions. Si e y John A. Rodriguez III, P./ 1-?V President AMEND. NO. 1 EXHIBIT"A" Page 1 of 5 ., . . . ILN5656 S. Staples, Suite 360 LI - Corpus Christi, TX 78411 ENGINEERING 361 /852-2727 FX: 361 /852-2922 TX Firm Registration No. F-005318 Exhibit A- PRICE PROPOSAL FORM Request for Design Proposal for the Corpus Christi Police Station Phase 2-Fire Protection and Building Improvements Corpus Christi,TX The following fees must be filled-in for this proposal to be acceptable: 2.2.1 Redraw Existing floor plans $10,000.00 Lump Sum Price 2.2.2 Phase 2-Construction Documents $28,080.00 Lump Sum Price 2.2.3 Bid Phase $1,500.00 Lump Sum Price 2.2.4 Construction Phase $9,300.00 Lump Sum Price TOTAL FEE for ALL Phases Above $48,880.00 Lump Sum Price Authorized signature for Lump Sum Pricing: �// ��4/ 0/5- ig ature Dat John A. Rodriquez-President Print Name Title 5656 S. Staples,#360 Address Corpus Christi,TX 78411 City State Zip Code 361-852-2727 ext 301 Telephone trodCcanrgcc.com Email AMEND. NO. 1 EXHIBIT"A" Page 2 of 5 C5656 S. Staples, Suite 360 LINRG Corpus Christi, TX 78411 ENGINEERING 361 /852-2727 FX: 361 /852-2922 TX Firm Registration No. F-005318 Scope of Services Re: Corpus Christi Police Station Phase 2 — Fire Protection and Building Improvements Phase 2 —Fire Protection improvements includes the following: Task#1 —Design the replacement of the existing IT Fire Suppression System (Halon 1301)tanks. - Redraw existing floor plans - Identify location of existing tanks to be replaced - Specify replacement tanks - Specify testing, training, and warrantee requirements Task#2—Design the replacement of the existing Fire Detection and Alarm System - Redraw existing floor plans - Identify location of existing devices - Design new Fire Detection and Alarm system - Specify new equipment - Specify testing, training, and warrantee requirements Task#3 —Develop specifications and scope of work for testing and preventative maintenance for the existing Fire Sprinkler system - Redraw existing floor plans - Identify locations where new sprinkler heads are required - Specify cleaning and replacement requirements for the existing system - Specify testing, training, and warrantee requirements Phase 2—Building improvements includes the following: Task#4—Design the replacement of the existing Domestic Water Pumps Redraw existing floor plans - Identify location of domestic water pumps to be replaced - Design new control panel for domestic water pumps - Specify testing,training, and warrantee requirements NRG Engineering Scope of Services For Corpus Christi Police Station Phase 2 Design Fire Protection and Building Improvements AMEND. NO. 1 EXHIBIT"A" Page 3 of 5 • Task#5 —Design of new dedicated electrical service for existing Fire Pump and associated controller. - Redraw existing floor plans - Identify location of existing electric service, fire pump, generator, transfer switch, and panels - Design new electric service for fire pump. - Design new feeder requirements for Fire pump. - Design new transfer switch and panels for service and alternate service to fire pump. - Specify new materials for said task#5 - Specify testing, training, and warrantee requirements Note: City shall provide hard copies of existing shop drawings related to the existing systems identified in the tasks above. City shall also provide electronic copies of all floor plans and previous design drawings in AutoCAD format. NRG Engineering's scope of services includes the recreation and/or the redrawing of floor plans and system drawings should building drawings not be provided in AutoCAD format. NRG Engineering Scope of Services For Corpus Christi Police Station Phase 2 Design Fire Protection and Building Improvements AMEND. NO. 1 EXHIBIT"A" Page 4 of 5 5656 S. Staples, Suite 360 XL ' r Corpus Christi, TX 78411 ENGINEERING 361 /852-2727 FX: 361 /852-2922 TX Firm Registration No. F-005318 Work Phase Schedule Re: Corpus Christi Police Station Phase 2 — Fire Protection and Building Improvements Phase 2—Redraw Existing Backgrounds 35 Calendar days from Notice to Proceed Phase 2—Construction Documents 120 Calendar days from Notice to Proceed AMEND. NO. 1 EXHIBIT"A" Page 5 of 5 Corpus Christi Police Department (CCPD) Building Repair/Replacement Project No. E14080 SUMMARY OF FEES Original Amend. No. 1 Total Contract BASIC SERVICES 1 Preliminary Phase $6,200.00 $0.00 $6,200.00 2 Design Phase 0.00 38,080.00 38,080.00 3 Bid Phase 0.00 1,500.00 1,500.00 4 Construction Phase 0.00 9,300.00 9,300.00 Subtotal Basic Services 6,200.00 48,880.00 55,080.00 TOTAL FEE $6,200.00 $48,880.00 $55,080.00 01/20/15 Admin Approval Motion 2015- AMEND. NO. 1 EXHIBIT"B" Page 1 of 1 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent - Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% • Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% s X ca I CD o0 o ri • EXHIBIT "D" INSURANCE REQUIREMENTS & INDEMINIFICATION CONSULTANT'S LIABILITY INSURANCE A. Consultant must not commence work under this contract until all insurance required has been obtained and such insurance has been approved by the City. Consultant must not allow any subcontractor to commence work until all similar insurance required of any subcontractor has been obtained. B. Consultant must furnish to the City's Risk Manager and Director of Capital Programs. two (2) copies of Certificates of Insurance with applicable policy endorsements showing the following minimum coverage by an insurance company(s) acceptable to the City's Risk Manager. The City must be listed as an additional insured on the General liability and Auto Liability policies, and a waiver of subrogation is required on all applicable policies. Endorsements must be provided with Certificate of Insurance. Project name and/or number must be listed in Description Box of Certificate of Insurance. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE 30-day advance written notice of Bodily Injury and Property Damage cancellation, non-renewal, material change Per occurrence - aggregate or termination required on all certificates and policies. Commercial General Liability including: $1,000,000 Per Occurrence 1. Commercial Broad Form $2,000,000 Aggregate 2. Premises —Operations 3. Products/ Completed Operations 4. Contractual Liability 5. ' Independent Contractors 6. Personal Injury-Advertising Injury AUTO LIABILITY (including) $1,000,000 Combined Single Limit 1. Owned 2. Hired and Non-Owned 3. Rented/Leased PROFESSIONAL LIABILITY $1,000,000 Per Claim (Errors and Omissions) $2,000,000 Aggregate (Defense costs not included in face value of the policy) If claims made policy, retro date must be prior to inception of agreement, have extended reporting period provisions and identify any limitations regarding who is insured. WORKERS'S COMPENSATION Statutory (All States Endorsement if Company is not domiciled in Texas) Employer's Liability $500,000/$500,000/$500,000 EXHIBIT "D" Page 1 of 3 • C. In the event of accidents of any kind related to this contract, Consultant must furnish the Risk Manager with copies of all reports of any accidents within 10 days of the accident. II. ADDITIONAL REQUIREMENTS A. Applicable for paid employees, Consultant must obtain workers' compensation coverage through a licensed insurance company. The coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The workers' compensation coverage provided must be in an amount sufficient to assure that all workers' compensation obligations incurred by the Consultant will be promptly met. An All States Endorsement shall be required if Consultant is not domiciled in the State of Texas. B. Consultant shall obtain and maintain in full force and effect for the duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance coverage written on an occurrence basis by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A- VII. C. Consultant shall be required to submit a copy of the replacement Certificate of Insurance to City at the address provided below within 10 days of any change made by the Consultant or as requested by the City. Consultant shall pay any costs incurred resulting from said changes. All notices under this Exhibit shall be given to City at the following address: City of Corpus Christi Attn: Risk Manager P.O. Box 9277 Corpus Christi, TX 78469-9277 D. Consultant agrees that, with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: • List the City and its officers, officials, employees, and volunteers, as additional insureds by endorsement with regard to operations, completed operations, and activities of or on behalf of the named insured performed under contract with the City, with the exception of the workers' compensation policy; • Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; • Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and • Provide thirty(30) calendar days advance written notice directly to City of any, cancellation, non-renewal, material change or termination in coverage and not less than ten (10) calendar days advance written notice for nonpayment of premium. E. Within five (5) calendar days of a cancellation, non-renewal, material change or termination of coverage, Consultant shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Consultant's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract. F. In addition to any other remedies the City may have upon Consultant's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall EXHIBIT "D" Page 2 of 3 • have the right to order Consultant to stop work hereunder, and/or withhold any payment(s)which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. G. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractor's performance of the work covered under this contract. H. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this contract. I. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this contract. INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by Consultant or its agent, consultant under contract or another entity over which Consultant exercises control while in the exercise of rights or performance of the duties under this agreement. This Indemnification does not apply to any liability resulting from the negligent acts or omissions of the City of Corpus Christi or its employees, to the extent of such negligence. Consultant must, at City's option, defend Indemnitee and with counsel satisfactory to the City Attorney. Consultant must advise City in writing within 24 hours of any claim or demand against City or Consultant known to Consultant related to or arising out of Consultant's activities under this Agreement. EXHIBIT "D" Page 3 of 3 CITY OF CORPUS CHRISTI DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with"NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: NRG Engineering P.O. BOX: STREET ADDRESS: 5656 S. Staples,#360 CITY: Corpus Christi ZIP 78411 FIRM IS: 1. Corporation 0 2. Partnership x 3. Sole Owner 0 4. Association 0 5. Other 0 DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named"firm. Name Job Title and City Department(if known) None 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Title None 3. State the names of each"board member"of the City of Corpus Christi having an"ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board, Commission or Committee None 4. State the names of each employee or officer of a"consultant"for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3% or more of the ownership in the above named"firm.' Name Consultant None • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested;and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. John A. Rodriguez Managing Partner Certifying Person: Title: (Type or Print Signature of Certifying Person: Date: / ....i digie, _ ..c / .41.11.ef ...AI V 2.///S DEMONS a. "Board member? A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee."Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership,corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official? The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest? Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements? g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.