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HomeMy WebLinkAboutC2015-114 - 1/5/2015 - NA CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 2 The City of Corpus Christi, Texas hereinafter called "CITY", and Naismith Engineering, Inc. hereinafter called "ENGINEER" agree to the following amendment to the Contract for Professional Services for Greenwood Wastewater Treatment Plant— Flare Permitting (Project No. E10173), as authorized and amended by: Original Agreement September 12, 2011 Administrative Approval $46,450.00 Amendment No. 1 December 18, 2012 Motion No. M2012-207 $11,250.00 Exhibit "A", Section I. Scope of Services, Part A. Basic Services, shall be amended to include services to add the City standard front-end documents to allow the existing plan and specification set to be procured using competitive sealed bids and as specified in the attached Amendment No. 2 Exhibit «A„ Exhibit "A", Section III. Fees, shall be amended as specified in Amendment No. 2 Exhibit "A" for a revised fee not to exceed $6,000.00 (Six Thousand Dollars and Zero Cents), for a total restated fee not to exceed $63.700.00 (Sixty-Three Thousand Seven Hundred Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the September 12, 2011 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CI OFZ0 I RISTI NAI ITH N EER G, INC.1 D , , 1(5(15 kt----/z/m/201- : :rie H. Gr P.p. (Date) Gr t A. cks n P.E. (Date) Interim Executive Epirector, Public Works Vice President 4501 Gollihar Road Corpus Christi, TX 78411 RECOMMENDED/ / (361)814-9900 Office / (361) 814-4401 Fax lir . / -f / egg Iepartm• nt (Date) AP OVED AS TO LEGAL FORM z 17-12-1 sistant City Attorney (Date) 14_4_ for City Attorney APPR E ci .__ 6Ann�nC►1'1udget Date 2015-114 INDEXED 1/05/15 AMEND. NO. 2 Naismith Engineering Inc. W \APage 1 of 2 rEWATER\E10173 GREENWOOD WTP FLARE PERMITTING NO.2\CONTRACT.DOCX ATTEST Lzia, Rebecca Huerta, City Secretary Project No: E10173 ENTERED Accounting Unit: 4200-33120-064 Account: 530000 Fr 1 ]_ 2014 C0 Activity: E10173014200EXP Account Category: 30000 COMAGI MANAtibli Fund Name: Wastewater Operating AMEND. NO. 2 Page 2 of 2 K:\ENGINEERING DATAEXCHANGE\JENNIFER\WASTEWATER\E10173 GREENWOOD WWTP FLARE PERMITTING\AMENDMENT NO.2\CONTRACT.DOCX Fin NaismithEngineering,Inc ARCHITECTURE■ENGINEERING■ ENVIRONMENTAL U SURVEYING ESTABLISHED 1949 November 25, 2014 TRANSMITTED BY E-MAIL: NatashaF@cctexas.com Ms. Natasha Fudge, P.E. Interim Director—Capital Programs City of Corpus Christi P.O. Box 9277 Corpus Christi, Texas 78469-9277 Re: Greenwood Wastewater Treatment Plant-Flare Permitting(City Project No. 10173) Proposal for Contract Amendment Dear Ms. Fudge: As requested during our meeting with Ms. Gracie Mesa yesterday, please accept this letter as our proposal for an amendment to our contract for the above referenced project. Based on our discussions with your staff and personnel from the City's Utilities department, this proposal is to provide services to add the City standard "front-end" documents to allow the existing plan and specification set to be procured using competitive sealed bids. The plans/specifications were originally set up for the project to be procured using job order contracting (JOC). To accomplish this, we will prepare a set of "front-end"clocumets for the project and submit this package to Capital Programs for review. At this time, no changes to the project drawings or specifications are included. In addition to the time to prepare the "front-end" documents, we have included some time to assist with the bidding process to respond to bidder questions and issue an addendum, if required. Following the completion of the project, we will also prepare and submit a set of as-built drawings. While Amendment No. 1 to our contract included Bid Phase services, these services were expended during the negotiations with the City's JOC contractors in the City's previous attempts to have the project procured through JOC. Based on our discussions, we understand that the City would like to bid this project before the end of the calendar year. To accomplish this, we will need to get started as soon as possible. If we can be authorized to begin by Wednesday, November 26`x', we can have a draft package ready by December 3nd, and with a two (2) day City turn-around on the documents, can have them finalized and ready for advertisement by December 5`h. We understand that it may take some time beyond this for the City to formally process this proposed amendment to our contract and are willing to proceed with the work to meet this schedule prior to having the amendment finalized. AMEND. NO. 2 EXHIBIT"A" Page 1 of 3 4501 Gollihar Road. Corpus Christi,TX 78411 ■ 800-677-2831 361-814-9900 Fax 361-814-4401 01 naismith-engineenng.com Ms. Natasha Fudge, P.E. City of Corpus Christi November 25, 2014 Page 2 We appreciate the opportunity to assist the City with this project. If you have any further questions or require additional assistance, please contact us. Sincerely, NAISMITH ENGINEERING, INC. (TBPE Firm No. F-355) Grant A.Jackson, P.E. (TBPE License No. 69644) Vice President/Project Principal Attachment: Exhibit A—Summary of Fees Z:\8709-Greenwood Flare\Contract\Amendment_2\Amendment_2-Request-2014-11-21(LBS edit 11-25-14).docx AMEND. NO. 2 EXHIBIT "A" 01 NaismithEngineering, • Paie2of3 ARCHITECTURES ENGINEERING a ENVIRONMENTAL■SURVEYING GREENWOOD WASTEWATER TREATMENT PLANT FLARE PERMITTING PROJECT NO. E10173 SUMMARY OF FEES ORIGINAL AMEND. NO. 1 AMEND.NO.2 TOTAL CONTRACT BASIC SERVICES 1 Preliminary Phase $0.00 $2,812.50 $0.00 $2,812.50 2 Design Phase 0.00 5,625.00 3,500.00 9,125.00 3 Bid Phase 0.00 562.50 800.00 1,362.50 4 Construction Administration Phase 0.00 2,250.00 1,700.00 3,950.00 Subtotal Basic Services $0.00 $11,250.00 $6,000.00 $17,250.00 I ADDITIONAL SERVICES 1a Permit Preparation(Permit by Rule-PBR) $23,450.00 $0.00 $0.00 $23,450.00 lb Air Permitting(New Source Review-NSR) Not Authorized 23,000.00 0.00 0.00 23,000.00 2 ROW Acquisition Survey(Authorized) 0.00 0.00 0.00 0.00 3 Topographic Survey(Authorized) 0.00 0.00 0.00 0.00 4 Subsurface Utility Exploration 0.00 0.00 0.00 0.00 5 Environmental Issues(TBD) 0.00 0.00 0.00 0.00 6 Construction Observation Services 0.00 0.00 0.00 0.00 7 Start-up Services 0.00 0.00 0.00 0.00 8 Warranty Phase 0.00 0.00 0.00 0.00 Subtotal Additional Services $46,450.00 $0.00 $0.00 $46,450.00 I TOTAL FEE $46,450.00 $11,250.00 $6,000.00 $63,700.00 09/12/11 12/18/12 Admin Approval M2012-207 Admin Approval AMEND.NO.2 EXHIBIT"A" Page 3 of 3 Exhibit "B" Mandatory Requirements (Revised August, 2008) INDEMNIFICATION AND HOLD HARMLESS Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the work covered by this contract. The foregoing indemnity shall apply except if such injury, death or damage is caused by the sole or concurrent negligence of the City of Corpus Christi, its agents, servants, or employees or any other person indemnified hereunder. EXHIBIT "B" Page 1 of 1 . . . . . . . 4 SUPPLIER NUMBER TO BE ASSIGNED BY CII Y PURCHASING DIVISION `terCity of CITY OF CORPUS CHRISTI Corpus Chnsti DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Naismith Engineering,Inc. P.O.BOX: 3099 STREET ADDRESS: 4501 Gollihar Road CITY: Corpus Christi ZIP: 78411 FIRM IS: I. Corporation 2. Partnership 3. Sole Owner 0 4. Association ® 5. Other A DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. I. State the names of each `employee" of the City of Corpus Chnsti having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Natpe Job Title and City Department(if known) 1 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Nmne Title NJ MC, 3. State the names of each"board member"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee kiCvl e. 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Consultant NI 0-.Ne- FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Grant A.Jackson,P.E. Title: Vice President Mix or Prim) Signature of Certifying 46-1/ Date: Date: l�,y y,„ Person: 1 / `� DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional,industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to,entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads,and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.