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HomeMy WebLinkAboutC2015-115 - 1/7/2015 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 2 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and HDR Engineering, Inc. hereinafter called "Engineer", agree to the following amendments to the Contract for Professional Services for Cefe Valenzuela Outfall Modifications & On-Call Consulting Services (Project No. E11050), as authorized and administratively amended by: Original Contract May 24, 2011 Administrative Approved $46,400.00 Amendment No. 1 July 30, 2013 Ordinance No. 029913 $69,800.00 In the original contract, Exhibit "A", Basic Services, Investigation & Design Phase shall be amended as set forth in the attached AMD No. 2 Exhibit "A". In the original contract, Exhibit "A", Summary of Fees shall be modified and is attached as AMD No. 2 Exhibit "A" for a fee not to exceed $14,400.00(Fourteen Thousand Four Hundred Dollars and Zero Cents), for a total restated fee not to exceed $130,600.00 (One Hundred Thirty Thousand Six Hundred Dollars and Zero Cents). Monthly invoice will be submitted in accordance with Exhibit "B". All other terms and conditions of the May 24, 2011 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY 0 • ','U C - ` HDR ENGINEERING, INC. A I V k0 _ 4 , 1.,&td 1(-1(14— " .e, „, / _ Li•/41. Valeri=F. Gray, P. E. (Date) Arthur B. Colwell, P.E. (Date) Interim 'xecutive Director • Public Works Vice President 555 N. Carancahua, Suite 1600 Corpus Christi, TX 78401 RECO ,S ENDED (361) 696-3300 Office i% //. i3, 2ol'f Lawrence Mikolajczyk (Date) Director of Solid Waste Operations A OVED AS T0� FORMif--/9- / /9 �y L al Department (Date) 2015-115 INDEXED 1/07/15 AMD. NO. 2 HDR Engineering Inc. Page 1 of 2 E\E11050 CEFE VALENZUELA OUTFALL MODIFICATIONS AND ON CALL CONSULTING SERVICES\AMD NO 2 HDR\AMD2.DOC APPROVED Project No. E11050 Accounting Unit: 3365-033 �� � � - Account: 550950 Office o Management Dat Activity: E11050013365EXP and Budget Account Category: 50950 Fund Name: Sanitary Landfill 2008 CIP Encumbrance No. ATTEST Rebecca Huerta, City Secretary AMD. NO. 2 Page 2 of 2 K\ENGINEERING DATAEXCHANGE.ANGIEM\SOLID WASTE\E11050 CEFE VALENZUELA OUTFALL MODIFICATIONS AND ON CALL CONSULTING SERVICES\AMD NO 2 HDR'AMD2.DOC OCT 082014 October 8, 2014 Project No. E11050 Ms. Natasha Fudge, P.E. City of Corpus Christi 1201 Leopard Corpus Christi,Texas 784691 Re: Project No. E11050—Cefe Valenzuela Outfall Modifications &On-Call Consulting Services Dear Ms. Fudge, This letter of September 29, 2014 is a follow-up to our letters of July 31, 2014, March 11, 2014 and August 19, 2014 in which we requested additional funds for performing work beyond the original scope-of-work for the project. In a meeting with Grace Gonzalez on July 15, 2014, she requested that we provide additional justification for the fees being requested. Therefore, the following paragraphs from the March 11, 2014 letter have been expanded to provide the additional justification requested. FIELD RECONNAISANCE/SURVEY Early in the design phase, HDR unsuccessfully attempted to enlist the City's assistance in obtaining survey data at the pipeline erosion site. HDR staff made out-of-scope efforts to perform additional site visits in order to measure and document the data necessary to move the design phase forward. Name Hours Labor I Overhead I Profit $ Fee Impact Ric Pedraza 28 $130/ hour $3,640 Gilbert Gatica 3 $ 70/hour $ 210 Steve Synovitz 28 $182.50/hour $5,110 Sub-Total: $8,960 100%SUBMITTAL REVIEW RESPONSES Furthermore, the City is currently reviewing HDR's 100% submittal; this review was not included in the original scope-of-work; additional effort in responding to this additional review will require additional budget. Name Hours Labor I Overhead I Profit $ Fee Impact Ric Pedraza 26 $130/ hour $3,380 Carlos Najarro 19 $ 70/ hour $1,330 Steve Synovitz 4 $182.50/hour $ 730 Sub-Total: $5,440 Grand-Total: 14,400 hdrinc.com HDR Engineering,Inc. 555 N.Caramels. Phone.(361)696-3300 Sone 1600 Fax(361)696-3335 Texas Registered Engineering Firm F-754 Corpus Chrish,TX 78410.0850 www.hdrmc com AMD. NO. 2 EXHIBIT"A" Page 1 of 2 • September 29,2014 Ms.Natasha Fudge,P.E. Page 2 of 2 Thus, the total impact to HDR's design phase project budget for field reconnaissance/survey effort and the additional 100%submittal review responses is$14,400. Since the 100% plans and associated review comments have been in the City's hands from the end of January 2014 through September 25, 2014; the original completion date of December 31, 2013 will need to be extended to accommodate the additional scope-of-work,the City's hold on the 100% review, and a period of time for HDR to regroup staff and respond to the City's 100%comments. Therefore,should the City accept this proposed amendment to the project budget by October 17, we estimate that the scheduled completion date for the Investigation and Design Phase should be re-established as December 31,2014. We hereby request your approval of an amended project budget that adds $14,400 to the Investigation and Design Phase and an associated 12-month extension to the project schedule. Let us know if you have any questions. Sincerely, HDR ENGINEERING, INC. LogftC-11/ Samuel Saldivar,Jr., P.E. Civil Group Leader Arthur B. "Bud"Colwell, P.E. Managing Principal Cc: Grace Gonzalez-City of Corpus Christi Rick Pedraza, P.E.—HDR HDR Engineering,Inc. 555 N.Cara ncahua Phone:(361)696-3300 Suite 1600 Fax:1361)696-3385 Texas Registered Engineering Firm F-754 Corpus Christi,TX 78410-0850 www.hdrinc.com AMD. NO.2 EXHIBIT"A" Page 2 of 2 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% -oxn to (Dx0 b3 . - j z °, O ooN SUPPLIER NUMBER l TO BE ASSIGNED BY CITY PURCHASING DIVISION City pus of CITY OF CORPUS CHRISTI c DISCLOSURE OF INTEREST Christi City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Everyquestion must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: HDR Engineering,Inc. P.O.BOX: N/A STREET ADDRESS: 555 N. Carancahua,Suite 1600 CITY: Corpus Christi ZIP: 78401 FIRM IS: 1. Corporation ® 2. Partnership = 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name Job Title and City Department(if known) # /A 2. State the names of each "official"of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named"firm." Name f /A- Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board, Commission or Committee $1/A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant N /4 • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Arthur B. Colwell,P.E. Title: Vice President,Managing Principal (Type or Print) Signature of Certifying / I//e/ Date: . Person: ` ' Aril���, • / Z/ 1. 7 !- DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.