HomeMy WebLinkAboutC2015-121 - 1/20/2015 - NA CITY OF CORPUS CHRISTI
AMENDMENT NO. 2
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas, hereinafter called "CITY," and RVE, INC., hereinafter called
"Engineer", agree to the following amendment to the Contract for Engineering Services for Williams
Drive Improvements Phase 3 from Staples Street to Airline Road (Project No. E11116) BOND
ISSUE 2012),as authorized and administratively amended by:
Original Contract February 21, 2012 Motion No. M2012-038 $959,995.00
Amendment No. 1 October 15, 2013 Administrative Approval $3,000.00
In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part A. Basic Services shall be
amended as set forth in the attached Amendment No. 2, Exhibit "A" and as follows:
REMOVE: Paragraph e. under Item 3. Bid Phase.
In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, Line
Item No. 7 Construction Observation Services shall be reduced as set forth in the attached
Amendment No. 2, Exhibit "A".
In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services shall be
amended to include Item No.. 13 Revise Construction Documents to Provide for Project
Alternatives as set forth in the attached Amendment No. 2, Exhibit "A" and as follows:
RVE will perform the following revisions to the construction documents:
- Revise plans and contract documents to add Alternate No. 1: HMAC pavement and concrete
bus pads, including revisions to related details;
- Revise plans and contract documents to add Alternate No. 2: Additional wastewater
infrastructure improvements outside of proposed pavement pending availability of funds;
- Revise the temporary pavement design and details for use over utility trenches;
- Revise project quantities;
- Revise TxDOT quantities;
- Revise Opinion of Probable Cost;
- Revise Bid Proposal Form; and
- Prepare new Bid Package and submit to City once for review followed by a sealed Bid
Package incorporating any revisions resulting from the review process.
CONDITIONS:
- The scope of work of this Contract Amendment is contingent upon using the "old" City and
TxDOT Contract Documents and Specifications. Converting to "new" City and TxDOT
Contract Documents and Specifications is not included in this Contract Amendment.
- Revisions to the Construction Documents other than those listed above are not included in the
scope of work of this Contract Amendment.
- Revisions to the Final Engineering Letter Report (FELR) are not included in the scope of work
of this Contract Amendment.
- Based upon the unit prices of the recent Low Bidder on the project, RVE estimates that
the above mentioned revisions to the Construction Documents may result in a Total
Project Construction Cost reduction of approximately $700,000; however, due to the
uncertain nature of the public bidding process, RVE cannot guarantee the outcome of
2015-121 Is-
1/20/15 AMD.NO.2
Page 1 of 2
RYE Inc.
INDEXED
In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services shall be
amended to include Item No. 14 Re-Bid Phase as set forth in the attached Amendment No. 2, Exhibit
"A" and as follows:
During the Re-Bid Process, RVE will perform the Bid Phase Basic Services as listed in the original
AE Contract under Exhibit "A", Section 1. Scope of Services, Part A. Basic Services, 3. Bid Phase,
Items a. thru d. Item e. is considered Null and Void with this Contract Amendment.
In the Original Contract, Exhibit "A", Section 3. Fees, Part C. Summary of Fees shall be amended as
specified in the attached Amendment No. 2, Exhibit "A" Summary of Fees for a fee not to exceed
$0.00 (Zero Dollars and Zero Cents), for a total restated fee not to exceed $962,995.00 (Nine
Hundred Sixty-Two Thousand Nine Hundred Ninety-Five Dollars and Zero Cents). Monthly
invoice will be submitted in accordance with Exhibit "B".
All other terms and conditions of the February 21, 2012 contract between the City and Engineer, and
of any amendments to that contract, which are not specifically addressed herein shall remain in full
force and effect.
CITY OF CORPU C RISTI RV , I /
11 a 2_019-
V4rie H. Gra P.E. (Date) P. id' '. t'o, P.E. (Date)
In``- im Executive Direr tor of Public Works 820 Buffalo Street
Corpus Christi, TX 78401
(361) 887-8851 Office
(361) 887-8855 Fax
APPROVED AS TO LEGAL FORM
2 /44W
''sistant City Attorney (Date)
for City Attorney
APPROVED
Office of Management (Date)
and Budget
ATTEST
I �
Rebecca Huerta, City Secretary
Project No. E11116
Accounting Unit 3544-051
Account 550950
Activity El 1116013544EXP
Account Category 550950
Fund Name Street 2007A GO
AEncumbrance No. E11116ARV age
PNo.2
age2of2
We
RVE, Inc.
engineering - surveying
December 2, 2014
7-12010
City of Corpus Christi
Engineering Services
P.O.Box 9277
Corpus Christi,Texas 78469-9277
Attn: Ms.Natasha Fudge,P.E.
Acting Director of Capital Programs
Re: Williams Drive Phase 3 -Project No.El 1116
Contract Amendment No.2—Revisions to Construction Documents to
Add Project Alternates and Re-Bid Project
Dear Ms.Fudge:
As requested, we are submitting Contract Amendment No. 2 (CA2) to our Williams Drive Phase 3 A/E
Contract. The purpose of CA2 is to revise and re-bid the construction documents in hopes of arriving at a lower
construction cost that better accomplishes the City's financial goals. CA2 includes the addition of pavement and
wastewater alternates to the Project, which will allow the City to choose the most economical type of pavement
(concrete or HMAC) and to choose additional wastewater improvements, if funds are available. CA2 includes
the necessary revisions to the construction documents, preparation and processing of a new bid package, and
re-bidding services. CA2 is contingent upon a limited scope of revisions, use of the "old" City and TxDOT
Contract Documents and Specifications and no revisions to the Final Engineering Letter Report as detailed
further on the attached A/E Contract Amendment No. 2. The total engineering fee for CA2 is$87,780.
With the original A/E Contract, the City Council approved$249,600 for Construction Observation Services for
the Project;however,this Additional Service Line Item has never been authorized. RVE proposes to reduce that
fee by $87,780 in order that CA2 will be a zero-dollar change to the current A/E Contract. Another Contract
Amendment will be required in the future in order to provide sufficient funds for Construction Phase and
Construction Observation Services.
The Contract Amendment No. 2 documents are attached. If you have any questions, or need any additional
information,please do not hesitate to call.
Sincerely,
R Iiiirr
\ 1411110,, f>
•. cott Jones,
Civil Group M ler
DSJ/dcr
Attachments
AMD NO.2
cc: File EXHIBIT'A'
Page I of 2
TBPE Firm Reg. No. F-2037/TBPLS Firm Reg.No. 10016600
820 Buffalo St.,Corpus Christi,Texas 78401-2216 P.O. Box 2927, Corpus Christi,Texas 78403-2927
phone:361.887.8851 fax:361.887.8855 e-mail: rveOrve-inc.com website:www.rve-inc.com
•
WILLIAMS DRIVE IMPROVEMENTS
PHASE 3 FROM STAPLES STREET TO AIRLINE ROAD
PROJECT NO. E11116
SUMMARY OF FEES
ORIGINAL AMD. NO.1 AMD.NO.2 TOTAL
CONTRACT
Streets Wastewater Streets .
BASIC SERVICES •
1 Preliminary Phase $81,272.00 $0.00 $0.00 $81,272.00
2 Design Phase 290,117.00 0.00 0.00 290,117.00
3 Bid Phase 12,128.00 0.00 0.00 12,128.00
4 Construction Phase 81,060.00 0.00 0.00 81,060.00
Subtotal Basic Services 464,577.00 0.00 0.00 464,577.00
ADDITIONAL SERVICES
1 Permitting
TXDOT Permitting 8,720.00 0.00 0.00 8,720.00
TDLR Registration 3,580.00 0.00 0.00 3,580.00
2 Right-of-Way(ROW)Verification Survey 10,960.00 0.00 0.00 10,960.00
3 Topographic Survey 40,440.00 0.00 0.00 40,440.00
4 Subsurface Utility Exploration (S.U.E.) 47,440.00 0.00 0.00 47,440.00
5 Public Meetings(4 Meetings) 16,960.00 0.00 0.00 16,960.00
6 Environmental Issues 53,963.00 0.00 0.00 53,963.00
7 Construction Observation Services (18-months duration) 249,600.00 0.00 (87,780.00) 161,820.00
8 Warranty Phase 2,210.00 0.00 0.00 2,210.00
9 Existing Box Culvert Evaluation &Rehabilitation 40,920.00 0.00 0.00 40,920.00
10 Drainage Study 17,705.00 0.00 0.00 17,705.00
11 Storm Water Pollution Prevention Plan 2,920.00 0.00 0.00 2,920.00
12 Additional Wastewater Design in Airline Road Intersection 0.00 3,000.00 0.00 3,000.00
(Authorized)
13 Revise Construction Documents to add Project Alternates 0.00 0.00 74,240.00 74,240.00
14 Re-Bid Phase 0.00 0.00 13,540.00 13,540.00
Subtotal Additional Services 495,418.00 3,000.00 0.00 498,418.00
TOTAL AUTHORIZED FEE $959,995.00 $3,000.00 $0.00 $962,995.00
02/21/12 10/15/13
M2012-038 Admin Approval Admin Approval
AMEND. NO. 2
EXHIBIT"A"
Page 2 of 2
Sample form for:
Payment Request
COMPLETE PROJECT NAME Revised 07/27/00
Project No. XXXX
Invoice No. 12345 •
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O & M Manuals TBD TBD TBD TBD TBD TBD TBD_ 0%
SCADA TBD TBD TBD TBD TBD TBD TBD_ 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
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SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
war
City of CITY OF CORPUS CHRISTI
Chri
t; DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seekin to do business
with the Ci t w' information. Every question must be answered.
See reverse side for Filing Requirements, er I Ica ions an
definitions.
COMPANY NAME: RVE,Inc.
P.O.BOX:
STREET ADDRESS: 820 Buffalo Street CITY: Corpus Christi ZIP: 78401
FIRM IS: 1. Corporation ® 2. Partnership = 3. Sole Owner 1=14. Association 5. Other
DISCLOSURE QUESTIONS
dditional space is necessary, please use the reverse side of this page or attach separate sheet.
tate the names of each `employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Job Title and City Department(if known)
N,A
•State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
_N/A
State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or Committee
Atlii
*,State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Consultant
C//A
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof,you shall disclose that fact
in a signed writing to the City official, employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Patrick D.Vetet , .E. Title: President
(Type or Print)
)j ifj . I g.
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-
time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of
Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.