HomeMy WebLinkAboutC2015-123 - 1/23/2015 - NA AMENDMENT NO. 4
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY", and LNV, Inc. agree to the following
amendment to the Contract for Professional Services for City-Wide Collection System Replacement
and Rehabilitation Indefinite Delivery/Indefinite Quantity (IDIQ) Program (Project No. E12161), as
authorized and amended by:
Original NE Agreement March 19, 2013 Motion No. M2013-047 $162,950.00
Amendment No. 1 February 5, 2014 Administrative Approval $49,000.00
Amendment No. 2 May 12, 2014 Administrative Approval $39,850.00
Amendment No. 3 July 7, 2014 Administrative Approval $5,820.00
Exhibit "A", Section I. Scope of Services, Part B. Additional Services, 5. City-Wide Pipe Bursting
IDIQ Contract Docs & Bid Package, shall be amended to include services as specified in Amendment
No. 4 Exhibit "A".
Exhibit "A", Section III. Fees, shall be modified as specified in Amendment No. 4 Exhibit "A" for a
revised fee not to exceed $46,300.00 (Four-Six Thousand Three Hundred Dollars and Zero Cents),
for a total restated fee not to exceed $303,920.00 (Three Hundred Three Thousand Nine Hundred
Twenty Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B".
All other terms and conditions of the March 19, 2013 contract between the City and LNV, Inc. will remain
in full force and effect.
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Corpus Christi, TX 78408
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2015-123
1/23/15 AMEND. N0.4
Page 1 of 2
LNV Inc. TEWATER\E12161 CITYWIDE COLLECTION SYSTEM REPLACEMENT&REHAB IDIQ\AE CONSULTANT LNVWMENDMENT NO.
INDEXED
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APPROVED AS TO FORM
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sistant City Attorney (Date)
for City Attorney
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Office of Management and Budget (Date
ATTEST
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Rebecca Huerta, City Secretary
Project No: E12161 ENTERED
Accounting Unit: 4.249-042'4
Account: 550950 EC
Activity: E12161014249EXP
;..;s.1aTpL1r .Account Category:ry: 50950
Fund Name: Wastewater 2012A CIP
AMEND. NO.4
Page 2 of 2
K:\ENGINEERING DATAEXCHANGE\JENNIFER\WASTEWATER\E12161 CITYWIDE COLLECTION SYSTEM REPLACEMENT&REHAB IDIQWE CONSULTANT LNV\AMENDMENT NO.
4\CONTRACT.DOCX
LNV
engineers architects contractors Solutionso TodayTowith a
9 � � Vision for Tomorrow
December 16, 2014
Natasha Fudge, P.E.
Acting Director of Capital Programs
City of Corpus Christi
P.O. Box 9277
Corpus Christi, TX 78469-9277
Re: Amendment No.4 to Professional Services Contract
City Wide Collection System Replacement and Rehabilitation
Indefinite Delivery/Indefinite Quantity Program
City Project No. E12161/E14015
Dear Mrs. Fudge:
In response to City request,we are proposing the following contract amendment for the City Wide
Collection System Replacement and Rehabilitation Indefinite Delivery/Indefinite Quantity Program.
Project Description:
The City of Corpus Christi, Texas, hereinafter called "City", and LNV, Inc., hereinafter called
"Engineer", agree to the following Contract Amendment for Engineering and Consulting Services
to develop contract and bidding documents necessary for the City-wide Collection System Pipe
Bursting Rehabilitation IDIQ Procurement Project. This IDIQ construction project will focus on the
rehabilitation of the City's aged wastewater infrastructure via pipe bursting methods on collection
system lines 24" and under. The IDIQ bid package will include plans, details, project notes, pay
limits, sample delivery orders, traffic control measures, by-pass pumping plan template and
standard/technical specifications. The IDIQ contract documents will be prepared as a 1-yr,$3.75M
base construction contract along with four(4) 1-yr renewal options.
1. SCOPE OF SERVICES
The original contract and associated amendments shall be modified to include the following:
A. BASIC SERVICES
1. Preliminary Phase. (N/A)
2. Design Phase. (N/A)
3. Bid Phase. (N/A)
4. Construction Phase. (N/A)
801 NAVIGATION I SUITE 200 I CORPUS CHRISTI,TEXAS 78408 AMEND. NO.4
OFFICE 361.883.1984 I FAX 361.883.1986 I WWWINVINC.COM EXHIBIT"A"
Page 1 of 5
A. Additional Services(ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services
that may be included as part of this contract, but the NE will not begin work on this section
without specific written approval by the Acting Director of Capital Programs. Fees for Additional
Services are an allowance for potential services to be provided and will be negotiated by the
Acting Director of Capital Programs as required. The NE will, with written authorization by the
Acting Director of Capital Programs, do the following:
1. Toaoaraahic Survey (N/A)
2. Warranty Phase (N/A)
3. Consultant and Invoice Coordination (N/A)
4. Traffic Control Plans IN/A)
5. City-wide Pipe Bursting IDIQ Contract Docs.&Bid Packaae
a. Contract and Bidding Documents
• Engineer will prepare ID/IQ contract documents for the City-wide
Collection System Pipe Bursting Rehabilitation IDIQ Procurement
Project.
• Engineer will develop a wastewater infrastructure rehabilitation unit price
matrix for all items reasonably anticipated to be needed for the delivery
order work.Additional items will be included such as fence replacement,
landscaping, paving, stabilized backfill, sidewalks, curb &gutter, traffic
control, utility conflicts, pre&post CCTV, line cleaning, utility relocation,
services, tie-ins, bypass pumping, plugs, etc. Engineer will prepare
exhibits and plan sheets showing unit matrix examples.
• Prepare "hypothetical" final quantities and estimates of probable costs
which will be used for bidder evaluation.
• Engineer will develop the criteria for maximum schedule allowances for
delivery order issues.
• Engineer will prepare a sample delivery order to be included as an
attachment in the bid documents. This document will dearly define the
contractor's expectations on the type of information typically included in
future delivery orders and the level of detail to be expected.Additionally,
it will provide clear guidance on the anticipated format of future delivery
orders and will define the documents required, provide suggestions on
the type of information recommended, and offer examples of plan
sheets, photos, and cost estimates.
• Provide typical traffic control plans and standard traffic control measures
for the various construction applications that can be reasonably
anticipated. Include bid items for signage, illumination, markings and
striping, and signalization. The City Traffic Engineering Department will
have final authority on the appropriate traffic control set-ups for each
delivery order site.
• Provide Quality Assurance/Quality Control(QA/QC)measures to ensure
that submittal of the pre-final, and final complete plans and complete bid
documents with specifications accurately reflect the percent completion
AMEND. NO.4
EXHIBIT"A"
Page 2 of 5
designated and do not necessitate an excessive amount of revision and
correction by City staff.
• Prepare one (1) set of PRE-FINAL and one (1) set of FINAL Contract
and Bid Documents in City format(using City Standards as applicable),
including Contract agreement forms, general conditions and
supplemental conditions, notice to bidders, instruction to -bidders,
insurance, bond requirements,and preparation of other contract and bid
related items; specifications and drawings to fix and describe, for one
bid or for multiple bids, the size and character of the entire Project;
description of materials to be utilized; and such other essentials as may
be necessary for construction and cost analysis. Both packages will also
be provided electronically in pdf and CAD formats. Said bid documents
henceforth become the sole property and ownership of the City of
Corpus Christi.
• Following the city's review of the PRE-FINAL submittal package,
Engineer will assimilate all review comments and make the appropriate
modifications and additions/deletions to the FINAL bid package. The
City agrees that any modifications of the submitted final plans(for other
uses by the City) will be evidenced on the plans and be signed and
sealed by a professional engineer prior to reuse of modified plans.
The allowance for the City-wide Pipe Bursting IDIQ Contract Docs. &Bid
Package task is$24,300.
b. Bid Services and Evaluation
• Engineer will attend the Pre-Bid Meeting.
• Engineer will attend the Bid Opening.
• Engineer will receive Requests for Information (RFI) and prepare
response clarification as needed.
• Engineer will prepare and submit addenda as needed for the project
execution.
• Engineer will prepare a matrix to evaluate various bid items for the ID/IQ
requirements.
• Engineer will prepare a bid evaluation and provide a written
recommendation to the City.
The allowance for the Bid Services and Evaluation task is$4,500.
c. Delivery Order Preparation
• Engineer will prepare the first delivery order for the new Pipe Bursting
IDIQ Program.
• Engineer will perform site visits review video inspections, and meet with
City to identify wastewater collection system issues and the possible
rehabilitation options for the first delivery order only.
• Delivery order will include a short narrative of the expected work for each
site, a site exhibit depicting work location, quantities, and rehabilitation
method, a utility basemap identifying all known utilities in the area, an
engineer's estimate, and any other reference material that may aid the
Contractor during construction including video inspection reports, City
work orders, old plans, etc.
AMEND. NO.4
EXHIBIT"A"
Page 3 of 5
The allowance for the Delivery Order Preparation task is $17,500 as the
delivery order is issued to the Contractor and is assumed to be limited to one
(1) delivery order packet. The actual bill under this allowance will be
negotiated as construction scope is defined, and depend on the efforts
required to prepare the delivery order.
2. SCHEDULE
Day Date Activity
Weekday 60 Days after NTP Contract& Bid Documents Pre-Final Submittal
Weekday 10 Days after Pre-Final Submittal City Review Comments Due
Weekday 30 Days after Comments Received Contract& Bid Documents Final Submittal
3. FEES
•
A. Fee for Basic Services. The City will pay the A/E a fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above,and for all expenses incurred in performing these services. The fee for this
project is subject to the availability of funds. The Engineer may be directed to
suspend work pending receipt and appropriation of funds. For services provided in
Section I.A.1-4,NE will submit monthly statements for basic services rendered. In Section
I.A.1-3, the statement will be based upon NE's estimate (and City concurrence) of the
proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4, the statement will be based upon the percent of completion of
the construction contract. City will make prompt monthly payments in response to NE's
monthly statements.
B. Fee for Additional Services. For services authorized by the Acting Director of Capital
Programs under Section I.B."Additional Services,"the City will pay the NE a not-to-exceed
fee as per the table below. All additional service fees are unauthorized allowances
requiring authorization by the Acting Director of Capital Programs.
AMEND. NO.4
EXHIBIT"A"
Page 4 of 5
Summary of Fees
ORIGINAL --
CONTRACT AMD.No.1 AMO.No.2 AMO.No.3 AMD.No,4 TOTAL
BASIC SERVICES
1.Preliminary Phase S 5 5
2.Design Phase 5 S 5
3,Bid Phase 5 S - $ 5
4.Construction Phase(Allowance) $112,50000 S 49,00000 5 38,600.00 5200,100 CO
Subtotal Basic Services 5 112,500.00 5 49,000 00 5 38,600.00 $200,100.00
ADDITIONAL SERVICES(Allowance)
1.Topographic Survey 5 3,080 00 $ 5 - S (3.080 001 $
2 Warranty Phase 5 5,30000 $ 5 1,25000 $ 6,55000
3.Consultant and Invoice Coordination $ 42,07000 5 • 5 $ 42,07000
4.Traffic Control Plans $ 8,900.00 5 8,900 CO
5.City-wide Pipe Bursintg 101Q Contract Docs.B Bid Package 5 46.30000 $ 46,30000
Subtotal Additional Services $ 50,45000 5 S 1,25000 55.82000 $ 46.30000 $103,820.00
TOTAL AUTHORIZED FEE $162,950.00 $ 49,000.00 I$ 39,850.00 $ 5,820.00 $ 46,300.00 $303,920.00
All other terms and conditions of the March 26, 2013 contract and amendments between the City
and Consultant will remain in full force and effect
Sincerely,
LNV, Inc.
TBPE Firm No. F-366
.
/2//%'7L
Logan Burton, P.E.
PrincipalNice President
AMEND. NO. 4
EXHIBIT "A"
Page 5 of 5
Sample form for.
COMPLETE PROJECT NAME Payment Request
Revised 07/27/00
Project No. XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500, 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
Cr& M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% .
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
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SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
— = PURCHASING DIVISION
CITY OF CORPUS CHRISTI
CC'orrpty us DISCLOSURE OF INTEREST
Chnsti
Cityof Corpus Christi Ordinance 17112,as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every,question must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: LNV,INC.
P.O.BOX: N/A
CORPUS 78408
STREET ADDRESS: 801 NAVIGATION,SUITE 300 CITY: CHRISTI ZIP:
FIRM IS: I. Corporation 2. Partnership 3. Sole Owner 0
4. Association _ 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
I. State the names of each `employee" of the Cityof Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
Name Job Title and City
Department(if known)
N A
2. State the names of each "official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
14 Pe
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or
Committee
A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest"cons 'tuting 3%or more of the ownership in the above named"firm."
Name Consultant
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: DAN S.LEYENDE R,P.E. Title: PRESIDENT
(Type or Print)
Signature of Certifying 4/4A--', J Date:
1/0 4
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture,receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.