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HomeMy WebLinkAboutC2015-130 - 2/3/2015 - NA CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 6 The City of Corpus Christi, Texas hereinafter called "CITY", and Covm, Rehmet & Gutierrez Engineering, L.P. hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for Sharpsburg Lift Station Upgrade & Up River Road Force Main Rehabilitation (Project No. 7389), as authorized and amended by: Original Agreement July 24, 2008 Administrative Approval $48,785.00 Amendment No. 1 March 31, 2009 Motion No. 2009-075 $226,780.00 Amendment No. 2 October 27, 2009 Administrative Approval $19,375.00 Amendment No. 3 February 13, 2010 Administrative Approval $6,255.00 Amendment No. 4 June 3, 2010 Administrative Approval $30,811.00 Amendment No. 5 September 21, 2010 Administrative Approval $23,110.00 Exhibit "A", Section I. Scope of Services shall be amended as specified in the attached Amendment No. 6 Exhibit "A". Exhibit "A", Section III. Fees shall be amended as specified in the attached Amendment No. 6 Exhibit "A" Summary of Fees, for a revised fee not to exceed $0.00 (Zero Dollars and Zero Cents), for a total restated fee not to exceed $355,116.00 (Three Hundred Fiftv-Five Thousand One Hundred Sixteen Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the July 24, 2008 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY • CORPUS RI COYM, REHMET&GUTIERREZ ENGINEERING, L.P. UO • 27/Y15- lL 4414 VS/C5 Vale 4 . Gray, P. . Date J. n Rehmet, P.E., R.P.L.S. I Date Interim Executive Di ctor f Public Works Principal 5656 S. Staples, Suite 230 Corpus Christi, Texas 78411 RECOMMENDE (361) 991-8550 Office 5 (361) 993-7589 Fax -Ope a ing Department Date APPROVED AS TO LEGA FORM if ' YLe/ , ' f--491 I-4. istant City Attorney / Date or City Attorney • 2015-130 AMEND. NO. 6 2/03/15 Page 1 of 2 EWATER\7389 SHARPBURG LIFT STATION\AMENDMENT NO.6\CONTRACT.DOCX Coym,Rehmet& Gutierrez INDEXED APPROV Di ^ / /4-71(5- Office of Management Dat and Budget ATTEST Rebecca Huerta, City Secretary Project No: 7389 Accounting Unit: 4252-065 Account: 550950 Activity: 150265014252 EX P Account Category: 50950 Fund Name:Wastewater 2013 CIP AMEND. NO. 6 Page 2 of 2 K\ENGINEERING DATAEXCHANGEWENNIFER\WASTEWATER\7389 SHARPBURG LIFT STATION\AMENDMENT NO.6\CONTRACT.DOCX MSS S.STAPLES,stuTE 230 Coym,met Gutierrez Engineering,L.P.�.Pi 7589 1220 N.TEXAS BLVD"SUITE 4 ENGINEERS•PLANNERS•SURVEYORS AUCE,TX 78332 TBPE Firm Reg.No.F-388 381-664-8621 FAX281484-0859 TBPLS Firm Reg.No.10104001 December 16,2014 Natasha Fudge, P.E. Via Email Director of Capital Projects NatashaF@cctexas.com Dept.of Engineering Services City of Corpus Christi P.O.Box 9277 Corpus Christi,Texas 78469-9277 RE: Contract Amendment No.6 Sharpsburg Lift Station and the Up River Road Force Main Rehabilitation City of Corpus Christi Project No.7389 CRG Project No. 20152c Dear Ms. Fudge, We have been asked to submit a proposal to investigate the changes required to update to current standards the construction plans, contract documents, technical specifications and opinion of cost for the Sharpsburg Lift Station and Up River Road Force Main Rehabilitation project. The original contract Notice to Proceed was issued on July 24, 2008. The 100% submittal was made to the City on January 28, 2011. At that stage the project was put on hold for funding reasons. Under this Amendment No.6,we propose to perform the following tasks: • Administrative tasks associated with this amendment preparation. • A complete review of the original design documents and January 28,2011 submittal • Site visits to review existing conditions. • Review new TCEQ regulations to ascertain if changes are required to update the documents. • Meet with City of Corpus Christi Engineering Department personnel regarding changes to contract documents and standard specifications required to update the documents. • Meet with City of Corpus Christi Wastewater Department personnel regarding changes to contract documents and standard specifications required to update the documents. • Meet with Xylem pump representative regarding changes to submersible pump specifications required to update the documents. • Correspond with biofilter vendors regarding changes to odor control facility specifications and drawings which may be required to update the documents. • Field work to ascertain changes to the lift station site, check benchmarks and control points to determine if they still exist. • Field work to perform a cursory inspection of the 20" and 24" force main route and existing ARV's conditions and any new construction that may have occurred since development of the original plan set. AMEND.NO.6 EXHIBIT"A" Page 1 of 4 • Natasha Fudge,P.E. December 16,2014 Page 2 of 2 • Prepare a draft letter detailing the findings and submit to the Engineering Project Manager for review. • Meet with the Engineering Project Manager to discuss findings shown in letter report. • Address comments from meeting with Engineering Project Manager and submit a final letter of findings. The total amount of this Amendment is $0.00 as shown in the breakdown on Attachment "A". The manhour and fee analysis for this Amendment is shown in Attachment"B". As indicated on Attachment "A" the Construction Observation Services Contract price has been reduced by$12,849.00 for a revised total of$35,551.00. If you have any questions or require additional information, please give me a call at (361) 991-8550 or email me at donr@crgei.com. Very truly yours, COYM,REHMET&GUTIERREZ ENGINEERING, L.P. Arm, ki.A•pc& J.Don Rehmet,P.E.,R.P.L.S. cc: Daniel Deng,P.E. Attachments: Attachment"A" (1 page) Attachment"B" (1 page) jDR/ar AMEND.NO.6 EXHIBIT"A" Page 2 of 4 Sharpsburg Lift Station and Up River Road Force Main Rehabilitation Project No.7389 Summary of Fees Attachment W Original Contract AMEND.NO.1 AMEND.NO.2 AMEND.NO.3 AMEND.NO.4 AMEND.NO.5 AMEND.NO.6 Total BASIC SERVICES 1 Preliminary Phase $48,785.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $48,785.00 2 Design Phase 0.00 108,555.00 13,330.00 6,255.00 24,601.00 13,123.00 9,008.00 172,870.00 3 Bid Phase 0.00 5,770.00 0.00 0.00 0.00 0.00 0.00 5,770.00 4 Construction Phase 0.00 23,450.00 0.00 0.00 1,400.00 0.00 0.00 24,850.00 Subtotal Basic Services $48,785.00 $135,775.00 $13,330.00 $6,255.00 $26,001.00 $13,123.00 $9,006.00 $252,275.00 ADDITIONAL SERVICES 1 Boundary Survey $0.00 $4,270.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,270.00 2 Topographic Survey 0.00 3,115.00 0.00 0.00 4,810.00 9,987.00 0.00 17,912.00 3 Environmental Issues 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4 Construction Observation Services 0.00 48,400.00 0.00 0.00 0.00 0.00 (12,849.00) 35,551.00 5 Start-up Serivices 0.00 3,500.00 0.00 0.00 0.00 0.00 0.00 3,500.00 6 Warranty Phase 0.00 4,260.00 0.00 0.00 0.00 0.00 0.00 4,260.00 7 Hydro-Excavation 0.00 25,700.00 0.00 0.00 0.00 0.00 0.00 25,700.00 8 SCADA Documentation 0.00 1,760.00 0.00 0.00 0.00 0.00 0.00 1,760.00 9 ROW Acquisition Surveys 0.00 0.00 6.045.00 0.00 0.00 0.00 0.00 6,045.00 10 Verification&Field Investigation 0.00 0.00 0.00 0.00 0.00 0.00 3,843.00 3,843.00 Subtotal Additional Services $0.00 $91,005.00 $6,045.00 $0.00 $4,810.00 $9,987.00 ($9,006.00) $102,841.00 Total Fee $48,785.00 $226,780.00 $19,375.00 $6,255.00 $30,811.00 $23,110.00 $0.00 $355,116.00 07/24/08 03/31/09 10/27/09 02/13/10 06/03/10 09/21/10 Admin Approval M2009-075 Admin Approval Admin Approval Admin Approval Admin Approval_Admin Approval .1111. . m wq . Z A O CONTRACT AMENDMENT NO.6 ATTACHMENT"B" cora,Minna it.Ne.P3 res goataeerlay LP. JNANHOUR AND FEE ANALYSIS-BASIC SERVICES I C R 7RURi lto N..1I2 811 TMLf/,nmaea.Na/02000, s656isn Suite 230 CLIENT:CITY OF CORPUS CHRISTI �1r(TCotyw 3 64.Tessr 784 t 1 Pion: 61-9914550 Pte 361.993-7569 PROJECT:SNARPSBURG LIFT STATION AND UP RIVER ROAD FORCE MAIN REHABILITATION ,sa x crillagelcora CITY PROJECT NO.7389 .. DESCRIPTION PRINCIPAL PROJECT DESIGN SR.ENGR/ CADD TECH RPLS/LSLS SURVEY CLERICAL SUB NON TABOR TASK TOTAL ITEM ENGL.P.E. ENGL.P.E. SURVEY TECH CREW CONSULTANT RATE $145.00 $135.00 $115.00 $85.00 S75.00 $9000 $140.00 SS0.00 Hrs.I Total Hrs.J Total Hra.I Total_Hrs.I Total Hrs.I Total His. Total Hrs.' Total Hrs.' Total Expense Expense _ Total BASIC SERVICES Design Phase Administration 8 $1.160 4 $200 $200 $20 $1$80.00 Review ofl/28/11 Submittal 6 $870 $100 $970.00 Coordination w/Electrial Subconsultant 2 5290 $29000 Site Visits 4 $580 $280 S136 $996.00 Review Original Documents 3 $435 $435.00 Review New TCEQ Requirements 2 , $290 $290.00 Review New City Requirements(Engineering Dept 3 $435 120 $455.00 Personnel) Meet w/WW Department Personnel 3 $435 $20 $455.00 Review of Pump Manufacturer Data Changes 2 $290 $20 $310.00 Review of Bioflter Manufacturer Changes 2 $290 $20 $310.00 Review of Electrical Manufacturer Changes $200 $20000 Field Verification and Investigation 1 8145 2 $170 2 1180 18 12.520 $828 $3,84300 • Review of ARV Field Observations 3 $435 2 1170 $605.00 Draft SubmlttaL Letter of Findings 3 $435 4 $200 $25 $660.00 Meet w/City,Review Letter of Findings 3 $435 515 845000 Revisions to Submittal,Address City Comments 2 $290 2 $100 $10 $400.00 QA/QC 2 $290 $290.00 Final Submittal of Letter 2 _ $290 _ 120 $310.00 TOTAL DESIGN PHASE $12,849.00 TOTAL BASIC SERVICES $12,84900 meimmorm Dim m _ Z o - z A p 12/16/2014 101 1 - 01 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No.XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 '1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% • ID 00 • SUPPLIER NUMBER TO BE ASSIGNED BY CITY = PURCHASING DIVISION us CITY OF CORPUS CHRISTI City DISCLOSURE OF INTEREST us Christi City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every.question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: COYM,REHMET&GUTIERREZ ENGINEERING,L.P. P.O.BOX: N/A CORPUS 78411 STREET ADDRESS: 5656 S.STAPLES,SUITE 230 CITY: CHRISTI ZIP: FIRM IS: I. Corporation 2. Partnership 3. Sole Owner 0 4. Association ❑ 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name Job Title and City Department(if known) /10- 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title /141- 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board, Commission or Committee Ay/1 4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter,unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: JEFF COYM,P.E. Tide: PARTNER (Type or Print) Signature of Certifying1111,11 //6/J� Person: / DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership,corporation,joint stock company,joint venture,receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.