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HomeMy WebLinkAboutC2015-138 - 2/12/2015 - NA CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 1 The City of Corpus Christi, Texas hereinafter called "CITY", and Urban Engineering hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for Lift Station Repairs — Citywide Rehabilitation Plan Update (Project No. E10142), as authorized and amended by: Original Agreement August 13, 2014 Administrative Approval $17,540.00 Exhibit "A", Scope of Services shall be amended to provide an odor control system to the existing Section 4 Lift Station and as specified in the attached Amendment No. 1 Exhibit "A". Exhibit "A", Fees shall be amended as specified in the attached Amendment No. 1 Exhibit "A" Summary of Fees, for a revised fee not to exceed $28,700.00 (Twenty-Eight Thousand Seven Hundred Dollars and Zero Cents), for a total restated fee not to exceed $46,240.00 (Forty-Six Thousand Two Hundred Forty Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the August 13, 2014 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF ' OR'US C IS I URBAN ENGINEERING 212.1c ,� 1 2v /S— Gustavo Gon.-lez, P.E. Date Jap. -s . Urban, P.E. Date Assistant City anager Principal foc W ks an LWI4 2725 Swantner Drive ) 7/t2/(S Corpus Christi, Texas 78404 / 7 (361) 854-3101 Office Va a ie H. Gray,U.F. Date (361) 854-6001 Fax Ex utive Director of Pu•lic Works RECOMMENDED / .lt dfpr / ( -23-/ •p= ating Department Date APPROVED AS TO LEGAL FORM '"7Kdi--0I-2G -/5 ssistant City Attorney Date for City Attorney 2015-138 AMEND. NO. 1 2/12/15 Page 1 of 2 TEWATER\E10142 LIFT STATIONS REPAIRS\AMENDMENT NO.1\CONTRACT.DOCX Urban Engineering INDEXED APP OVED O ice of Management and Budget Date ATTEST 1 Rebecca Huerta, City Secretary Project No: E10142 ENTERED Accounting Unit: 4254-065 Account: 550950 o,�.IAN 13 2015 Activity: E10142014254EXP O`1 Account Category: 50950 ���� �1 MpNpV�R Fund Name:Wastewater 2015 CIP AMEND. NO. 1 Page 2 of 2 K:\ENGINEERING DATAEXCHANGEUENNIFER\WASTEWATER\E10142 LIFT STATIONS REPAIRS.AMENDMENT NO.1\CONTRACT.DOCX U RBAN Job No.: 26175.B0.02 ENGINEERING December 5, 2014 TRANSMITTED VIA EMAIL Mrs. Natasha Fudge, P.E. Acting Director of Engineering Services City of Corpus Christi P. O. Box 9277 Corpus Christi, Texas 78469 Subject: Section 4 Lift Station Odor Control (E10142) Dear Natasha: We are pleased to submit to you a proposal to provide engineering services for design and construction administration to provide an odor control system to the existing Section 4 Lift Station. This project involves providing an odor control blower, odor control duct work, in ground biofilter and electrical improvements to power the blower. The engineering services will include preparing a set of Construction Bid and Contract Documents in the City format, review meetings with City staff, assist the City in bidding the project and providing the construction administration. Attached please find the following: 1. Engineer's Preliminary Estimate of Probable Construction Cost 2. Fee Table 3. Man Hour Fee Breakdown We request that our present AE contract be amended by$28,700 to add the engineering services to accomplish this work. If the above is acceptable, please prepare an AE Contract Amendment No. 1 for signatures. Should you have any questions please let me know. Sincerely, URBAN ENGINEERING Mark Maroney, P.E. MW Enclosure xc: Daniel Deng, P.E. Capital Programs w/encl.via email (361)854-3101 2725 SWANTNER DR.•CORPUS CHRISTI,TEXAS 78404 FAX(361)854-6001 www.urbaneng.com TBPE Firm#145 AMEND.NO.1 TBPLS Firm#10032400 EXHIBIT"A" Pa! - 1of5 PRELIMINARY ESTIMATE OF PROBABLE CONSTRUCTION COST December 1, 2014 Section 4 Lift Station Odor Control City Project No. E10142 Mark Maroney, P.E. Urban Engineering-TBPE No. 145 ITEM DESCRIPTION AMOUNT 1. Bonds and Insurance $2,400 2. Mobilization $4,000 3. Biofilter Odor Control $140,000 4. Electrical $10,000 5. Utility Allowance $10,000 SUB-TOTAL $166,400 Contingencies @ 30% $49,920 TOTAL ESTIMATE OF PROB.CONSTRUCTION COST $216,320 S:1Projects125000UP1261751B200-2012 LS1AE ContractWmendment No.1-Odor ControflOPCC Sect 4 LS 12-01-14., AMEND.NO.1 EXHIBIT"A" Pa!e2of5 LIFT STATION REPAIRS - CITYWIDE REHABILIATION PLAN UPDATE CITY PROJECT NO. E10142 Dec. 3, 2014 Dec. 1, 2014 Amendment No. 1 -Section 4 Lift Station Odor Control CONTRACT AMEND. TOTAL NO. 1 Fee for Basic Services 1. Preliminary Phase SO S2,100 $2,100 2. Design Phase 0 18,100 18.100 3. Bid Phase 0 1,100 1,100 4. Construction Phase 0 5,000 5,000 Subtotal Basic Services Fees 0 26,300 26,300 Fee for Additional Services (Allowance) 1. Permit Preparation (as applicable) 0 0 0 2. ROW Acquisition Survey(AUTHORIZED) 0 0 0 3. Topographic Survey\Field Investigation 0 1,300 1,300 4. Environmental Issues 0 0 0 5. Construction Observation Services 0 0 0 6. Start-up Services 0 0 0 7. Warranty Phase 0 1,100 1,100 8. Lift Station Rehab Priority Plan Update 17,540 0 17,540 Sub-Total Additional Services 17,540 2,400 19,940 Total Authorized Fee $17,540 $28,700 $46,240 08/13/14 Admin.Approval AMEND. NO. 1 S:\Projects\25000UP\26175\B400 S4\AE Contract\Amdnt 41 fee table 12-3-14.xlsx EXHIBIT"A" Page 3 of 5 SECTION 4 UFT STATION ODOR CONTROL Mark Maroney,P.E. CITY OF CORPUS CHRISTI Dec.5,2014 Urban Engineering(TBPE#145) checked by:DEM MANHOUR BREAKDOWN OF ENGINEERING SERVICES Hourly Rate 195 90 70 60 +15% Sr.Engr. Engineer I Cadd Tech Admin Mt BATH Admin Exp. Task Hrs Total Hrs Total Hrs Total Hrs Total Amt Amt Total BASIC SERVICES I PRELIMINARY PHASE 660' 99 36 $795 a Kickoff Mtg 2 390 4 360 $750 b. Gathering Data 1 195 4 360 $555 PRELIMINARY TOTAL $2,100 11 DESIGN PHASE 4,710 707 108 $5,525 a. Construction Documents-P&S 11 2,145 26 2,340 20 1,400 20 1,200 $7,085 b. Opinion of Construction Costs 2 390 4 360 2 120 $870 c 75%Submittal 2 390 8 720 2 140 6 360 $1,610 d. 100%Submittal 2 390 8 720 2 140 6 360 $1,610 e. Provide QA/QC 4 780 $780 f. Provide Reproducible Docs 4 360 2 140 2 120 $620 DESIGN TOTAL $18,100.00 III BID PHASE _ 20 $20 a. Pre-Bid Conference 1 195 2 180 1 60 $435 b. Solicitate Bids 1 90 1 60 $150 c Pre-Bid Questions/Addenda ._ 1 90 1 60 $150 d. Analyze Bids/Rec Contract Awards 1 195 1 90 1 60 $345 BID PHASE TOTAL $1,100 IV CONSTRUCTION PHASE 1,055 158 72 $1,285 a. Attend Pre-Construction Meeting 1 195 4 360 $555 b. Review Shop Drawings 2 390 6 540, $930 c. d. Provide Clarifications to Plans 1 195 3 270 $465 e. Site Visits(3) 1. 195 6 540 _ $735 f. g. Final Inspection 2 390 2 180 $570 h Prepare Record Drawings 2 180 4 280 $460 -0 pn t CONSTRUCTION ADMIN TOTAL $5,000 fa V I 0 BASIC SERVICES TOTAL $26,300 41 =1 Z V ADDITIONAL SERVICES w/ y p a. Field Investigation 4 780 5 450 70 $1,300 a ., ADDITIONAL SERVICES TOTAL $1,300 Ameimm S:tProjects12500oUP12817818400 S4V1E ContrecNAH Fee Brkdn 12.3.14.xlsx 1 SCHEDULE Section 4 Lift Station Odor Control Date Activity NTP 8 Weeks from NTP 75%Submittal 11 Weeks from NTP City Review 15 Weeks from NTP 100%Design Submittal 18 Weeks from NTP City Review 20 Weeks from NTP Final Submittal 22 Weeks from NTP Advertise for Bids 24 Weeks from NTP Pre-Bid Conference 26 Weeks from NTP Receive Bids 33 Weeks from NTP Contract Award 38 Weeks from NTP Begin Construction TBD Complete Construction AMEND.NO.1 EXHIBIT"A" Page 5 of 5 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No.XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% • Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% go 0 c SUPPLIER NUMBER TO BE ASSIGNED BY CITY C PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Christicorpus ISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Urban Engineering P.O.BOX: STREET ADDRESS: 2725 Swantner Drive CITY: Corpus Christi ZIP: 78404 FIRM IS: 1. Corporation = 2. Partnership ® 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name `' Job Title and City Department(if known) 2. State the names of each "official"of the City of Corpus Christi having an"ownership interest" constituting 3% or more of the ownership in the above named"firm." Name Title Al 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name ,r4 Board, Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an `ownership interest"constituting 3%or more of the ownership in the above named"firm." Name ` ' Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter,unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: James L.Urban,P.E. Title: Principal (Type or Print) Signature of Certifying Date: /0/'43- Person: ( / DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.