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HomeMy WebLinkAboutC2015-164 - 3/12/2015 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 4 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and LNV, INC. hereinafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for Holly Road from SH 286 (Crosstown Expressway) to Greenwood Drive (Project No. 6470) Bond 2008, as authorized and administratively amended by: Original Contract August 30, 2011 Motion No. M2011-193 $1,545,961.00 Amendment No. 1 August 2, 2012 Admin. Approved $17,446.00 Amendment No. 2 October 16, 2012 Admin. Approved $48,360.00 Amendment No. 3 January 18, 2013 Admin. Approved $9,832.00 In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services shall be amended to include additional Item No. 4 Environmental Clearance (REVISED) as set forth in the attached AMD No. 4, Exhibit "A". In the Original Contract, Exhibit "A", Section 3. Fees, Part C. Summary of Fees shall be amended and is attached as AMD No. 4 Exhibit "B" for a fee not to exceed $15,696.00 (Fifteen Thousand Six Hundred Ninety Six Dollars and Zero Cents), for a total restated fee not to exceed $1,637,295.00 (One Million Six Hundred Thirty Seven Thousand Two Hundred Ninety Five Dollars and Zero Cents). Monthly invoices will be submitted in accordance with Exhibit "C". All other terms and conditions of the August 30, 2011 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CI OF Co ' ' S RISTI LNV, ' •� SII I - I. 3 15 j1' • I 5z) / V. ie H. Gr.. P.E. Dat. • .n S. Leyendecker, -.E. I:te Ex: utive Director r resident of Public Works :01 Navigation, Suite 300 Corpus Christi, TX 78408 (361) 883-1984 Office (361) 883-1986 Fax RECOMMENDED Operating Department Date Project No. 6470 Accounting Unit: 3548-051 APPROV D / Account: 550950 `Z/ i S41, Activity: 170371013548EXP Account Category: 50950 Office of Management Dat-' Fund Name: Street CIP Bond 2008 . _ . . Encumbrance No. 2015-164 3/12/15 AMD. NO.4 Page 1 of 2 LNV Inc. T\6470 HOLLY ROAD FROM SH 286 CROSSTOWN EXPRESSWAY TO GREENWOOD DRIVE\AMD 4 LNV\AMENDMENT NO 4 INDEXED APPROVED AS TO LEGAL FORM keZZ. 3 -S-J5 egal Department ate ATTEST Rebecca Huerta, City Secretary AMD. NO.4 Page 2 of 2 K\ENGINEERING DATAEXCHANGEWNGIEM\STREET\6470 HOLLY ROAD FROM SH 286 CROSSTOWN EXPRESSWAY TO GREENWOOD DRIVE\AMD 4 LNVWMENDMENT NO 4 AGREEMENT.DOC LNV Solutions Today with a Vision for Tomorrow engineers ( architects I contractors October 17, 2014 Natasha Fudge, P.E. Acting Director of Capital Programs City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 RE: Holly Road from SH 286 (Crosstown Expressway)to Greenwood Drive (Bond 2008) City Project No. 6470 Amendment No. 4-Additional Services for Environmental Clearance(REVISED) Dear Ms. Fudge: Please allow this letter to serve as our formal request to amend our Contract for the above referenced project to include Additional Services as described below. SCOPE OF SERVICES: ENVIRONMENTAL CLEARANCE • Revise the biological section of the Environmental Assessment(EA) in accordance with the 2013 TxDOT Guidance Modules. • Complete the Texas Parks &Wildlife (TPWD)Analysis Form to determine if TPWD coordination is applicable. • Complete a Tier I Site Assessment to evaluate the project impacts with respect to coordination triggers. • Update the Noise Analysis with the recommended language that is not yet available to the public on TxDOT's website. • Update HazMat Database. The project will be evaluated using the Ecological Mapping System of Texas (EMST) mapping tool with regards to vegetation impacts. Geographical Information System (GIS) mapping and field verification will be used for comparison purpose with the EMST mapping tool. Federal and State-listed species of greatest conservation need habitats will be evaluated and compared with the draft TxDOT Best Management Practices Programmatic Agreement between TxDOT and TPWD under the 2013 MOU. Applicable information related to the Tier I and EMST evaluation will be incorporated into the EA document with supporting data. NOTICE AFFORDING OPPORTUNITY FOR PUBLIC HEARING All services associated with this task will be provided by City staff. HOLLY ROAD—S.H.286 TO GREENWOOD AMD. NO.4 EXHIBIT"A" Page 1 of 2 LN'J Solutions Today with a Vision for Tomorrow engineers I architects I contractors FEE: The lump sum fee for these additional services is $15,696. This will bring our total revised contract amount to $1,637,295. The combined manhour breakdown for LNV and our subconsultant (Raba Kistner Environmental) is shown below: Principal 1 hour Project Manager 10 hours Project Engineer 2 hours Sr. Envir Planner 24 hours Envir Scientist 40 hours Sr. Designer 2 hours GIS Technician 22 hours Clerical/Admin 3 hours Expenses $1,412 We appreciate the opportunity to provide these professional services to the City of Corpus Christi. Sincerely, LNV, Inc. TBPE No. F-366 OP1'.:2riAe Dennis L. Miller, P.E., CFM Sr. Project Manager cc: John Maggiore HOLLY ROAD—S.H.286 TO GREENWOOD AMD. NO.4 EXHIBIT"A" Page 2 of 2 • • SUMMARY OF FEES Holly Road from SH 286(Crosstown Expressway)to Greenwood Drive Bond 2008 Project No.6470 I ORIGINAL AMD.NO.1 AMD.NO.2 AMD.NO.3 AMD.NO.4 TOTAL BASIC SERVICES 1 _Preliminary Design Phase $277,440.00 $0.00 $0.00 $0.00 $0.00 $277,440.00 2 Design Phase 517,888.00 0.00 48,360.00 0.00 0.00 $566,248.00 3 Bid Phase 9,248.00 0.00 0.00 0.00 0.00 $9,248.00 4 Construction Phase 70,285.00 0.00 0.00 0.00 0.00 $70,285.00 Subtotal Basic Services 874,861.00 0.00 48,360.00 0.00 0.00 923,221.00 II ADDITIONAL SERVICES 1 Permit Preparation TDLR 5,000.00 0.00 0.00 0.00 0.00 5,000.00 TCEQ-TPDES 5,000.00 0.00 0.00 0.00 0.00 5,000.00 Subtotal Permit Preparation 10,000.00 0.00 0.00 0.00 0.00 10,000.00 2 Right of Way Acquistion Survey 0.00 0.00 0.00 0.00 0.00 0.00 3 Topographic Survey and Parcel Descriptions 81,600.00 0.00 0.00 0.00 0.00 81,600.00 4 Environmental Clearance(REVISED) 156,500.00 0.00 0.00 0.00 15,696.00 172,196.00 5 Construction Observation 258,000.00 0.00 0.00 0.00 0.00 258,000.00 6 Warranty Phase 6,000.00 0.00 0.00 0.00 0.00 6,000.00 7 Public Meeting 8,500.00 0.00 0.00 0.00 0.00 8,500.00 8 Sanitary Sewer Investigation 23,000.00 0.00 0.00 0.00 0.00 23,000.00 9 Subsurface Utility Investigation 90,000.00 0.00 0.00 0.00 0.00 90,000.00 10 Franchise Utility Coordination 20,000.00 0.00 0.00 0.00 0.00 20,000.00 11 Traffic Signal Improvements 17,500.00 0.00 0.00 9,832.00 0.00 27,332.00 12 Landscaping Design 0.00 17,446.00 0.00 0.00 0.00 17,446.00 Subtotal Additional Services 671,100.00 17,446.00 0.00 9,832.00 15,696.00 714,074.00 TOTAL AUTHORIZED FEE $1,545,961.00 $17,446.00 $48,360.00 $9,832.00 $15,696.00 $1,637,295.00 8/30/2011 8/2/2012 10/16/2012 1/18/2013 M2011-193 Admin.Approved Admin.Approved Admin.Approved Admin.Approved AMD. NO.4 EXHIBIT"B" Page 1 of 1 Sample form for: COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% tu ea = O eu oo • ' =jz " nA • SUPPLIER NUMBER 10 BE ASSIGNED BY CI FY PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Chn us DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Everyquestion must be answered. If the question is not applicable. answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LNV Engineering P.O.BOX: STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408 FIRM IS: I. Corporation X 2. Partnership 3. Sole Owner ❑ 4. Association ❑ 5. Other ❑ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an 'ownership interest"constituting 3%or more of the ownership in the above named`'firma Name Job Title and City Department(if known) i/b 2. State the names of each `official"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named '`firm." Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board, Commission or Committee N 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an 'ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person' Dan S. Leyendecker,P.E. Title: President (Type or Print) Signature of Certifying Date: Z/Zv�jS Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official" The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.