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HomeMy WebLinkAboutC2015-180 - 4/7/2015 - NA CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 4 The City of Corpus Christi, Texas hereinafter called "CITY", and Urban Engineering hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for Padre Island Water Supply Study (Project No. E10172), as authorized and amended by: Original Agreement November 5, 2010 Administrative Approval $49,870.00 Amendment No. 1 June 21, 2011 Motion No. M2011-134 $364,370.00 Amendment No. 2 February 26, 2013 Motion No. M2013-037 $182,976.00 Amendment No. 3 July 8, 2014 Motion No. M2014-085 $141,323.00 Exhibit "A", Section I. Scope of Services, Part A. Basic Services, Design Phase shall be amended to include additional design services as specified in the attached Amendment No. 4 Exhibit "A". Exhibit "A", Section III. Fees shall be amended as specified in the attached Amendment No. 4 Exhibit "A ", for a revised fee not to exceed $46,500.00 (Forty-Six Thousand Five Hundred Dollars and Zero Cents), for a total restated fee not to exceed $785,039.00 (Seven Hundred Eighty-Five Thousand Thirty-Nine Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit All other terms and conditions of the November 5, 2010 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF /`; ' URBAN ENGINEERING Ron.Id L. • son Date James L. Urban, P.E. late City . •.ger Principal 2725 Swantner Drive Corpus Christi, Texas 78404 4. (361) 854-3101 Office Gustay. Gonzalez, ' E.• Date (361) 854-6001 Fax Assistan City Manag r For Public Wor aid Utilities , °1-7(1-15— V le ie H. G y, P. . e Ex utive Dire or, Public Works RECOMMENDED OKrating I- •artment Date 2015-180 AMEND. NO. 4 4/07/15 Page 1 of 2 imp 0172 PADRE ISLAND WATER SUPPLY STUDY\PROFESSIONAL SERVICES-URBAN\AMENDMENT NO. Urban Engineering INDEXED APPROVED AS TO LEGAL FORM 2 ,, 3-2o-15 sistant City Attorney � Date for City Attorney APFOV D *7// Offic of Management and Budget1:(L ' ATTEST 1 2z_Le.....c., ii---„QA.1-1., Rebecca Huerta, City Secretary Project No: E10172 Accounting Unit: 4093-041 Account: 550950 Activity: E 10172014093EXP Account Category: 50950 Fund Name: Water 2013 RVBD AMEND. NO. 4 Page 2 of 2 K:\ENGINEERING DATAEXCHANGE\JENNIFER\WATER\E10172 PADRE ISLAND WATER SUPPLY STUDY\PROFESSIONAL SERVICES-URBAN\AMENDMENT NO. 4\CONTRACT.DOCX URBAN ENGINEERING Job No.: 33760.B5.00 February 10, 2015 TRANSMITTED VIA EMAIL Jerry Shoemaker, P.E. Acting Director of Capital Programs City of Corpus Christi P. O. Box 9277 Corpus Christi, Texas 78469 Subject: Amendment No.4—Padre Island Water Supply E10172— 18 Inch Water Transmission Main and 4 Inch MIS Conduit to PI Pumping Plant Dear Jerry, This proposal is in response to a request from City staff to provide professional services for an extension of the 18-inch water transmission main and 4-inch MIS conduit, from the termination point of the Padre Island Water Supply project to western extent of the strip mall on the corner of Park Road 22 and Aquarius Street. The proposed 4,130-ft pipeline extension includes 3200- ft of pipe installed by conventional trenching and 930-ft installed by HDD. We propose the following contract amendment to the Padre Island Water Supply (#E10172) to prepare plans and specifications to construct the proposed water line and conduit improvements; I. SCOPE OF SERVICES: BASIC SERVICES Design Phase Services a. Provide Project Management services to ensure that the project deliverables that are provided meet the stake holder's requirements. b. Include the proposed 18-inch water line and 4-inch MIS conduit in the construction contract documents (plans and specifications) for the 8-Inch Gas line Extension to Aquarius Street. These plans and specifications will follow the City of Corpus Christi format as follows: c. Prepare one (1) set of 60% and one (1) set of 100% Contract and Bid Documents in City format (using City Standards as applicable), including Contract agreement forms, general conditions and supplemental conditions, notice to bidders, instruction to bidders, insurance, bond requirements, and preparation of other contract and bid related items; specifications and drawings to fix and describe, for bidding, the size and character of the entire project; description of materials to be utilized; and such other essentials as may be necessary for construction and cost analysis. Bid packages will also be provided electronically in PDF and CAD formats. Said bid documents henceforth become the sole property and ownership of the City of Corpus Christi. d. Prepare a 60% Opinion of Probable Construction Cost Estimate(OPCC) (361)854-3101 2725 SWANTNER DR.• CORPUS CHRISTI,TEXAS 78404 FAX(361)854-6001 www.urbaneng.com TBPE Firm#145 AMEND. NO.4 TBPLS Firm#10032400 EXHIBIT"A" Page 1 of 3 • e. Following the City's review of the 60% submittal package, the NE will assimilate all review comments and make the appropriate modifications and additions/deletions to the 100% bid package and prepare a 100% OPCC. The City agrees that any modifications of the submitted final plans (for other uses by the City) will be evidenced on the plans and be signed and sealed by a professional engineer prior to re-use of modified plans. f. Attend (1) one 60% complete design meeting to review the contract and bidding documents. Attend (1) one 100% complete design meeting to review the contract and bidding documents. g. Provide typical traffic control plans and standard traffic control measures for the various construction applications that can be reasonably anticipated. Include bid items for signage, illumination, markings and striping, and signalization. The City Traffic Engineering Department will have final authority on the appropriate traffic control set- ups. h. Prepare detail sheets for the project and include it in the bid package. i. Prepare a storm water pollution prevention plan (SWPPP)for the project and include it in the bid package. j. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that submittal of the 60%, and 100% complete plans, specifications and bid documents accurately reflect the percent completion designated and do not necessitate an excessive amount of revision and correction by City staff. II. SCHEDULE: We proposed to complete the Design Phase tasks described above within (30) thirty days of receiving the notice to proceed. The schedule for the bidding and construction phases will be determined once the Design Phase has been completed. III. FEE: For services authorized by the Director of Engineering Services, the City will pay the A/E a not- to-exceed fee as per the table below. Summary of Fees BASIC SERVICES Amendment No.4 1. Design Phase $46,500 2. Bid Phase $0 3. Construction Phase $0 Subtotal Basic Services Fees $46,500 ADDITIONAL SERVICES 1. USAGE Permit $0 2. TxDOT Permit $0 3. TGLO Authorization $0 4. Topographic/Hydrographic Survey $0 5. Warranty Phase $0 6. Geotechnical Study $0 Sub-Total Additional Services Fees $0 TOTAL $46,500 Page 2 of 3 AMEND. NO.4 EXHIBIT"A" Page 2 of 3 If the above is acceptable, please prepare an amendment to our AE Contract for signatures. Should you have any questions please let me know. Sincerely, URBAN ENGINEERING Lf. `n(\(�1�v k • DryL, v ' J. Douglas McMullan, P.E. JDM/ Enclosures xc: Daniel Deng, P.E. —Major Projects Engineer, Capital Programs w/encl. via email Page 3 of 3 AMEND. NO.4 EXHIBIT"A" Page 3 of 3 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% - Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% mP loo -an o -& W • �-1 SUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION City of CITY OF CORPUS CHRISTI us DISCLOSURE OF INTEREST Chri City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Everyquestion must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Urban Engineering P.O.BOX: STREET ADDRESS: 2725 Swantner Drive CITY: Corpus Christi ZIP: 78404 FIRM IS: I. Corporation _ 2. Partnership ® 3. Sole Owner 0 4. Association _ 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City, of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name I n Job Title and City Department(if known) 2. State the names of each "official"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Am^ Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Namenbel Board,Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Ai ^ Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: James L. Urban,P.E. Title: Principal (Type or Print) Signature of Certifying Date: /2-065— Person: 2-067Person: DEFINITIONS a. "Board member." A member of any board, commission. or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership,corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.