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HomeMy WebLinkAboutC2015-198 - 5/13/2015 - NA CITY OF CORPUS CHRISITI CONTRACT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal corporation, "CITY", acting through its duly authorized City Manager or designee("City Engineer"),and HDR Engineering,Inc., a Nebraska corporation with offices in Corpus Christi, Texas, acting through its duly authorized representative who is Arthur B. Colwell, P.E., (ENGINEER), which agree as follows: 1. DECLARATIONS. "CITY" desires to engage "ENGINEER" to provide services in connection with City's project, described as follows: City of Corpus Christi Municipal Planning Organization (MPO) Bicycle Mobility Planning Technical Assistance (Project NO. El 5115) "Project". 2. SCOPE OF WORK. "ENGINEER"shall provide services for the PROJECT in accordance with the accompanying Letter, Scope of Services, and Fee attached as Exhibit"A". 3. FEE. The"CITY"agrees to pay the"ENGINEER"for services provided in accordance with Exhibit "A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed $49,774.00, (Forty Nine Thousand Seven Hundred Seventy Four Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit"B". 4. INDEMNIFICATION AND HOLD HARMLESS. The "ENGINEER" agrees to indemnify, save harmless and defend the "CITY", and it's agents, servants, and employees as more fully set forth in Exhibit"C". 5. OWNERSHIP OF DOCUMENTS. All documents including contract documents (plans and specifications), record drawings, contractor's field data and submittal data will be the sole property of the City and may not be used again by the Engineer without the express terms written consent of the Director Capital Programs. However, the Engin-- -•-y use standard details that are not specific to this project. iiiigi CITYOF�� - �'� 04 HDR ENGINEERING, INC. dP%:% /7 lbs....." I t.4 ZO/C Ronald . Ols" Date Arthur B. Colwell, P.E. Date City Man-• - Vice President 555 N. Carancahua, Suite 1600 Corpus Christi, TX 78401 RE ! MEhipE I (361)696-3300 Office J,kid 5 I 15 (361)696-3385 Fax lV- -rie H. Gray, P.E. Date E e Dire •'•f ublic Works iiii Gustav• onzalez -ak, Date Assista t City Man ger of Public Works and Utilities APPROVED AS TO LEGAL FORM V41-1-20/5c+�.,°14+ rift/ L.ffrnrn _ Date 2015-198 5/13/15 HDR Engineering Inc. D BICYCLE MOBILITY PLANNING TECHNICAL ASSISTANCE HDR ENGINEERING\CONTRACT.DOC INDEXED . „ 7APP OV D fficeakt), of Management and Budget Da e Project No. E15115 Accounting Unit 3551-052 Account 550950 Activity E15115 01 3551 EXP Account Category 50950 Fund Name 2015 GO Bond K:\ENGINEERING DATAEXCHANGE\VELMAP\MPO\E1515 MPO BICYCLE MOBILITY PLANNING TECHNICAL ASSISTANCE HDR ENGINEERING\CONTRACT.DOC . . . • March 13, 2015 P104077 Mr. Jerry Shoemaker, P.E. Capital Projects Manager City of Corpus Christi 1201 Leopard Street Corpus Christi, TX 78401 RE: PROPOSAL FOR TECHNICAL ASSISTANCE TO CORPUS CHRISTI MPO FOR BICYCLE MOBILITY PLANNING E vJI is- Dear Dear Mr. Shoemaker: HDR Engineering, Inc. (HDR) is pleased to submit this proposal to provide professional planning and engineering support services and technical assistance relating to bicycle mobility planning for the Corpus Christi Metropolitan Planning Organization (MPO). The proposed nature of the work is to provide technical assistance to the MPO with development of Phase I, Bicycle Mobility, of their Strategic Plan for Active Transportation for the MPO Project Area. The City of Corpus Christi and other partners, in coordination with the MPO, determined that the MPO was the appropriate entity to lead the creation of the Strategic Plan for Active Transportation. Mobility is inherently an inter-jurisdictional issue, and, as an entity with regional perspective, the MPO has the capacity and the capability to undertake this strategic planning effort. While the Unified Planning Work Program for FY15 includes an allocation to support MPO staff time in this effort, the MPO is relying upon key partners like the City of Corpus Christi to support the involvement of outside consultants to accomplish select pieces of the planning process. Phase I will answer three fundamental questions to prescriptively inform capital roadway projects in the MPO project area: 1. Where should bike facilities be installed to create a cohesive bicycle mobility network that connects key destinations, functionally expands the reach of the transit network, and accommodates a diversity of riders? 2. What type of facilities (e.g. on-street bike lanes, off-street cycle tracks, etc.) should be installed on which segments? 3. How, i.e. to what standards, should those facilities be designed and maintained? For purposes of this agreement, the City of Corpus Christi will be referred to as the Client, HDR will be referred to as the Consultant, and the Technical Assistance to Corpus Christi MPO for Bicycle Mobility Planning will be referred to as the Project. This scope of work has been divided into five(5)tasks, as described in detail below: hdrinc.com 555 N.Carancahua,Suite 1600 Corpus Christi,TX 78401 T 361496-3300 F 361-696-3385 EXHIBIT"A" Page 1 of 6 Mr.Jerry Shoemaker,P.E. P104077 March 13,2015 Page 2 of 6 SCOPE OF SERVICES Task 1: Delineation of Priority Bicycle Network The Consultant will advise MPO staff in identifying and acquiring critical data for prioritizing linkages between key destinations in the urbanized portions of Nueces and San Patricio counties. The bicycle demand analysis used to prioritize the linkages that will make up the bicycle network will consider a range of criteria, including but not limited to land use, access to key community infrastructure (e.g., schools, transit, civic and recreational institutions), and the location/intensity of population and employment. Consultant will work with MPO staff to develop geo-spatial analysis to be used in identifying priority linkages; implementation of analytical steps will be shared by the MPO and Consultant as appropriate on the basis of technical capacity. Assumptions: • The Consultant will coordinate with MPO staff regarding the preferred methodology for evaluating regional bicycle demand, including specific data, factors, and trip lengths. • MPO staff will be responsible for assembling and geocoding (as needed), with input and guidance from the Consultant, all relevant GIS data to be used in the bicycle demand analysis. • The Consultant will be responsible for setting up the geospatial analysis framework for use in the bicycle demand analysis and providing introductory training to MPO staff on the methods and analysis procedures. This will include translating relative demand scores to roadway segments and production of"heat maps" and/or maps showing high demand corridors/roadways. Deliverables: • Memo summarizing the bicycle demand analysis methodology, scoring criteria, and geospatial analysis, including maps of results. Task 2: Bicycle Facility Selection The Consultant will lead the selection and designation of specific bicycle facilities—to be identified prescriptively in the final Bicycle Mobility Plan—for each of the segments in the priority bicycle mobility network. Facility selection will be based on traffic-related factors such as traffic volume, speed, and composition; roadway geometric factors such as typical section, number of lanes, widths, and available right-of-way; and land use and access criteria such as number of cross streets and driveways. Consultant will identify a national standard with which facility types will be consistent. Where multiple facility types are suitable for a particular segment, Consultant will explicitly identify the limits of these options. 555 N.Carancahua,Suite 1600;Corpus Christi,TX 78401 T 361.696.3300 hdrinc.com EXHIBIT"A" Page 2 of 6 Mr.Jerry Shoemaker,P.E. P104077 March 13,2015 Page 3 of 6 Assumptions: • The Consultant will review the bicycle facility selection tool flow chart and decision points with the MPO staff up front to obtain approval on its use, or clarify necessary adjustments to the proposed methodology—any changes to the existing flow chart will require programming adjustments to the tool. This scope assumes only minimal changes to the flow chart or decision thresholds — significant or wholesale changes to the model are not anticipated and would require additional budget. • The Consultant will coordinate with MPO staff regarding data needs for the bicycle facility selection tool. It is assumed that the data collection effort will be led by the MPO following training by the Consultant, although the Consultant will supply one (1) staff person to participate and oversee the data collection efforts for up to four (4) full days of field data collection. It is noted that much of the geometric data can be gathered by reviewing existing corridor aerials from sources such as Google Earth and field verification should be limited to quality checking and spot data verification. The Consultant will also coordinate on simplifying assumptions for data used by the facility selection tool, as needed. • Data will only be collected for those roadway segments identified in Task 1 as being high demand locations and part of the priority bicycle network. • Data collection will be focused on variables needed to make a selection of the appropriate bicycle facility on a particular roadway segment, but will also include (to the extent possible), the collection of pedestrian-related variables so as to minimize the need to go back later and collect data for a second time on the same roadway segment. This will help facilitate the creation of an area-wide database for bicycle and pedestrian conditions and facilities, as well as initiate pedestrian-related data collection for Phase II of the Strategic Plan for Active Transportation. • The Consultant will coordinate with the MPO staff on the appropriate bicycle level of service standard for various facility types. Deliverables: • Memo summarizing the "as-is" bicycle facility selection tool, as proposed for use in Corpus Christi, including explanation of methodology, variables, and facility types considered. • Memo summarizing data sources and gaps for completing the database necessary to use the bicycle facility selection tool. Gaps could include missing data in the existing inventory, or new categories of data. The memo will also include a recommended data-collection plan structured based on available project resources. In some instances, this plan may identify data that would be helpful for decision-making but cannot be collected using the project's resources. In such cases, the Consultant will identify how the facility evaluation process will compensate for this lack of data, whether through surrogate measures, engineering judgment, etc. 555 N.Carancahua.Suite 1600,Corpus Christi,TX 78401 T 361.696.3300 hdrinc.com EXHIBIT"A" Page 3 of 6 Mr.Jerry Shoemaker,P.E. P104077 March 13,2015 Page 4 of 6 • Documentation of the proposed facility type for each roadway segment identified in Task 1 as part of the priority bicycle network, including any potential near-term options that meet bicycle level of service standards. This includes highlighted flow charts for each segment from the bicycle facility selection tool. Task 3: Identification of Facility Design and Maintenance Standard The Consultant will identify a national standard (e.g. NACTO Urban Bikeway Design Guide or equivalent) to be referenced in the Bicycle Mobility Plan as the basis for the design and maintenance of each facility type that is specified in the plan. Assumptions: • The intent of the task is simply to reference facility design and maintenance standards, not to create a stand-alone bicycle facility design guide. As such, the task will include a cursory review of popular contemporary facility guidance documents, and highlight the reasons for selection of a particular source as the proposed standard in Corpus Christi. Deliverables: • Memo summarizing the review of potential design and maintenance guidelines and documenting the proposed standards source for each facility type. Task 4: Development of Supporting Program Recommendations The Consultant will provide content and references to best practices for use by MPO in generating recommendations for plan users (i.e. municipalities, transit agency, and development interests in the project area) related to: 1. Planning of supporting infrastructure and end-of-trip facilities (e.g. bicycle racks, public repair stations, bike share infrastructure, wayfinding signage) 2. Development of education, encouragement, and enforcement programs for promoting safe bicycling culture and awareness 3. Policy and code reform priorities (i.e. roadway maintenance, safe passage, complete streets) 4. Development of performance measures to track progress against regional bicycle mobility and safety goals and objectives Assumptions: • This task does not include the development of specific policy language, but merely the recommendation of key elements to consider. 555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401 T 361.696.3300 hdrinc.com EXHIBIT"A" Page 4 of 6 Mr.Jerry Shoemaker, P.E. P104077 March 13,2015 Page 5 of 6 Deliverables: • Documentation summarizing key best practices and considerations to support the bicycle and active transportation programs in Corpus Christi and help make the community more bicycle-friendly. Task 5: Project Management The activities in this task are those required to complete the project according to the proposed schedule and budget, while also ensuring quality deliverables. These activities include the development of a project management plan (PMP), quality management plan (QMP), and monthly invoices and progress reports. This task also includes direct expenses. ADDITIONAL CONSIDERATIONS AND ASSUMPTIONS: 1. It is expected that MPO staff will be heavily involved, in support of and per the direction of the selected Consultant, in data collection and analysis outlined in Tasks 1-2 above. 2. Existing and planned off-road bicycle facilities, per the City of Corpus Christi's HikeBike CC and Parks and Recreation Master Plan, will be considered during the network development described in Task 2 above with the recognition that off-road facilities may provide key linkages to augment the on-street network. 3. The MPO will lead production of final plan deliverables, including assembling final narrative and associated graphics as well as printing. Consultant will generate interim products, including narrative, maps, and graphics to be assimilated into the final plan documents. 4. All project deliverables will be electronic versions only— no printed copies are included. Memos will be delivered in Word and pdf formats for flexibility of use. 5. No travel expenses (other than local travel for data collection purposes) are assumed. It is also assumed that the Consultant will not be needed to support the public involvement efforts being conducted by the MPO. SCHEDULE The Corpus Christi MPO intends to be complete with Phase I of their Strategic Plan for Active Transportation by the end of 2015. However, it is anticipated that the bulk of the work effort associated with this scope of services will need to be completed before the end of October 2015. No specific schedule is proposed at this point, but the Consultant will work with staff from the MPO to establish appropriate milestones and deliverable due dates in order to meet the MPO's overall Phase I project schedule. 555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401 T 361.696.3300 hdrinc.com EXHIBIT"A" Page 5 of 6 • Mr.Jerry Shoemaker, P.E. P104077 March 13,2015 Page 6 of 6 FEE The services described above in Tasks 1-5 will be accomplished for a lump sum fee of $49,774.00 as follows: Task 1: Delineation of Priority Bicycle Network $ 9,685.00 Task 2: Bicycle Facility Selection $ 24,655.00 Task 3: Identification of Facility Design & Maintenance Standard$ 2,785.00 Task 4: Development of Supporting Program Recommendations$ 5,525.00 Task 5: Project Management $ 7,124.00 Total: $ 49,774.00 Any tasks not specifically included within this scope of services will be considered additional work and will only be completed at the direction of the Client on an hourly basis, plus reimbursable expenses, according to the attached hourly rate schedule. It is anticipated that an amendment to this contract addendum will be required to process any additional tasks or services requested. We appreciate the opportunity to work with you on this important project. Please let us know if you have any questions. Sincerely, HDR ENGINEERING, INC 41-7/ pr Carl E. Crull, P.E. Arthur B. Colwell, P.E. Vice President Vice President/Managing Principal CEC/JMK:jmk cc: Jeff Edmonds, P.E., City of Corpus Christi Gus Gonzalez, P.E., City of Corpus Christi Raymond Chong, P.E., City of Corpus Christi Jeff Pollack, Corpus Christi MPO Jamie Krzeminski, HDR 555 N.Carancahua.Suite 1600,Corpus Christi,TX 78401 T 361.696.3300 hdrinc.com EXHIBIT"A" Page 6 of 6 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete . Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% co x I o 00 o � H, - Exhibit "C" Mandatory Requirements INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by Consultant or its agent, consultant under contract or another entity over which Consultant exercises control while in the exercise of rights or performance of the duties under this agreement. This Indemnification does not apply to any liability resulting from the negligent acts or omissions of the City of Corpus Christi or its employees, to the extent of such negligence. Consultant must, at City's option, defend Indemnitee and with counsel satisfactory to the City Attorney. Consultant must advise City in writing within 24 hours of any claim or demand against City or Consultant known to Consultant related to or arising out of Consultant's activities under this Agreement. NE Professional Services Agreements Standard Form Language Exhibit"C" Last revised 12/23/2014 • niovSUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Chri t; DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City torovide the following information. Every question must be answered. If the question is not applicable, answer with `NA See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: HDR Engineering,Inc. P.O.BOX: STREET ADDRESS: 555 N.Carancahua,Suite 1600 CITY: Corpus Christi ZIP: 78401 FIRM IS: 1. Corporation X 2. Partnership 3. Sole Owner ❑ 4. Association ❑ 5. Other DISCLOSURE QUESTIONS additional space is necessary,please use the reverse side of this page or attach separate sheet. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' NameN,A Job Title and City Department(if known) 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name N/A Title _3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." NameAra Board, Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an `ownership interest"constituting 3%or more of the ownership in the above named"firm." Name N/A Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writmg to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Arthur B. Colwell,P.E. Title: Vice President (Type or Print) Signature of Certifying ! ate: 4 , 7,/5 Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.