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HomeMy WebLinkAboutC2015-217 - 6/18/2015 - NA SMALL A/E AGREEMENT for Architect/Engineer Services This AGREEMENT is between the City of Corpus Christi,Texas, a Texas home-rule municipal corporation, "CITY", acting through its duly authorized City Manager or designee ("City Engineer"), and Urban Engineering a ' Texas corporation,acting through its duly authorized representative who is Eugene C.Urban,Jr.,P.E.(ENGINEER), which agree as follows: 1. DECLARATIONS."CITY"desires to engage"ENGINEER"to provide services in connection with City's project, described as follows: Ennis Joslin Extension (Project No. El 5109)"Project". 2. SCOPE OF WORK. "ENGINEER"shall provide services for the PROJECT in accordance with the accompanying Letter, Scope of Services, and Fee attached as"Exhibit A". 3. FEE. The"CITY"agrees to pay the"ENGINEER"for services provided in accordance with Exhibit"A", Scope of Services,and Fee under this AGREEMENT,a total fee not to exceed$48,000.00(in figures),(Forty Eight Thousand Dollars and Zero Cents) (in words). Monthly invoice will be submitted in accordance with Exhibit"C". 4. INDEMNIFICATION AND HOLD HARMLESS.The"ENGINEER"agrees to indemnify,save harmless and defend the"CITY", and it's agents, servants, and employees as more fully set forth in "Exhibit B". CITY OF CORPUS CHRISTI URB EN ' - e f / 5 eviglaie 6fig i i_. Ron L. Olson (Date) Euge I •C. Urban Jr., �.� (Date ) City Manager Princ •al 2725 Swantner Corpus Christi, TX 78404 •ECOM , DE 9 (361)854-1301 Office 111.4.�' I. ( '/+. Gustavo 4•onzalez, P. :. lb (Date) Assistant ity Mana•e of P -tic or s ndl tilities I 1 LO • IA , , siXi4,-#c— V- =rie H. Gr y, P.E (Date) Ex- utive? Dir or o Public Works ;)7- -"" 5��7�1� Project No. E15109 Operating De ent (Da e) P 9 P Accounting Unit: 3551-051 Account: 550950 Activity: E15109013551 EXP APP VED Account Category: 50950 ehsviAlt,-- 16-) Fund Name: Street CIP Bond 2014 ,, Encumbrance No. Office of Management and Budget ( ate) APPROVED AS TO LEGAL FORM 2015-217 22--1.5 6/18/15 (Date) Urban Engineering INDEXED 1 URBAN i , ENGINEERING Job No.8896.85.04 April 29,2015 TRANSMITTED VIA EMAIL AND ORIGINAL MAILED Jerry Shoemaker,P.E. Senior Program Manager of Capital Programs City of Corpus Christi MAY 01 2015 POBox9277 I Corpus Christi,Texas 78469 Subject:Ennis Joslin Extension(Holly to William)E15109 Dear Jerry: Urban Engineering has been selected to provide engineering services for the subject project.As part of this effort we propose to provide a preliminary Engineering Letter Report (ELR) for the subject project for a fixed fee of$48,000.The scope of this proposed preliminary ELR is further defined as follow. A. Develop preliminary requirements for utility relocations replacements or upgrades. Coordinate with the City's Project Manager and identify operating departments potential project needs. B. Identify street right-of-way and potential drainage right-of-way acquisition requirements and illustrate on a schematic strip map. C. Prepare preliminary opinions of probable construction costs for the recommended improvements. D. Develop drainage area boundary map for existing and proposed drainage areas served. E. Identify electric and communication utility companies and private pipeline companies that may have existing facilities and must be relocated to accommodate the proposed improvements. F. Coordinate with AEP and City Traffic Engineering to identify location of electrical power conduit for street lighting and traffic signalization. G. Identify governmental authorities having jurisdiction to approve design of the Project induding permitting and construction and if requested by the Project Manager, meet and coordinate with agencies such as RTA and affected school districts(CCISD). H. Prepare a preliminary Engineering Letter Report that documents the analysis, approach, opinions of probable construction costs,and document that work with text,tables,schematic- level exhibits or other applicable support documents required per City Plan Preparation Standards Contract Format(CPPSCF).Engineering Letter Report to include: (361)854-3101 2725 SWANTNER DR.•CORPUS CHRISTI,TEXAS 78404 FAX(361)854-6001 www urbaneng.com TBPE Firm#145 TBPLS Firm#10032400 EXHIBIT"A" Pa•e1of2 • • 1. Provide a concise presentation of pertinent factors,sketches,designs,cross sections,and parameters which will or may impact the design, including engineering design basis, preliminary layout sketches, alignment, right-of-way requirements, conformance to master plans,identification of needed additional services,existing and proposed utilities, identification of quality and quantity of materials of construction, and other factors required for a professional design. 2. Include preliminary Hydraulic analyses. 3. Include existing site photos. 4. Provide opinion of probable construction costs. I. Conduct Project review meeting with City staff to review and receive City comments on the preliminary Engineering Letter Report as scheduled by City Project Manager. J. Assimilate all City review comments of the preliminary Engineering Letter Report and provide one(1)copy of a final preliminary Engineering Letter Report(ELR)(electronic and hard copies using City Standards as applicable)suitable for reproduction.In the event additional and more detailed information is added to the preliminary ELR a contract amendment will be requested as appropriate to added task. We anticipate delivery of a preliminary ELR within 40 working days of receipt of executed small A/E agreement. Please let me know if you have any questions or need additional information.We look forward to working towards a successful project delivered on schedule and in budget. Sincerely, URBAN ENGINEERING ‘04—?Clje— Murray F.Hudson,P.E. MFH:ek EXHIBIT"A" Pa!e2of2 • • EXHIBIT B INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by Consultant or its agent, consultant under contract or another entity over which Consultant exercises control while in the exercise of rights or performance of the duties under this agreement. This Indemnification does not apply to any liability resulting from the negligent acts or omissions of the City of Corpus Christi or its employees,to the extent of such negligence. Consultant must, at City's option, defend Indemnitee and with counsel satisfactory to the City Attorney. Consultant must advise City in writing within 24 hours of any claim or demand against City or Consultant known to Consultant related to or arising out of Consultant's activities under this Agreement. EXHIBIT"B" Page 1 of 1 Sample form for: Payment Request • COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete . Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O&M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% mi i q A • SUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION CITY OF CORPUS CHRISTI C DISCLOSURE OF INTEREST Christi City of Corpus Christi Ordinance 17112,as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every.question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Urban Engineering P.O.BOX: STREET ADDRESS: 2725 Swantner Drive CITY: Corpus Christi ZIP: 78404 FIRM IS: I. Corporation 2. Partnership ® 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name t !A Job Title and City Department(if known) 2. State the names of each "official"of the City of Corpus Christi having an`ownership interest" constituting 3%or more of the ownership in the above named"firm." Name 144 Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." NamerIA Board,Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an `ownership interest"constituting 3%or more of the ownership in the above named"firm." Name A /1 Consultant • • • • • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter,unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: James L.Urban,P.E. Tide: Principal (Type or Print) / Signature of Certifying Date: 1 l/?.a(l'S Person: o" DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. '`Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership,corporation,joint stock company,joint venture,receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.