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HomeMy WebLinkAboutC2015-226 - 7/22/2015 - NA • CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 1 The City of Corpus Christi, Texas hereinafter called "CITY", and Freese and Nichols, Inc. hereinafter called "ENGINEER" agree to the following amendment to the Contract for Professional Services for Choke Can on Dam S'illwa Gate Rehabilitation Pro'ect No. E14043 , as authorized and amended by: Original NE Agreement October 21, 2014 Ordinance No. 030318 $381,220.00 Exhibit "A" shall be amended to include inspection and recommendations for rehabilitation of a damaged stem on an outlet tower sluice gate as well as design of stem repair plans and construction notes to support a Request for Change Proposal as shown on the attached Amendment No. 1 Exhibit Exhibit "A" shall be amended as specified in Amendment No. 1 Exhibit "A" for a revised fee not to exceed $19,652.00 (Nineteen Thousand Six Hundred Fifty-Two Dollars and Zero Cents), for a total restated fee not to exceed $400,872.00 (Four Hundred Thousand Eight Hundred Seventy-Two Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the October 21, 2014 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. C r •FCO- ' -ISTI 227A ES ND NICHOLS, INC. k ' � ' � lc 7 �pl rie H. Gra P.=. Date R n G zman, P.E. Date E = utive Direc or, ublic W•rk PrincipalNice President 800 North Shoreline Blvd., Suite 1600N RECOM NDED Corpus Christi, Texas 78401 (361) 561-6500 Office ilf/I —7 i) (361) 561-6501 Fax e.er- Date APPROVED AS TO LEGAL FORM 2 "243-IS ssistant City Attorney Date for City Attorney APPROVED, cig Office of Management and Budget Date, Project No: E14043 ATTEST Accounting Unit: 4080-062 Account: 550950 F7}2_10 - Activity: E14043014080EXP Account Category: 50950 / - Rph -cHuerta. City Secretary Fund Name: Water CIP 2015-226 7/22/15 AMEND. NO. 1 Page 1 of 1 -IOKE CANYON DAM SPILLWAY GATE REHABILITATION\FREESE AND NICHOLS\AMENDMENT NO Freese and Nichols Inc. . INDEXED FR E E S EInnovative approalu rill1111CHOLSpractical results Outstanding service 800 N.Shoreline Blvd.,Suite 1600N • Corpus Christi,Texas 78401 • 361-561-6500 • fax 361-561-6501 www.freese.com June 30,2015 Ms.Valerie Gray,P.E. K Executive Director of Public Works City of Corpus Christi P.O. Box 9277 Corpus Christi,TX 78469 Re: Amendment No.1 Choke Canyon Dam Spillway Gate Rehabilitation Project No. E14043 Dear Ms.Gray, Freese and Nichols,Inc.is please to submit our professional services contract amendment for the Choke Canyon Dam Spillway Gate Rehabilitation project. Our scope of services will include inspection and recommendations for rehabilitation of a damaged stem on an outlet tower sluice gate as well as design of stem repair plans and construction notes to support a Request for Change Proposal by the City. Our proposed fee for these services is$19,652. Please feel free to contact me at 361.561.6500 should you have any questions regarding this matter. Respectfully, Freese an/d�Nichols,Inc. 1.2. 1/4 Ron Guzman Principal/Vice President Enclosures AMEND.NO.1 EXHIBIT"A" Page 1 of 4 EXHIBIT A Choke Canyon Dam Spillway Gate Rehabilitation Amendment No. 1 • Project No. E14043 Project Description and Task List: The City is currently undertaking the Choke Canyon Dam Spillway Gate Rehabilitation Project. In addition to re-coating of the spillway gates as required by the contract documents, the City has determined that repairs to a broken sluice gate stem are required for proper control of water releases. FNI has been asked by the City to inspect the damaged stem on the outlet tower and to prepare drawings and develop technical notes to replace the gate stem in-kind or as recommended by gate manufacturer via a change order to the Choke Canyon Dam Spillway Gate Rehabilitation Project. FNI shall prepare drawings and technical notes as part of a Request for a Change Proposal (RCP) for the construction contractor. Scope of Services: 1. Preliminary Phase • NA 2. Design Phase Pre-Final Design • Review existing drawings, past inspection reports, and other city documents and perform one (1) site visit to Choke Canyon Dam to observe damaged stem at outlet tower. • Develop and submit for review the Pre-Final set of drawings and technical notes as part of a Request for a Change Proposal (RCP) to repair the damaged stem. The RCP shall be prepared in accordance with the existing construction contract documents. The project drawings must comply with the City of Corpus Christi Plan Preparation Standards. • Develop opinion of probable construction cost(OPCC). • Furnish one (1) set of the RCP including Pre-Final drawings, technical notes, and OPCC to the City of Corpus Christi for review and comment. The City shall assume cost for reproduction of additional sets. • Upon receipt of City Comments, proceed to next phase by assimilating all review comments, modifications, and additions/deletions as necessary. Final Design • Complete and submit the complete Final set of RCP documents including drawings, technical notes, revised OPCC, and transmittal form in accordance AMEND.NO.1 EXHIBIT"A" Page 2 of 4 1 • with the City of Corpus Christi's preferred standard format and Choke Canyon • Dam Spillway Gate Rehabilitation Project construction contract documents. • Furnish the City with both a hardcopy of the RCP including drawings and technical notes, as well as the full documents in electronic format. 3. Bid Phase • NA 4. Construction Phase • Assist the City in obtaining and reviewing Change Proposal by construction Contractor of the Choke Canyon Dam Spillway Gate Rehabilitation Project. • Upon City approval, assist City in issuance of a Change Order for execution by the Contractor and the City. 5. Additional Services (Not Included as part of the scope of this Exhibit) • Stem failure mode analysis • Underwater inspection • Material testing and analysis Project Schedule: The following schedule is proposed based on a notice to proceed of July 151h, 2015. DAY DATE ACTIVITY Friday August 14, 2015 Pre-Final Submittal Friday September 25th, 2015 City Review Friday October 23w, 2015 Final Submittal Fees: A. Fees for A/E services include: • The necessary conferences and site visit for the preparation and execution of the phases outlined herein. • The production of construction contract modification documents in accordance with the City format per the Choke Canyon Dam Spillway Gate Rehabilitation Project construction documents. B. City of Corpus Christi Shall Supply or Reimburse the Following: • All available base and/or site maps from City Engineering files • Existing city utility layouts (water,wastewater,gas and drainage) • Approval of final designs and drawings • All fees for reviews and/or inspections from Regulatory Agencies • All printing and reproduction cost[through City approved vendor] AMEND.NO.1 EXHIBIT"A" Page 3 of 4 • • • C.Summary of A/E Fees 1. Preliminary Phase—40% Fee Due NA 2. Design Phase—45% Fee Due $ 19,652.00 3. Bid Phase—5% Fee Due NA 4. Construction Phase—10% Fee Due NA 5. Optional Services NA TOTAL FEE $ 19,652.00 AMEND.NO.1 EXHIBIT"A" Page 4 of 4 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No.XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% mi eE5 o ao 114iSUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION City o CITY OF CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST Christi City of Corpus Christi Ordinance 17112,as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Freese and Nichols,Inc. P.O.BOX: STREET ADDRESS: 800 N.Shoreline Blvd.,Suite 1600N CITY: Corpus Christi ZIP: 78401 FIRM IS: 1. Corporation2. Partnership _ 3. Sole Owner ❑ 4. Association ® 5. Other _ DISCLOSURE QUESTIONS If additional space is necessarzy,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Job Title and City Department(if known) N/A N/A 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title N/A N/A 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N/A N/A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Consultant N/A N/A FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Ron Guzman,P.E. Title: Principal (Type or Print) Signature of Certifying 12. //�' I "" Date: `j• Gv Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an 1 effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis,but not as an independent contractor. d. "Finn." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.