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HomeMy WebLinkAboutC2015-245 - 8/13/2015 - NA SMALL A/E AGREEMENT for Architect/Engineer Consultant Services This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal corporation, "CITY", acting through its duly authorized City Manager or designee ("CITY ENGINEER"), and LNV, Inc., a Texas corporation, acting through its duly authorized representative who is Dan S. Levendecker, P. E., President "ENGINEER", which agree as follows: 1. DECLARATIONS. "CITY" desires to engage "ENGINEER" to provide services in connection with City's project, described as follows: Fire Station No. 14 New Dorm Roof Assessment (Project No. E15143) "PROJECT". 2. SCOPE OF WORK. "ENGINEER"shall provide services for the"PROJECT"in accordance with the accompanying Letter, Scope of Services, and Fee attached as Exhibit "A". 3. FEE. The"CITY"agrees to pay the"ENGINEER"for services provided in accordance with Exhibit "A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed$11,875.00(in figures), (Eleven Thousand Eight Hundred Seventy Five Dollars and Zero Cents)(in words). Monthly invoices will be submitted in accordance with Exhibit"B". 4. INDEMNIFICATION AND HOLD HARMLESS. The "ENGINEER" agrees to indemnify, save harmless and defend the "CITY", and it's agents, servants, and employees as more fully set forth in Exhibit"C". 5. OWNERSHIP OF DOCUMENTS. All documents including contract documents (plans and specifications), record drawings, contractor's field data and submittal data will be the sole property of the City and may not be used again by the Engineer without the express terms written consent of the Director of Capital Programs. However, t - Engineer ma use standard details that are not specific to this project. CI • C• "P .S Fl .4 I LNV, Alii � r i( /�� de----) e e rl /3 per' Vale t' H. Gray, E. (Dat-) D:n S. Leyendecker, P. E., (D- e) Executive Directo of P blic Works "resident 801 Navigation, Suite 300 Corpus Christi, TX 78408 RECOMMENDED (361) 883-1984 Office /�� � 7/ /4/� /-1 �� � (361) 883-1986 Fax Robert Rocha, (Date) Fire Chief APP VEDAS TO LEGAL FORM ?- 21-15 istant City Attorney (Date) for City Attorney 2015-245 8/13/15 LNV Inc. ,ENT\E15143 FIRE STATION NO.14 NEW DORM ROOF ASSESSMENTVAE AGREEMENT LNV ENGINEERING.DOC INDEXED APPROVED 74614.644)..._ //2-(is Office o (Date) et and Management 9 9 ( ) Project Number: E15143 Accounting Unit: 1020-12010-093I 1 Account: 530210 Activity: E15143 01 1020 EXP Account Category: 30210 Fund Name: Fire Stations Encumbrance Number: K:\ENGINEERING DATAEXCHANGE\VELMAP\FIRE DEPARTMENT\E15143 FIRE STATION NO.14 NEW DORM ROOF ASSESSMENT AE AGREEMENT LNV ENGINEERING.DOC • LNV SOLUTIONS TODAY W ITH engineers I architects I contractors A VISION FOR TOMORROW June 10,2015 City of Corpus Christi Engineering Department 1201 Leopard St. Corpus Christi,Texas 78469 Attn: Ms.Grade Mesa IOC Project Manager/Program Manager RE: PROPOSAL FOR ARCHITECTURAL SERVICES ROOFING REPLACEMENT—FIRESTATION#14 Gentlemen: LNV is pleased to submit this proposal to provide the necessary architectural services to prepare s Scope of Work document with sufficient details to allow the City of Corpus Christi to request competitive bids from qualified Contractors to perform the needed repair and maintenance work. All work to be performed will be in accordance with all City of Corpus Christi building code requirements. LNV shall perform said service and all acts attendant thereto with a reasonable standard of care. The following items listed below shall be provided by the City of Corpus Christi: • Environmental Report on Existing Roofing. • Access to facilities. • Existing set of Plans—Date of last reroof if known. LNV has prepared the following scope of work: Basic Architectural Services: 1. Proposal Preparation. 2. Initial/Preliminary Design work to include Site Inspection,Meetings,Existing Facility Plan retrieval and review;Environmental Report Review;Coordination/inspection with Roof Consultant,and Cost Estimation Preparation. 3. Final Design preparation of Construction Documents to include Preparation of Drawings and Specifications;coordination with consultant;incorporation of Environmental specifications requirement;submission of documents for review,and Review Response/Corrections. Review and response to RFI's. 4. Review JOC Contractor's proposal for accuracy. 5. Construction Phase service to include attendance/comment at Pre-Construction Conference; submittals Review/Approval;Site inspection visits(2 or 3);and final follow-up Inspection.All General Contractor's pay requests will be reviewed by the City. 6. Record Drawings service to include providing roof warranty review;as-built drawings and city's required closeout review/execution. EXHIBIT "A" Page 1 of 2 • Page 2. Note that environmental testing for asbestos is not included by A/E,but Is to be provided by the city. Windstorm inspection is not included,but will be required of the roofing contractor. All required TDI documentation will be submitted by a licensed Windstorm inspector,contracted by the roofing contractor. LNV proposes to perform the above-listed Scope of Work for the following lump sum fees. BASIC SERVICES: Architectural Services Project Project Roofing CADD clerical Description Manager Architect Consultant Technician (hours) (hours) (hours) (hours (hours) initial Preliminary Design 5 13 1.5 2 2 Final Design/Construction 3 17 1 26 5 Documents Review of JOC Contractor's 1 _ _ - 2 Proposal Construction Phase Assistance 3 6 - - 2 Record Drawings 1 2 - 2 2 Total Man-hours: 13 38 2.5 30 13 Rate: $195.00 $150.00 _ $100.00 $87.00 $60.00 Sub-Total Cost: $2,535.00 $5,700.00 $250.00 $2,610.00 $780.00 Total Architectural Basic Services Fee: $ 11,875.00 Contract Administration Services: Contract Administration Services are Included in our scope of work,and are highly recommended for Roofing Replacement work. Any additional work not listed in the above scope of work will be performed at an hourly rate in accordance with the attached rate schedule. Note the hours indicated to be involved are based on a number of previous re-roof protects performed by LNV,inc.These include several re-roofs for City of Corpus Christi Fire Stations. Corpus Christi Fire Stations have all been approximately 4500 square feet. We appreciate the opportunity to assist you in this matter. If you have any questions please feel free to call me at(361)883-1984 or a-mall me at cforsvthe6t►hwlnc,com. Sincerely, LNV engineers I architects I contractors TAPE Firm No.F-366 Cra For )44.111fr"fA EXHIBIT "A" Page 2 of 2 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% X co I . C W o � H, - W • Exhibit "C" Mandatory Requirements (Revised January 2015) INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by Consultant or its agent, consultant under contract or another entity over which Consultant exercises control while in the exercise of rights or performance of the duties under this agreement. This Indemnification does not apply to any liability resulting from the negligent acts or omissions of the City of Corpus Christi or its employees, to the extent of such negligence. Consultant must, at City's option, defend Indemnitee and with counsel satisfactory to the City Attorney. Consultant must advise City in writing within 24 hours of any claim or demand against City or Consultant known to Consultant related to or arising out of Consultant's activities under this Agreement. alSUPPLIER NUMBER TO BE ASSIGNED BY CI re PURCHASING DIVISION City of CITY OF CORPUS CHRISTI corpus DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City torovide the following information. Every question must be answered. If the question is not applicable. answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LNV Engineering P.O.BOX: STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408 FIRM IS: I. Corporation X 2. Partnership 3. Sole Owner ❑ 4. Association ❑ 5. Other _ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm. Name Job Title and City Department(if known) _i1A 2. State the names of each "official"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title ,ili 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board.Commission or Committee N 1,4 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant /4)/Ar FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest oftheCity official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement. that I have not knowingly withheld disclosure of any information requested: and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person:o� Dan S. Leyendecker, P. E. Title: President (Type or Print) Signature of Certifying Date: Z/Ze1/45- Person: DEFINITIONS a. "Board member." A member of any board. commission. or committee appointed by the City Council of the City of Corpus Christi.Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional. industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to. entities operated in the form of sole proprietorship, as self-employed person, partnership. corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads. and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held. in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts. proxies. or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.