HomeMy WebLinkAboutC2015-263 - 9/1/2015 - NA CITY OF CORPUS CHRISITI
CONTRACT FOR PROFESSIONAL SERVICES
This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule
municipal corporation, "CITY", acting through its duly authorized City Manager or designee ("City
Engineer"), and LNV,Inc., a Delaware corporation,acting through its duly authorized representative
who is Dan S. Levendecker, P.E., President(ENGINEER), which agree as follows:
1. DECLARATIONS. "CITY" desires to engage "ENGINEER" to provide services in
connection with City's project, described as follows: River Pump Station 54-inch Air Release
Valves (ARV) Replacement(Prosect No. E15166) "Project".
2. SCOPE OF WORK. "ENGINEER" shall provide services for the PROJECT in
accordance with the accompanying Letter, Scope of Services, and Fee attached as Exhibit "A".
3. FEE. The "CITY" agrees to pay the "ENGINEER" for services provided in
accordance with Exhibit"A", Scope of Services, and Fee under this AGREEMENT, a total fee not to
exceed$11,900.00, (Eleven Thousand Nine Hundred Dollars and Zero Cents). Monthly invoices
shall be submitted in accordance with Exhibit"B".
4. INDEMNIFICATION AND HOLD HARMLESS. The "ENGINEER" agrees to
indemnify, save harmless and defend the"CITY", and it's agents, servants, and employees as more
fully set forth in Exhibit "C".
5. OWNERSHIP OF DOCUMENTS. All documents including contract documents
(plans and specifications), record drawings, contractor's field data and submittal data will be the sole
property of the City and may not be used again by the Engineer without the express terms written
consent of the Director Capital Programs. However,the Engineer may use standard details that are
not specific to this project.
CIT
F C -P S � ISTI LNV
EV I \. R71 //> _S •(- 9 /-7
VV ie H. Gr- , '.E Date ran S. Leyendecker, P.' . late
E - utive Director, "ublic Wo ks resident
801 Navigation, Suite 300
Corpus Christi, Texas 78408
RECO. MENDS (361) 883-1984 Office
(361) 883-1986 Fax
ii4PPae) 5 - /2-1
'ape - ing Depart t Date
APP VED AS TO LEGAL FORM
Z/1 y i1 ,5 Project No: E15166
sistant City Attorney Date Accounting Unit: 4010-31010-062
for City Attorney Account: 530225
Activity: E15166014010EXP
APPJOVED _1 Account
Account Category: 30225
2015-263 Fund Name: Water
.9/01/15 Budget D
LNV Inc.
2\WATER\E15166 RIVER PUMP STATION 54-INCH ARV REPLACEMENTICONTRACT.DOC INDEXED
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LNV
engineers + architects I contractors Solutions Today with a
TBPE No.F-366 Vision for Tomorrow
May 11, 2015
Mr. J.H. Edmonds, P.E.
Acting Director, Capital Programs
City of Corpus Christi
1201 Leopard St.
Corpus Christi, TX 78401
Re: RIVER PUMP STATION 54" ARV REPLACEMENT—ENGINEERING AND ON-CALL SUPPORT
City Proj. No. (TBD)
Dear Mr. Edmonds, •
Please accept this letter as our formal proposal for professional services associated with the River Pump
Station 54"ARV Replacement— Engineering and On-Call Support at O.N. Stevens Water Treatment Plant in
Corpus Christi, Texas. LNV hereby agrees to perform the following Engineering service:
Project Description:
The City of Corpus Christi, Texas, hereinafter called"City", and LNV, Inc. hereinafter called "Engineer", agrees
to the following Contract for Engineering Services associated with the River Pump Station 54"ARV
Replacement—Engineering and On-Call Support"Project". The purpose of this project is to provide
engineering support to the Utilities Department as they replace one(1)set(2 total)existing, 54"diameter air
release valves (ARVs)on the Nueces River raw water pipelines. The existing pair of ARVs nearest the River
Pump Station will be replaced as a part of this project. The Engineer will provide services including
participation and support in the Maintenance of Plant Operations(MOPO)planning, detailed service planning,
emergency and contingency planning, and constructability plan review. The Engineer will also conduct and
provide site visits, record drawing research, visual condition assessment, potential repair design
recommendations and onsite construction observation services. In addition, the Engineer will provide
emergency on-call engineering support during start-up, attend coordination meetings, and attend lessons
learned planning workshops.
I. SCOPE OF SERVICES
A. ADDITIONAL SERVICES
1. Site Visits
The Engineer will conduct one preliminary site visit and, subsequently, 4 additional site visits.
a) Preliminary Site Visit
The Preliminary Site Visit will be conducted in the company of City Staff and/or Plant
Personnel in order to gain an understanding of the site layout and potential hazards or
obstructions that could potentially impact the execution of the project.
b) Subsequent Site Visits
The 8 Subsequent Site Visits will be conducted, as necessary, throughout the duration of
the Project. These site visits will be subsidiary to the Construction Observation Services
task as outlined in Section 8. (see page 3).
2. Record Drawing Research
The Engineer will review all available Record Drawings in order to gain an understanding of the
installation and mounting details of the ARVs. These details will enable the Project Team to
make more informed decisions in the constructability review and planning process. The Record
Drawing Research will also aid in the development of a MOPO and other planning activities by
providing locations of key valves that may be used for bypass or isolation of the ARVs.
3. Maintenance of Plant Operations(MOPO) Planning
The Engineer will support Plant Personnel in development of a comprehensive MOPO Plan.
The MOPO plan will ensure that O.N. Stevens Water Treatment Plant(ONSWTP)will continue
operating and providing drinking water without interruption during the Project.
4. Service Plan
The Engineer will support the Utilities Department in development of a Service Plan that will
detail the order of operations and recommended means and methods for the removal and
replacement of the ARVs.
5. Emergency and Contingency Plan
The Engineer will aid the City in developing an Emergency and Contingency Plan that will
develop"worst case"scenarios that could arise as a result of the Project. The Engineer will
then aid the City in developing a list of preferred responses to the"worst case"scenarios
previously developed.
6. Constructability PlanninglReview
The Engineer will review all materials as listed in the above task items in order to determine
constructability of the proposed Project. The Constructability Review will consider all written
plans, record drawings, means and methods, and the entity performing the work. Engineer will
provide constructability review, input, and coordinate with the Utilities Department during their
MOPO and Service Plan development.
SMALL AIE AGREEMENT
EXHIBIT"A"
Page 2 of 5
7. Coordination Meetings(Ongoing)
Attend coordination meetings as necessary to facilitate progression of the Project. These
coordination meetings will include up to nine(9)meetings as presented in the table below.
Meeting Schedule
Topic Date
Project/Phase I Kickoff 1 TBD
MOPO Planning TBD
Service Planning TBD
Emergency and Contingency Planning TBD
Constructability Planning/Review TBD
Construction Status Meeting TBD
Lessons Learned/Phase II Kickoff TBD
Construction Status Meeting TBD
Lessons Learned/Final Close-out ; TBD
Any meetings in addition to the ones listed above will be considered as tasks requiring an
increase in fee. Tasks requiring an increase in fee will be mutually agreed upon and evidenced
in writing as an amendment to this contract.
8. On-Site Construction/Repair Observation(Ongoing)
The Engineer will oversee construction activities in order to insure that the activities are in
conformance with the standards(AWWA,ACI, etc.). The Engineer will also advise City
Personnel as to the most effective means and methods for any unforeseen work required.
9. Visual Condit:on Assessment
The Engineer will conduct a visual assessment,after excavation, of the ARVs, valve vault, and
pipe supports. The Visual Condition Assessment will aid in determining the components that
need to be replaced or rehabilitated. The assessment will also aid in determining the most
effective method for remediation. A structural P.E. will perform visual assessments of the
ARVs, pipe, saddles, and supports.
10.Valve Vault Re•air Desi•n Recommendation
The Engineer will employ the results of the visual assessments to provide design
recommendations for the rehabilitation or replacement cf the valve vault wall and floor
modifications associated with the ARV replacement.
11.On-Call Emirerina Support
The Engineer will provide On-Call Engineering Support of the City throughout the Project. The
Engineer will be continuously available to the City in the event of unforeseen complications
associated with the Project. The Engineer will provide the services required for successful
completion of the Project, up to 40 hours.
SMALL ME AGREEMENT
EXHIBIT"A"
Page 3 of 5
•
II. SCHEDULE
Date Activity
30 days after Phase I NTP Completion of all Phase I services
III. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all"Basic Services"
authorized as per the table below. The fees for Basic Services will not exceed those identified
and will be full and total compensation for all services outlined above, and for all expenses
incurred in performing these services. The fee for this project is subject to the availability of
funds. The Engineer may be directed to suspend work pending receipt and appropriation
of funds. For services provided, A/E will submit monthly statements for services rendered.The
statement will be based upon A/E's estimate (and with City's concurrence) of the proportion of
the total services actually completed at the time of billing. City will make prompt monthly
payments in response to NE's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services," the City will pay the NE a not-to-exceed fee as per the
table below:
SMALL A/E AGREEMENT
EXHIBIT"A"
Page 4 of 5
Summary of Fees
Additional Services
1 Site Visits $800
2 Record Drawing Research $600
3 MOPO Planning $500
4 Service Plan $500
5 Emergency/Contingency Plan $500
6 Constructability Planning/Review $500
7 Coordination Meetings(Ongoing) $1,750
8 On-Site Construction/Repair Observation(Ongoing) $2,000
9 Visual Condition Assessment $1,000
10 Valve Vault Repair Design Recommendation $1,750
11 On-Call Engineering Support $2,000
Subtotal Additional Services $11,900
Total $11,900
LNV shall perform said service and all acts attendant thereto with a reasonable standard of care and shall not
be held to a higher standard of care unless specifically agreed to by the parties and said agreement is spelled
out herein as a condition of this contract.
Any additional work not listed in the above Scope of Services will be performed in accordance with the
attached rate schedule.
Respectfully,
5- /es
Logan Burton, P.E.
Vice President
SMALL A/E AGREEMENT
EXHIBIT"A"
Page 5 of 5
Sample form for.
COMPLETE PROJECT NAME Payment Request
Revised 07/27/00
Project No. XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% •
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Exhibit "C"
Mandatory Requirements
INDEMNIFICATION
Consultant shall fully indemnify, hold harmless, and defend the City
of Corpus Christi and its officials, officers, agents, employees,
volunteers, directors and representatives ("Indemnitee") from and
against any and all claims, damages, liabilities or costs, including
reasonable attorney fees and defense costs, caused by or resulting
from an act of negligence, intentional tort, intellectual property
infringement, or failure to pay a subcontractor or supplier committed
by Consultant or its agent, consultant under contract or another entity
over which Consultant exercises control while in the exercise of
rights or performance of the duties under this agreement. This
Indemnification does not apply to any liability resulting from the
negligent acts or omissions of the City of Corpus Christi or its
employees, to the extent of such negligence.
Consultant must, at City's option, defend Indemnitee and with
counsel satisfactory to the City Attorney.
Consultant must advise City in writing within 24 hours of any claim or
demand against City or Consultant known to Consultant related to or
arising out of Consultant's activities under this Agreement.
EXHIBIT "C"
Page 1 of 1
Last revised 12/23/2014
•
atiSUPPLIER NUMBER
TO BE ASSIGNED BY CITY -
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Chnsti
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City torovide the following information. Every question must be answered.
If the question is not applicable. answer with "NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: LNV Engineering
P.O.BOX:
STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408
FIRM IS: 1. Corporation X 2. Partnership 3. Sole Owner ❑
4. Association ❑ 5. Other —
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named'`firm.
Name Job Title and City Department(if known)
2. State the names of each "official"of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named "firm."
Name Title
C/A.
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or Committee
/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Consultant
/4)1A-
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person:' Dan S.Leyendecker,P. E. Title: President
(Type or Print)
Signature of Certifying Date: Z/Z%s
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. `'Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.