Loading...
HomeMy WebLinkAboutC2015-271 - 9/21/2015 - NA • CITY OF CORPUS CHRISITI CONTRACT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal corporation, "CITY", acting through its duly authorized City Manager or designee ("City Engineer"), and LNV, Inc., a Delaware corporation,acting through its duly authorized representative who is Dan S. Levendecker, P.E., President(ENGINEER), which agree as follows: 1. DECLARATIONS. "CITY" desires to engage "ENGINEER" to provide services in connection with City's project,described as follows:Corpus Christi Water System Pressure Zone Boundary(Project No. E151741"Project". 2. SCOPE OF WORK. "ENGINEER" shall provide services for the PROJECT in accordance with the accompanying Letter, Scope of Services, and Fee attached as Exhibit"A". 3. FEE. The "CITY" agrees to pay the "ENGINEER" for services provided in accordance with Exhibit"A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed $44,570.00, (Forty-Four Thousand Five Hundred Seventy Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit"B". 4. INDEMNIFICATION AND HOLD HARMLESS. The "ENGINEER" agrees to indemnify, save harmless and defend the"CITY", and it's agents, servants,and employees as more fully set forth in Exhibit "C". 5. OWNERSHIP OF DOCUMENTS. All documents including contract documents (plans and specifications), record drawings, contractor's field data and submittal data will be the sole property of the City and may not be used again by the Engineer without the express terms written consent of the Director Capital Programs. However,the Engineer may use standard details that are not specific to this project. / , CITY OF CORPUS CHRISTI tim.,04)40.4.) 04/5 .',/ , Ronald L. also (Date) Dan S. Leyen•r !r, P.E. (Date) nage- Pre -- / 801 Navigation, Suite 300 I . 15 Corpus Christi, TX 78408 Gusta o Gonzal-z, . (Date) (361)883-1984 Office Assist.-nt City M-na•er (361)883-1986 Fax fo P lic r s =n• Utilities crZI alerie H. Gra , '.E ✓� (Date) E cutive Director o Public orks RECOM ENDED (Date) 2015-271 9/21/15 LNV Inc. NATER\E15174 CC WATER SYSTEM PRESSURE ZONE BOUNDARY\CONTRACT.DOC INDEXED APPROVED AS TO LEGAL FORM 9Z r2r /5 ssistant City Attorney (Date) for City Attorney APP,-OVED Office of Management and Budget (Date, Project No: El 5174 Accounting Unit: 4010-30000-063 Account: 530000 Activity: El 5174014010EXP Account Category: 30000 \\\ Fund Name: Water Operating K:\ENGINEERING DATAEXCHANGE\JENNIFER\WATER\E15174 CC WATER SYSTEM PRESSURE ZONE BOUNDARY\CONTRACT.DOC LNV engineers I architects I contractors Solutions Today with a TBPE No.F-366 Vision for Tomorrow August 11,2015 Mr.J.H.Edmonds, P.E. Director of Capital Programs City of Corpus Christi 1201 Leopard St. Corpus Christi,TX 78401 Re: Corpus Christi Water System Pressure Zone Boundary Analysis City Proj. No.EXXXXX LNV Proj.No.150374 Dear Mr. Edmonds: Please accept this letter as our formal proposal for professional services associated with the Water System Pressure Zone Boundary project for the City of Corpus Christi water distribution system. LNV hereby agrees to perform the following Engineering services: Project Background: On Thursday, July 23, 2015, the City of Corpus Christi issued a mandatory water boil notice after water samples in Flour Bluff tested positive for E. Coli. The water boil advisory extended into the weekend until it was lifted Saturday evening (July 25, 2015). While the contaminated samples were discovered in the Flour Bluff area, the structure of the water distribution system required that the entire city be subject to the water boil advisory, including the mainland and Padre Island. As a result, City officials are seeking measures to hydraulically isolate the Flour Bluff area, such that the residents in other parts of the City would not be affected by water contamination that may be found in the water from that region. Project Description: The City of Corpus Christi, Texas, hereinafter called "City", and LNV, Inc. hereinafter called "Engineer", agrees to the following Contract for Engineering Services associated with the Water System Pressure Zone Boundary "Project". The purpose of this project is to provide hydraulic modeling analysis of the water distribution system with the objective of evaluating the potential options available for hydraulically isolating the Flour Bluff area into its own water system pressure zone. I. SCOPE OF SERVICES A. BASIC SERVICES(N/A) B. ADDITIONAL SERVICES 1. Prolect Management,Coordination.and Meetings a. Project Management 1. The ENGINEER's Project Manager will continuously review the status and the progress of the project to ensure a timely delivery of services. 2. The Project Manager will prepare and submit invoices, and the Project Manager will coordinate with the City to address any technical or administrative concerns that may arise throughout the execution of the project. b. Project Meetings For each meeting, the ENGINEER will prepare and distribute a meeting agenda, presentation materials (if necessary), and written minutes to the City. Decisions and specific action items will be clearly identified in the notes. 1. Project Kickoff Meeting with the City i. The ENGINEER will conduct a project kickoff meeting with representatives of the City. The purpose of this meeting will be to initiate the project and develop a working understanding of the following: 1. Review project scope of work to identify project alternatives 2. Identify information needed from the City 3. Develop a project meeting schedule 2. Coordination meetings with the City i. The Project Manager will coordinate with the City to address any technical or administrative concerns that may arise throughout the execution of the project. ii. The Project Manager will conduct up to two (2) meetings with the City for coordination purposes. Corpus Christi Water System Pressure Zone Boundary Analysis Small NE Contract U:1Carprrs CMsM15O374 Wier System pressure Zone BounderyV.E Coirace20150SOe Seme AE Contrail Exhibit A Page 2 of 6 • 3. Project meetings with the City and TCEQ i. The ENGINEER will conduct one (1) meeting with the Texas Commission on Environmental Quality (TCEQ) to present the potential alternatives and determine whether they meet the TCEQ's definition of a pressure zone boundary. ii. The ENGINEER will prepare and distribute a meeting agenda, PowerPoint presentation identifying proposed scope of work, and written minutes of this meeting to the City. Decisions and specific action items will be clearly identified in the notes. 2. Hydraulic Modeling Utilizing the City of Corpus Christi Hydraulic Water Model, the ENGINEER will evaluate up to six (6) extended period simulation modeling scenarios to hydraulically isolate the Flour Bluff area. For each scenario, the ENGINEER will modify the existing City of Corpus Christi Hydraulic Water Model. Modifications will include,but not be limited to: a. Demand scenarios to be analyzed including existing and future demands b. Proposed infrastructure 1. Pipelines 2. Valves 3. Pumps(with assumed pump curves) c. System connectivity The scenarios will utilize the existing elevated tank configurations and the future 2021 elevated tank configurations identified in the City of Corpus Christi Alternative Capacity Requirement (ACR) report. The scenarios to be evaluated may include six(6)of,but not limited to,the following: Existina Elevated Storaae Scenarios a. Scenario 1 (Check valves on the three water mains entering into Flour Bluff)—Perform an extended period hydraulic simulation and evaluate the performance of the water distribution system under normal operating conditions with check valves placed on each of the three(3)water mains that convey drinking water to Flour Bluff. b. Scenario 2 (Modifications to the Flour Bluff Elevated Storage Tank) — Perform an extended period hydraulic simulation and evaluate the performance of the water distribution system under normal operating conditions with separate inlet/outlet piping installed on the Flour Bluff Elevated Storage Tank along with modifications to the Flour Bluff connections to the 24" transmission main feeding Padre Island. c. Scenario 3 (Valve closure plan for the Staples St. Pump Station) — Perform an extended period hydraulic simulation and evaluate the Corpus Christi Water System Pressure Zone Boundary Analysis LI:Carpus GMMtfl150374 wow Ste„Pressure Zone BoundarAAE CaWa 0150604 3iru AE cantna Small NE Contract Exhibit A Page 3 of 6 performance of the water distribution system under normal operating conditions with the valves and piping associated with the Staples St. Pump Station reconfigured such that it delivers flows exclusively to Flour Bluff. d. Scenario 4 (Transmission Bypass to the Island) - Perform an extended period hydraulic simulation and evaluate the performance of the water distribution system under normal operating conditions with a new transmission main placed from the mainland that would bypass Flour Bluff and exclusively service the Island. Future Elevated Storaae Scenarios e. Scenario 5 (Check valves on the three water mains entering into Flour Bluff)—Perform an extended period hydraulic simulation and evaluate the performance of the water distribution system under normal operating conditions with check valves placed on each of the three(3)water mains that convey drinking water to Flour Bluff. f. Scenario 6 (Valve closure plan for the Staples St. Pump Station) — Perform an extended period hydraulic simulation and evaluate the performance of the water distribution system under normal operating conditions with the valves and piping associated with the Staples St. Pump Station reconfigured such that it delivers flows exclusively to Flour Bluff. g. Scenario 7 (Transmission Bypass to the Island) - Perform an extended period hydraulic simulation and evaluate the performance of the water distribution system under normal operating conditions with a new transmission main placed from the mainland that would bypass Flour Bluff and exclusively service the Island. For all scenarios evaluated, the ENGINEER shall create color-coded exhibits. The exhibits shall include,but not be limited to,the following information: a. Water age b. System Pressures c. Proposed infrastructure improvements 3. Enaineerina Letter Report The ENGINEER shall prepare an engineering letter report for submission to the City with the intent to provide the engineering letter report to TCEQ. The engineering letter report will include, but not necessarily be limited to, the following: a. Modeling scenario descriptions b. Modeling methodology including pump controls, assumptions,etc. c. Modeling results in exhibit and tabular summary format Corpus Christi Water System Pressure Zone Boundary Analysis U Small A/E Contract Copus CNWNlf0314 Water System Pressure Zona eoundny'AE Cona.cnxo1S-0601—Bnrll AE Contract Exhibit A Page 4 of 6 • d. Cost estimates associated with the implementation of each analyzed scenario e. Estimated construction schedule for each analyzed scenario f. Advantages and disadvantages associated with each analyzed scenario II. DELIVERABLES A. Draft and Final Engineering Letter Report 1. The ENGINEER shall provide one (1) hard copy and one (1) electronic copy of the Draft Engineering Letter Report for review and comments from the City. 2. Upon receipt of comments, the ENGINEER shall prepare three (3) hard copies and three(3)electronic copies of the Final Engineering Letter Report. 3. The Final Engineering Letter Report shall be sealed by a Registered Professional Engineer licensed to practice in the State of Texas. III. SCHEDULE All work associated with the Corpus Christi Water System Pressure Zone Boundary Analysis shall be completed within 10 weeks of Notice to Proceed. Corpus Christi Water System Pressure Zone Boundary Analysis Small A/E Contract U.'1Corm s C vii 150374 water System Pressing Zone B n audary%E Contract ol5 6Ws _Sman AE Contra Exhibit A Page 5 of 6 • IV. FEES A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined above, and for all expenses incurred in performing these services. The fee for this project is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds. For services provided, NE will submit monthly statements for services rendered. The statement will be based upon A/E's estimate (and with City's concurrence) of the proportion of the total services actually completed at the time of billing. City will make prompt monthly payments in response to NE's monthly statements. B. Fee for Additional Services. For services authorized by the Director of Capital Programs under Section I.B."Additional Services,"the City will pay the NE a not- to-exceed fee as per the table below: Summary of Fees FEE SUMMARY I. Basic Services—NIA II.Additional Services 1.Project Management,Coordination,and Meetings $ 14,970 2.Hydraulic Modeling $ 19,700 3.Engineering Letter Report $ 9,900 SUBTOTAL ADDITIONAL SERVICES $ 44,570 TOTAL FEE $ 44,570 LNV shall perform said services and all acts attendant thereto with a reasonable standard of care and shall not be held to a higher standard of care unless specifically agreed to by the parties and said agreement is spelled out herein as a condition of this contract. Respectfully, 7fr*I't4t4";/////5- Logan Burton, P.E. Vice President Corpus Christi Water System Pressure Zone Boundary Analysis Small A/E Contract u'Capus Cllnstn.150374 Water System Pressure Zone Boundary'AE Con"actt201S08-04 Sme AE Contract Exhibit A Page 6 of 6 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% • Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% d = e m o " m • Exhibit "C" Mandatory Requirements INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by Consultant or its agent, consultant under contract or another entity over which Consultant exercises control while in the exercise of rights or performance of the duties under this agreement. This Indemnification does not apply to any liability resulting from the negligent acts or omissions of the City of Corpus Christi or its employees, to the extent of such negligence. Consultant must, at City's option, defend Indemnitee and with counsel satisfactory to the City Attorney. Consultant must advise City in writing within 24 hours of any claim or demand against City or Consultant known to Consultant related to or arising out of Consultant's activities under this Agreement. EXHIBIT "C" Page 1 of 1 Last revised 12/23/2014 1/;:a SUPPLIER NUMBER TO BE ASSIGNED BY CI fY PURCHASING DIVISION City o CITY OF CORPUS CHRISTI Chn 5; DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Everyquestion must be answered. If the question is not applicable. answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LNV Engineering P.O.BOX: STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408 FIRM IS: I. Corporation X 2. Partnership _ 3. Sole Owner ❑ 4. Association ❑ 5. Other _ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name Job Title and City Department(if known) 0 2. State the names of each `official"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title Id/ll. 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N IA 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an `ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Dan S. Leyendecker,P. E. Title: President (Type or Print) Signature of Certifying Date: Z/Z%s. Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.