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HomeMy WebLinkAboutC2015-273 - 9/22/2015 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 11 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and PIPELINE ANALYSIS, LLC, agree to the following amendments to the Contract for Engineering Services for Citywide Hydraulic Model-Sanitary Sewer Overflow Initiative (SSOI) (Project No. E10015), as authorized and administratively amended by: Original Contract August 24, 2010 Motion No. M2010-195 $96,101.00 Amendment No. 1 October 11, 2010 Administrative Approval $48,548.00 Amendment No. 2 December 4, 2010 Administrative Approval $29,176.00 Amendment No. 3 June 21, 2011 Motion No. M2011-133 $1,989,103.00 Amendment No. 4 April 23, 2013 Motion No. M2013-071 $179,251.00 Amendment No. 5 Jul 23, 2013 Administrative Approval $48,990.00 Amendment No. 6 September 13, 2013 Administrative Approval $48,130.00 Amendment No. 7 November 6, 2013 Administrative Approval $49,752.00 Amendment No. 8 December 13, 2013 Administrative Approval $48,310.00 Amendment No. 9 January 31, 2014 Administrative Approval $18,775.00 Amendment No. 10 February 12, 2015 Administrative Approval $0.00 EXHIBIT "A", SECTION 1. SCOPE OF ENGINEERING SERVICES shall be amended to address requirements of the EPA Consent Decree as specified in in the attached Amendment No. 11 Exhibit "A". Exhibit "A", SECTION 3. FEES shall be amended and is attached as Amendment No. 11 Exhibit "A" for a revised fee not to exceed $45,865.70 (Forty-Five Thousand Eight Hundred Sixty-Five Dollars and Seventy Cents), for a total restated fee not to exceed $2,602,001.70 (Two Million Six Hundred Two Thousand One Dollar and Seventy Cents). Monthly invoices shall be submitted in accordance with the attached Exhibit "B". All other terms and conditions of August 24, 2010 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI PIPELINE ANALYSIS, LLC h4*i• c. fliWI' 8.211' R. a • L. O son Date James . rbe Jr., P.E. ate •ity M. nager 0.4_6President 1115 Main Street q) I ./l b Garland, Texas 75040 Gusta' • onzalez, P E. Date (800)637-0164 Office Assistant City Manager for Public Works -nd tilities Al ' 1 0 . , tAdit 12,'' ', ,r- Val- H. Gra P.E. ' 01 IS bate Exe tive Director of „ub c orks 2015-273 9/22/15 AMEND. NO. 11 Pipeline Analysis LLC Page 1 of 2 \E10015 CITYWIDE SS HYDRAULIC MODEL\AMENDMENT NO.11\CONTRACT.DOC INDEXED • RECOMMENDE Op- -ting Department Date APPROVED AS TO LEGAL FORM /1/. , 47'145" As stant Ci y Attorney / Date f•r City Attorney APP VE Gv- q/1 1 O ice f Management and Budget Date , ATTEST L-L-J2--(_,C6- Rebecca Huerta, City Secretary Project No: E10015 Accounting Unit: 4249-042 Account: 550950 Activity: E10015014249EXP Account Category: 50950 Fund Name: Wastewater 2012B RVBD AMEND. NO. 11 Page 2 of 2 K:\ENGINEERING DATAEXCHANGE\JENNIFER\WASTEWATER\E10015 CITYWIDE SS HYDRAULIC MODEL\AMENDMENT NO.11\CONTRACT.DOC Cr. ANALYSIS"` (cPIPEIJNE I115Main Street WASTEWATER COLLECTION ENGINEERS Garland, Texas 75040 800-637-0164 July 22,2015 Jiangang (Daniel) Deng, P.E. Engineer Department of Capital Programs City of Corpus Christi Phone: 361 826 3256 jiangangd@cctexas.com RE: Contract Amendment No. 11 Task 14—Hydraulic Modeling for EPA Consent Decree ProjectiNo. E10015 Daniel, Per your request we have prepared Amendment No. 11 to address requirements of the pending EPA Consent Decree. Amendment No. 11 was previously approved by the City Legal Department thru Lloyd Gosselink Attorneys and Counselors. The_Lift_Slatipn Overflow_Response_Plan requires informatisa. regarding lift station failures to be included in theprogram manual. Specifically, EPA requires the ,predicted 1. . .. of i e fi SSO resultin_ from a lift station�ure and the time from failure to SSI. This information is required in Appendix B of the SSORP Manual. Amendment 11 provides for the increased level of effort required to determine this information for every (total of 99) lift station within the Corpus Christi wastewater collection system. Pipeline Analysis, LNV, Inc. and Coym, Rehmet & Gutierrez,L.P. will provide the evaluation and reporting of this required information. The data compiled will be incorporated into Appendix B by HDR. Following is a summary of the total funds requested for Amendment No. 11: Lift Station Power Failure Hydraulic Model Analysis $91,326.00 Less Previous Payments ($45,460.30) Amendment Request $45,865.70 Total for Amendment No. 11 is therefore$45,865.70. The following table summarizes the number of lift stations included in the analysis along with how many each consultant will be responsible for: Total Lift Basin Phase CRG LNV Stations Broadway I 16 16 - Greenwood I 12 12 - Oso I 25 - 25 Phase I Total 53 28 25 Allison II 16 16 - Laguna Madre II 13 - 13 Whitecap II 17 - 17 Phase II Total 46 16 30 Total (all 6 basins) 99 44 55 1 AMEND. NO. 11 EXHIBIT"A" Page 1 of 9 • The following tasks will be performed under this amendment: • Modify pump controls at each lift station, one at a time, to simulate a power failure. • Run extended period simulation (EPS) models under the average dry weather day scenario(one run for each lift station). • Review modeling results and adjust modeling time step (minimum of 5 minutes) as necessary to accurately identify the time at which the overflow occurs. • Analyze,interpret,validate and record modeling results. • Prepare tabular deliverable which will include manhole ID and time (where and when)the first overflow occurred during each lift station analysis. The total amount of this Amendment is shown in the table below and supported in the man-hour breakdowns from each firm,Attachments"A" &"B". The total amount of this Amendment is$45,865.70 as shown in the breakdown on Attachment"A". The man hour and fee analysis for this Amendment is shown in Attachment "B". I have also attached the project schedule for the work as shown in Attachment"C". Per the City request, this work effort will be performed without extending the current hydraulic model delivery date. If you have any questions or require additional information, please give me a call at (800) 637-0164 or email me at jforbes@pipelineanalysis.com. Very truly yours, PIPELINE ANALYSIS,LLC _' Attachment"A" Attachment"B" Attachment"C" James H. Forbes,Jr.,P.E. Project Manager 2 AMEND. NO. 11 EXHIBIT"A" Page 2 of 9 Attachment A Project No. E10015 Professional Services Contract City of Corpus Christi Sanitary Sewer Overflow Reduction Program Hydraulic Modeling Scope of Services Amendment No. 11 Task 14 — EPA Consent Decree Analysis PIPELINE ANALYSIS"` W4 S.TWA/EG JILEI?,ON SY$IFM EN6INECF$ in association with Goym,Rclimep Guts mil, Engineering, LP. VEYORS engineers architects contractors 3 AMEND. NO. 11 EXHIBIT"A" Page 3 of 9 • Attachment A Contract Amendment No. 11 Sanitary Sewer Overflow Initiative Plan Development and Capacity, Management, Operation & Maintenance Self-audit (Project No. E10015) Amendment No. 11 City-Wide Sanitary Sewer Hydraulic Model Task 14— EPA Consent Decree Analysis 4 AMEND. NO. 11 EXHIBIT"A" Page 4 of 9 • Attachment A SCOPE OF WORK CITY OF CORPUS CHRISTI,TEXAS SANITARY SEWER OVERFLOW REDUCTION PROGRAM WASTEWATER HYDRAULIC MODELING Amendment No. 11 Task 14—EPA Consent Decree Analysis CITY PROJECT E10015 BACKGROUND The approach to the hydraulic modeling of the wastewater collection system is organized around the City's objectives for this project: • Reduction in Sanitary Sewer Overflows • Cost controls and Least Cost Alternatives • Attainment of long-term Infiltration/Inflow solutions • Collection System Capacity Assurance • Regulatory compliance • Customer satisfaction GENERAL INFORMATION During recent conversations, EPA is requiring additional information be included in the Sanitary Sewer Overflow Response Plan(SSORP) Manual which includes identifying where and when the first overflow would occur at each lift station if a power failure took place. This information will be compiled in Appendix B of the SSORP Manual. Additional analysis and modeling will need to be performed for each of the 99 lift stations within the collection system. OBJECTIVES • Modify pump controls at each lift station, one at a time, to simulate a power failure. • Run extended period simulation (EPS) models under the average dry weather day scenario(one run for each lift station). • Review modeling results and adjust modeling time step (minimum of 5 minutes) as necessary to accurately identify the time at which the overflow occurs. • Analyze,interpret,validate and record modeling results. • Prepare tabular deliverable which will include manhole ID and time (where and when) the first overflow occurred during each lift station analysis. PROJECT PHASING Task 14-EPA Consent Decree Analysis MODEL BENEFITS • Identifies location of first SSO associated with Pump Station Failure • Establishes the time from Lift Station Failure to SSO 5 AMEND. NO. 11 EXHIBIT"A" Page 5 of 9 • BASIC SERVICES—N/A ADDITIONAL SERVICES TASK 14—EPA Consent Decree Analysis The development of a hydraulic model for the six wastewater service areas ensures consistent assessment of future growth, maintenance and system capital requirements for current and future conditions. EPA negotiations of the Consent Decree has identified a need for additional information required by EPA to be included in the Sanitary Sewer Overflow Response Plan (SSORP). This Amendment 11 will develop the required information which was not included in the original project scope of services. SCHEDULE The ENGINEER'S services shall be performed in a timely manner consistent with sound professional practices. The ENGINEER will complete the work according to the following revised schedule: DESCRIPTION Week 1 Week 2 Week 3 Week4 TASK 14: Lift Station Failure Analysis ---- 14.1 Set Pump Controls --- 14.2 Extended Period Simulation(EPS)Modeling 14.3 Analyze and Interpret Results 14.4 Deliverables The time limits set forth in the schedule shall include allowances for reasonable and expected review time by the CITY and approval by authorities having jurisdiction over the PROJECT, and shall not be allowed as cause for delay or adjustments to the schedule. Delays in the design critical path caused by review times by the CITY or a permitting agency exceeding those anticipated by the ENGINEER'S schedule are cause for adjustments in the schedule. Any adjustments made to the agreed upon schedule shall be made in writing and acceptable to both parties. The ENGINEER shall begin work within 10 days of receipt of the executed CONTRACT AMENDMENT and/or written Notice to Proceed. 6 AMEND. NO. 11 EXHIBIT"A" Page 6 of 9 • Exhibit A Compensation Summary Amendment No. 11 Pipeline Analysis LLC See Attached for Detail $7,834 Coym Rehmet&Gutierrez See Attached for Detail $36,228 LNV Inc. See Attached for Detail $47,264 Total Not to Exceed $91,326 Lift Station Power Failure Hydraulic Model Analysis $91,326.00 Less Previous Payments to Date ($45,460.30) Amendment Request $45,865.70 7 AMEND. NO. 11 EXHIBIT"A" Page 7 of 9 PIPELINE ANALYSIS" ..,,5TEWAT£RC0LLEC 0N2;NGoE£RS DESCRIPTION Sr.Engineer NON LABOR OTHER TASK TOTAL RATE $154 Pipeline Analysis LLC Hrs. Total Expense Expense Total TASK 14: Lift Station Fallurs Analysis $0.00 $0 14.1 SetPump Controls 0 $0 $0.00 $0 14.2 Extended Period Simulation(EPS)Modeling 0 $0 _ $0.00 $0 14.3 Analyze and Interpret Results 30 $4,820 $0.00 $4,820 14.4 Deliverables 16 $2,484 $750.00 $3,214 Total - 46 $7,084 $750.00 $0 ' $7,834 Pipeline Analysis LLC $7,834 cant.RF.AMET A GL1IERRE2 ATTACHMENT"8" CR EtYLLSEER0(6.Lt. TBEF� N - MANHOUR AND FEE ANALYSIS i A%:.te. Ret_; CLIENT:PIPELINE ANALYSIS.ILC = r+.r ill G .•... '-''siPiva ..ars,« PROJECT: CITY WIDE HYDRAULIC MODEL PHASE I.PROJECT E-10015 CRG PROJECT NO.20456C D AMENDMENT NO.10 PHASE 18 II TASK 14-LIFT STATION FAILURE ANALYSIS September 26.2013 0 C D . . -, .+ PROJECT DESIGN SUB = ► DESCRIPTION PRINCIPAL SR.CAD TECH. RPLS SURVEY CREW CLERICAL NON LABOR TASK TOTAL CO Q fl1 MGR ENGINEER CONTRACTOR CI RATE $165.00 $150.00 $130.00 $54.00 $120.00 $155.00 160.00 Q- 3 CD z li Hrs. Total s. Total Hrs. Total Hrs. Total Hrs. Total Hrs. Total Hrs. Total Expense Expense Total CD .-1-= fD TASK 14:Lift Station Failure Analysts D 0 = t44 Lift Stations; 14.1 Set Pp Controls5300 12 51.060 32 52.688 1 54.54800 = • W Pump 2 fl1 142 Extended Pend Snulat,on E�1,r.loSN.i o 8 $1.200 80 510.400 40 $3360 $14.960.00 N 14 3 Maple and intepret l ot'. 10 $1,500 30 53.900 $5.40000 144 Deliverables I $620 16 $2.400 _ 12 $1,560 60 55,040 34 j $1,700 $11,320.00 N• TOTAL AMMENDMENT NO. 10 COST $36.228.00 Description LNV Labor Estimate Task FUNCTIONAL TASKS _r Of Fav,7 Field U'r: Direct Admin 'mey Crew 12- Crewt3- No. .. =:,rtiet Mani Man) Totat Expenses Fees '-1 ADDITIONAL SERVI1,ES 14 Lift Station Failure Analysis(56 Lift Stations) _ - _ 14 1 Set Pump Controls 4_ 264,560 Ittisiiiir 14.2 Extended Penoo S nulasan(EPS)Modekny 16 I tO 19,116 > 14.3 Analyze and Irxepret Resorts 16 55 55 17.576 m 14.4 Deliverables 8 16 16, y a _ 6.012 co X m - co = Z 14 TASK 14 Sub total of Hours _ ' 44 207 71 0 4 0 0 0� 0 326 CD co 0 14 TASK 14 Sub total of Coat SO $8,404 530.222 18.378 SO $260 SO SO SO SO 547.264 i' a, 03 • • Oa D 0 1 1 THAT RATES I S194 001 5191 00[5146.001$118 001 587.00 1 165 001 S164 00 1 $96 00 I$171 001$2210 00 547.264 5;- 1 CO s TOTAL AMENDMENT COST $47,264.00 • Attachment C Contract Amendment No. 11 City-Wide Sanitary Sewer Hydraulic Model Schedule Not applicable. No change to City-Wide Sanitary Sewer Hydraulic Model delivery data. This work task will be performed independent from the hydraulic modeling effort and will not impact the scheduled delivery date for City Project E10015. 9 AMEND. NO. 11 EXHIBIT"A" Page 9 of 9 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No.XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced invoice invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% . Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% . Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% fit 0 _ 0l • M o, ; • a • k: SUPPLIER NUMBER TO BE ASSIGNED BY Cr1 Y PURCHASING DIVISION CITY OF CORPUS CHRISTI Coy of DISCLOSURE OF INTEREST Corpus City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every.question must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Pipeline Analysis LLC P.O.BOX: STREET ADDRESS: 1115 Main Street CITY: Garland ZIP: 75040 FIRM IS: 1. Corporation 2. Partnership3. Sole Owner 0 4. Association B 5. Other ®Limited Liability Company DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the Cityof Corpus Christi having an `ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Job Title and City Department(if known) IJcrs& 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title W vim_ 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee Nv'rz, 4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant 10am • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter,unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: James H.Forbes,Jr.,P.E. Title: President (Type or Print) Signature of CertifyingDate: _20_ Person: - DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership,corporation,joint stock company,joint venture,receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.