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HomeMy WebLinkAboutC2015-274 - 9/22/2015 - NA CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 1 The City of Corpus Christi, Texas hereinafter called "CITY", and LNV. Inc. hereinafter called "ENGINEER" agree to the following amendment to the Contract for Professional Services for On-Goinq Modeling Support for Maintenance Lines (Project No. E14058), as authorized and amended by: Original Agreement November 24, 2014 Administrative Approval $24,000.00 Exhibit "A", Section I. Scope of Services, Part B. Additional Services, shall be amended to continue support services as specified in the attached Amendment No. 1 Exhibit "A". Exhibit "A", Section III. Fees, shall be amended as specified in Amendment No. 1 Exhibit "A" for a revised fee not to exceed $25,000.00 (Twenty-Five Thousand Dollars and Zero Cents), for a total restated fee not to exceed $49,000.00 (Forty-Nine Thousand Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the November 24, 2014 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI 41,0111 4 C.9?0 Q 42,, Utah 5 41 I I t, ,','' ' Rona • L. 01 , City Manager (Date) Dan Leyend j% er, P.E. (Date) Pres'•- - ;01 Navigation, Suite 300 � 0,- A �__ i (' ' Corpus Christi, Texas 78408 Gustay. Gonzalez, -.E. • (Date) (361)883-1984 Office Assistan City Manag-r (361)883-1986 Fax for Public Works & tilities o/ idt (I��� I I , v,r(c- I rie H. Gra , P.-. (Date Executive Director, •ublic Works RECOM NDED perating Department (Date) APPROVED AS TO LEGAL FORM f. 2715 2015-274 (Date) 9/22/15 AMEND. NO. 1 LNV Inc. Page 1 of 2 \E14058 ON-GOING MODELING SUPPORT FOR MAINTENACE OF LINES\AMENDMENT NO.1-LNV\CONTRACT.DOC1 N D EXE[ �APVE' 4/.r... / �, q///15 O � f (Date) et and Management 9 9 ( ) Project No: E14058 Accounting Unit: 4010-041 Account: 530000 Activity: El 4058014010EXP Account Category: 30000 \,.Nb Fund Name: Water Operating AMEND. NO. 1 Page 2 of 2 K:\ENGINEERING DATAEXCHANGEWENNIFER\WATER\E14058 ON-GOING MODELING SUPPORT FOR MAINTENACE OF LINES\AMENDMENT NO.1-LNV\CONTRACT.DOCX LNV engineers 1 architects 1 contractors Solutions Today with a TBPE No.F-366 Vision for Tomorrow July 6, 2015 Mr. J.H. Edmonds, P.E. Director of Capital Programs City of Corpus Christi 1201 Leopard St. Corpus Christi, TX 78401 Re: AMENDMENT NO. 1 ON-GOING MODELING SUPPORT FOR MAINTENANCE LINES City Proj. No. E14058 LNV Proj. No. 140552 Dear Mr. Edmonds, Please accept this letter as our formal proposal for amendment to professional services associated with the Ongoing Modeling Support for Maintenance Lines project for the City of Corpus Christi water distribution system. LNV hereby agrees to perform the engineering services as described herein. Project Background: A water model for the City's distribution system was constructed in 2005 and updated in 2006 and most recently in 2011. The 2011 model update was a major improvement taking the previous"skeletonized"model to an "all-pipes" model with migration to a newer version of software, MWH Soft's InfoWater. The water model of the City's water distribution system was developed for two reasons: 1. Provide an accurate representation of the existing and proposed system to determine infrastructure needs and locations. 2. Provide the City with a dynamic decision making tool that can be modified and updated. Project Description: The City of Corpus Christi, Texas, hereinafter called "City", and LNV, Inc. hereinafter called "Engineer", agrees to the following Contract for Engineering Services associated with the On- going Modeling Support for Maintenance Lines"Project". The purpose of this project is to provide modeling support of City projects and decisions involving the water distribution system, as requested by the City. I. SCOPE OF SERVICES A. BASIC SERVICES(N/A) B. ADDITIONAL SERVICES 1. On-Going Modeling Support—Allowance The City anticipates the need for certain modeling support services from the Engineer.The Engineer will provide these services as requested in writing by the City.These services are anticipated to include, but are not limited to,the following: a) On-call modeling support for instances when the City needs to review potential impacts on the operation of the water system. b) Other modeling as may be required by the City. City and Engineer agree that scope and level of effort for these services are difficult to determine in advance. Therefore, an initial budgetary allowance of $25,000 is hereby established for this work over the next 6 months. Upon receipt of the City's written request for services,the Engineer will submit a proposed Task Order including a task specific schedule and fee,for authorization by the City. IL SCHEDULE Date Activity TBD Task Specific Modeling Support Services Approximately 180 days after NTP Completion of all Services U:1Corpus CM s t14O562 water Modeling supoorME Contraal00112015-07-06_Amendmont No.1 to serol AE Contraot_EXH61T A.docc Amendment No. 1 Exhibit A Page 2 of 3 • Ill. FEES A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined above, and for all expenses incurred in performing these services. The fee for this project is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds. For services provided, NE will submit monthly statements for services rendered. The statement will be based upon NE's estimate (and with City's concurrence) of the proportion of the total services actually completed at the time of billing. City will make prompt monthly payments in response to NE's monthly statements. B. Fee for Additional Services. For services authorized by the Director of Capital Programs under Section I.B."Additional Services,"the City will pay the NE a not- to-exceed fee as per the table below: Summary of Fees Original Amendment Total No.1 Additional Services 1 On-going Modeling Support $24,000 525,000 $49,000 Subtotal Additional Services $24,000 $25,000 $49,000 Total $24,000 $25,000 $49,000 LNV shall perform said service and all acts attendant thereto with a reasonable standard of care and shall not be held to a higher standard of care unless specifically agreed to by the parties and said agreement is spelled out herein as a condition of this contract. Respectfully, / 7AbS. • an Burton, P.E. Vice President u Corpus Cnrwn140552 wider MedN"q supperME comraat00112015.07 AmaWmM No ,to smell AE Ceram!dou Amendment No. 1 Exhibit A Page 3 of 3 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% Ts pso 0 _ 00 • SUPPLIER NUMBER TO BE ASSIGNED BY CI fY = PURCHASING DIVISION City of CITY OF CORPUS CHRISTI corpus DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LNV Engineering P.O.BOX: STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408 FIRM IS: I. Corporation X 2. Partnership 3. Sole Owner ❑ 4. Association ❑ 5. Other _ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named`'firm. Name Job Title and City Department(if known) 2. State the names of each "official"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title l4 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N /1) 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Dan S. Leyendecker,P. E. Title: President (Type or Print) Signature of Certifying Date: Z/ Z%5. Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.