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HomeMy WebLinkAboutC2015-282 - 9/28/2015 - NA CITY OF CORPUS CHRISITI CONTRACT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal corporation, "CITY", acting through its duly authorized City Manager or designee ("City Engineer"), and Stridde, Callins&Associates, Inc., a Texas corporation, acting through its duly authorized representative who is Scott Stridde, P. E., President (ENGINEER), which agree as follows: 1. DECLARATIONS. "CITY"desires to engage"ENGINEER"to provide services in connection with City's project, described as follows: Gas Department Chiller Replacement (Project No. E15135) "Project". 2. SCOPE OF WORK. "ENGINEER"shall provide services for the PROJECT in accordance with the accompanying Letter, Scope of Services, and Fee attached as Exhibit"A". 3. FEE. The "CITY" agrees to pay the "ENGINEER" for services provided in accordance with Exhibit"A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed$4,150.00, (Four Thousand One Hundred Fifty Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit"B". 4. INDEMNIFICATION AND HOLD HARMLESS.The"ENGINEER" agrees to indemnify, save harmless and defend the "CITY", and it's agents, servants, and employees as more fully set forth in Exhibit «C„ 5. OWNERSHIP OF DOCUMENTS. All documents including contract documents (plans and specifications), record drawings, contractor's field data and submittal data will be the sole property of the City and may not be used again by the Engineer without the express terms written consent of the Director Capital Programs. However, the Engineer may use standard details that are not specific to this project. CI • CO S . H'1 • I STRIDE, CALLI S&ASSOCIATES c20 i 2 I�� /5 Va Ire H. Gray, .E. Date Scott Stridde, P.E. Date Executive Director, Pub c Works President 342 S. Navigation Blvd. Corpus Christi, Texas 78405-3615 E OMMEND D (361) 883-9199 Office cy XY / 011oom 241 (361) 883-9177 Fax perating Department 1 Date APPROVED AS TO LEGAL FORM 2$ /S sistant City Attorney ' Date for City Attorney 2015-282 9/28/15 Striddle,Catlins &Associates 5 GAS DEPARTMENT CHILLER REPLACEMENT\AE AGREEMENT STRIDDE CALLINS\AE AGREEMENT STRIDDE INDEXED APPROVED R(Z$(r5 9 9 0 ice f Management and Budget Date /r% Project No: E15135 Accounting Unit: 4130-34000-022 Account: 530000 Activity: E15135 01 4130 EXP Account Category: 30000 Fund Name: Gas K:\ENGINEERING DATAEXCHANGE\VELMAP\GAS\E15135 GAS DEPARTMENT CHILLER REPLACEMENTV>E AGREEMENT STRIDDE CALLINSLAE AGREEMENT STRIDDE CALLINS.DOC • SEAStridde, Catlins & Associates, Inc. 342 S.Navigation Blvd. Corpus Christi,TX 78405-3615 Phone:(361)883-9199*Fax:(361)883-9177 September 4, 2015 Gracie Meza City of Corpus Christi Gas Department 4225 S. Port Avenue Corpus Christi, Texas 78415 RE: Life Cycle Cost Analysis Comparison— Natural Gas Absorption Chiller versus Electric Air Cooled Chiller and Gas Boiler Dear Ms. Meza: The following is in response to your request for fee proposal to render engineering services for referenced project. Proposed engineering services are as follows: A. Scope of Project: It is our understanding the scope of this project is to survey the existing HVAC system and provide Opinions of Probable Construction Costs along with a Life Cycle Cost comparison between two options. Option 1 is replacing one of the existing two gas fired absorption chillers on a like for like basis with a chiller matching the existing equipment. Option 2 is to replace the existing gas absorption chilled water system with an electric air cooled chilled water system. The existing building heating is also served by the existing gas fired absorption chillers, thus the new electric air cooled chilled water system option will include a hot water boiler to provide building heating. B. Proposed Engineering Services: 1. Attend meetings and conduct interviews in effort to coordinate survey, study, and report services with the requirements of the Owner, and in effort to coordinate engineering services with existing conditions. 2. Provide survey of existing systems in effort to accrue sufficient information for study and compilation of report. 3. Review existing utility rate structure and existing system gas consumption information provided by the Owner in effort to accrue sufficient information for compilation of report. 4. Prepare and submit report indicating the following: a. Two equipment replacement options as indicated in Item A. b. Opinion of Probable Construction Costs associated with each option. c. Life Cycle Cost Comparisons between both options. 5. Attend meetings subsequent to submittal of report to communicate report content and associated logistics. 6. Modify Opinion of Probable Construction Cost to accommodate directives of the Owner, which differ from recommendations included in report. T:\Proposals\City of Corpus Christi\CC Gas Dept Life Cycle_Amended_090415.doc EXHIBIT "A" Page 1 of 2 Gracie Meza City of Corpus Christi Gas Department September 4, 2015 Page 2 of 2 C. Compensation: We will provide the above Proposed Engineering Services for a not to exceed fee of Four Thousand One Hundred Fifty Dollars ($4,150.00) in accordance with the following schedule of hourly rates: Engineer, P.E. $180.00/hour Engineer, E.I.T. $ 90.00/hour Designer $ 75.00/hour CAD Technician $ 65.00/hour Clerical $ 60.00/hour D. Additional Services: If services are required and requested in writing by the City of Corpus Christ in addition to services included in Parts "A" and "B" of this proposal, such services will be invoiced in accordance with the above schedule of hourly rates without regard to the status of the not to exceed fee amount. E. Exclusions: The Life Cycle Cost Analysis will be limited to the HVAC systems, associated accessories, and will not include miscellaneous existing building systems (lighting, general power, etc.). We appreciate the opportunity to provide our service to City of Corpus. Please advise if additional information or clarification is required. Please indicate your acceptance of this proposal by signing in the space provided and returning one signed copy. STRIDDE, CALLINS &ASSOCIATES, INC. Accepted by F-6328 City of Corpus Christi bBy:az____- R. David Morales, P.E. Name: Date: The terms and conditions proposed herein shall be valid for a period not to exceed ninety (90) days from the date of issue. Execution of this proposal, after such time, may result in changes to the compensation, and /or terms and conditions proposed herein. T:\Proposals\City of Corpus Christi\CC Gas Dept Life Cycle_Amended_090415.doc EXHIBIT "A" Page 2 of 2 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete . Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% X am I CD Oo o- =1 d- i Exhibit "C" Mandatory Requirements INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by Consultant or its agent, consultant under contract or another entity over which Consultant exercises control while in the exercise of rights or performance of the duties under this agreement. This Indemnification does not apply to any liability resulting from the negligent acts or omissions of the City of Corpus Christi or its employees, to the extent of such negligence. Consultant must, at City's option, defend Indemnitee and with counsel satisfactory to the City Attorney. Consultant must advise City in writing within 24 hours of any claim or demand against City or Consultant known to Consultant related to or arising out of Consultant's activities under this Agreement. EXHIBIT "C" Page 1 of 1 • SUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Chri t; DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Stridde,Callins&Associates,Inc. P. O.BOX: STREET ADDRESS: 342 S.Navigation Blvd. CITY: Corpus Christi ZIP: 78405-3615 FIRM IS 1. Corporation 152. Partnership ❑ 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3% or more of the ownership in the above named"firm.' Name Job Title and City Department(if known) *State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3% or more of the ownership in the above named"firm." Name /, d Title State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name /� Board,Commission or Committee State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name d Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Scott Stridde,P.E. Title: President (Type or Print) Signature of Certifying !11� � / 4 ,/2/ 5 Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.