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HomeMy WebLinkAboutC2015-284 - 9/28/2015 - NA SMALL NE AGREEMENT for Architect/Engineer Services This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal corporation, "CITY", acting through its duly authorized City Manager or designee ("City Engineer"), and Covm, Rehmet & Gutierrez Engineering, L.P. a Texas corporation, acting through its duly authorized representative who is Victor M. Gutierrez, Jr., P.E. (ENGINEER), which agree as follows: 1. DECLARATIONS. "CITY" desires to engage "ENGINEER" to provide services in connection with City's project,described as follows:CityWide Street Preventative Maintenance Program Year 3(SPMP)(Project No. E15140) "Project". 2. SCOPE OF WORK. "ENGINEER"shall provide services for the PROJECT in accordance with the accompanying Letter, Scope of Services, and Fee attached as "Exhibit A". 3. FEE. The"CITY"agrees to pay the"ENGINEER"for services provided in accordance with Exhibit "A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed$49,365.00(in figures), (Forty Nine Thousand Three Hundred Sixty Five Dollars and Zero Cents)(in words). Monthly invoice will be submitted in accordance with Exhibit "C". 4. INDEMNIFICATION AND HOLD HARMLESS. The "ENGINEER" agrees to indemnify, save harm -ss and defend the "CITY", and it's agents, servants, and employees as more fully set forth in "Exhibit B". CI 44 • CO CHRI TI COY -1--4 MET& V ' -EZ ENGINEERING L.P. 4 �'/5 - T. z�• 2rs Ron L. 01 i1 (D-te) ctor M. Guti- - Jr ' . (Date) City Mana•-r Principal 5656 S. Staples Blvd, Suite 230 Corpus Christi, TX 78411 R ,• M. dial" (361) 991-8550 Office 0♦ �. ice. - 9 P 5 Gustavo Go&lez, P. E. (late) Assistant Ci , na•-r of P is k d I ilities yobr Va e e H. Gra P.E. Ex utive Direc or o' Public Works ./.„...:2.-2.,AX.--' 35/(45— Operating Department U ( ate) Project No. E15140 Accounting Unit: 1041-12415-051 APPROVED j Account: 530000 2it01oXP ' Office of Management and Budget (Da Fund Name: Street Operating Fund 2015-284 Encumbrance No. APPRO 9/28/15 gal R Coym, Rehmet, & Gutierrez INDEXED K:\ENGINEE121 'PREVENTATIVE MAINT PROG YEAR 3\AE AGREEMENT.DOC Coym,Rehrnet&Gutierrez 88118 STAPIES,8188480CORPUS C118188,12 78411 3810918880 FA108818917889 Faigin ,L.P. 1220 itMBASBL11 SUM ENGINEERS•PURVEYORS MOM 78s11a TEPE Firm Reg.No.F-388 TBPLS Firm Reg.No.10104001 September 9,2015 Jeff H.Edmonds,P.E. VIA EMAIL, Director of Capital Projects City of Corpus Christi P.O.Box 9277 Corpus Christi,Texas 78469-9277 RE: City-Wide Street Preventative Maintenance Program(SPMP)-Year 3 Small A/E Fee Proposal,City Project No.E15140; CRG Project No.20910c Dear Mr.Edwards, Please accept this letter as our Small A/E fee proposal to perform the professional services desired in developing a Work Plan for the City-Wide Street Preventative Maintenance Program (SPMP)-Year 3 Project No.E15140. Description and Task List Coym,Rehmet and Gutierrez Engineering,L.P.(CRG)will provide a Work Plan for Year 3 of the referenced project which will include all necessary data and exhibits required for a presentation to the City Council. CRG proposes to perform the following tasks: 1. Attend a kick off meeting with City Staff to review the proposed scope of work,schedule, deliverables,project managers and contacts for CRG and the City and City expectations. 2. Secure and review all pertinent and project-related GIS files from the City GIS Department 3. Coordinate the project with data from the Year 1 Pilot Program and the Year 2 Program. 4. Review documentation regarding the Year 1 Pilot Program and Year 2 Program including: a. Project plans and specifications and addenda. b. Contract award documentation for Haas-Anderson Construction,Inc.and Bay,Ltd. c. Bid tabulations and unit prices of awarded contracts. d. Delivery orders issued,or planned for issuance,under the Year 1 Pilot Program and Year 2 Program. e. Program flow charts and activity list as presented by City Staff. 1. Pertinent correspondence regarding the Year 1 Pilot Program and Year 2 Program, as furnished by the City. g. Presentations made to the City Council regarding street selection criteria and other issues. 5. Review all projects completed or pending under Bond 2000,2004 and 2008 Overlays and Reconstruction, Bond 2012 and 2014 Reconstruction,City Seal Coat Program,Year 1 Seal Coat Program streets deferrals from Year 1 and Year 2 Program. EXHIBIT"A" Page 1 of 4 Jeff H.Edmonds,P.E. September 9,2015 6. Review existing Pavement Condition Index(PCI)scores for City streets. 7. Prepare a list of streets which are candidates for rehabilitation under the SPMP. 8. Segregate possible seal coat(PCI 70-100)and overlay(PCI 55-69)projects by City district. 9. Utilizing engineering judgment, prepare an initial list of Year 3 projects. The list will include Year 1 and Year 2 street deferrals. 10.Perform "Windshield" inspections of streets to evaluate distress, ride quality, overall condition,curb and gutter and ADA ramp conditions. 11.Prepare a preliminary list of Year 3 streets taldng into consideration the following: a. PCI scores and Windshield Inspection results. b. Neighborhood streets and groupings,taldng into account initial subdivision construction dates. c. Distribution by District based on capital assets (% of total network).The distribution by District is based on: District 1 22% District 2 13% District 3 16% District 4 28% District 5 21% d. Street classification(residential,collectors and arterial)based on capital assets. e. Percentage of overlays and seal coats. f. Traffic loads impacting potential premature failure or a roadway. g. Costs utilizing bid unit prices. h. Adding an approximate 20% overage of the construction funding for Year 3 to allow for "strike through's"by the Utility Departments. 12.Submit the preliminary list of streets and meet with City Staff to review and receive comments. 13.Address staff comments,resubmit the list of streets and meet as necessary with City Staff to finalize the proposed Work Plan. 14.Prepare the draft proposed Year 3 Work Plan with documentation and exhibits and submit for distribution to City Utility Departments and the RTA. 15.Meet as necessary with City Engineering,Storm Water,Paving and Utility Departments to discuss and finalize the Year 3 Work Plan. 16.Prepare all documentation and exhibits necessary for the final Council presentation. 17.Prepare Year 3 Construction Contract Documents for bidding and award in anticipation of awarding 1 or 2 construction contracts for seal coats and overlays. Schedule: We propose to complete the items identified in the above task list as follows: Phase I&II Tasks Due Date 1.Prepare Construction Contract Documents For Bidding October 2,2015 2.Preliminary Year 3 Street List For Utility Department Review October 16,2015 3.Preliminary Year 3 Work Plan October 30,2015 4.Final Year Work Plan Submittal Date November 16,2015 EXHIBIT"A" Page 2 of 4 Jeff H.Edmonds,P.E. September 9,2015 Fees: A. Fees for A/E services include: • The necessary conferences and site visits for the preparation and execution of the Work Plan preparation outlined herein. B. City of Corpus Christi Shall Supply or Reimburse the Following: • All available GIS,base and/or site maps from City Engineering files • All pertinent information regarding the Pilot Program,Year 1 Delivery Orders and streets deferrals from the Year 1 Program. C. Summary of Fees Total Fee I $49,365.00 Sincerely, COYM,REHMET&GUTIERREZ ENGINEERING,L.P. / • Gu•IF : =� Principal Attachments: Exhibit"A"Manhour/Fee Analysis Disclosure of Interest EXHIBIT"A" Page 3 of 4 .--7-- TIIPS JRebmet NGuderres Engineering.LP�'�R rBPISi%7nnRIS Na 10184041 EXHIBIT"A" —43),r 5656 S.Stades„Suite 230 MAN-HOUR AND FEE ANALYSIS Co ,ryusChristiTexas 78411 CIJpNT: OTV OF CORPUS CHRISTI Phone:361-9914550 Fax:361-993-7569 -.-I11111. Email ergOeeeei.00m PROJECT: CI1Y WIDE STREET PREVENTATIVE MAINTENANCE PROGRAM(SPMP)-YEAR 3 CITY PROJECT No.:E15140 SMALL A/E FEE PROPOSAL DESCRIPTION PRINCIPAL,P.E. PROTECT MGR., DESIGN ENGR.,E.I.T. SR.ENGR./GIS CLERICAL NON LABOR TASK TOTAL P.E. TECH. RATE $185.00 $170.00 $115.00 $85.00 $60.00 Hrs. Total Hrs. Total Hrs. Total Hrs. Total Hrs. Total Expense Total •• Project Administration 10 $1,850 4 2 $170 9 $540 $40 $3.060.00 kickoff Meeting 2 $370 2 $230 2 $170 1 $60 $20 $800 Secure,Review GIS Files 3 $345 2 $170 $20 $535.00 Coordinate w/Pllot Program Consultant 2 , $370 3 $345 2 $170 $20 $905.00 Review Pilot Program Documents Plans&Specs&Addenda 2 $230 2 $170 $20 $420.00 Award Recommendation 1 $185 2 $170 $20 $375.00 Bid Tabs 1 $185 1 $85 3 $180 $20 $470.00 Dellyery Orders 1 $185 6 , $510 $20 $715.00 Flow Charts.Activity Lists 1 $185 2 $170 $20 $375.00 Correspondence Year 1 1 $185 1 $85 $20 $290.00 Coundi Presentations 1 $185 1 $115 1 $85 $20 $405.00 Review Completed,Pending Projects 2 $370 2 $230 4 $340 $940.00, Review PCPs Oty Streets 1 $185 4 $680 6 $690 8 $680 $2.235.00 initial Ust of Candidate Streets 2 $370 4 $680 6 $690 16 $1.360 4 $240 ' $20 $3.360.00 Breakdown Seal Coat,Overlay Streets 4 $740 4 $680 10 $1.150 10 $850 4 $240 $20 $3,680.00 Prepare initial Ust of Streets 4 $740 4 , $680 4 $460 10 $850 4 $240 $20 $2.990.00- Windshield 2.990.00Windshield beaus 8 $1,360 32 $3,680 2 $170 $305 $5,515.00 °Preliminary Year 3 Ust 6 $1,110 4 $680 12 $1.380 2 $170 $3,340.00 Submit Preliminary Ust,City Meetings 4 $740 2 $340 4 $340 2 . $120 $1,540.00 Address Comments,Changes 4 $740 4 $680 8 $680 2 $120 ' $30 $2,250.001 CKy Meetings 4 , $740 2 $340 4 $340 1 $60 $1,480.00 Proposed Draft Year 3 Work Pam 6 $1,110 2 $340 8 $920 8 $680 2 S$120^ $135 $3,305.00 Finalize Plan w/Clty Departments 4 $740 3 $510 - 8 $680 3 $180 $50 $2,160.00 Doc's and Exhibits for Final Presentation 8 $1,480 6 $1,020 14 $1,610 5 $425 10 $600 $225 $5,36000 _ Prepare Year 3 Construction Contract Documents ,D For Bidding and Award In Antidpation of Awarding 4 $740 4 $680 6 $690 4 $340 4 $240 $120 $2,810.00 a) 2 One or Two Construction Contracts For Seal Coats ego W And Overlays. A =I TOTAL BASIC SERVICES $49,365.00 9. D a• s 1 of 1 9/9/2015 CRG Project No.20910c EXHIBIT B INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by Consultant or its agent, consultant under contract or another entity over which Consultant exercises control while in the exercise of rights or performance of the duties under this agreement. This Indemnification does not apply to any liability resulting from the negligent acts or omissions of the City of Corpus Christi or its employees, to the extent of such negligence. Consultant must, at City's option, defend Indemnitee and with counsel satisfactory to the City Attorney. Consultant must advise City in writing within 24 hours of any claim or demand against City or Consultant known to Consultant related to or arising out of Consultant's activities under this Agreement. EXHIBIT"B" Page 1 of 1 Sample form for: COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% Cr & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% rn d = c 0 Ca °, ci • ' ` NUMBER ASSIGNED BYTITY mg PURCHASING DIVISION ....� CITY OF CORPUS CHRISTI DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112 as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every,question must be answered. If the question is not applicable, answer with"NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Coym, Rehmet&Gutierrez Engineering, L.P. P.O.BOX: STREET ADDRESS: 5656 S.Staples,Suite_230 CITY: Cnrpuc Christi ZIP: 7E411 FIRM IS: 1. Corporation 2. Partnership 3. Sole Owner 0 4. Association a 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the Cityof Corpus-Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm: Name Job Title and City Department(if known) N/A 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title N/A 3. State the names of each"board member" of the City of Corpus Christi having an"ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N/A 4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant N/A • FILING REQUIREMENTS If a person who requests official action on a matter knows that thenested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public ingeneral or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Victor M.Gutierrez Jr..P.E. Title: Principal (type or Print) Signature of Certifying Date: 9' ,e Lo's Person: • DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Finn." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership,corporation,joint stock company,joint venture,receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest,whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held"refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.