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HomeMy WebLinkAboutC2015-286 - 9/28/2015 - NA CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 5 The City of Corpus Christi, Texas hereinafter called "CITY", and Urban Engineering hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for Padre Island Water Supply (Project No. E10172), as authorized and amended by: Original Agreement November 5, 2010 Administrative Approval $49,870.00 Amendment No. 1 June 21, 2011 Motion No. M2011-134 $364,370.00 Amendment No. 2 February 26, 2013 Motion No. M2013-037 $182,976.00 Amendment No. 3 July 8, 2014 Motion No. M2014-085 $141,323.00 Amendment No. 4 April 7, 2015 Administrative Approval $46,500.00 Exhibit "A", Section I. Scope of Services shall be amended to include additional engineering services as specified in the attached Amendment No. 5 Exhibit "A". Exhibit "A", Section III. Fees shall be amended as specified in the attached Amendment No. 5 Exhibit "A ", for a revised fee not to exceed $4,250.00 (Four Thousand Two Hundred Fifty Dollars and Zero Cents), for a total restated fee not to exceed $789,289.00 (Seven Hundred Eighty-Nine Thousand Two Hundred Eighty-Nine Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the November 5, 2010 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CI • CORP CH TI U B ENGINEERING I Zg !� �' lD.. lois Val: H. Gray, E. Date James L. Urban, P.E. Date Exe tive Directo , Publ c Works 01/2ebii 5 Principal 2725 Swantner Drive RECOMMENDED Corpus Christi, Texas 78404 (361) 854-3101 Office 9—(/-(f (361) 854-6001 Fax O•erating Department Date APPROVED AS TO LEGAL FORM Z 1-22 /. 5 A Stant City Attorney Date for City Attorney APP VE 1140_ e 1/9 " - .2015-286 't Da 9/28/15 AMEND. NO. 5 Page 1 of 2 10172 PADRE ISLAND WATER SUPPLY STUDY\PROFESSIONAL SERVICES-URBAN\AMENDMENT NO. Urban Engineering INDEXED ATTEST , Rebecca Huerta, City Secretary Project No: E10172 Accounting Unit: 4091-041 Account: 550950 Activity: El 0172014094EXP Account Category: 50950 Fund Name: Water 2013 RVBD AMEND. NO. 5 Page 2 of 2 K:\ENGINEERING DATAEXCHANGE\JENNIFER\WATER\E10172 PADRE ISLAND WATER SUPPLY STUDY\PROFESSIONAL SERVICES-URBAN\AMENDMENT NO. 5\CONTRACT.DOCX IIURBAN ENGINEERING Job No.: 33760.B5.00 July 24, 2015 TRANSMITTED VIA EMAIL Jerry J. Shoemaker, P.E. Sr. Program Manager Capital Programs City of Corpus Christi P. O. Box 9277 Corpus Christi, Texas 78469 Subject: Amendment No.5— Padre Island Water Supply E10172— 18 Inch Water Transmission Main and 4 Inch MIS Conduit Dear Jerry, This proposal is in response to a request from City staff to provide professional services for an extension of the 18-inch water transmission main and 4-inch MIS conduit, from the termination point of the Padre Island Water Supply project to Aquarius Street. We propose the following contract amendment to the Padre Island Water Supply (#E1D172) to cover the bidding, construction administration and additional services not covered under Amendment No. 4; I. SCOPE OF SERVICES: BASIC SERVICES Bid Phase Services The A/E will provide the following bid phase services: a. Attend a Pre-Bid Meeting b. Review and prepare responses to requests for information (RFI's) during the bid phase c. Prepare addenda as needed for the project execution d. Attend the Bid Opening e. Prepare a bid evaluation and provide a written recommendation to the City Construction Phase Services The A/E will perform contract administration to include the following: a. Participate in a pre-construction meeting conference and provide a recommended agenda for critical construction activities and elements that impact the project. b. Review shop and working drawings, materials and other submittals for conformance to contract documents. c. Review field and laboratory tests. (361)854-3101 2725 SWANTNER DRIVE CORPUS CHRISTI,TEXAS 78404 FAX(361)854-6001 www.urbaneng.com TBPE Firm#145 TBPLS Firm#10032400 AMEND. NO. 5 EXHIBIT"A" Page 1 of 4 d. Provide interpretations and clarifications of the contract documents for the contractor and authorize required changes, which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. e. Make regular visits to the site of the Project to confer with the City project inspector and contractor to observe the general progress and quality of work, and to determine, in general, if the work is being done in accordance with the contract documents. This will not be confused with the project representative observation or continuous monitoring of the progress of construction. f. Prepare change orders as authorized by the City (coordinate with the City's construction division). g. Make final inspection with City staff and provide the City with a Certificate of Completion for the project. ADDITIONAL SERVICES U.S. Army Corps of Engineers Nation Wide Permit NE supplemented the wetland delineation carried out in Amendment No. 3, to include the proposed 18-inch water transmission main and 4-inch MIS conduit, coordinated with the USACE, prepared a Nation Wide Permit application and assisted in pursuit of USACE authorization for the impacts associated with the 18-inch water line and 4-inch MIS Conduit extension. The following tasks were performed; a. Wetland Delineation: NE further assessed the wetland delineation completed for the gas line extension within the proposed work corridor in accordance with the 1987 U.S. Army Corps of Engineers (USACE)Wetland Delineation Manual and Regional Supplement. NE included the proposed 18-inch water transmission main and 4-inch MIS conduit in the draft wetland delineation report to City for review and comment. After receiving approval from City, NE submitted the delineation report to USACE with a request for a preliminary jurisdictional determination or verified determination. NE coordinated with USACE to attain a preliminary jurisdictional determination. This task included site visits with USACE and responding to minor questions and requests for additional information. b. Pre-construction Notification (PCN): NE prepared a Pre-construction Notification (PCN) for applicable USACE Nationwide Permits and/or Regional General Permit for the gas pipeline, water pipeline and MIS conduit installation and submitted the PCN to USACE with a request for concurrence. NE coordinated with USACE in attempt to obtain concurrence from USACE that the project is eligible for authorization under Nationwide Permit and/or Regional General Permits Once the construction is complete the A/E will carry out a post construction survey as required by the USACE permit. a. Post Construction Survey: NE will conduct a post-construction survey and prepare a letter report for the OWNER's review and comment. After receiving approval from the owner, NE will submit the post- construction survey letter report to the USACE. NE will coordinate with the USACE in an attempt to attain approval of the survey. Page 2 of 4 AMEND. NO. 5 EXHIBIT"A" Page 2 of 4 • The post-construction letter report will include; 1) description of the physical habitat in the project area, both prior to and after construction, 2) a description of re-vegetated types and trends, 3) vegetation/open water coverage, 4) water depths, 5) noted fish and wildlife use, and 6) photographic documentation of the project area. This task will include one site visit to the project area to document the vegetative growth along the construction ROW. Texas DOT Permit NE coordinated with TxDOT and prepared a permit application to include the 18-inch water line and 4-inch MIS conduit extension within their right-of-way. Texas General Land Office Authorization NE coordinated with the TGLO and prepared an authorization to construct the 18-inch water line and 4-inch MIS conduit extension within their jurisdictional area (TxDOT ROW). Warranty Phase NE will provide a warranty inspection of the project site toward the end of the 12-month warranty period and generate a warranty items punch list. U. SCHEDULE: N/A Ill. FEE: For services authorized by the Director of Capital Programs, the City will pay the NE a not-to- exceed fee as per the table below. Summary of Fees Phase and Task Amendment Total No. 5 Contract Basic Services Preliminary Phase $0.00 $40,100.00 Design Phase $0.00 $385,187.00 Bid Phase $3,870.00 $28,370.00 Construction Phase '` $77,679.00 SUB-TOTAL $3,870.00 $531,336.00 Additional Services Water Supply Study $0.00 $69,870.00 Permitting (Allowance) USCOE Permit $3,550.00 $65,835.00 USCOE Permit(Post Const. Survey) $8,760.00 $8,760.00 Page 3 of 4 AMEND. NO. 5 EXHIBIT"A" Page 3 of 4 TxDOT $2,675.00 $19,840.00 NPDES Permit $0.00 $2,500.00 TGLO Authorization $2,560.00 $4,835.00 ROW Acquisition Survey $0.00 $0.00 Topographic Survey $0.00 $18,115.00 Hydrographic Survey $0.00 $9,110.00 Wetland Delineation (Allowance) $1,305.00 $21,845.00 Environmental Issues $0.00 $5,460.00 Construction Obs. Services $0.00 $0.00 Start-up Services $0.00 $0.00 Warranty $1,000.00 $8,005.00 TGLO ME (Allowance) -$14,430.00 $7,770.00 Public Out Reach -$5,040.00 $0.00 Geotechnical Study $0.00 $16,008.00 SUB-TOTAL $380.00 $257,953.00 TOTAL FEE $4,250.00 $789,289.00 * Note:The City win nay fhe A/E authorized fees in excess of Amendment No. 3 Construction Administration fee($15,890)on a Time and Materials Basis. If the above is acceptable, please prepare an amendment to our AE Contract for signatures. Should you have any questions please let me know. Sincerely, URBAN ENGINEERING Dc9 Y\keVi\k-0--Cin J. Douglas McMullan, P.E. JDM/ Enclosures xc: Daniel Deng, P.E. —Capital Programs w/encl. via email Page 4 of 4 AMEND. NO. 5 EXHIBIT"A" Page 4 of 4 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No.XXXX Invoice No. 12345 invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract invoiced Invoice invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% - Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% f z a 0" q a SUPPLIER NUMBER TO BE ASSIGNED BY CITY =' = PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Ch DISCLOSURE OF INTEREST sti City of Corpus Christi Ordinance 171 12. as amended, requires all persons or firms seeking to do business with the City torovide the following information. Every question must be answered. If the question is not applicable, answer with`NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Urban Engineering P. O.BOX: STREET ADDRESS: 2725 Swantner Drive CITY: Corpus Christi ZIP: 78404 FIRM IS: 1. Corporation 2. Partnership ® 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name t I n Job Title and City Department(if known) 2. State the names of each "official"of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named"firm." Name ` ^ Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name - !4 Board,Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership.in the above named "firm." Name w / n Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested: and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: James L. Urban,P.E. Title: Principal (T)pe or Print) Signature of Certifying Date: t /2-9/l Person: v" DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm. such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.