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HomeMy WebLinkAboutC2015-290 - 9/29/2015 - NA CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 2 The City of Corpus Christi, Texas hereinafter called "CITY", and LNV, Inc. hereinafter called "ENGINEER" agree to the following amendment to the Contract for Professional Services for Broadway Wastewater Treatment Plant Effluent Line Rehabilitation (Project No. E10003), as authorized and amended by: Original NE Agreement March 10, 2010 Administrative Approval $43,816.00 Amendment No. 1 November 8, 2011 Motion No. M2011-249 $245,158.00 Exhibit"A" shall be amended as shown on the attached Amendment No. 2 Exhibit "A". Exhibit "A" shall be amended as specified in Amendment No. 2 Exhibit "A" for a revised fee not to exceed $37,449.00 (Thirty-Seven Thousand Four Hundred Forty-Nine Dollars and Zero Cents), for a total restated fee not to exceed $326,423.00 (Three Hundred Twenty-Six Thousand Four Hundred Twenty-Three Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit «B„ All other terms and conditions of the March 10, 2010 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. C F CORP RISTI � I "/, , ¢ Gust o Gonzalez P. . Da Dan S. Leyen' cker, P.E. Date Assis ant City age, Presiden for 'I slicWocks a •• tili •'-s 801 Navigation, Suite 300 Al� i , ' `�i� �, 15--- Corpus Christi, Texas 78408 .�J. (361) 883-1984 Office V- ie H. Gray, '. . 'ate (361) 883-1986 Fax Ex- utive Director, Pu 1 lic Works RECOMMENDED �7 4;31 erat , Department Date APP OVED AS TO LEG L FORM 2-4,4 q- --/5 ssistant City Attorney Date for City Attorney 2015-290 9/29/15 AMEND. NO. 2 LNV Inc. Page 1 of 2 ,TER\E10003 BROADWAY WWTP EFFLUENT LINE REHABILITATION\LNV\AMENDMENT NO.2\CONTRACT.DOCX N DEXED APPROVED ,p ;4 11),111:614_, ll Office of Management9 and Budget v Da ATTEST .(251-Lf /4,‘L.t-h-‘ Rebecca Huerta, City Secretary Project No: E10003 qv Accounting Unit: 420-06#0 0 Account: 550950 Activity: E1000301424EXP 194(;01C Account Category: 50950 Fund Name: Wastewater 2012B RVBD AMEND. NO. 2 Page 2 of 2 K\ENGINEERING DATAEXCHANGE\JENNIFER\WASTEWATER\E10003 BROADWAY VVWTP EFFLUENT LINE REHABILITATION\LN\/\AMENDMENT NO.2\CONTRACT.DOCX • LNV en, neer, architects contractors Vision for Tomorrow May 27, 2015 Mr. J.H. Edmonds, P.E. Director of Capital Programs City of Corpus Christi Engineering Services P.O. Box 9277 Corpus Christi, TX 78469-9277 Re: AMENDMENT NO. 2 TO PROFESSIONAL SERVICES CONTRACT BROADWAY WWTP EFFLUENT LINE REHABILITATION (PROJECT NO. E10003) Dear Mr. Edmunds: In response to City request, we are proposing the following NE contract for additional services associated with the Broadway WWTP Effluent Line Rehabilitation (City Project No. E10003). This scope involves the preparation of a Pipe Materials Evaluation Memo to be submitted prior to preparing an updated bid package. The memo will include an evaluation of various pipe materials (FRP, Ribbed HDPE, HDPE, PVC, CSC, DIP, etc.) along with probable construction costs for each respective pipe material considered. The purpose of the memo is to aid the City in the selection of the most cost effective pipe material. Amendment 1 scope included basic and additional services such as the design, bidding, construction, topo survey, ROW acquisition, construction observation, start-up and warranty phase services for the above referenced project. As part of Amendment No. 2, the original design will be revised as necessary, based on the recommended pipe material, the new City front end documents will be incorporated and the bidding services will be re-performed. Some of the possible design modifications impacted by the selected pipe material will be bedding and backfill, pipe connection details, outfall structure, thrust restraint, and the transition from slipline of existing line to new gravity line. It is assumed that the proposed routing will remain the same and will require minimal revisions. No additional topo survey is included. The City of Corpus Christi, Texas, hereinafter called "City", and LNV, Inc. hereinafter called "Engineer", agree to the following additional services associated with the above referenced task. AMD.NO.2 EXHIBIT"A" Page 1 of 7 Project Description: The purpose of this project is to restore the structural stability of the existing effluent pipeline and to maintain the same outfall location as is currently identified in the City's discharge permit. This project includes the rehabilitation of approximately 1,300 linear feet of existing 42-inch concrete flex-joint effluent line and the installation of approximately 2,600 linear feet of new 42-inch line parallel to the Salt Flats Drainage Ditch from the New Broadway Wastewater Treatment Plant (NBWWTP) to the Port of Corpus Christi ship channel. The rehabilitation will consist of sliplining a 36-inch line through the existing line and grout filling the annular space. In addition, the project will include concrete lining improvements to the Salt Flats Ditch, a new concrete outfall structure, and demolition of existing riser pipes and junction boxes. Other tasks include the preparation of temporary construction easement instruments for land acquisition which was completed previously and must be revised to accommodate construction timing. Scope of Services: The Scope of Services for this contract is comprised of the following tasks: A. Basic Services 1. Preliminary Phase (Previously completed under separate contract) 2. Design Phase. a. Pipe Materials Evaluation Memo 1) Engineer will prepare and submit a Pipe Materials Evaluation Memo for City review prior to bidding. The purpose of the memo is to aid the City in the selection of an appropriate and most cost effective pipe material. The memo will include an evaluation of various pipe materials (FRP, Ribbed HDPE, HDPE, PVC, CSC and DIP) along with probable construction costs and the advantages/disadvantages for each respective pipe material considered. 2) Engineer will aid the City in the selection of the most cost effective pipe material. b. Pre-Final and Final Design Drawings and Contract Documents Upon selection of pipe material and receiving written authorization to proceed with the Design Update Phase, Engineer will prepare the Pre-Final set of contract documents including drawings and specifications accordingly for the City's review. These documents will provide the general scope and extent of the work to be performed by the contractor. The drawings will comprise of all AMD. NO.2 EXHIBIT"A" Page 2 of 7 civil and structural improvements. All drawings will be submitted in 22"x34" or 11"x17" reduced scale format. This may include but will not be limited to: 1) Title Sheet and Drawing Index 2) Project Layout 3) General Notes, Legend, and Construction Sequencing 4) 42" Rehab Plan and Profile 5) 42" Plan and Profile 6) Proposed Effluent Outfall Structure 7) Salt Flats Ditch Channel Improvements 8) Demolition of Existing Structures 9) City of Corpus Christi Standard Specifications and Contract Documents* 10)Technical Specifications * The new City Standard Front End Document will be incorporated as part of the pre-final and final set of contract documents under this amendment. Upon receiving the City's comments on the draft submittals, the Engineer will incorporate and address each of the comments as necessary into the FINAL set of plans. The City will have a 2 week City review period and the Engineer will have 2 weeks to address the comments and resubmit. Design Update Phase Deliverables: • Pipe Materials Evaluation Memo • Monthly Project Status Reports • Updated project estimates and schedules • One (1) hard copy each of the Pre-Final and Final Design Construction Documents • One (1) electronic copy each of the Pre-Final and Final Design Construction Documents The City staff will: a. Review Pipe Materials Evaluation Memo and provide Engineer with comments. b. Provide the budget for the Project specifying the funds available for the construction contract. c. Provide the City's standard specifications, standard detail sheets, standard and special provisions, and forms for required bid documents. 3. Bidding Phase. a. Project Management/Administration AMD.NO.2 EXHIBIT "A" Page 3 of 7 • 1) General project management consisting of daily oversight of project work, correspondence with City staff, and in-house quality assurance and quality control 2) Engineer will complete monthly project status reports in the City's standard format outlining work completed, work in progress, and work anticipated in the upcoming months. 3) Contact prospective bidders regarding the project scope b. Bidding 1) Pre-Bid Conference — Engineer will attend and participate in the pre-bid conference and provide information and/or clarifications as needed to aid in interpreting or expanding the contract documents. 2) Addenda —Engineer will prepare and issue addenda as required to clarify the contract documents. 3) Bid Opening - Engineer will attend the bid opening and will assist the City in tabulating of all bids received on the project. In addition, Engineer will consult with the City and review the qualifications provided by the low bidder as to the acceptability of the contractor. Engineer will provide a letter of recommendation to the City on which contractor should be awarded the project. 4) Attend Council meeting to provide any needed clarifications or information helpful in awarding the project. The City staff will: qe- a. Arrange -and pay• for—pry all documents and addenda to be distributed to prospective bidders. b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and process deposits for all bid documents, issue (with the assistance of the NE) any addenda, prepare and supply bid tabulation forms, and conduct bid opening. c. Receive the Engineer's recommendation concerning bid evaluation and recommendation and prepare agenda materials for the City Council concerning bid awards. d. Prepare, review and provide copies of the contract for execution between the City and the contractor. 4. Construction Phase. (Included in Amendment 1) B. Additional Services (Allowances) AMD.NO.2 EXHIBIT "A" Page 4 of 7 2. Right-of-Way (ROW) Acquisition Survey a. The A/E will review existing ROW and easements to ascertain any conflicts and provide field ROW surveys and submit ROW plats and descriptions for the City's use in the acquisition process. All work must comply with Category 1-A, Condition I specifications of the Texas Society of Professional Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be tied to and conform with the City's Global Positioning System (GPS) control network and comply with all TxDOT requirements as applicable. b. NE Consultant will perform all necessary deed research. NE will collect and review all available information on location and ownership of property, easements, and right of ways associated or within the project limits. Survey crew will perform the required boundary surveys of all properties effected. The engineer will then prepare the required metes and bounds documents needed for the land acquisition process on the five (5) parcels of land along the proposed route identified in the preliminary design process. The owners of said parcels have currently been identified as the Port of Corpus Christi, Citgo Refinery, Missouri Pacific Railroad, and AEP (or private owner). Note: Tasks under this service were previously completed under a separate contract but must be revised to accommodate temporary construction easement timing. Schedule: FOLLOWING NTP DURATION ACTIVITY (WEEKS) (WEEKS) 4 4 Final Submittal - Pipe Material Evaluation Memo 6 2 City Review- Memo 10 4 Draft Final Submittal - Design 12 2 City Review- Design 14 2 Final Submittal 16 2 Advertise for Bids 18 2 Receive Bids 30 12 Prepare Contract, Council Award NTP 62 32 Complete Construction AMD. NO.2 EXHIBIT"A" Page 5 of 7 Fees: A. Fee for Basic and Additional Services Authorized. The City will pay the Engineer a lump sum fee not to exceed $37,449.00 for provided services specified in this contract. The fee will be full and total compensation for services and for all expenses incurred in performing these services. Engineer will submit monthly statements for basic services rendered. Each statement will be based on the project percent completion at the time of billing. City will make prompt monthly payments in response to Engineer's monthly statements. B. Summary of fees. See below. SUMMARY OF A/E FEES ORIGINAL AMD.NO.1 AMD.NO.2 TOTAL CONTRACT BASIC SERVICES 1. Preliminary Phase $ - $ - $ - $ - 2. Design Phase $ 43,816.00 $ 94,670.00 $ 27,658.00 $166,144.00 3. Bid Phase $ - $ 9,844.00 $ 7,416.00 $ 17,260.00 4. Construction Phase $ - $ 35,552.00 $ - $ 35,552.00 Subtotal Basic Services(Authorized) $ 43,816.00 $140,066.00 $ 35,074.00 $218,956.00 ADDITIONAL SERVICES(ALLOWANCE) 1. Permit Preparation (TBD) $ - $ - $ - $ - 2. ROW Acquisition Survey $ - $ 19,768.00 $ 2,375.00 $ 22,143.00 3. Topographic Survey $ - $ 6,056.00 $ - $ 6,056.00 4. Environmental Issues(TBD) $ - $ - $ - $ - 5. Construction Observation Services(85 weeks) $ - $ 67,200.00 $ - $ 67,200.00 6. Start-Up Services $ - $ 8,352.00 $ - $ 8,352.00 7. Warranty Phase $ - $ 3,716.00 $ - $ 3,716.00 Subtotal Additional Services $ - $105,092.00 $ 2,375.00 $107,467.00 TOTAL AUTHORIZED FEE $ 43,816.00 $245,158.00 $ 37,449.00 $326,423.00 Council 03-15-10 Approval on Admin 11-08-11 Approval By Motion#. M2011-249 AMD. NO. 2 EXHIBIT "A" Page 6 of 7 • • Sincerely, LNV, INC. TBPE Firm No.F-366 5/2,//s 4).an Burton, P.E. PrincipalNice President AMD.NO.2 EXHIBIT"A" Page 7 of 7 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No.XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500, 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% m is W o 01 • • 1=1 SUPPLIER NUMBER TO BE ASSIGNED BYZITY PURCHASING DIVISION CITY OF CORPUS CHRISTI City of Corpus DISCLOSURE OF INTEREST Chnsti City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business wi th the City to provide the following information. Every question must be answered. If the question is not applicable. answer with "NA". See reverse side for Filing Requirements. Certifications and definitions. COMPANY NAME: LNV Engineering P. O.BOX: STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408 FIRM IS: I. Corporation X 2. Partnership _ 3. Sole Owner ❑ 4. Association ❑ 5. Other _ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm. Name Job Title and City Department(if known) Of' 2. State the names of each "official"of the City of Corpus Christi having an `ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title /d/A. 3. State the names of each "board member' of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board. Commission or Committee N /A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant /01� • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested: and that supplemental statements will be promptly mptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Dan S. Leyendecker,P. E. Title: President (Type or Print) Signature of Certifying Date: e://s— DEFINITIONS Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit'. An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional. industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to. entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest.' Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies. or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.