HomeMy WebLinkAboutC2015-290 - 9/29/2015 - NA CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
AMENDMENT NO. 2
The City of Corpus Christi, Texas hereinafter called "CITY", and LNV, Inc. hereinafter called
"ENGINEER" agree to the following amendment to the Contract for Professional Services for Broadway
Wastewater Treatment Plant Effluent Line Rehabilitation (Project No. E10003), as authorized and
amended by:
Original NE Agreement March 10, 2010 Administrative Approval $43,816.00
Amendment No. 1 November 8, 2011 Motion No. M2011-249 $245,158.00
Exhibit"A" shall be amended as shown on the attached Amendment No. 2 Exhibit "A".
Exhibit "A" shall be amended as specified in Amendment No. 2 Exhibit "A" for a revised fee not to
exceed $37,449.00 (Thirty-Seven Thousand Four Hundred Forty-Nine Dollars and Zero Cents), for
a total restated fee not to exceed $326,423.00 (Three Hundred Twenty-Six Thousand Four Hundred
Twenty-Three Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit
«B„
All other terms and conditions of the March 10, 2010 contract between the City and Engineer, and any
amendments to that contract, which are not specifically addressed herein shall remain in full force and
effect.
C F CORP RISTI � I "/, , ¢
Gust o Gonzalez P. . Da Dan S. Leyen' cker, P.E. Date
Assis ant City age, Presiden
for 'I slicWocks a •• tili •'-s 801 Navigation, Suite 300
Al� i , ' `�i� �, 15--- Corpus Christi, Texas 78408
.�J. (361) 883-1984 Office
V- ie H. Gray, '. . 'ate (361) 883-1986 Fax
Ex- utive Director, Pu 1 lic Works
RECOMMENDED
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4;31
erat , Department Date
APP OVED AS TO LEG L FORM
2-4,4 q- --/5
ssistant City Attorney Date
for City Attorney
2015-290
9/29/15
AMEND. NO. 2
LNV Inc. Page 1 of 2
,TER\E10003 BROADWAY WWTP EFFLUENT LINE REHABILITATION\LNV\AMENDMENT NO.2\CONTRACT.DOCX N DEXED
APPROVED ,p
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Office of Management9 and Budget v Da
ATTEST
.(251-Lf /4,‘L.t-h-‘
Rebecca Huerta, City Secretary
Project No: E10003 qv
Accounting Unit: 420-06#0
0
Account: 550950
Activity: E1000301424EXP 194(;01C
Account Category: 50950
Fund Name: Wastewater 2012B RVBD
AMEND. NO. 2
Page 2 of 2
K\ENGINEERING DATAEXCHANGE\JENNIFER\WASTEWATER\E10003 BROADWAY VVWTP EFFLUENT LINE REHABILITATION\LN\/\AMENDMENT NO.2\CONTRACT.DOCX
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LNV
en, neer, architects contractors Vision for Tomorrow
May 27, 2015
Mr. J.H. Edmonds, P.E.
Director of Capital Programs
City of Corpus Christi
Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
Re: AMENDMENT NO. 2 TO PROFESSIONAL SERVICES CONTRACT
BROADWAY WWTP EFFLUENT LINE REHABILITATION
(PROJECT NO. E10003)
Dear Mr. Edmunds:
In response to City request, we are proposing the following NE contract for additional
services associated with the Broadway WWTP Effluent Line Rehabilitation (City Project
No. E10003).
This scope involves the preparation of a Pipe Materials Evaluation Memo to be
submitted prior to preparing an updated bid package. The memo will include an
evaluation of various pipe materials (FRP, Ribbed HDPE, HDPE, PVC, CSC, DIP, etc.)
along with probable construction costs for each respective pipe material considered.
The purpose of the memo is to aid the City in the selection of the most cost effective
pipe material.
Amendment 1 scope included basic and additional services such as the design, bidding,
construction, topo survey, ROW acquisition, construction observation, start-up and
warranty phase services for the above referenced project.
As part of Amendment No. 2, the original design will be revised as necessary, based on
the recommended pipe material, the new City front end documents will be incorporated
and the bidding services will be re-performed. Some of the possible design
modifications impacted by the selected pipe material will be bedding and backfill, pipe
connection details, outfall structure, thrust restraint, and the transition from slipline of
existing line to new gravity line. It is assumed that the proposed routing will remain the
same and will require minimal revisions. No additional topo survey is included.
The City of Corpus Christi, Texas, hereinafter called "City", and LNV, Inc. hereinafter
called "Engineer", agree to the following additional services associated with the above
referenced task.
AMD.NO.2
EXHIBIT"A"
Page 1 of 7
Project Description:
The purpose of this project is to restore the structural stability of the existing effluent
pipeline and to maintain the same outfall location as is currently identified in the City's
discharge permit. This project includes the rehabilitation of approximately 1,300 linear
feet of existing 42-inch concrete flex-joint effluent line and the installation of
approximately 2,600 linear feet of new 42-inch line parallel to the Salt Flats Drainage
Ditch from the New Broadway Wastewater Treatment Plant (NBWWTP) to the Port of
Corpus Christi ship channel. The rehabilitation will consist of sliplining a 36-inch line
through the existing line and grout filling the annular space. In addition, the project will
include concrete lining improvements to the Salt Flats Ditch, a new concrete outfall
structure, and demolition of existing riser pipes and junction boxes. Other tasks include
the preparation of temporary construction easement instruments for land acquisition
which was completed previously and must be revised to accommodate construction
timing.
Scope of Services:
The Scope of Services for this contract is comprised of the following tasks:
A. Basic Services
1. Preliminary Phase (Previously completed under separate contract)
2. Design Phase.
a. Pipe Materials Evaluation Memo
1) Engineer will prepare and submit a Pipe Materials Evaluation Memo for
City review prior to bidding. The purpose of the memo is to aid the City in
the selection of an appropriate and most cost effective pipe material. The
memo will include an evaluation of various pipe materials (FRP, Ribbed
HDPE, HDPE, PVC, CSC and DIP) along with probable construction costs
and the advantages/disadvantages for each respective pipe material
considered.
2) Engineer will aid the City in the selection of the most cost effective pipe
material.
b. Pre-Final and Final Design Drawings and Contract Documents
Upon selection of pipe material and receiving written authorization to proceed
with the Design Update Phase, Engineer will prepare the Pre-Final set of
contract documents including drawings and specifications accordingly for the
City's review. These documents will provide the general scope and extent of
the work to be performed by the contractor. The drawings will comprise of all
AMD. NO.2
EXHIBIT"A"
Page 2 of 7
civil and structural improvements. All drawings will be submitted in 22"x34" or
11"x17" reduced scale format. This may include but will not be limited to:
1) Title Sheet and Drawing Index
2) Project Layout
3) General Notes, Legend, and Construction Sequencing
4) 42" Rehab Plan and Profile
5) 42" Plan and Profile
6) Proposed Effluent Outfall Structure
7) Salt Flats Ditch Channel Improvements
8) Demolition of Existing Structures
9) City of Corpus Christi Standard Specifications and Contract Documents*
10)Technical Specifications
* The new City Standard Front End Document will be incorporated as
part of the pre-final and final set of contract documents under this
amendment.
Upon receiving the City's comments on the draft submittals, the Engineer will
incorporate and address each of the comments as necessary into the FINAL
set of plans. The City will have a 2 week City review period and the Engineer
will have 2 weeks to address the comments and resubmit.
Design Update Phase Deliverables:
• Pipe Materials Evaluation Memo
• Monthly Project Status Reports
• Updated project estimates and schedules
• One (1) hard copy each of the Pre-Final and Final Design Construction
Documents
• One (1) electronic copy each of the Pre-Final and Final Design Construction
Documents
The City staff will:
a. Review Pipe Materials Evaluation Memo and provide Engineer with
comments.
b. Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3. Bidding Phase.
a. Project Management/Administration
AMD.NO.2
EXHIBIT "A"
Page 3 of 7
•
1) General project management consisting of daily oversight of project work,
correspondence with City staff, and in-house quality assurance and quality
control
2) Engineer will complete monthly project status reports in the City's
standard format outlining work completed, work in progress, and work
anticipated in the upcoming months.
3) Contact prospective bidders regarding the project scope
b. Bidding
1) Pre-Bid Conference — Engineer will attend and participate in the pre-bid
conference and provide information and/or clarifications as needed to aid
in interpreting or expanding the contract documents.
2) Addenda —Engineer will prepare and issue addenda as required to clarify
the contract documents.
3) Bid Opening - Engineer will attend the bid opening and will assist the City
in tabulating of all bids received on the project. In addition, Engineer will
consult with the City and review the qualifications provided by the low
bidder as to the acceptability of the contractor. Engineer will provide a
letter of recommendation to the City on which contractor should be
awarded the project.
4) Attend Council meeting to provide any needed clarifications or information
helpful in awarding the project.
The City staff will: qe-
a. Arrange -and pay• for—pry all documents and addenda to be
distributed to prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the
assistance of the NE) any addenda, prepare and supply bid tabulation
forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council
concerning bid awards.
d. Prepare, review and provide copies of the contract for execution between
the City and the contractor.
4. Construction Phase. (Included in Amendment 1)
B. Additional Services (Allowances)
AMD.NO.2
EXHIBIT "A"
Page 4 of 7
2. Right-of-Way (ROW) Acquisition Survey
a. The A/E will review existing ROW and easements to ascertain any conflicts
and provide field ROW surveys and submit ROW plats and descriptions for
the City's use in the acquisition process. All work must comply with Category
1-A, Condition I specifications of the Texas Society of Professional Surveyors'
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition.
All work must be tied to and conform with the City's Global Positioning
System (GPS) control network and comply with all TxDOT requirements as
applicable.
b. NE Consultant will perform all necessary deed research. NE will collect and
review all available information on location and ownership of property,
easements, and right of ways associated or within the project limits. Survey
crew will perform the required boundary surveys of all properties effected.
The engineer will then prepare the required metes and bounds documents
needed for the land acquisition process on the five (5) parcels of land along
the proposed route identified in the preliminary design process. The owners
of said parcels have currently been identified as the Port of Corpus Christi,
Citgo Refinery, Missouri Pacific Railroad, and AEP (or private owner).
Note: Tasks under this service were previously completed under a
separate contract but must be revised to accommodate temporary
construction easement timing.
Schedule:
FOLLOWING NTP DURATION ACTIVITY
(WEEKS) (WEEKS)
4 4 Final Submittal - Pipe Material
Evaluation Memo
6 2 City Review- Memo
10 4 Draft Final Submittal - Design
12 2 City Review- Design
14 2 Final Submittal
16 2 Advertise for Bids
18 2 Receive Bids
30 12 Prepare Contract, Council
Award NTP
62 32 Complete Construction
AMD. NO.2
EXHIBIT"A"
Page 5 of 7
Fees:
A. Fee for Basic and Additional Services Authorized. The City will pay the
Engineer a lump sum fee not to exceed $37,449.00 for provided services
specified in this contract. The fee will be full and total compensation for
services and for all expenses incurred in performing these services.
Engineer will submit monthly statements for basic services rendered. Each
statement will be based on the project percent completion at the time of
billing. City will make prompt monthly payments in response to Engineer's
monthly statements.
B. Summary of fees. See below.
SUMMARY OF A/E FEES
ORIGINAL AMD.NO.1 AMD.NO.2 TOTAL
CONTRACT
BASIC SERVICES
1. Preliminary Phase $ - $ - $ - $ -
2. Design Phase $ 43,816.00 $ 94,670.00 $ 27,658.00 $166,144.00
3. Bid Phase $ - $ 9,844.00 $ 7,416.00 $ 17,260.00
4. Construction Phase $ - $ 35,552.00 $ - $ 35,552.00
Subtotal Basic Services(Authorized) $ 43,816.00 $140,066.00 $ 35,074.00 $218,956.00
ADDITIONAL SERVICES(ALLOWANCE)
1. Permit Preparation (TBD) $ - $ - $ - $ -
2. ROW Acquisition Survey $ - $ 19,768.00 $ 2,375.00 $ 22,143.00
3. Topographic Survey $ - $ 6,056.00 $ - $ 6,056.00
4. Environmental Issues(TBD) $ - $ - $ - $ -
5. Construction Observation Services(85 weeks) $ - $ 67,200.00 $ - $ 67,200.00
6. Start-Up Services $ - $ 8,352.00 $ - $ 8,352.00
7. Warranty Phase $ - $ 3,716.00 $ - $ 3,716.00
Subtotal Additional Services $ - $105,092.00 $ 2,375.00 $107,467.00
TOTAL AUTHORIZED FEE $ 43,816.00 $245,158.00 $ 37,449.00 $326,423.00
Council
03-15-10 Approval on
Admin 11-08-11
Approval By Motion#.
M2011-249
AMD. NO. 2
EXHIBIT "A"
Page 6 of 7
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Sincerely,
LNV, INC.
TBPE Firm No.F-366
5/2,//s
4).an Burton, P.E.
PrincipalNice President
AMD.NO.2
EXHIBIT"A"
Page 7 of 7
Sample form for.
COMPLETE PROJECT NAME Payment Request
Revised 07/27/00
Project No.XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500, 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
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01
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1=1 SUPPLIER NUMBER
TO BE ASSIGNED BYZITY
PURCHASING DIVISION
CITY OF CORPUS CHRISTI
City of
Corpus DISCLOSURE OF INTEREST
Chnsti
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business wi
th the City to provide the following information. Every question must be answered.
If the question is not applicable. answer with "NA". See reverse side for Filing Requirements.
Certifications and definitions.
COMPANY NAME: LNV Engineering
P. O.BOX:
STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408
FIRM IS: I. Corporation X 2. Partnership _ 3. Sole Owner ❑
4. Association ❑ 5. Other _
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.
Name Job Title and City Department(if known)
Of'
2. State the names of each "official"of the City of Corpus Christi having an `ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
/d/A.
3. State the names of each "board member' of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board. Commission or Committee
N /A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Consultant
/01�
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FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested: and that supplemental
statements will be promptly
mptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Dan S. Leyendecker,P. E. Title: President
(Type or Print)
Signature of Certifying Date: e://s—
DEFINITIONS Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit'. An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional. industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to. entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest.' Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies. or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.