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HomeMy WebLinkAboutC2015-297 - 10/1/2015 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 3 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and LJA Engineering, Inc., agree to the following amendments to the Contract for Professional Services for International Boulevard Improvements (Project No. E12137), as authorized and administratively amended by: Original Agreement June 11, 2013 Motion No. M2013-096 $147,850.00 Amendment No. 1 October 7, 2013 Administrative Approval $6,260.00 Amendment No. 2 July 22, 2014 Administrative Approval $13,190.00 EXHIBIT "A" SECTION 1. SCOPE OF SERVICES, PART A. BASIC SERVICES shall be amended to include additional Design Phase services as specified in the attached Amendment No. 3 Exhibit "A". Exhibit "A", SECTION 3. FEES, PART B. SUMMARY OF FEES shall be amended and is attached as Amendment No. 3 Exhibit "A" for a revised fee not to exceed $9,847.00 (Nine Thousand Eight Hundred Forty- Seven Dollars and Zero Cents), for a total restated fee not to exceed $177,147.00 (One Hundred Seventy- Seven Thousand One Hundred Forty-Seven Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with the attached Exhibit "B". All other terms and conditions of the June 11, 2013 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed he - n shall remain in full force and effect. CI C• -l' ' S ,ISTI LJA ENcI EE- I., ll' •. 1r madil Val. H. Gra , P.E. Date Patrick I. =7o,'". Date Exesive Direc or o• Public orks lB I iy Vice President ' 820 Buffalo Street Corpus Christi, TX 78401 RECOMMENDED (361) 887-8851 Office (361) 887-8855 Fax Operating Departmen Da e APP OVED AS TSOO LEGAL FORM q-27-15 sistant City Attorney //. Date for City Attorney APPROVED " (3 Office of Management and Budget at 2015-297 10/01/15 AMEND. NO. 3 LJA Engineering Inc. Page 1 of 2 INTERNATIONAL BLVD IMPROVEMENTSWMENDMENT NO.3\CONTRACT.DOC INDEXED ATTEST rI Rebecca Huerta, City Secretary Project No: E12137 Accounting Unit: 3549-051 Account: 550950 Activity: E12137013549EXP J', Account Category: 50950 Fund Name: ST 2013 GO BD 12 AMEND. NO. 3 Page 2 of 2 K\ENGINEERING DATAEXCHANGE\JENNIFER\STREETS\E12137 INTERNATIONAL BLVD IMPROVEMENTS\AMENDMENT NO.3\CONTRACT.DOC LJA Engineering, Inc. 114 820 Buffalo Street Phone 361.887 8851 Corpus Christi,Texas 78401 Fax 361 887.8855 www.ljaengineering.com TBPE NQ F-1386 TBPLS N210016600 August 11, 2015 7-13034 City of Corpus Christi Capital Programs P. 0. Box 9277 Corpus Christi, Texas 78469-9277 Attn: Jerry Shoemaker, P.E. Re: International Boulevard Improvements— Project E12137 Amendment No. 3—Revision to Construction Documents Dear Mr. Shoemaker: Based on your request via email dated August 4, 2015, in reference to revising the Construction Documents, LJA Engineering, Inc. proposes to amend the contract as follows: ADD DESIGN PHASE $9,847.00 The following tasks have already been performed: • Responding to City's request for professional opinion and opinion of probable cost for alternatives of Terminal Loop Road after the submission of the Construction Documents. • Adding Terminal Loop Road repairs into Construction Documents as requested by City after the submission of the Construction Documents. The following tasks are included: • Remove Terminal Loop Road repairs from Construction Documents as requested by City. • Remove curb and gutter alignment and details from Construction Documents as requested by City. • Add design of ribbon curb and revise detail sheets on Construction Documents as requested by the City. • Revision of submitted contract documents limited to revising Advertise and Bid dates as requested by City. All formatting and sheets will remain unchanged. AMEND. NO. 3 EXHIBIT"A" Page 1 of 3 Jerry Shoemaker.P.E. City of Corpus Christi August 11,2015 Page 2 of 2 The following tasks are not included: • Revising of Opinion of Probable Construction Cost is not included. Opinion of Probable Construction Costs dated July 2014, will remain unchanged. • Time for meetings and review with the City is not included. LJA Engineering, Inc. anticipates no revisions or meetings of submitted documents. • Field visits to verify the original limits of the full-depth pavement repairs shown on the drawings a not included. Limits were determined during the Preliminary Engineering Letter Report phase, will remain unchanged, and will be noted within the Construction Documents. LJA Engineering, Inc. proposes to amend the contract for a total of$9,847.00. LJA Engineering, Inc appreciates the opportunity to provide this service to you and looks forward to assisting you again. If you have any questions, or would like to discuss the attached documents, please call me. Sincerely, LJA Engineering Inc. 1/ Carlos A. Martinez. P.E. Structural Group Manager CAM/dcr Attachments: Contract for Professional Services Amend. No. 3, Summary of Fees-Amend. No. 3 Exhibit A, Disclosure of Interest--Amendment No. 3 AMEND. NO. 3 EXHIBIT"A" Page 2 of 3 • International Blvd Improvements (2012 Bond Issue-Proposition 8) (Project No.E12137) Summary of Fees Original AMD.NO.1 AMD.NO.2 AMD.NO.3 Total Contract Basic Services Fees 1.Preliminary Phase $24,580 $0 $0 $0 $24,580 2.Design Phase $63,960 $0 $10,480 $9,847 $84,287 3.Bid Phase $4,860 $0 $950 $0 $5,810 4.Construction Phase $21,660 $0 $1,760 $0 $23,420 Subtotal Basic Services Fees $115,060 $0 $13,190 $9,847 $138,097 Additional Services Fees(Allowance) 1.Permitting(TxDOT)(Authorized) $3,740 $0.00 $0.00 $0.00 $3,740 Permitting(TDLR)(Authorized) $3,430 $0.00 $0.00 $0.00 $3,430 2.ROW Acquisition Survey(Not Anticipated) - $0.00 $0.00 $0.00 $0 3.Topographic Survey(Authorized) $10,320 $0.00 $0.00 $0.00 $10,320 4. Environmental Issues(Not Anticipated) - $0.00 $0.00 $0.00 $0 5.Public Involvement(2 Meetings)&Oversight Committee $12 200 Presentation(Authorized) $0.00 $0.00 $0.00, $12,200 6.SUE Exploration(Hydro Excavation)(Not Authorized) - $0.00 $0.00 $0.00 $0 7.Construction Observation(Not Authorized) - $0.00 $0.00 $0.00 $0 8. Start-Up Services(Not Ainticipated) $0.00 $0.00 $0.00 $0 9.Warranty Phase(Authorized) $3,100 $0.00 $0.00 $0.00 $3,100 10.Landscape and Irrigation Planning(Not Authorized) $0.00 $0.00 $0.00 $0 11.International Drive Drainage Analysis(Not Authorized) - $0.00 $0.00 $0.00 $0 12.Overhead Sign Analysis(Authorized) - $6,260.00 $0.00 $0.00 $6,260 Sub-Total Additional Services Fees $32,790 $6,260.00 $0.00 $0.00 $39,050 Total Authorized Fee $147,850 $6,260.00 $13,190.00 $9,847.00 $177,147 AMEND. NO. 3 EXHIBIT"A" Page 3 of 3 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% . Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% m = .41 fl0 a 121 SUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION woCITY OF CORPUS CHRISTI City of CorpusDISCLOSURE OF INTEREST Chnsti City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LJA Engineering,Inc. P.O.BOX: STREET ADDRESS: 820 Buffalo Street CITY: Corpus Christi ZIP: 78401 FIRM IS: 1. Corporation ® 2. Partnership 8 3. Sole Owner 0 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Job Title and City Department(if known) N/A 2. State the names of each "official" of the City of Corpus Christi having an `ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title N/A 3. State the names of each"board member" of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N/A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Consultant N/A • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is e and correct as of the date of this statement,that I have not knowingly withheld disclosure of any in r• ation requested; and that supplemental statements will be promptly submitted to the City of Corpus 'sti,Texas as anges occur. Certifying Person: Patrick D.Vetet' ' E. I I j Title: Vice President (Tree or Print) Signature of Certifying WI" Date: .Z Z /- Person: DEFINITIONS a. `Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain,whether professional,industrial or commercial,and whether established to produce or deal with a product or service,including but not limited to,entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,Department and Division Heads,and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.