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HomeMy WebLinkAboutC2015-305 - 10/12/2015 - NA CITY OF CORPUS CHRISITI CONTRACT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal corporation, "CITY", acting through its duly authorized City Manager or designee("City Engineer"), and LNV, Inc., a Texas corporation, acting through its duly authorized representative who is Dan S. Leyendecker, P. E., President(ENGINEER), which agree as follows: 1. DECLARATIONS. "CITY"desires to engage"ENGINEER"to provide services in connection with City's project, described as follows: Antonio E. Garcia Art & Education Center Structural Assessment(Project No. E15193) "Project". 2. SCOPE OF WORK. "ENGINEER"shall provide services for the PROJECT in accordance with the accompanying Letter, Scope of Services, and Fee attached as Exhibit "A". 3. FEE. The "CITY" agrees to pay the "ENGINEER" for services provided in accordance with Exhibit"A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed $6,790.00, Six Thousand Seven Hundred Ninety Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit"B". 4. INDEMNIFICATION AND HOLD HARMLESS.The"ENGINEER" agrees to indemnify, save harmless and defend the "CITY", and it's agents, servants, and employees as more fully set forth in Exhibit "C„ 5. OWNERSHIP OF DOCUMENTS. All documents including contract documents (plans and specifications), record drawings, contractor's field data and submittal data will be the sole property of the City and may not be used again by the Engineer without the express terms written consent of the Director Capital Programs. However, the Engineer may use standard details that are not specific to is project. CI •F C• -PU • • RISTIIp )17 LN , ,/�v. V-.q-rie H. Gra P.E. Date •-n S. Leyendecker, • .E. Date E -cutiveD• - , •r, P blic W• ks� 'resident 801 Navigation, Suite 300 Corpus Christi, Texas 78408 R ' •MM ,'E / (361) 883-1984 Office K II . Air J ' %‘,/ -- (361) 883-1986 Fax • .•-g /Departme ; • / eat- APPROVED AS TO LEGAL FORM 7e/4",j. eq-2. --/5 sistant CityAttorney Date or City Attorney 2015-305 10/12/15 LNV Inc. ACILITIES\E15193 GARCIA ART AND EDUCATION CENTER STRUCTURAL ASSESSMENTWE AGREEMENT LNV INDEXED • APP O ED #4,74, q 1Zgii.‘ Office of Management and Budget Date Project No: E15193 Accounting Unit: 5115-40300-191 Account: 530000 Activity: E15193 01 5115 EXP Account Category: 30000 Fund Name: Facility& Property Management 4 753 K:\ENGINEERING DATAEXCHANGE\VELMAP\PUBLIC FACILITIES\E15193 GARCIA ART AND EDUCATION CENTER STRUCTURAL ASSESSMENT\AE AGREEMENT LNV ENGINEERING.DOC . . . . LNV Solutions Today with a engineers I architects I contractors Vision for Tomorrow August 19,2015 City of Corpus Christi Engineering Department 1201 Leopard St. Corpus Christi,Texas 78469 Attn: Mr,Shane Torno Project Manager/Capital Programs RE: PROPOSAL FOR STRUCTURAL ENGINEERING SERVICES ANTONIO E. GARCIA ARTS&EDUCATION CENTER FOUNDATION SETTLEMENT AND EXTERIOR BRICK VENEER ASSESSMENT Ladies/Gentlemen: LNV is pleased to submit this proposal to provide the necessary engineering services to perform the visual condition assessment of the overall structure as well as the reported brick veneer separation and possible foundation settlement at the Antonio E.Garcia Arts&Education Center located at 2021 Agnes Street in Corpus Christi,TX. All work to be performed will be in accordance with all City of Corpus Christi building code requirements. LNV shall perform said service and all acts attendant thereto with a reasonable standard of care. The following items listed below shall be provided by the City of Corpus Christi: All existing drawings and related documents for the Antonio E. Garcia Arts&Education Center LNV has prepared the following scope of work: Basle Enaineerina Services: Structural Enaineerina Services: 1. Study existing drawings to understand the existing design and construction of the structure and foundation system. 2. Study existing geotechnical report used for original design of structure foundation system,if available. 3. Meet with necessary City personnel to gain history and better understanding of the timeframe for the separation being reported and any previous problems or repairs. 4. Perform an on-site visual assessment of the structure to obtain field information for proper assessment,including shot elevations within and around the structure. Only those portions of the structure and foundation that are readily accessible will be assessed. No portions of the façade will be removed for th/s assessment. 5. Prepare a'Draft"letter report indicating the means and methods of our assessment,findings, professional opinions,and recommendations. 6. Prepare preliminary engineer's estimate of probable repair costs for each option recommended in the draft report. 7. Prepare necessary drawings/exhibits as required to clarify the report. 801 NAVIGATION I SUITE 300 I CORPUS CHRISTI,TEXAS 78408 OFFICE 361.883.1984 I FAX 361.883.1986 I WWW.LNVINC.COM EXHIBIT "A" Page 1 of 3 City of Corpus Christ Antonio E.Garcia Arts&Education Center Assessment August 19.2015 Page 2 of 3 8. Submit'Draft"report including structural assessment findings and recommendations with preliminary cost estimates to City for review and comment. 9. Meet with City personnel as required to discuss draft report and path forward. 10. Pick up final comments from City and submit three(3)reports seated by a Texas Registered Professional Engineer and electronic file of complete report. LNV proposes to perform the above-listed Scope of Work for the following lump sum fees: Basic Engineering Services: Structural Engineering Services Project Project Design Designer CADD Description Manager Engineer Engineer Technician (hours) (hours) (hours) (hours) (hours) 1.Coordination,meetings,& 2 correspondence 2.Existing drawing&Geotechnical - 1 2 Report Review 3.Site visit for field notes including 4 4 shot elevations 4.Report including findings, professional opinions& 1 5 14 - recommendations 5.Review/redline drawings&report 1 1 2 -6.Drawing plans,sections,details,& 2 4 3 6 photographs 7.Estimate 1 - 1 - Total Man-hours: 5 13 26 4 6 Rate: $190.00 $150.00 $115.00 $105.00 $80.00 Sub-Total Cost: $950.00 $1,950.00 $2,990.00 $420.00 $480.00 Structural Engineering Fee: $6,790.00 Grand Total Fee: $6,790.00 Any additional work not listed in the above scope of work will be performed at an hourly rate in accordance with the attached rate schedule. Fees associated with the following items have been excluded: • Laboratory Material Testing and Compaction Testing • Any required permits and related fees • Construction administration and/or observation • Windstorm Certification (A separate fee proposal can be provided whenlif the Client decides to proceed with construction) 1,my Solutions Today with a Vision for Tomorrow engineers I architects f contractors EXHIBIT "A" Page 2 of 3 City of Corpus Christi Antonio E.Garda Arts 8 Education Center Assessment August 19,2015 Page 3 of 3 Schedule: LNV proposes to begin execution of the previously-listed Scope of Work within(1)week of receiving a signed contract from the City of Corpus Christi. We estimate 2-3 weeks to conduct the assessment,write the report including recommendations and estimates,and submit a DRAFT copy to the City for review and comment. Final SEALED copies of the report will be delivered to the City within(1)week of receiving any comments/redlines from the City's review. We appreciate the opportunity to assist you in this matter. if you have any questions please feel free to call me at(361)883-1984 or e-mail me at etrejofaInvinc•com. Sincerely, LNV engineers I architects I contractors TBPE Firm No. F-366 Eric A.Trejo, P.E.,S.CB f Principal/Sr.Vice President LN'I,��fo>Tom engineers I architects contractors EXHIBIT "A" Page 3 of 3 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 • Invoice Date: Total Amount Previous Total Percent • Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% . X cc I O- � - W Exhibit "C" Mandatory Requirements INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by Consultant or its agent, consultant under contract or another entity over which Consultant exercises control while in the exercise of rights or performance of the duties under this agreement. This Indemnification does not apply to any liability resulting from the negligent acts or omissions of the City of Corpus Christi or its employees, to the extent of such negligence. Consultant must, at City's option, defend Indemnitee and with counsel satisfactory to the City Attorney. Consultant must advise City in writing within 24 hours of any claim or demand against City or Consultant known to Consultant related to or arising out of Consultant's activities under this Agreement. EXHIBIT "C" Page 1 of 1 • igaSUPPLIER NUMBER TO BE ASSIGNED BY CII Y PURCHASING DIVISION wti City of CITY OF CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST Chnsti City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City torovide the following information. Every question must be answered. If the question is not applicable. answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LNV Engineering P.O.BOX: STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408 FIRM IS: I. Corporation X 2. Partnership 3. Sole Owner ❑ 4. Association ❑ 5. Other _ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named`'firm. Name Job Title and City Department(if known) Nfrr 2. State the names of each `official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title 3. State the names of each "board member" of the City of Corpus Christi having an `ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N /A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant • • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person ' Dan S.Leyendecker,P.E. Title: President (Type or Print) Signature of Certifying / 000- Date: Z/Zo��S' DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis, but not as an independent contractor. d. -Firm.- Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.