HomeMy WebLinkAboutC2015-307 - 10/12/2015 - NA CITY OF CORPUS CHRISITI
CONTRACT FOR PROFESSIONAL SERVICES
This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal
corporation, "CITY", acting through its duly authorized City Manager or designee("City Engineer"),and Chuck
Anastos Associates, LLC, a Texas corporation, acting through its duly authorized representative who is
Chuck Anastos, AIA (ENGINEER), which agree as follows:
1. DECLARATIONS. "CITY"desires to engage"ENGINEER"to provide services in connection
with City's project, described as follows: City Hall Central Cashiering Stations Remodel (Project No.
El 5199) "Project".
2. SCOPE OF WORK. "ENGINEER"shall provide services for the PROJECT in accordance with
the accompanying Letter, Scope of Services, and Fee attached as Exhibit "A".
3. FEE. The "CITY" agrees to pay the "ENGINEER" for services provided in accordance with
Exhibit"A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed$10,500.00, Ten
Thousand Five Hundred Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with
Exhibit"B".
4. INDEMNIFICATION AND HOLD HARMLESS. The"ENGINEER" agrees to indemnify, save
harmless and defend the "CITY", and it's agents, servants, and employees as more fully set forth in Exhibit
"C„
5. OWNERSHIP OF DOCUMENTS. All documents including contract documents (plans and
specifications), record drawings, contractor's field data and submittal data will be the sole property of the City
and may not be used again by the Engineer without the express terms written co -nt of the Director Capital
Programs. However, the Engineer may use standard details that are not spe ific o this project.
CI OF CO-auS ilk. -ISTI tov4 CHUCK ANA- OS - -OCIATES, LLC
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V. ie H. Gr Mr".E. Date Chuck Anastos,"I A Date
Ex-cutive Director, P blic W. 's 901 S. Staples
Corpus Christi, TX 78404
ea eK (361) 884-4422 Office
RECAO ii ND-D CV-P (361) 884-4419 Fax
•pe '7.4fetI ment Date
-PROVED AS TO LEGAL FORM
2 ,d . , io - I—'15'
As stant City Attorney / Date
for City Attorney
2015-307
10/12/15
Chuck Anastos Associates LLC
_\E15199 CITY HALL CENTRAL CASHIERING STATIONS REMODEL\AE AGREEMENT CHUCK ANASTOS.DOC INDEXED
APP VE' 441,
i' I 42,45:\57
Office of Management and Budget D
Project No: E15199
Accounting Unit: 5115-40310-191
Account: 55 DpM' leffrf
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Activity: E15199 01 5115 EXP
Account Category: 50030
Fund Name: Facility& Property Management
K:\ENGINEERING DATAEXCHANGE\VELMAP\CITY HALL\E15199 CITY HALL CENTRAL CASHIERING STATIONS REMODEL\AE AGREEMENT CHUCK ANASTOS.DOC
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CHUCK flnflSTOS
ASSOCIATES, LLC
21 August 2015
Ms. Gracie Mesa
Project Manager—Capital Projects
City Of Corpus Christi
PO Box 9277
Corpus Christi, TX 78469-9277
Re: Revised Proposal for the architectural, interior design and required MEP
services for the remodeling of City Hall First Floor Cashier Stations (5), City of
Corpus Christi Project#TBD
Dear Ms. Mesa:
Chuck Anastos Associates, LLC is pleased to resubmit this Proposal for the above
referenced City Job Order Contract (JOC) Project. This Proposal is for the
architectural, interior design and MEP engineering services as required for the
11 following scope of work:
1. City Hall First Floor Cashier Stations (5):
A. Renovation of existing five (5) high window cashiers' stations to enable
ARCHITECTURE staff to work efficiently and comfortably without using step stools;
INTERIOR DESIGN B. Redesign of one cashier's station into an accessible (public) customer
payment area;
C. Redesign each workspace millwork for efficient use of new computer
system(s); and
D. Design of a new fire exit allowing for a second safe means of egress from
the cashiers' stations.
Our JOC scope of work shall be as follows:
1. Survey existing area(s) and develop existing large scale floor plans in CAD;
2. Layout new walls, millwork layouts, finishes, fixtures, etc.;
P O BOX 3 B 8 3 3. Meet with City staff to review and critique details;
CORPUS CHRISTI 4. Modify details with staff recommendations and produce final Design Plans
TEXAS 7 8 4 6 3 (Construction Documents) for JOC bidding and construction;
901 S STAPLES
CORPUS CHRISTI
TEXAS 7 e a o 4 City Proposal Page 1—3
TEL 361 1884-4422 Improvements to City Hall Cashiers'Stations
FAX 361/884-4419
anastosassociates.corn
EXHIBIT "A"
Page 1 of 3
5. Assist the City during the JOC Bidding Phase; and
6. Conduct construction observation site visits during Construction Phase.
We propose to provide the following architectural services for each Phase of this
Project:
1. Design Phase:
• Prepare digital preliminary design drawings and develop building details;
• Meet with City staff as required for design review and approval;
• Produce final Design Plans (Construction Documents) for bidding and
construction including Overall Floor Plans, Enlarged Floor Plans, Finishes
Schedule, Sections/Details and Specifications, Title Sheet, MEP
Plans/Details as required; and
• Prepare estimated Construction Cost.
2. Bidding Phase:
• Assist the City in solicitation of JOC proposal review;
• Review all pre-bid questions and prepare necessary addenda;
• Attend JOC meetings, analyze bids and make recommendations
concerning award of Contract.
3. Construction Phase:
• Make approximately four (4)- site visits per month during construction to
observe work.
Estimated Construction Costs:
Due to not knowing exactly what will be found inside the existing glazed CMU walls
at City Hall, the anticipated construction cost for the above described Scope of Work
is $ 75,000.00.
Clients' Responsibilities:
It is hereby agreed that the Client shall be responsible for the following:
1. The Client shall provide all required building information including a set of "As-
Built" plans prior to commencement of Design Phase.
City Proposal Page 2—3
Improvements to City Hall Cashiers'Stations
EXHIBIT "A"
Page 2 of 3
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Compensation for the above-described services shall be as follows:
1. Compensation to the AE Team for the above described services shall be a flat
fee of Ten Thousand Five Hundred Dollars ($ 10,500.00).
Fee for Basic Services:
1. Master Plan Phase =$ 0.00
2. Preliminary Phase =$ 2,000.00
3. Design Phase =$ 4,500.00
4. Bid Phase =$ 500.00
5. Construction Phase =$ 1,000.00
Total Basic Services =$ 8,000.00
Fee for Additional Services
1. Warranty Inspection(s) _$ 500.00
2. Preparation of Record Drawing Set =$ 500.00
3. Topographic Survey =$ 0.00
4. Submission to TDLR =$ 1,500.00
5. Supplemental Engineering =$ 0.00
6. Furniture Design and Documents =$ 0.00
7. Landscape Plan =$ 0.00
Fee for Additional Services =$ 2,500.00
Total AE Fee =$ 10,500.00
We are prepared to commence this Project immediately upon receipt of
authorization to proceed.
Sincere
Chuck An:stos, AIA
STATEMENT of CERTIFICATION:The Texas Board of Architectural Examiners, PO Box 12337,Austin,Texas 78711,Telephone
(512)305-9000, has jurisdiction over complaints regarding the professional practices of persons registered as architects in the
State of Texas.
City Proposal Page 3—3
Improvements to City Hall Cashiers'Stations
EXHIBIT "A"
Page 3 of 3
Sample form for:
Payment Request
COMPLETE PROJECT NAME Revised 07/27/00
Project No. XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
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Exhibit "C"
Mandatory Requirements
INDEMNIFICATION
Consultant shall fully indemnify, hold harmless, and defend the City of
Corpus Christi and its officials, officers, agents, employees,
volunteers, directors and representatives ("Indemnitee") from and
against any and all claims, damages, liabilities or costs, including
reasonable attorney fees and defense costs, caused by or resulting
from an act of negligence, intentional tort, intellectual property
infringement, or failure to pay a subcontractor or supplier committed
by Consultant or its agent, consultant under contract or another entity
over which Consultant exercises control while in the exercise of rights
or performance of the duties under this agreement. This
Indemnification does not apply to any liability resulting from the
negligent acts or omissions of the City of Corpus Christi or its
employees, to the extent of such negligence.
Consultant must, at City's option, defend Indemnitee and with counsel
satisfactory to the City Attorney.
Consultant must advise City in writing within 24 hours of any claim or
demand against City or Consultant known to Consultant related to or
arising out of Consultant's activities under this Agreement.
EXHIBIT "C"
Page 1 of 1
a• SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
= PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Chnsti
City of Corpus Christi Ordinance 17112,as amended, requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: Chuck Anastos Associates,LLC
P. O.BOX: 3883
STREET ADDRESS: 901 South Staples Street CITY: Corpus Christi ZIP: 78463-3883
FIRM IS: I. Corporation 2. Partnership 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name b Job Title and City Department(if known)
2. State the names of each `official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name { t Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named "firm."
Name Board,Commission or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an `ownership interest"
constituting 3%or more of the ownership in the above named "firm."
Name t t L Consultant
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FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof,you shall disclose that fact
in a signed writing to the City official, employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d))
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I have not
knowingly withheld disclosure of any information requester; and that supplemental statements will be
promptly submitted to the City of Corpus Christi,Texas as nges occur.
Certifying Person: Chuck Anastos,A. I.A. Title: President
(Type or Print)
Signature of Certifying Date: `S 4.01.3E
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-
time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of
Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.