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HomeMy WebLinkAboutC2015-307 - 10/12/2015 - NA CITY OF CORPUS CHRISITI CONTRACT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal corporation, "CITY", acting through its duly authorized City Manager or designee("City Engineer"),and Chuck Anastos Associates, LLC, a Texas corporation, acting through its duly authorized representative who is Chuck Anastos, AIA (ENGINEER), which agree as follows: 1. DECLARATIONS. "CITY"desires to engage"ENGINEER"to provide services in connection with City's project, described as follows: City Hall Central Cashiering Stations Remodel (Project No. El 5199) "Project". 2. SCOPE OF WORK. "ENGINEER"shall provide services for the PROJECT in accordance with the accompanying Letter, Scope of Services, and Fee attached as Exhibit "A". 3. FEE. The "CITY" agrees to pay the "ENGINEER" for services provided in accordance with Exhibit"A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed$10,500.00, Ten Thousand Five Hundred Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit"B". 4. INDEMNIFICATION AND HOLD HARMLESS. The"ENGINEER" agrees to indemnify, save harmless and defend the "CITY", and it's agents, servants, and employees as more fully set forth in Exhibit "C„ 5. OWNERSHIP OF DOCUMENTS. All documents including contract documents (plans and specifications), record drawings, contractor's field data and submittal data will be the sole property of the City and may not be used again by the Engineer without the express terms written co -nt of the Director Capital Programs. However, the Engineer may use standard details that are not spe ific o this project. CI OF CO-auS ilk. -ISTI tov4 CHUCK ANA- OS - -OCIATES, LLC iI. PWi -. i is k— V. ie H. Gr Mr".E. Date Chuck Anastos,"I A Date Ex-cutive Director, P blic W. 's 901 S. Staples Corpus Christi, TX 78404 ea eK (361) 884-4422 Office RECAO ii ND-D CV-P (361) 884-4419 Fax •pe '7.4fetI ment Date -PROVED AS TO LEGAL FORM 2 ,d . , io - I—'15' As stant City Attorney / Date for City Attorney 2015-307 10/12/15 Chuck Anastos Associates LLC _\E15199 CITY HALL CENTRAL CASHIERING STATIONS REMODEL\AE AGREEMENT CHUCK ANASTOS.DOC INDEXED APP VE' 441, i' I 42,45:\57 Office of Management and Budget D Project No: E15199 Accounting Unit: 5115-40310-191 Account: 55 DpM' leffrf i° Activity: E15199 01 5115 EXP Account Category: 50030 Fund Name: Facility& Property Management K:\ENGINEERING DATAEXCHANGE\VELMAP\CITY HALL\E15199 CITY HALL CENTRAL CASHIERING STATIONS REMODEL\AE AGREEMENT CHUCK ANASTOS.DOC • • CHUCK flnflSTOS ASSOCIATES, LLC 21 August 2015 Ms. Gracie Mesa Project Manager—Capital Projects City Of Corpus Christi PO Box 9277 Corpus Christi, TX 78469-9277 Re: Revised Proposal for the architectural, interior design and required MEP services for the remodeling of City Hall First Floor Cashier Stations (5), City of Corpus Christi Project#TBD Dear Ms. Mesa: Chuck Anastos Associates, LLC is pleased to resubmit this Proposal for the above referenced City Job Order Contract (JOC) Project. This Proposal is for the architectural, interior design and MEP engineering services as required for the 11 following scope of work: 1. City Hall First Floor Cashier Stations (5): A. Renovation of existing five (5) high window cashiers' stations to enable ARCHITECTURE staff to work efficiently and comfortably without using step stools; INTERIOR DESIGN B. Redesign of one cashier's station into an accessible (public) customer payment area; C. Redesign each workspace millwork for efficient use of new computer system(s); and D. Design of a new fire exit allowing for a second safe means of egress from the cashiers' stations. Our JOC scope of work shall be as follows: 1. Survey existing area(s) and develop existing large scale floor plans in CAD; 2. Layout new walls, millwork layouts, finishes, fixtures, etc.; P O BOX 3 B 8 3 3. Meet with City staff to review and critique details; CORPUS CHRISTI 4. Modify details with staff recommendations and produce final Design Plans TEXAS 7 8 4 6 3 (Construction Documents) for JOC bidding and construction; 901 S STAPLES CORPUS CHRISTI TEXAS 7 e a o 4 City Proposal Page 1—3 TEL 361 1884-4422 Improvements to City Hall Cashiers'Stations FAX 361/884-4419 anastosassociates.corn EXHIBIT "A" Page 1 of 3 5. Assist the City during the JOC Bidding Phase; and 6. Conduct construction observation site visits during Construction Phase. We propose to provide the following architectural services for each Phase of this Project: 1. Design Phase: • Prepare digital preliminary design drawings and develop building details; • Meet with City staff as required for design review and approval; • Produce final Design Plans (Construction Documents) for bidding and construction including Overall Floor Plans, Enlarged Floor Plans, Finishes Schedule, Sections/Details and Specifications, Title Sheet, MEP Plans/Details as required; and • Prepare estimated Construction Cost. 2. Bidding Phase: • Assist the City in solicitation of JOC proposal review; • Review all pre-bid questions and prepare necessary addenda; • Attend JOC meetings, analyze bids and make recommendations concerning award of Contract. 3. Construction Phase: • Make approximately four (4)- site visits per month during construction to observe work. Estimated Construction Costs: Due to not knowing exactly what will be found inside the existing glazed CMU walls at City Hall, the anticipated construction cost for the above described Scope of Work is $ 75,000.00. Clients' Responsibilities: It is hereby agreed that the Client shall be responsible for the following: 1. The Client shall provide all required building information including a set of "As- Built" plans prior to commencement of Design Phase. City Proposal Page 2—3 Improvements to City Hall Cashiers'Stations EXHIBIT "A" Page 2 of 3 • Compensation for the above-described services shall be as follows: 1. Compensation to the AE Team for the above described services shall be a flat fee of Ten Thousand Five Hundred Dollars ($ 10,500.00). Fee for Basic Services: 1. Master Plan Phase =$ 0.00 2. Preliminary Phase =$ 2,000.00 3. Design Phase =$ 4,500.00 4. Bid Phase =$ 500.00 5. Construction Phase =$ 1,000.00 Total Basic Services =$ 8,000.00 Fee for Additional Services 1. Warranty Inspection(s) _$ 500.00 2. Preparation of Record Drawing Set =$ 500.00 3. Topographic Survey =$ 0.00 4. Submission to TDLR =$ 1,500.00 5. Supplemental Engineering =$ 0.00 6. Furniture Design and Documents =$ 0.00 7. Landscape Plan =$ 0.00 Fee for Additional Services =$ 2,500.00 Total AE Fee =$ 10,500.00 We are prepared to commence this Project immediately upon receipt of authorization to proceed. Sincere Chuck An:stos, AIA STATEMENT of CERTIFICATION:The Texas Board of Architectural Examiners, PO Box 12337,Austin,Texas 78711,Telephone (512)305-9000, has jurisdiction over complaints regarding the professional practices of persons registered as architects in the State of Texas. City Proposal Page 3—3 Improvements to City Hall Cashiers'Stations EXHIBIT "A" Page 3 of 3 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% X co I m ov o- =1 - 00 Exhibit "C" Mandatory Requirements INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by Consultant or its agent, consultant under contract or another entity over which Consultant exercises control while in the exercise of rights or performance of the duties under this agreement. This Indemnification does not apply to any liability resulting from the negligent acts or omissions of the City of Corpus Christi or its employees, to the extent of such negligence. Consultant must, at City's option, defend Indemnitee and with counsel satisfactory to the City Attorney. Consultant must advise City in writing within 24 hours of any claim or demand against City or Consultant known to Consultant related to or arising out of Consultant's activities under this Agreement. EXHIBIT "C" Page 1 of 1 a• SUPPLIER NUMBER TO BE ASSIGNED BY CITY = PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST Chnsti City of Corpus Christi Ordinance 17112,as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Chuck Anastos Associates,LLC P. O.BOX: 3883 STREET ADDRESS: 901 South Staples Street CITY: Corpus Christi ZIP: 78463-3883 FIRM IS: I. Corporation 2. Partnership 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name b Job Title and City Department(if known) 2. State the names of each `official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named"firm." Name { t Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named "firm." Name Board,Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an `ownership interest" constituting 3%or more of the ownership in the above named "firm." Name t t L Consultant • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)) CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requester; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as nges occur. Certifying Person: Chuck Anastos,A. I.A. Title: President (Type or Print) Signature of Certifying Date: `S 4.01.3E Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.