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HomeMy WebLinkAboutC2015-308 - 10/12/2015 - NA CITY OF CORPUS CHRISITI CONTRACT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal corporation,"CITY", acting through its duly authorized City Manager or designee("City Engineer"), and LNV, Inc., a Texas corporation, acting through its duly authorized representative who is Dan S. Leyendecker, P. E. President(ENGINEER), which agree as follows: 1. DECLARATIONS. "CITY"desires to engage"ENGINEER"to provide services in connection with City's project, described as follows: City Warehouse Roofing Replacement and Repairs(Project No. E15182) "Project". 2. SCOPE OF WORK. "ENGINEER"shall provide services for the PROJECT in accordance with the accompanying Letter, Scope of Services, and Fee attached as Exhibit"A". 3. FEE. The "CITY" agrees to pay the "ENGINEER" for services provided in accordance with Exhibit "A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed $16,185.00, (Sixteen Thousand One Hundred Eighty Five Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit"B". 4. INDEMNIFICATION AND HOLD HARMLESS. The"ENGINEER"agrees to indemnify, save harmless and defend the "CITY", and it's agents, servants, and employees as more fully set forth in Exhibit "C". 5. OWNERSHIP OF DOCUMENTS. All documents including contract documents (plans and specifications), record drawings, contractor's field data and submittal data will be the sole property of the City and may not be used again by the Engineer without the express terms written consent of the Director Capital Programs. However, the Engineer may use standard details that are not specific to this project. CI •F C fir -ISTI to i LNV, I , /i Va ie H. Gra .E. Date II:! S. Leyendecker, P.E. Date Executive Director, Public W•rks ' esident :01 Navigation, Suite 300 Corpus Christi, Texas 78408 R ogrEND" . 1 30( (361) 883-1984 Office (361) 883-1986 Fax ,41 1.•r . • . _ •.- , g De:artment Date APP-OVED AS TO LEGAL FORM I IQ—13-15 distant ity Attorney Date :r City Attorney 2015-308 10/12/15 LNV Inc. CILITIES\E15182 CITY WAREHOUSE ROOF REPLACEMENT AND REPAIRS\AE AGREEMENT LNV ENGINEERING.DOC INDEXED APP V AT_ o i of Management and Budget Project No: E15182 Accounting Unit: 5115-40300-191 Account: 550030 Activity: E15182 01 5115 EXP Account Category: 50030 Fund Name: Facility& Property Management K:\ENGINEERING DATAEXCHANGE\VELMAP\PUBLIC FACILITIES\E15182 CITY WAREHOUSE ROOF REPLACEMENT AND REPAIRS\AE AGREEMENT LNV ENGINEERING.DOC , . LNV SOLUTIONS TODAY W ITH engineers I architects I contractors A VISION FOR TOMORROW August 12, 2015 City of Corpus Christi Engineering Department 1201 Leopard St. Corpus Christi,Texas 78469 Attn: Ms.Grade Mesa JOC Project Manager/Program Manager RE: PROPOSAL FOR ARCHITECTURAL SERVICES ROOFING REPLACEMENT&RELATED REPAIRS—CITY WAREHOUSE FACILITY(Civitan Dr.) Project No. E15182 Ladies/Gentlemen: • LNV is pleased to submit this proposal to perform the necessary architectural services for the above referenced project to provide for replacement of leaking deteriorated metal roofing&insulation system with gutters and certain other miscellaneous related repair to deteriorated roof structure elements(ie.. purlin locations and overhang extensions)to address the needed repair work. All work to be performed will be in accordance with all City of Corpus Christi building code requirements. LNV shall perform said service and all acts attendant thereto with a reasonable standard of care. The following items listed below will be assumed concerning the design work: + No electrical requirements are perceived to be required beyond possibly showing light fixture locations if necessary for protection of same. + No mechanical requirement are perceived to be required beyond possibly showing suspended heaters/fans etc. and utility line routing at the roof line to same if necessary for protection of same. + Existing fiberglass skylight panels will also be replaced in kind. + Wind resistance design to meet criteria for TDI Inland 1(120 mph—3 sec gust). + Exist.4-strip ridge ventilators will be salvaged and remain in place unless investigation indicate deterioration extent requiring replacement. + Does not include cost of a lift if close investigation is deemed necessary at the very high roof level purlins. A specification allowance may be employed for repair of any purlin or other roof structure element, discovered during construction/demolition, to be deteriorated. + Technical Spec Sections& TOC for same and Cover Page for Proj. Manual provided. The following items listed below shall be provided by the City of Corpus Christi: • Environmental Report on Existing Roofing. • Access to facilities. • Existing set of Plans—Date of orig. construction or last reroof if known. • Contract Documents front end prepared by owner on JOC project. 1 of 3 EXHIBIT "A" Page 1 of 3 • LNV has prepared the following scope of work: Basic Architectural Services: 1. Proposal Preparation. 2. Initial/Preliminary Design work to include Site Inspection, Meetings, Existing Facility Plan retrieval and review; Environmental Report Review;Coordination/Inspection with Roof Consultant,and Cost Estimation Preparation. 3. Final Design preparation of Construction Documents to include Preparation of Drawings and Specifications;coordination with consultant; incorporation of Environmental specifications requirement;submission of documents for review,and Review Response/Corrections. Review and response to RFI's. 4. Review JOC Contractor's proposal for accuracy. 5. Construction Phase service to include attendance/comment at Pre-Construction Conference; submittals Review/Approval;Site Inspection visits(2 or 3);and final follow-up inspection.All General Contractor's pay requests will be reviewed by the City. 6. Record Drawings service to include providing roof warranty review;as-built drawings and city's required closeout review/execution. Note that environmental testing for lead paint on existing metal roofing panels is not included by A/E, but is to be provided by the city. Windstorm inspection&certification is not included in Basic Services, but will be required of the roofing contractor. All required TDI documentation will be submitted by a licensed Windstorm inspector,contracted by the roofing contractor. A fee for LNV providing Windstorm inspection &certification is indicated below and may be added to Basic Services Fee shown if owner desires such to be provided by LNV in lieu of being contractor provided. LNV proposes to perform the above-listed Scope of Work for the following lump sum fees. BASIC SERVICES: Architectural Services Project Project Roofing Designer/ Clerical Description Manager Architect Consultant CADD/Tech. (hours) (hours) (hours) (hours (hours) A-1: Design—Initial Prelim 7 17 2 3 2 A-1: Design-Construction 4 19.5 1.5 30 6 Documents/Review Response A-2: JOC Estimate Review 2.5 3.5 - - 2 B-1: Construction Phase 3 8 1.5 3 2 B-2: Record Drawings 1.5 3.5 - 2 2 Total Man-hours: 18 51.5 5 38 14 Rate: $195.00 $150.00 $100.00 $95.00 $60.00 Sub-Total Cost: $3,510.00 $7,725.00 $500.00 $3,610.00 $840.00 Total Architectural Basic Services Fee: $16,185.00 A more detailed'Task' breakout of the Categories shown in chart above are as follows: A-1 Design: Preliminary—Meetings&Review; Info retrieval;Site inspection/photos; Proposal;Consultant&Team Coordination;Prelim Design Study; Initial cost est.; Enviro Report review. 2 of 3 EXHIBIT "A" Page 2 of 3 Construction Documents—Summary; Design check;Coordination; Drawings prep;Tech. specs;Cost Opinion; Consultant coordination; Enviro spec.;C.D. review& response. A-2 JOC Estimate Phase (or Bid Phase if non-JOC): JOC Review mtg.;Addenda prep.; Review/mark-up of JOC Means Cost Proposal. B-1 Construction Phase: Pre Const.Conf.;Submittals review;Site inspections; Pre Final& Final Insp.; Change Doc.Prep. B-2 Record Drawings: As Builts;Warranties req.check/rev.;Close Out Doc. Review. Contract Administration Services: Contract Administration Services are included in our scope of work,and are highly recommended for Roofing Replacement work. Windstorm Inspection&Certification: If such service is desired to be provided by LNV, Inc.,add$3,750.00 to Basic Service amount. Any additional work not listed in the above scope of work will be performed at an hourly rate in accordance with the attached rate schedule. Note the hours indicated to be involved are based on a number of previous re-roof projects performed by Ron Foster including several re-roofs for City of Corpus Christi, mostly Fire Stations. Initial 'Means'estimated Cost Opinion is$195,000 to$215,000. We appreciate the opportunity to assist you in this matter. If you have any questions please feel free to call me at(361)883-1984 or e-mail me at cforsvthe@Invinc.com. Sincerely, LNV engineers I architects I contractors TBPE Firm No.F-366/TBAE Firm No.BR599 CraiFo 'R.A./A.I.A. 3 of 3 EXHIBIT "A" Page 3 of 3 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX . Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent r,asic Services: Corktract Ai-11d No. i Annd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,0U0 •Sr} $0 $1,000 $0 $1i 0000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% -0 x a c = . o- � - W Exhibit "C" Mandatory Requirements INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by ConsLft n_ or its agent, consultant under contract or another entity over whCJ6^_ Consu"tont exercises control while in the exercise of rights or perfor:.'ance 3f the duties under this agreement. This Indemnif:eation d ;:es not apply to any liability resulting from the negligen _cts or missions of the City of Corpus Christi or its employe : , f the e _tent of such negligence. Consuit ,LL .::est, al City's option, defend Indemnitee and with counsel satisfactjr, t the City Attorney. Consultantmust advise City in writing within 24 hours of any claim or demand a ;a r.st C]:y or Consultant known to Consultant related to or arising of Consuitant's activities under this Agreement. EXHIBIT "C" Page 1 of 1 11;22 SUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST Chnsti City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City torovide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LNV Engineering P.O.BOX: STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408 FIRM IS: I. Corporation X 2. Partnership 3. Sole Owner El 4. Association ❑ 5. Other — DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each '`employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named`'firm.' Name Job Title and City Department(if known) 1/h 2. State the names of each "official"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title ,JlP 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N /R 4. State the names of each employee or officer of a "consultant" for the City of Corus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested: and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Perso nr Dan S. Leyendecker,P. E. Title: President (T)pe or Print) Signature of Certifying Date: 0.0//5"Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.