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HomeMy WebLinkAboutC2015-311 - 10/14/2015 - NA SMALL A/E AGREEMENT for Architect/Engineer Consultant Services This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal corporation, "CITY", acting through its duly authorized City Manager or designee("CITY ENGINEER"), and Turner, Ramirez& Associates, Inc., a Texas corporation, acting through its duly authorized representative who is Philip John Ramirez, AIA, President"ARCHITECT", which agree as follows: 1. DECLARATIONS. "CITY" desires to engage "ARCHITECT"to provide services in connection with City's project, described as follows: Facilities Maintenance Building 3A Roof Re-Conditioning (Project No. El 5181) "PROJECT". 2. SCOPE OF WORK. "ARCHITECT"shall provide services for the"PROJECT"in accordance with the accompanying Letter, Scope of Services, and Fee attached as Exhibit "A". 3. FEE. The"CITY"agrees to pay the"ARCHITECT"for services provided in accordance with Exhibit "A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed $4,800.00 (in figures), (Four Thousand Eight Hundred Dollars and Zero Cents) (in words). Monthly invoices will be submitted in accordance with Exhibit"B". 4. INDEMNIFICATION AND HOLD HARMLESS. The "ARCHITECT" agrees to indemnify, save harmless and defend the "CITY", and it's agents, servants, and employees as more fully set forth in Exhibit"C". 5. OWNERSHIP OF DOCUMENTS. All documents including contract documents (plans and specifications), record drawings, contractor's field data and submittal data will be the sole property of the City and may not be used again by the Architect without the express terms written consent of the Director of Capital Programs. However, the Architect may use standard details that are not specific to this project. •FR U I r ISTI - TURNER, RAMIREZ&ASSOCIATES, INC. icx.I 7 - I /0/1/.'3 V- rie H. Gra . E (DatePhilip J R irez, AIA, 5 (D ) Executive Director of Publi •'forks President / 5525 S. Staples Street, Suite A7 Corpus Christi, TX 78411 RE M ND,--` / (361) 994-8900 Office CAA* ��A r(�V x_11 Os- : � •• D -partment (Date) • PPROVED AS TO FORM 9 .,,,t- V-4-v )0—i =i I As stant City Attorney (Date) for City Attorney 2015-311 10/14/15 Turner,Ramirez, & Associates _._.TIES\E15181 FACILITIES MAINTENANCE BUILDING 3A ROOF\AE AGREEMENT TURNER RAMIREZ ARCHITECTS.DcND ED APP VE )10/-2,0 Office of Management and Budget (Dat Project Number: E15181 Accounting Unit: 5115-40300-191 Account: 550030 Activity: E15181 01 5115 EXP Account Category: 50030 Fund Name: Facility & Property Mgt Encumbrance Number: K:\ENGINEERING DATAEXCHANGE\VELMAP\PUBLIC FACILITIES\E15181 FACILITIES MAINTENANCE BUILDING 3A ROOF\AE AGREEMENT TURNER RAMIREZ ARCHITECTS.DOC • 8/10/2015 Gracie Mesa, Senior Project Manager Department of Engineering Services City of Corpus Christi 1201 Leopard Street Corpus Christi,Texas 78401 FOR PLAN AND SPECIFICATION PREPARATION SUBJECT: City of Corpus Christi Maintenance Building 3A Roof Re-conditioning Dear Mrs. Mesa: Please accept this letter as our proposal to perform the professional services desired in developing the City of Corpus Christi Maintenance Building 3A Roof Re-conditioning project.'The roof of the maintenance building will not require replacement; however due to the further potential for water infiltration and damage it is recommended that the roof be re-conditioned along with replacement of the existing gutter system which was improperly installed. It is understood that the proposed project budget for the roof re-conditioning and gutter replacement of the maintenance building is approximately$40,000.00. Project Description and Task List: This project proposes the re-conditioning of the existing metal panel roof system including demolition of the existing eave gutter condition and installation of a properly detailed gutter condition for Maintenance Building 3A. The scope under this proposal will entail the application of a liquid rubber membrane over the existing roof, the installation of foam closure strips at the eave conditions and the complete replacement of the eave gutter systent'at the maintenance building headquarters building. Scope of Services: 1. Preliminary Phase • Confirm, evaluate, and field-verify existing site conditions. [City will provide record information and data as available from City Engineering files.] • Meet as needed with City staff and other Agencies to define the project concept and identify any permitting or land acquisition requirements. • Review and study the project scope and proposed budget as they relate to construction feasibility. • Review previously developed sketches, designs and/or engineering reports provided by City. • Assimilate all review comments,modifications,additions/deletions and proceed to next phase, upon Notice to Proceed. • Provide a preliminary opinion of construction cost. TURNER • RAMIREZ ARCHITECTS S PLANNERS EXHIBIT "A" Pa•e 1 of 3 BUILDING IMAGINA •'`. • 8/10/2015 2. Design Phase • Complete and submit a 100%complete set of construction drawings, plans,details, contract documents and technical specifications in accordance with the City of Corpus Christi's preferred standard format. • Provide the final opinion of probable construction cost. • Furnish one(1)full size hardcopy set of plans,one(1) 11"X17"hardcopy set of plans, as well as one (1) CD containing full size PDF and 11"X17" PDF Files to the City of Corpus Christi for review and comment. The City shall assume cost for reproduction of additional sets. • Prepare and submit documents to regulatory agencies having jurisdiction TDI (WPI-8 Documents), etc.for review. Prepare required permits and agreements. Any permit fees shall be paid by the City of Corpus Christi directly. 3. Pre-Construction • Attend JOC Contractor pre-construction conference chaired by City and assist City in defining,clarifying,and responding to JOC Contractor questions with respect to project design,specifications, materials,and methods. • Prepare addenda, in preferred City format, necessary to inform JOC Contractor of modifications and clarifications prior to construction. The City's Engineering Services will distribute any addendum. 4. Construction Phase • Provide record drawings in AutoCAD Version 2014 and PDF from contractor-prepared redlined marked-up set of construction documents. • Coordinate with the City inspector to authorize minor field alterations that do not affect the contractor's price and are not contrary to the interest of the City. • Perform four (4) Site Inspections to confer with City's Construction Inspector and Contractor to observe the progress and quality of work, and to determine, in general, whether the work is accordance with project design. • Conduct a "final inspection" with City and Contractor, and make a recommendation concerning final acceptance. [OPTIONAL SERVICES] • Review and approve all contractor's shop drawings and/or submittals. • Prepare necessary change orders during the process of the work. City will process all change orders. • Permit Preparation. • Prepare Site Inspection Reports. TURNER RAMIREZ ARCHITECTS S PLANNERS EXHIBIT "A" Page 2 of 3 BUILDING IMAGINATION. 8/10/2015 Schedule: 1. Preliminary Phase Submittal Due 1 weeks from Notice To Proceed(NTP) 2. 100%Bid Documents Due 2 weeks of NTP 3. Pre-Construction 1 weeks of NTP 4. Construction Phase Until Final Acceptance by City Fees: A. Fees for A/E services Include: • The necessary conferences and site visits for the preparation and execution of all phases outlined herein. • The production of construction documents in accordance with the City format. B. City of Corpus Christi Shall Supply or Reimburse the Following: • All available base and/or site maps from City Engineering files • Existing city utility layouts(water, wastewater, gas and drainage) • Approval of preliminary conceptual designs and sketches • All printing and reproduction cost[through City approved vendor] C. Summary of NE Fees 1. Preliminary Phase— Fee Due $ 500.00 2. Design Phase— Fee Due $3,000.00 3. Pre-Construction— Fee Due $ 500.00 4. Construction Phase—Fee Due $ 500.00 Optional Services $ 300.00 TOTAL FEE $4,800.00 Sincerely, Philip John Ramirez, AIA, LEED AP Principal/President Turner, Ramirez&Associates, Inc. Architects&Planners TURNER RAMIREZ ARCHITECTS S PLANNERS EXHIBIT "A" Pa•e3of3 BUILDING IMAGINA • •. Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 . Invoice Date: Total Amount Previous Total Percent . Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% _ Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals _ TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% T4 M 5 o =1ti, - Exhibit "C" Mandatory Requirements INDEMNIFICATION Consultant shall fully indemnify, hold harmless, and defend the City of Corpus Christi and its officials, officers, agents, employees, volunteers, directors and representatives ("Indemnitee") from and against any and all claims, damages, liabilities or costs, including reasonable attorney fees and defense costs, caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by Consultant or its agent, consultant under contract or another entity over which Consultant exercises control while in the exercise of rights or performance of the duties under this agreement. This Indemnification does not apply to any liability resulting from the negligent acts or omissions of the City of Corpus Christi or its employees, to the extent of such negligence. Consultant must, at City's option, defend Indemnitee and with counsel satisfactory to the City Attorney. Consultant must advise City in writing within 24 hours of any claim or demand against City or Consultant known to Consultant related to or arising out of Consultant's activities under this Agreement. EXHIBIT "C" Page 1 of 1 • SUPPLIER NUMBER TO BE ASSIGNED BY CITY C PURCHASING DIVISION City of CITY OF CORPUS CHRISTI co�r; DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. if the question is not applicable, answer with "NA See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Turner,Ramirez& Associates,Inc. P. O.BOX: STREET ADDRESS: 5525 S. Staples Street,Suite A7 CITY: Corpus Christi ZIP: 78411 FIRM IS: 1. Corporation X 2. Partnership ❑ 3. Sole Owner ❑ 4. Association ❑ 5. Other _ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' �e Job Title and City Department(if known) 42. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named"firm." ,l�me Title . State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." NametBpo�ard, Commission or Committee fIt:I; 7 J,3In,vt .•t z 4.State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3% or more of the ownership in the above named"firm." Ig�> Ie Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Philip John Ramirez,AIA,LEED Title: Principal/President (Type or Print) Signature of Certifying Date: p/z4 y�. Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.