HomeMy WebLinkAboutC2015-312 - 10/15/2015 - NA SMALL A/E
AGREEMENT
for
Architect/Engineer Consultant Services
This AGREEMENT is between the City of Corpus Christi,Texas, a Texas home-rule municipal corporation,
"CITY",acting through its duly authorized City Manager or designee("CITY ENGINEER"), and DLR Group,Inc.of
Texas, a Texas corporation, acting through its duly authorized representative who is James Conley, Vice
President"CONSULTANT", which agree as follows:
1. DECLARATIONS."CITY"desires to engage"CONSULTANT"to provide services in connection with
City's project,described as follows: Detention Facility Planning Assessment(Project No.El 5189)"PROJECT".
2. SCOPE OF WORK. "CONSULTANT"shall provide services for the"PROJECT"in accordance with
the accompanying Letter, Scope of Services, and Fee attached as Exhibit "A".
3. FEE. The "CITY" agrees to pay the "CONSULTANT" for services provided in accordance with
Exhibit"A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed$26,500.00(in figures),
(Twenty Six Thousand Five Hundred Dollars and Zero Cents) (in words). Monthly invoices will be submitted in
accordance with Exhibit"B".
4. INDEMNIFICATION AND HOLD HARMLESS. The "CONSULTANT" agrees to indemnify, save
harmless and defend the "CITY", and it's agents, servants, and employees as more fully set forth in Exhibit"C".
5. OWNERSHIP OF DOCUMENTS. All documents including contract documents (plans and
specifications), record drawings, contractor's field data and submittal data will be the sole property of the City and
may not be used again by the Consultant without the express terms written consent of the Director of Capital
Programs. However, the Consultant may use standard details - are no sp- ific to this project.
CITY • •RPUS iiii,TI D G-OUP o XAS
till. 1 PA1 afibk 6 ' 1
Gustavo a onzalez, P. E. (Date) J.! "oni l y, (Da e)
Assistant ity Manager Vice tident
for Public Works and Utilities 62254th Street, - 0
Phoenix, AZ 85016
(602) 381-8580 Office
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V.i ie H. Gray, E. (Date)
Executive Director of ligiii,Works
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Operating Depa ent, (Date)
APPROVED AS TO FOR
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Ass' tant Cit'>Attorney (Date)
,-.. :h, A}}n r►1AV
2015-312
10/15/15
WS\TEMPORARY INTERNET FILES\CONTENT OUTLOOK\IAA1JO3P\AE AGREEMENT DLR GROUP DOC
DLR Group Inc.
INDEXED
APP VE
:Aer„
O is of Management and Budget qtzfi6-
Project Number: E15189
Accounting Unit: 1020-10440-231
Account: 530000
Activity: E15189 01 1020 EXP
Account Category: 30000
Fund Name: General (Municipal Court Administration c
Encumbrance Number: ell'
94
C:IUSERSIJCONLEYIAPPDATA\LOCALIMICROSOFT\WINDOWSITEMPORARY INTERNET FILESICONTENT.OUTLOOKVAA1JO3P\AE AGREEMENT DLR GROUP.DOC
•
116
DLR Group
Ambito-tut tpmrns Planning Minton
6225 N.241"Street,Suite 250
Phoenix,AZ 65018
6021381-8580
May 28,2015
Gustavo Gonzalez, P.E.
ACM for PW and Utilities
City of Corpus Christi
Corpus Christi,Tx 78401
Re: Scope of work and fee proposal for City of Corpus Christi Detention Facility Planning Assessment.
Dear Gustavo,
DLR Group has developed the following task plan to address the project requirements and the project
deliverables for the planning assessment of the city detention center of Corpus Christi, Texas, The DLR
Group team will produce and organize its findings in a City Detention Center Master Plan Report.
Task 1: Data Collection
DLR Group will review current space requirements from documents received from the City and input from the
facility user group related to their general concerns and needs for their present and future facility needs.
Task 2: Facility Survey and User Interview
DLR group will tour the existing Detention Center facility. We will Interview representatives of the user groups
in the Detention Center to gather input. Developing an understanding of existing operations as well as
physical constraints will allow the project team to identify opportunities for the future operational environment
of the Detention Center.
Task 3: Develop Space Standards Program
The space standard program will identify functional space elements,with square footage estimate, based on
an analysis of current and future operational practices. Current space standards recommended in
publications such as The American Corrections Association(ACA)and Texas Commission on Jail Standards
(TCJS) as well as office space standards adopted by the City of Corpus Christi will be utilized where
applicable. The team will identify proper functionality requirements of the City detention facility/booking
center,based on the procedural requirement and the national standards in compliance with recommendations
by American Correctional Association (ACA) for local City detention centers. In conjunction with the
evaluation of the existing facility utilization, the space standards developed for the detention functions will
form the basis for projecting future space needs.
Task 4: Project Future Space Requirements and Cost Estimate
Based on the forecast of future incarceration requirements develop long-term facility needs for the Detention
Center. The accepted space standards developed will be applied in the development of the net square
footage requirement for individual functional spaces within the detention center. In conjunction with the net
space requirements of individual functional areas projected, appropriate building grossing factors and
departmental circulation factors,based on the projected activities to be accommodated within respective area,
will be applied in the development of the total facility space needs estimate.
EXHIBIT "A"
Page 1 of 3
DLR Group will develop a conceptual opinion of cost for the planned construction of the Detention center,
based on the space requirement estimate and the applicable construction unit costs.The final operations and
space program will be reviewed in detail with the City for approval.
Schedule: The development of the Detention Center Facility planning report is estimated to take six to eight
weeks to complete. The DLR Group project team will develop the space requirements and go over its
findings with stakeholders and the Detention Center.The City will review the draft document and return their
comments to the DLR Group team in two weeks. The DLR group team will include comments received and
submit the final report in two weeks. The total time schedule for completing the work Is 24 weeks.
Reference information to be provided to DLR Group team by the City of Corpus Christi:
1. Most recent building study documents/plans prepared for the Detention center.
2. City of Corpus Christi general plan,if available.
3. Set of existing floor plans for detention center.
4. Any reports from surveys or inspections.
5. City office and workstation space standards.
6. Historical inmate population data(10 years), Detention days served per year and average length of
stay.
7. Information on current staffing requirements.
Compensation: The total lump sum fee for this project is $26,500, which includes a basic service fee of
$24,900 and project expenses of $1,600 for one person trip and production expense. An average travel
expense budget of$1,350 per trip, based on a two-day on-site, airfare, two nights of lodging, three days per
dims,rental car costs,and miscellaneous costs, is used for the development of the project expense estimate.
The DLR Group staff hourly rates for staff are: Jail Planner, Specialist $195/hour, Architect is $150/hour,
Technical staff$110/hour and Administrative staff is$80/hour.
Thank you for this opportunity to be of service and we look forward to working with the City of Corpus Christi.
Sincerely
DLR GROUP
Larry J.Smith,AIA
Architect/Principal
End: Larry J Smith, Resume
Cc:Dave Boehm,AIA
16 DLR Group
P
- .,
-it. EXHIBIT "A"
Page 2 of 3
Y_ Larry J.Smith,AIA Architect
I, Principal,OUR Group
1/ _.t Larry has more man 40 years of experience In architecture and eng.neering with
"y "�` '� a concentration in the Justice Public Safety and Civic field Larry has worked
, 'Ili' 1' e on such projects as Police Stations Sheriffs Operations Police•Shenff Training
� . ';r facilities,911 Communication Centers Crime Labs Emergency Operations
4-: r Centers,Fire Stations Juvenile Detention Facilities,County Jails State Court,'
'
Municipal Courts and many Slate Prisons varying in custody levels from
minimum to super maximum security He has also provided design services far
several Native American Community pubic safety complexes and U S Federal
68 A Government agencies
- Civic/Public Safety Experience
Cedar Park Police and Municipal Court Facility Cedar Park TX'
01 City of Bend Police Headquarters Bend OR'
City of Flagstaff Municipal Court Facility Planning Flagstaff AZ
City of Florence Police Headquarters Florence AZ'
City of Phoenix Police Precinct 700 Phoenix AZ'
Hawaii PSD Traning Academy Planning Honolulu HI
Houston Southeast Command Station.Houston TX'
Klamath Falls Police and Fire Facility Klamath Fal's,OR'
Lake Havasu City Police Headquarters Lake Havasu City AZ'
Mesquite Police Station Mesquite NV'
Role. Page City Police and Fire Headquarters Page AZ'
Architect Pinna County City of Tucson 911 EOC Facility Tucson,AZ'
Pine!County,Florence AZ
gducatlon, • Sheriff Offices'
Bacheloi of Architecture Phoenix • Sheriff Training Facility'
College 1978 Prescott Valley Police Station Prescott Valley.AZ'
San Juan County Sheriff Offices Farmington NM'
Santa Fe Police Renovations Santa Fe NM'
Registration; Scottsdale Municipal Courts,Scottsdale AZ'
Architect AZ CA
Years of Experience, County Experience
Years with DLR Group 3 Albany County Police Jail Laramie WY'
Years of Experience 40 t3ernalillo County Metro Detention Facility,Albuquerque,NM'
Clark County Metro Detention Facility Los Vegas,NV'
Affiliations, Dan ii.,County Public Safety Building Madison,WI'
AIA Central Arizona Chapter Member El Paso County Sheriff Annex El Paso TX'
American Correctional Association, Glenn County Adult Detention Facility Needs Assessment Willows CA
Member since 1984 Henderson Detention Facility Expansion,Henderson,M/'
American Jai!Association,Member Kern County Sheriffs Maximum Security Detention Facility Bakersfield CA'
American Society of Testing MaterialsKern County Jail Bridging Documents Bakersfield,CA'
(F33 Security Committee) Kings County Sheriffs Detention Facility,Handtord,CA'
ACA 2000 Planning and Design Madera County Sheriffs Detention Facility,Madera,CA*
Guidelines on Female Facilities htariccpa County.Phoenix AZ
Housing Section • Shenffs Female Detention Facility'
National Center for Slate Courts • Southwest Regional Courts'
Conference Technology trends in Mohave County Sher,ffs Adult Detention Facility,Kingsman.AZ
Courts and Construction services Navajo County Adull,.reunite Detention Facilities,Holbrook AZ'
Navajo County Sheriffs Adult Jail Needs Assessment,Holbrook AZ'
Pennington County Juvenre Facility Rapid City,SD'
P.ma County City of Tucson 9111EOC Facility.Tucson,AZ'
P.nat County Florence AZ
• Detention Facilely'
• Juvenle Justice Facility'
• County Wide Master Plan Needs Assessment'
Plymouth County Correctional Facility Plymouth,MA'
San Juan County Sher.ff Justice Complex,Nogales,AZ'
16 DLR Cnxii i
C DLR Group
NmM.M.Imp...
EXHIBIT "A"
Page 3 of 3
Sample form for:
Payment Request
COMPLETE PROJECT NAME Revised 07/27/00
Project No. XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
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Exhibit "C"
Mandatory Requirements
INDEMNIFICATION
Consultant shall fully indemnify, hold harmless, and defend the City of
Corpus Christi and its officials, officers, agents, employees,
volunteers, directors and representatives ("Indemnitee") from and
against any and all claims, damages, liabilities or costs, including
reasonable attorney fees and defense costs, caused by or resulting
from an act of negligence, intentional tort, intellectual property
infringement, or failure to pay a subcontractor or supplier committed
by Consultant or its agent, consultant under contract or another entity
over which Consultant exercises control while in the exercise of rights
or performance of the duties under this agreement. This
Indemnification does not apply to any liability resulting from the
negligent acts or omissions of the City of Corpus Christi or its
employees, to the extent of such negligence.
Consultant must, at City's option, defend Indemnitee and with counsel
satisfactory to the City Attorney.
Consultant must advise City in writing within 24 hours of any claim or
demand against City or Consultant known to Consultant related to or
arising out of Consultant's activities under this Agreement.
EXHIBIT "C"
Page 1 of 1
•
SUPPLIER BF IiR NUN
r0[3E ASSIGNED
GD B[3Y Cl]Y
= PURCIIASING DIVISION
City pDISCLOSURECOOF PUS CHRISTI
CorpuCITYOFs
OF INTEREST
us
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with "NA". See reverse side for Filing Requirements.
Certifications and definitions.
COMPANY NAME: DLR Croup
P. O. BOX:
STREET ADDRESS: 6225 N.24' Street,Suite 250 CITY: Phoenix,AZ ZIP: 85016
FIRM IS: I. Corporation 2. Partnership 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
I. State the names of each "employee" of the City of Corpus Christi having an "ownership
interest" constituting 3%or more of the ownership in the above named "firm."
Nance Job Title and City Department(if known)
Pi
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named "firm."
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or Committee
OPs
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest"constituting 3% or more of the ownership in the above named "firm."
N 11e Consultant
NPs �� — —
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texasaschanges occur.
Certifying Person: � �� � ) A t L Title:
(Type or Print)
Signature of Certifyingt ,' Ai/ Date: 4/24/15
ijr —_ j `
Person: % l f,l
w fro
DEFINITIONS
a. "Board member." A member of any hoard, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "t.conomic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a Full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional. industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council. City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.