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HomeMy WebLinkAboutC2015-370 - 8/11/2015 - Approved i 1 G: o • DAT A • • PIkOJL.C I ;0 N S 1 City of CC - Police Dept - EOC - AV Renovation & Integration - DIR- 1 SDD-2011 1 prepared for I City of Corpus Christi I Quote#007240 v2 1 s 1 '` ' c tt c o,, Co11neCted 2015-370 8/11/15 M2015-083 Data Projections INDEXED zr5�a:. • DATA PROJECTIONS Quotation Attention: David Trevino Quote ID: 007240 City of Corpus Christi Date: Tuesday,June 23,2015 1201 Leopard St Expires: Friday,July 31,2015 Corpus Christi,TX 78401 dtrevi no@cctex as.com (361)826-3754 RE:City of CC-Police Dept-EOC -AV Renovation&Integration-DIR-SDD-2011 Dear David, Thank you for allowing Data Projections, Inc. (DPI)the opportunity to present this solution for the City of Corpus Christi. As a leading audio/visual communications design/build firm, DPI is uniquely qualified for a project of this scope. Our experience includes solutions for: Multipurpose rooms and auditoriums equipped with large-venue audio visual technology solutions • Videoconferencing systems incorporating control and complete room collaboration, allowing for on-demand decision making and communication amongst remote locations • Conference, Board Rooms and Training Rooms of all shapes and sizes • Digital signage implementations across enterprise, university, and district campuses for immediate message distribution • Operation Center'2s (NOCs, EOCs, SOCs)audio visual command and control systems • College and University classrooms, lecture halls and labs • Individual school classrooms to entire districts • And many more unique applications Because we partner with the best technology companies in the industry,were able to provide a wide range of comprehensive solutions built around the specific needs of our customers,while taking into account the technical, capital and logistical factors involved in each project and solution. Rapid and effective communication is key to staying ahead of the competition. Better communications leads to better decisions- and better results. How do you maintain consistent communication across your organization as well as external audiences? Data Projections team of professionals will keep you simply connected. Sincerely, Chris Mitchell Account Manager Data Projections www dataprojections corn/1.866 CALL.DPI Simply Page 2/11 Con t 'l- noted. Austin"k Dallas ►Houston-+San Antonio C. 1 C.l,i ti DATA PROJECTIONS Executive Summary Data Projections will build out the CCPD EOC on the 4th floor of the downtown PD headquarters. The video in the room will be displayed on a variety of displays. On the main wall, centered, and mounted towards the ceiling, will be a 4x3 video wall made up of Samsung 46"video wall displays (GFE-Government Furnished Equipment- Displays to be GFE).Along the side wall to the right of the video wall will be a GFE SMART SB885 multitouch interactive whiteboard paired with a GFE Epson PowerLite 585w. On the wall to the left of the video wall, DPI will relocate two GFE Sharp 42"displays with one above the other. The video sources in the room will consist of the following: 1. Six(6)computer inputs-three (3) PCs, each with dual outputs (HDMI Tx for each output with a local HDMI out for local monitor) 2.Two (2)cable tuners(utilizing the two GFE AverMedia tuners currently in the room) 3.Blu-Ray Player(GFE currently in the room) 4. VGA/HDMI Laptop input located at the workstation 5.Two open HDMI inputs for future camera feeds (i.e. Port Authority,TxDOT, etc) The video will be managed through a 32x32 Crestron chassis, and the video wall will have an RGB Spectrum Galileo processor(between the Crestron switcher and the video wall), allowing twelve different inputs to be laid out across the video wall using "floating windows."This will allow for the video sources to span all the bezels.The Galileo system also allows for streaming inputs within the system as extra "Windows"on the video wall without extra inputs in the system, as the Galileo is operated through built-In PC. Audio will be reinforced through two(2)GFE wall mounted JBL speakers and amplifier(GFE speakers and amplifier currently in the room). DPI wiN install a Vaddio WIdeSHOT USB camera along with two ceiling mounted microphone pods(mixed with the Vaddio EasyUSB Mixer/amp). Both the audio mixer and camera feeds(USB)will be connected to one of the PCs in the room, and will allow for video connectivity through a soft client(Microsoft Lync, Lifesize Cloud, Jabber,etc). Connectivity for the SMART board will be connected to one of the PCs in the room for interactivity. A 10"wired touch panel will be located at the operator station (and will be accessible through an IP address on the network). The touch panel will be programmed for full control of the EOC,including: 1. System Power On/Off 2. AV Source Routing 4. HD CATV receiver control (although there will not be active feedback from the OFE tuners) 5. Blu-Ray Control 6.Volume Control AN AV equipment not located throughout the room will be mounted in a 44RU AV Rack with leveling feet and internal fans for temperature regulation.The rack will have a lockable front door, along with its own UPS Rackmount Power Supply. The City of Corpus Christi will be responsible for confirming and providing the proper amount of power in the designated areas. www dataprojections corn 11.866,CALL.DPI Simply Page 3/11 Connected . Austin ►Dallas-)Houston->San Antonio a DATA PROJECTIONS Prepared For: Prepared By Remit To City of Corpus Christi Data Projections Data Projections inc David Trevino Chris Mitchell PO Box 4346-Dept 102 1201 Leopard St 16120 College Oak Suite 107 Houston,TX 77210 Corpus Christi,TX 78401 San Antonio,TX 78249 dtrevino@cctexas.com cmitcheil©dataprojections.com (361)826-3754 210-598-5913 Quote ID: 007240 Date: Tuesday,June 23,2015 Expires: Friday,July 31,2015 Switchers/Routers/Distribution Description Manufacturer Price Qty Ext.Price 32x32 DlgitalMedla Switcher Crestron $10,000.00 1 $10,000.00 DM-MD32X32 4K HDMI Input Card Crestron 5465.12 3 $1,395.36 DMC-4K-HD DV1IRGB Input Card Crestron $465.12 2 $930.24 DMC-DVI DigitalMedla 8G+T"Input Card for DM®Switchers Crestron $672.25 7 $4,705.75 DMC-C 2-Channel HDMI Output Card Crestron $406 98 6 $2,441.88 DMC-HDO 2-Channel 4K DlgltalMedia 8G+Output Card Crestron $755.81 2 $1,511.62 DMC-4K-CO- HD DigitalMedla 8G+Transmitter 201 Crestron $755.81 7 $5,290.67 DM-TX-201-C DigitalMedla 8G+Receiver&Room Controller wlScaler Crestron $753.95 3 $2,261.85 DM-RMC- SCALER-C Crestron Connect It*" Presentation Interface w1120V Outlet,No Cables, Crestron $164.42 1 $164.42 Black Textured 1T-100-B-T www dataprojections corn 11.866 CALL.DP1 Simply Page 4/11 Connected . Austin-4 Dallas-s Houston-►San Antonio Connected . f I 1 U DATA PROJECTIONS Switchers/Routers/Distribution Description Manufacturer Price Qty Ext. Price Galileo 4RU Chassis(16 outputs max)with Single Six Core 17 RGB Spectrum $13,189.41 1 $13,189.41 Processor(16GB RAM,500GB SSD),IP inputs,4 available GO 16 Digital/Analog slots,includes Galileo Server Software&Single User Client Software Digital Input/Output Card with 4 DVI/Analog inputs and 4 DVINGA outputs ROB Spectrum $9,008.24 3 $27,024.72 forGallleo.Includes 2x GO ACD4 Adapter Cables GO D44 Optional 16Gb RAM upgrade for GO 12&GO 58 chassis; requires RGB Spectrum 5588.24 1 $588.24 factorylnstaliatlon 920 11758 42 Uberty Commercial Grade High Retention High Speed HDMI with Liberty $86.26 6 $517.56 Ethernet cable E2-HDSEM-M- 12 50 Liberty Commercial Grade High Retention High Speed HDMI with Liberty $165.01 6 $990.06 Ethernet cable E2-HDSEM-M- 15 SwltcherslRouterslDistribution Subtotal Video Conference/Collaboration Description Manufacturer Price Qty Ext.Price WIdeSHOT G1USB Vaddio $2,108.43 1 $2,108.43 9996911-000 EasyUSB Mixer/Amp Vaddio $803.61 1 3803.61 999-8530-000 EasyUSB Ceiling M1cPOD-White Vaddio $480.72 2 $961.44 999-8510-000 Video Conference/Coltaboratlon Subtotal $3,873.48= www dataprojections corn/i 356 CALL.DPI Simply Page 5111 Connected . Austin--t Dallas-r Houston-j San Antonio O DATA PROJECTIONS Control System Description Manufacturer Price Qty Ext.Price 3-Series Control System Crestron $1,511.63 1 $1,511.63 CP3N 10.1"Touch Screen,Black Smooth Crestron $1,395.35 1 $1,395.35 TSW-1050-6S 8-Port PoDM Power Supply for DM Swttchers Crestron $689.38 1 $689.38 DM-PSU-8 5-Port PoE Switch Crestron $216.87 1 $216.87 CEN-SW-POE-5 Control System Subtotal Misc Hardware Description Manufacturer Price Qty Ext. Price MISCELLANEOUS CABUNGIHARDWAREIMATERIALS NECESSARY TO DPI-MISC- $6,670.66 1 $6,670.86 COMPLETE INSTALLATION. MATERIALS ConnexSys Video Wall Landscape Mounting System without Rails Chief $528.11 t2 $6,337.32 Manufacturing LVSXU CATS to USB Extender,CATS Cable Not Included Smart $89,16 1 $89.16 Technologies CAT5-XT-1100 Optional 1/2 Rack Mounting Klt for EasyUSB Mixer/Amp or WEBBI Vaddio $48.19 1 $48.19 998-6000-004 Tabletop Kit for TSW-1050 8 TSW-1052, Black Smooth Crestron $135.54 1 $135.54 TSW-1050-TTK- BS WRK-SA Series Rack-44RU Middle Atlantic $876.50 1 $876.50 WRK-44SA-27 www dataprojections corn/1.866 CALL_DPI St m p ly Page 6/11 Connected. Austin->Dallas >Houston-i San Antonio Connected. • 7, DATA PROJECTIONS Misc Hardware Description Manufacturer Price Qty Ext. Price Large Perf Front Door-44RU Middle Atlantic $331.88 1 $331.88 LVFD-44 Fan Top w/Controller,220 CFM Middle Atlantic $459.36 I $459.36 MW-4QFT-FC Adjustable Leveling Feet Middle Atlantic $14.95 1 $14.95 LF 2150VA/1850W UPS Rackmount Power Middle Atlantic $1,045.66 1 $1,045.66 UPS-2200R 12 Outlet 20A Power Strip Middle Atlantic $156.39 2 $312.78 PDT-1220C-NS Misc Hardware Subtotal _ $16,322.00 Services Description Extended Price LABOR $8,400.00 Labor Installation/Integration and Testing of System (2 man crew) DESIGN/ENGINEERING $625.00 Design/Engineering and documentation PROJECT MANAGEMENT $600.00 Project Management PROGRAMMING $7,000.00 Control System Development and Programming LODGING/PER DIEM $1,800.00 ADDITIONAL MILEAGE $375.00 Services Subtotal $18,800.00 www dataprojections corn/1.666 CALL.DPI S I m p ly Page 7/11 Connected . Austin-i Dallas-a Houston-4 San Antonio DATA „ PROJECTIONS i . Quote Summary Description Amount Switchers/RoutersiDistribution $71,011.78 Video Conference/Collaboration $3,873 48 Control System $3,813.23 Misc Hardware $16,322.00 Services $18,800.00 Subtotal S113,820.49 _ Shipping $921.15 Total $114,741.64 Taxes,shipping,handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. Please print and sign your quote PDF and return to Data Projections to approve. iit.„1,.. coy,...), 8/2,1,5 111 Dateair43g* C- Pub Printed Name Title '� ATTEST: /e.,C___Cke J4-t.A-R_I\-t\ REBECCA HUERTA CITY SECRETARY A!0red as to form: . /-Jt 8 Is'/ ........... 4S1 Assita t City Attor eyIF -- el_______ For Ci Attorney www dataprojections corn/1.866 CALLON Simply Page 8/11 Connected. Austin-+Dallas-)Houston-+San Antonio ` DATA PROJECTIONS .4444Nuole, N,0 Statement of Performance TERMS AND CONDITIONS Proprietary Notice This proposal contains confidential information and intellectual property of Data Projections, Inc.(DPI), and may be legally privileged. Recipient agrees not to reproduce or make this information available in any manner to persons outside the group directly responsible for evaluation of its contents. Payment Schedule The total for this proposal/project is presented as a "not to exceed"unless DPI and the"client"agree to add hardware, software or functionality not specifically addressed in this Statement of Work(SOW)/Executive Summary. Client will pay DPI the total presented in this proposal in payments as follows: 1. 50% down payment upon proposal acceptance prior to equipment procurement by DPI. 2. Balance for remaining hardware and services is to be paid upon client sign off(see "Project Methodology"below), Net 30(US funds only). 3. Interest may be charged after maturity at the rate of two percent(2%)per month on the unpaid balance. Project Methodology DPI project methodology follows the Project Management Institute(PMI) standards for project management.The five phases are(1)Initiating Process, (2)Planning Process, (3)Executing Process, (4) Monitoring and Controlling Process, and (5) Closing Process.The activities required in each phase to complete the install and commissioning of products are described following. INITIATING PROCESS: Project Acceptance; Receive signed and executed Proposal/PO, order product upon negotiated down payment. PLANNING PROCESS: Initial Project planning to determine schedule,resources.Logistics,finalizing design documents. EXECUTING PROCESS: Install and configure proposed system(s). MONITORING &CONTROLLING PROCESS: (1)End-to-end testing of system, (2) User Acceptance testing,(3) Client sign off of substantial completion/beneficial use, and (4)Identify any performance exceptions to the system. CLOSING PROCESS: (1) End user knowledge transfer, (2) Remedy any exceptions, and(3) Identify the beginning of the Warranty Period and turn over to DPI Service Assumptions and Exceptions Room(s)where installation is to be completed are to be made available for DPI's exclusive use on the days of the scheduled installation. Unless specifically arranged in advance, rooms will be available during normal business hours, defined as Monday through Friday, 8:00 AM to 5:00 PM.Any work required outside these or other mutually agreed to hours could be subject to additional overtime,holiday or other rates.All required spaces (rooms, access points, etc.) must be available at the start of the installation and remain available for the duration of the Project.Any required space that is unavailable during the scheduled installation timeframe may result in delayed delivery of the Project and/or additional charges.Additional rates will only be applied after execution of DPI generated Project Change Request according to the Change Management Procedure section following and signed approval by Owner or Owner's representative. The project schedule must allow for sufficient time for completion of all installation and final testing of systems prior to occupancy of the site. If sufficient time is not allowed, DPI will be held harmless for systems that do not meet requirements. In this case,all costs associated with completion of work,including overtime labor rates,will be considered outside the scope of this offering and billable to the Client. Unless otherwise stated,the installation shall be scheduled contiguously from start to finish. Projects requiring multiple site visits and/or intervals of inactivity between events must be noted as such prior to acceptance of this SOW. If notification is made after initial acceptance of this SOW,Change Management Procedure section following shall be implemented and www dataprojections cam/1866 CALL.DPI Simply gy . Austin-4 Dallas-�Houston-►San Antonio Page 9"1 Connected 4 111 DATA PROJECTIONS additional charges may apply. DPI reserves the right to revise the proposal/scope of work based upon information obtained from subsequent site surveys and other sources not available at the time of that the original proposal was issued.Any such revision will follow the Change Management Procedure section following. DPI reserves the right to substitute equipment of similar specifications should any of the specified equipment be unavailable at time of order from the manufacturer.This wiN be done in an effort to maintain the completeness of the proposed audiovisual system and meet the anticipated installation schedule. DPI makes no guarantees or warranty as to suitability or compatibility of any owner furnished equipment(OFE)that may be integrated into this proposed system.Any OFE shall be integrated only at clients request, and will be installed in "as-is" condition at the time of installation. Should incompatibilities manifest,DPI Engineering shall propose solution via Change Management Procedure outlined below,and cost of all remedies will be borne by the Client. Change Management Procedure Any changes to the Scope of the project, equipment or materials to be used must be in writing signed by the Customer and an authorized representative of Data Projections,Inc. Oral changes to the project scope, equipment or materials shall not be binding upon the parties. Changes may impact the ability of Data Projections, Inc.to deliver the desired solution per the original terms of the Contract.After acceptance of this Scope of Work,such signed and approved change orders will be incorporated by reference into and become part of this Contract and will be processed in accordance with the Change Management Procedure detailed below. 1. A Project Change Request(PCR)form will be the initial vehicle for communicating change. 2. The PCR must describe the change, the reason for the change, and the impacts the change will have on the Project, including any anticipated charges or credits. 3. The designated Project Manager of the requesting party will review the proposed change and determine whether to submit the request to the other party. 4. Following Client submission of a PCR, DPI Project Management will agree to a response date and then review the submitted Change Request. 5. Upon review of the request, DPI will document the impact of the change and also approve the change or document why the change was not approved.A formal Customer Change Order(CCO)shall be generated by DPI Design/Engineering and Project Management detailing any additional equipment and/or labor charges required. 6. Customer Change Order shall be submitted to the Client for review and approval. 7. Customer Change Orders must be approved and signed by both parties to authorize implementation of the changes. 8. The implementation of changes made by the Owner via approved Customer Change Order during the Project and after acceptance of the above Scope of Work wiN be billed at the rates identified in the Customer Change Order. Client Responsibilities/Room Readiness The following describes the physical conditions we require at the site in order to bring equipment into the designated area.These"room-ready"conditions have been developed to insure proper site conditions that pose no compromise to the proper operation and performance of the equipment. Further,they will allow our installation technicians to work at maximum efficiency insuring timely completion.Where reasonable or possible: 1. All 120V electrical provisions (Specifications provided by DPI after executed agreement) 2. All Mains Power(Electrical) provisions.All AC receptacles and power with feed to all equipment must be independently grounded and be on the same phase.lf DPI discovers improper grounding or phasing to be the cause of functional anomalies,Client will remedy without penalty or cost to DPI. 3. Low Voltage Interfaces: Only those low voltage interfaces specifically included on the attached equipment list are included in this offering.All owner furnished equipment is assumed to be supplied with the appropriate low voltage interface and low voltage interfaces required to connect to any systems furnished and/or installed by others, are assumed to be supplied by the installing contractor. 4. All conduit and raceway as required by local code. 5. Conveyance (pathway)for AV cabling—includes any core drilling or structural modifications (Specifications and www dataprojections corn/1866 CALL.DPI Si m P ly Page tp/11 Connected. Austin-4 Dallas-4 Houston San Antonio 1 DATA PROJECTIONS !4' call-outs provided by DPI after executed agreement). 6. Equipment Delivery: Prior to the delivery of all equipment and electronics, all spaces are"broom-clean"and the site is free of dust and dirt.All construction, including drywall, painting,ceilings, flooring and millwork is complete.lf, at the discretion of the Client, equipment is brought to site before it is clean, functionality, longevity and warranties may be compromised. 7. OSI-fA Requirements: Prior to commencement of work by DPI,the job site must meet OSHA requirements for a healthy workplace.Appropriate safety policies should be set, maintained, and enforced by all work forces. 8. Any room remediation that may be required for the installation of the equipment relevant to this Project. 9. All alteration, cutting, drilling and remediation of millwork, casework, furniture,trim, patching, painting and refinishing. 10. Modification or replacement of ceiling tiles and/or grid. 11. All hazardous material discovery and/or abatement. 12. All required permits, plan approvals, inspection and compliance procedures. 13. All conduits, back boxes,raceway and other distribution/infrastructure items required to support the system(s)as designated by DPI Engineering design documentation and/or applicable electrical codes. 14. All 1-lard Points"for mounting of equipment. When in doubt,the Customer should contact a certified Structural Engineer for safety factors. ("Hard Points"are defined as structural reinforcement and/or connection points for equipment specific mounting devices provided within this offering.) 15. All in-wall blocking required to support AV equipment or displays shall be furnished and installed by others. 16. Telephone and/or Data Network infrastructure. 17. Firewall configuration for videoconference traffic(DPI to provide firewall configuration information). 18. Vibration,Ambient Noise and Acoustics: Excessive vibration may cause certain equipment(i.e,ceiling mounted video projectors and microphones)to exhibit functional anomalies. Conference and recording systems,which employ open microphones, may not perform properly if excessive ambient noise or reverb is present.lf any of these conditions exist, DPI will be held harmless; costs associated with remedy of these conditions will be considered billable to the Client. 19. Delivery and Acceptance:The Client agrees to designate a representative who will have the authority to sign for delivery of equipment.Client is responsible for the security and loss liability of all delivered equipment.Acceptance of delivery does not imply that systems have been accepted as functional.Unless other arrangements are made, a secure, lockable space will be furnished for storage of equipment and material. www dataprojections corn/1866.CALL DPI Simply Page 11/11 Connected . Austin-)Dallas Houston San Antonio Breakout of Services DPI -Install -Labor Labor — 2 —man crew Qty 56 (7 days) $1S0 per hour $8400 total Qty = hours DPI -Design Design/Engineering Qty 5 $125 $625 total Qty = hours DPI -Project -Mgt Project Management Qty 6 $100 $600 total Qty = hours DPI -Programming Programming Qty 40 $175 $7000 total Qty = hours Travel Lodging/Per Diem $1800 total , DPI -Mileage Additional Mileage $375 total DPI Lodging/Per Diem Covers 7 total nights — 5 nights for 2 -man crew @ $300 per night 2 nights for 1 -man crew @ $150 per night (programmer-- minimum 16 hours of onsite programming, 24 hours of in -office programmi Cost covers Hotel fee (est $115 per night) & $35 per diem per technician Travel cost is based upon two round trips from 5A to Corpus by our two-man crew — (hypothetically — Mon -Friday, then Mon -Tues the next week) — and also one round trip for our programmer Our normal travel cost for one DPI van is 75cents per mile — Round trip from downtown Corpus to SA = 320 miles This would = 960 for what DPI has proposed DPI is charging the City of Corpus Christi 39cents per mile. Labor fee of $150 per hour does not include any per diem or travel costs, this is our approved DIR cost Chris Mitchell, Account Manager 16120 College Oak, Ste. 107 / San Antonio, TX 78249 Tel: 210.408.2860 / Direct: 210.598.5913 Cell: 210.452.1432 / Fax: 210.408.4598 cmitchell@dataproiections.com www.dataproiections.com