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HomeMy WebLinkAboutC2015-373 - 8/25/2015 - Approved HMEP Application Coversheet for FY 2016 grant year 1. APPLICANT INFORMATION PLEASE TYPE ALL INFORMATION a. Legal Name of LEPC county or city: Geographic area covered/Project Title: City of Corpus Christi/Nueces County LEPC Nueces County b. Name of Grant Manager: Address: 2406 Leopard St.; Suite 300 Joanne Salge Corpus Christi, TX 78408 Telephone:(361) 826-3960 Fax:(361 ) 826-4417 e-mail address:JoanneS@cctexas.com d. Name of person who will administer funds: Address: 2406 Leopard St.; Suite 300 Rick Ramos, LEPC Finance Committee Chairperson Corpus Christi, TX 78408 Telephone:(361) 826-3938 Fax:(361) 887-8053 e-mail address: rickr@cctexas.com e.County or City's Vendor Identification Number: 74-6000-754 f.County or City's Dun and Bradstreet Numbering System(DUNS)Number:069457786 g.County or City's Congressional District: 27th Congressional District h.Does your County or City have an active account in the System for Awards Management(SAM)? YES x NO i. Please select when your city or county last receive HMEP Planning Grant Funding(Circle One): ED A.Within the last five years EJ B.Within the last two years 0 C.More than five years ago ED D.Never • j.What is the current population of your City or County: 353.107 If multiple counties or cities are included in this project,please indicate the populations of each jurisdiction involved. *Please Note:The HMEP Planning Grant gives preference to rural and small population jurisdictions 2. CERTIFICATION To the best of my knowledge and belief,all information in this application is true and correct. The document has been duly authorized by the[county judge,mayor,city manager] and a majority vote of the Local Emergency Planning Committee. The County/City of Corpus Christi will serve as fiscal agent for the project and comply with all contractual obligations if assistance is provided. NAME OF LEPC CHAIR: Robert Rocha SIGNATURE TELEPHONE: DATE: cz / /n 20/5- FAX: Phone#(361)826-3932 Fax(361)826-4281 ''•- NAME OF AUTHORIZED FISCAL AGENT2:Ronald L. Olson TITLE: efr Corpus Christi City Manager SIGNATURE Ptaheeti C . �,[) TELEPHONE: DATE: FAX: (361) 826-3222 81 27115 (361) 826-3839 ATTEST:J REBECCA HUERTAthis grant. 1 This is the county or city fiscal agent that will manage of any and all 17'U9 s is pAR r 2015-373 ►;5•. 10 C5� HU1tlt� ir or grant manager.This must be a member of the 1•• 1 8/25/15 Res. 030595 rf CVUNCIL 1Q Texas Division of Emergency Mgt ., �.. INDEXED 3EC TApv DESIGNATION STATEMENT Applicant City of Corpus Christi/Nueces County LEPC Date Project Title Update the 2010 Nueces County Commodity Flow Study Mailing Address 2406 Leopard Street, Suite 300 Corpus Christi, Texas 78408 Project Manager Joanne Salge Phone(361) 826-3960 Title LEPC Administrator E-Mail Address: JoanneS@cctexas.com Financial Officer* Rick Rmos Phone (361)826-3938 Title LEPC Finance Sub-Committee Chairperson 70,000.00 Total Project Budget: $ (100%) HMEP Share: $ 56,000.00 (80%) Local Share: $ 14,000.00 (20%) *FINANCIAL OFFICER CANNOT BE THE PROJECT MANAGER CERTIFICATION I certify that I have the legal authority to make a commitment to the project on behalf of the applicant and that the project manager indicated above has the responsibility for the daily implementation of the proposed project. I certify that I am duly authorized to act on behalf of the recipient organization and the recipient agrees with the requirements of the "Offer and Acceptance" clause, and that the award is subject to the applicable provisions of 49 CFR § 110 et seq., 49 CFR Part 18, and of the provisions of TDEM Assistance Agreement Contract. I certify that the financial manager indicated above has the responsibility for the fiscal management of the grant and has the legal authority to certify all financial status reports, invoices and requests for payments that will be submitted. I certify that the information in the attach application is true to the best of my knowledge. By submitting this application, I am making a commitment to the proposed project, budget, match share and scope of work(Project Narrative and Work Schedule and Deliverables). Jock Ni Sri St, b W JTPC Administrator r7 int/signature) Project Manager(• Int/signature) Title Da e 22 PROJECT NARRATIVE (Use additional paper if necessary, two page maximum) City of Corpus Christi/Nueces County LEPC Applicant/Local Government: HazMat CFS and Facility Survey for Corpus Christi Ship Channel Area Project Title: Please refer to Appendix E-Proposal Evaluation Criteria Guide to ensure that all of the necessary information is included in your Project Narrative 1. Problem Statement and Data Local Emergency Planning Committees (LEPCs) use information from hazardous materials commodity flow studies (CFS)and industry surveys to plan for incident prevention, protection, response, and recovery.The petrochemical industry in the greater Corpus Christi area is a cornerstone of the nation's energy system, and the roadways in the region have some of the highest concentrations of hazardous materials truck transport activity in the United States. The region has seen significant change since the completion of the most recent CFS (2010)—driven in large part by the Eagle Ford and Klein shale plays—including: substantial expansion in petrochemical refining, processing, and manufacturing and major investment in new industrial developments (Voestalpine, M&G, TPCO, Chenier)as well as the completion of the Joe Fulton Corridor along the Corpus Christi Ship Channel. In light of the pending construction of a new Harbor Bridge over the Ship Channel in the next five years,there is tremendous need to quantify the changes in hazmat transportation since 2010 to inform various regional planning activities, including a potential routing process for Non-radioactive Hazardous Material (NRHM). The proposed project, comprising a commodity flow study and survey of industrial facilities about their hazmat transport activities, will serve as an update to the 2010 CFS by capturing the changes in the region since 2010. This updated information is essential to allow emergency managers, planners, and elected officials to assess the risk of and plan for hazmat transport incidents and future hazmat traffic needs. 2. Goal Statement The primary goal of the project is to collect, evaluate, and document hazmat commodity flow information in the Corpus Christi Ship Channel industrial area in order to assess current hazardous materials transport risks and incident response needs and capabilities and plan for future growth. The data collection effort will include a survey industrial facilities about their hazmat transport activities and will document hazardous materials transported by hazmat class/division, UN/NA identifiers, special handling characteristics and transport vehicle types. The City of Corpus Christi/Nueces County LEPC will work with the Texas A&M Transportation Institute(TTI) to conduct a hazmat commodity flow study and industry survey. The project will provide a data basis for many different emergency and community planning applications. The LEPC can use information obtained by the study to help raise awareness of the public and elected officials about hazmat risks, identify training and exercise scenarios, plan for protective actions (shelter-in-place, evacuation, etc.), evaluate equipment and supply needs, conduct hazard and vulnerability assessments, and designate hazardous materials transportation routes. 3.Areas and Population Served The US 181 corridor,which passes over the Corpus Christi Ship Channel via the Harbor Bridge, connects industrial hubs in San Patricio and Nueces counties. Corpus Christi is home to numerous industrial facilities in association with its deep water port, including some of the largest refineries and chemical manufacturing and processing plants in the United States. The population served by the City of Corpus Christi/Nueces County LEPC is around 350,000, and the combined area served is approximately 1,160 square miles. The main truck traffic corridors through the Corpus Christi ship channel area are Interstate 37, US 181, the Joe Fulton Corridor(County Road 55B), County Roads 51, 53B, 54, 55, and 56, and municipal roadways. 24 PROJECT NARRATIVE Continued 4. Planned Project Objectives In coordination with TTI, the LEPC will achieve the following objectives: • Identify and map major hazmat road corridors in the Corpus Christi ship channel area • Conduct an electronic survey of industrial facilities in the area about hazmat truck activity and shipment origin and destinations • Conduct observational surveys of hazmat truck traffic in the area for a commodity flow study • Identify the number of hazardous materials trucks surveyed for the study period • Determine primary hazardous materials transported by truck through the ship channel area, including UN/NA identifiers and classes/divisions • Determine special hazards that are being transported by truck through the ship channel area • Determine peak transportation times for truck traffic • Identify truck types used for hazardous materials transport The proposed CFS includes collection of truck traffic data at up to nine (9) priority site locations in the Corpus Christi ship channel area. Site locations include those on the Joe Fulton Corridor, the existing US 181/Harbor Bridge, Interstate 37 near the Port, and intersections of county/municipal roads within the industrial area. The proposed study also includes an electronic survey of industrial facilities in the Corpus Christi ship channel area that transport hazardous materials by truck. Preliminary analysis of aerial images suggests around two dozen loading racks, wellheads, and other transport facilities around the ship channel. The survey will be conducted in coordination with the Port of Corpus Christi Authority, the Corpus Christi Port Industries, City of Corpus Christi planning staff, and the Corpus Christi Metropolitan Planning Organization, among other partners. The survey will request information from facilities about current and projected levels of hazmat truck transport activity and regional origins and destinations of shipments. The LEPC and TTI will jointly coordinate of all project activities and efforts. 5. Measurement and Evaluation The results of the study will be compiled in a report that will provide a list of recommendations and actionable items for a wide range of stakeholders (such as elected officials, OEM staff, fire and police services, medical facilities, school officials, etc.) based on the collected data. Results from the study will be used in hazard identification and risk assessments, which are important for evaluating whether hazmat route designations are needed and feasible. The study results will be made available to the full spectrum of stakeholders, including local and county emergency response agencies, local school districts, hospitals and others that may benefit from the information. The project team has defined primary metrics of project success to be used in evaluating the efficacy of the proposed data collection effort, by way of comparison to the objectives defined in the scope of work above, including: • Number of sites where truck traffic data collected • Number of electronic surveys of industrial facilities collected • Number of observational surveys of hazmat truck traffic implemented • Number of hazmat trucks observed per unit of time on each of the major hazmat corridors The effectiveness of the proposed data collection will also be evaluated by the degree to which it informs planners' and decision makers' ability to answer key questions, including: •Whether a NRHM routing process is justified and feasible •What are the primary hazmat materials transported by truck through the ship channel area (including UN/NA identifiers and classes/divisions) •Whether special hazards are being transported through the ship channel area (and if, so, what types) •What are peak transportation times for truck traffic on key roadways in the ship channel area WORK SCHEDULE AND DELIVERABLES Applicant City of Corpus Christi/Nueces County LEPC Project Title HazMat CFS and Facility Survey for Corpus Christi Ship Channel Area I. Project Activities, Task, and Deliverables • Finalize contract • Kickoff meeting & site reconnaissance • Data collection • Data processing • Data analysis • Documentation and report • Closeout briefing & presentation • Quarterly progress reports and final progress report II. Monthly Progress Schedule October: Finalize contract April: Data collection Initiate detailed project planning Data processing Deliver Quarter 2 progress report November: Kickoff meeting(s) & May: Data processing Site reconnaissance Data analysis December: Data collection June: Data analysis January: Data collection July: Data analysis Deliver Quarter 1 progress report Initiate Documentation and reporting Deliver Quarter 3 progress report February: Data collection August: Documentation and reporting Deliver draft CFS report for review March: Data collection September: Closeout briefing & presentation Data processing Deliver final CFS report Deliver final progress report 26 BUDGET SHEET (must be fully completed) Applicant (local government) City of Corpus Christi/Nueces County LEPC Project Title Update the 2010 Nueces County Commodity Flow Study QUESTION 1 HMEP SHARE MATCH SHARE TOTAL COSTS Personnel Fringe Benefits Travel Supplies Other Contracts $56,000.00 $14,000.00 $70,000.00 TOTAL COSTS QUESTION 2 Will the aggregate expenditure of funds by the LEPC, exclusive of Federal Funds, for developing, improving and implement emergency plans under EPCRA be maintained at a level that does not fall below the average level of such expenditures for the two fiscal years prior to the grant project? Note: No Overtime or Call Backs No Equipment Purchases No Software with the exception of CAMEO. Yes, prior two year average is $113,000. The propose FY15-16 budget is $132,274.02. Texas Division of Emergency Management Department of Public Safety Grant Assurances for the Hazardous Materials Ememencv Preparedness Grant Name of Applicant: City of Corpus Christi/Nueces County LEPC Address: 2406 Leopard St., Suite 300 City: Corpus Christi State:Texas Zip Code: 78408 Telephone Number: (361 )826-3960 Fax Number: (361 ) 826-4417 E-Mail Address:JoanneS@cctexas.com Cell Phone: (361 ) 816-1773 As the duly authorized representative of the applicant, I certify that the applicant named above: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4727- 4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statues or regulations specified in Appendix A of OPM's Standards for Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statues relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P. L. 88-352) which prohibits discrimination on the basis of race, color, or national origin; (b) Title IV of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and 30 Treatment Act of 1972 (Pl. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970,) P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912, (42 U.S.C. 290-dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et. seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provision in the specific statue(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statue(s)which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniformed Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchase. 8. Will comply with provisions of Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principle employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a-7) the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11.Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c)protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988;(e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16) U.S.C. Sections 1451 et seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176 (c) of the Clear Air Act of 1955, as amended (42 U.S.C. Section et seq.); (g) protection underground sources of drinking water under Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply, if applicable, with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et.seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance, if applicable, with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq). 14.Will comply with P.L 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15.Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research,teaching, or other activities supported by this award of assistance. 16.Will comply with the Lead-Based Paint Poising Prevention Act (42 U.S.C. Sections 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17.Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18.Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19.It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education,hospitals, and other non-profit organizations. The undersigned represents that he/she is authorized by the above named applicant to enter into this agreement for and on behalf of the said applicant. Signature of Project Manager: LU- LCA-g Project Manager: JO• ne W. Salge Printed Name g Title: Administrat0r Date: ftJL k i�, 2O\ 5� 32 Jurisdiction Preparedness Profile Jurisdiction: Corpus Christi Report Date: 8/1/2015 8:29 AM Plan Record: Primary County: NUECES COG: 20-Coastal Bend Council of Governments DC Region: DDC 20 Corpus Christi Associations: EMC: Billy Delgado DC: Brandi Ashby-Fisher Assessment of Planning Preparedness: Advanced Funding Status: EMPG Requirements for the Basic level of Preparedness: 1. Legal documents establishing the local Emergency Management Program: City Ordinance Date: 8/22/2000 Court Order Date: Joint Resolution Date: NIMS Adoption Date: 9/14/2005 DEM 147 Date: 7/7/2015 Mitigation Action Plan Date: 9/29/2006 2. Current Planning documents as listed below: A. Data below is based on documents sent to the Division of Emergency Management. B. To be considered current,documents must have been prepared/revised or updated by change within 5 years. C. Deficiencies listed refer to like-numbered items in State Planning Standards. D. The list of annexes below include only those required by the state. Review Expire Document Plan Date Date Date NIMS Status Deficiencies Action Required Requirements for BASIC LEVEL of Preparedness,these Annexes: Basic Plan 05/18/2015 05/19/2015 05/18/2020 Yes Approved Revise by 5th anniversary of Plan date Annex A 10/05/2011 10/09/2011 10/05/2016 Yes Approved Revise by 5th anniversary of Plan date Annex B 05/16/2011 05/17/2011 05/16/2016 Yes - Approved Revise by 5th anniversary of Plan date Annex C 09/30/2011 10/02/2011 09/30/2016 Yes Approved Revise by 5th anniversary of Plan date Annex E 10/04/2011 10/09/2011 10/04/2016 Yes Approved Revise by 5th anniversary of Plan date Annex I 08/20/2011 09/21/2010 08/20/2016 Yes Approved Revise by 5th anniversary of Plan date Annex M 08/23/2010 09/20/2010 08/23/2015 Yes Approved Revise by 5th anniversary of Plan date Annex N 02/21/2015 07/24/2015 02/21/2020 Yes Approved Revise by 5th anniversary of Plan date Annex 0 09/11/2012 09/27/2012 09/11/2017 Yes Approved Revise by 5th anniversary of Plan date Annex Q 10/16/2012 10/25/2012 10/16/2017 Yes Approved Revise by 5th anniversary of Plan date Annex V 08/23/2010 12/06/2010 08/23/2015 Yes Approved Revise by 5th anniversary of Plan date I Requirements for INTERMEDIATE LEVEL of Preparedness(Basic+these Annexes): Annex D 10/05/2011 10/10/2011 10/05/2016 Yes Approved Revise by 5th anniversary of Plan date Annex F 10/07/2011 10/10/2011 10/07/2016 Yes Approved Revise by 5th anniversary of Plan date Annex G 09/01/2011 09/03/2011 09/01/2016 Yes Approved Revise by 5th anniversary of Plan date Annex H 09/30/2011 10/01/2011 09/30/2016 Yes Approved Revise by 5th anniversary of Plan date Annex] 05/29/2012 06/06/2012 05/29/2017 Yes Approved Revise by 5th anniversary of Plan date Annex K 09/09/2011 09/12/2011 09/09/2016 Yes Approved Revise by 5th anniversary of Plan date Annex L 01/17/2012 06/11/2012 01/17/2017 Yes Approved Revise by 5th anniversary of Plan date Annex R 10/07/2011 10/09/2011 10/07/2016 Yes Approved Revise by 5th anniversary of Plan date Annex S 07/10/2014 07/23/2014 07/10/2019 Yes Approved Revise by 5th anniversary of Plan date Requirements for ADVANCED LEVEL of Preparedness(Basic+Intermediate+these Annexes): _ Annex P 02/27/2014 04/11/2014 02/27/2019 Yes Approved Revise by 5th anniversary of Plan date Annex T 01/27/2014 10/13/2014 01/27/2019 Yes Approved Revise by 5th anniversary of Plan date Annex U 05/30/2012 07/27/2012 05/30/2017 Yes Approved Revise by 5th anniversary of Plan date City df Corpus Christi/Nueces County Local Emergency Planning Committee Special Meeting July 27, 2015 Fire Department Training Facility Chief Robert Rocha Joanne Salge Joseph Cantu Chris Garcia Danielle Hale Billy Delgado David Cave Randy Paige Elena Buentello Scott Nelson Rick Ramos Jeff Pollack Marty Wind Lincoln Brown Mike Salazar 1. Call to Order,Welcome and Introductions:Chief Robert Rocha called the meeting to order at 11:04 a.m. Chief Rocha asked that everyone introduce themselves. 2. Motion to Amend:The LEPC Proposed Budget for FY 2015-2016 by increasing$15,000 to fund a 20% grant match on a proposal to be submitted to the Texas Division of Emergency Management Hazardous Materials Emergency Preparedness(HMEP)in the amount of$75,000.The grant will be used to conduct a commodity flow study. After a short discussion,Chief Rocha stated that due to an increase in traffic,it is time to update the LEPC 2010 Commodity Flow Report to have a clear path moving forward.The 2010 Commodity Flow study predated the opening of the Joe Fulton Corridor and the additional traffic due to Eagle Ford Shale activity.The LEPC will submit a proposal and will also be the coordination for the grant,if secured. Chief Rocha called for a vote. A motion was made by Billy Delgado,seconded by David Cave to accept the amendment of the LEPC Proposed Budget for FY 2015-2016 increase by$15,000 to fund a 20% grant match on a proposal to be submitted to the Texas Division of Emergency Management Hazardous Materials Emergency Preparedness(HMEP)amount of$75,000,which will be used to conduct a commodity flow study. Motion carried unanimously. 3. Billy Delgado made the motion to adjourn and Rick Ramos provided a second. Meeting adjourned at 11:22 a.m. pdvptire4,1,1, u_ Robert Rocha, LEPC Chairperson