Loading...
HomeMy WebLinkAboutC2015-377 - 8/25/2015 - Approved CITY OF CORPUS CHRISTI CONTRACT FOR MONITORING SERVICES AMENDMENT NO. 2 The City of Corpus Christi, Texas hereinafter called "CITY", and the Conrad Blucher Institute at Texas A&M University—Corpus Christi, hereinafter called "CBI," agree to the following amendment to the Contract for Monitoring Services for Nueces Bay System Salinity and Freshwater Inflow Monitoring 2015-2016 (Project No. 8443), as authorized and amended by: Original NE Agreement November 12, 2013 Motion No. 2013-170 $94,605.00 Amendment No. 1 September 23, 2014 Motion No. 2014-134 $97,687.00 Exhibit "A", SECTION II. SCOPE OF SERVICES shall be amended to include the additional tasks as described in Amendment No. 2 Exhibit "A". Exhibit "A", FEES shall be amended and is attached as Amendment No. 2 Exhibit "A" for a revised fee not to exceed $96,428.00 (Ninety-Six Thousand Four Hundred Twenty-Eight Dollars and Zero Cents), for a total restated fee not to exceed $288,720.00 (Two Hundred Eighty-Eight Thousand Seven Hundred Twenty Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the November 12, 2013 contract between the City and CBI, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. ll� CIT • "PI'S 1-IRIST. . / di ,... SA-7 ir- TEXAS A&M UNIVERSITY-CORPUS CHRISTI J. . Edmonds, P.E. ( te) arry(Lloyd, r �-- (Date) Director of Capital Programs Researc pecialist II Conrad Blucher Institute for Surveying and Science RECOM ENDED Texas A&M University — Corpus Christi de6300 Ocean Drive, Unit 5799 2 - 2 /c Corpus Christi, Texas 78412 Ope .ting Department (Date) (361) 825-5759 Office Larry.Lloyd tamucc.edu APPROVED AS TO LEGAL FORM 7- ;Jill D uis Cifuentes, (Date) 2 /L4r-3—IS Vice President for Research, Commercialization A stant City Attorney (Date) and Outreach f r City Attorney APPTiolVED 08-1,i,41,11,_, (6II'3' Project No: 8443 Accounting Unit: 4010-30220-061 Office of Management and Budget (Date Account: 530000 Activity: 180227014010 EX P ATTEST Account Category: 30000 Fund Name: Water O.e77ratin. 17)..1,,,,,--A Wu imr+m (`.itv SPrr .tare 2015-377 1Y Cw►NGIL......6Z j j 1.5. 8/25/15 M2015-090 443 RINCON BAYOU DIVERSION-SALINITY&FRESHWATER INFLOW mon'uhury,aN--r—+1iGiiWAjNFL Conrad.Blucher Institute �Toocx INDEXEDORFfAR Larry Lloyd Research Specialist II 4/,1 TSS A&M CONRAD BLUCHER Conrad Blucher Institute for Surveying and Science UNIVERS �Y College of Science and Engineering ,,` CORPUS INSTITUTE 6300 OCEAN DRIVE,UNIT 5799 \\` CORPUS CHRISTI,TEXAS 742 CHRISTI FOR SURVEYING AND SCIENCE 0361.825.5759•C381.438.6594 Jiangang Dang 12 June, 2015 1201 Leopard City of Corpus Christi Corpus Christi, Texas 78401 Dear Daniel, The statements of work covered herein are submitted to the City of Corpus Christi, referred to as "the City", for consideration. These statements will constitute a fee for services rendered by the Conrad Blucher Institute for Surveying and Science (CBI) at Texas A&M University - Corpus Christi (TAMUCC). Included is an outline of our scope of work and budget to continue the ongoing salinity monitoring efforts in Nueces Bay and Nueces River. PROPOSED SCOPE OF WORK FOR NUECES BAY SYSTEM SALINITY AND FRESHWATER INFLOW MONITORING: 2015-2016 SUMMARY Two real-time salinity monitoring stations in the Nueces Bay and one real-time salinity monitoring station in the Nueces River will be covered under this agreement. Station service includes exchange of datasonde monitoring instruments with a freshly calibrated unit every 2-3 weeks, repair and maintenance to all station electronics and components as necessary and an annual inspection in which the condition of all station components are documented. In order to reduce costs, station service frequency will be based on observed marine growth fouling the instruments; for example, every 2 weeks when warmer bay waters foster excessive marine growth and every 3 weeks when water temperatures are cooler. All salinity monitoring stations will primarily report salinity, specific conductance and water temperature. Additionally, all monitoring stations will also report ancillary water quality data including dissolved oxygen, pH, and water depth. All data will be available in graphical and tabular format on the CBI website (http://www.cbi.tamucc.edu/Nueces-BayWater- Quality-Monitoring). This proposal covers a period of 1 year. RESEARCH OBJECTIVES The Conrad Blucher Institute for Surveying and Science (CBI) at TAMUCC has been operating and maintaining real-time salinity monitoring stations in Nueces Bay and in Nueces River for the City of Corpus Christi since November 1991 in order to help better understand the effects of freshwater inflows on salinity into the Nueces Bay system. The data collected will be used to help the City of Corpus Christi water supply managers determine the quantity and frequency of fresh water pass through events required by the amended Agreed Order between the City and the Texas Commission on Environmental Quality (TCEQ) via the Lake Corpus Christi Weasley Seale Dam. Other benefits of the data collection include collaboration with other researchers AMEND. NO. 2 EXHIBIT "A" Page 1 of 5 in the Nueces delta, namely, the Center for Coastal Studies (CCS) and Harte Research Institute for Gulf of Mexico Studies (HRI) at TAMUCC, the University of Texas Marine Science Institute (UTMSI) at Port Aransas, the Coastal Bend Bays and Estuaries Program (CBBEP) and the U.S. Army Corps of Engineers (USACE) Fort Worth District. This proposal is for continuation of the aforementioned monitoring efforts in Nueces Bay and Nueces River. Nueces Bay salinity monitoring by CBI consists of 2 monitoring stations: SALT01 (27° 50' 21" N, 97° 26' 38" W) and SALT03 27° 51' 5" N, 97° 28' 55" W) and one monitoring station in Nueces River: SALT05 (27° 53' 30" N 97° 36' 37" W). These stations consist of a Hach Hydrolab MS5 water quality datasonde, IP modem, Campbell Scientific CR1000 datalogger, and photovoltaic power system. Primary parameters measured at all monitoring stations include salinity, specific conductance and water temperature. Additionally, ancillary parameters are measured including dissolved oxygen, water depth, and pH. The stations are located in such a manner to track fresh water inflows into Nueces Bay using salinity levels as an indicator of freshwater movement. Relief for required freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper Salinity Bounds. A daily running report (http://lighthouse.tamucc.edu/salrel) produced by CBI and the Nueces River Authority (NRA) shows the current freshwater relief status. The City has designed and built a diversion channel and pumping system that, when activated, pumps freshwater from the Nueces River into the Nueces delta and adjacent wetlands starting at the head of the Rincon Bayou channel. The freshwater diversion pumping system is designed to redirect freshwater flowing into Nueces Bay proper to the Nueces Delta in order to most effectively utilize available freshwater by diverting it to the area with the most potential for increased biological productivity. Currently, UTMSI, HRI, and CCS are conducting long-term ecological studies of the effects of this diversion. Two salinity monitoring stations (NUDE2: 27° 53' 19" N, 97° 34' 10" W and NUDE3: 27° 53' 1" N, 97° 31' 59" W) located along the Rincon Bayou were established in 2009 to determine the fate of freshwater diversions from the pipeline. The salinity monitoring stations located in the Nueces Delta are funded by the CBBEP and are not covered in the scope of this proposal but are a part of an overarching hydrodynamic monitoring system. STATION SERVICE AND MAINTENANCE Regular site visits will be made to each water quality station every 2-3 weeks during which the datasondes will be exchanged to prevent inaccurate data due to biofouling. During the site visit, readings will be recorded from the deployed datasonde which will then be replaced with a clean, calibrated datasonde after which readings from the freshly deployed datasonde will be recorded. Independent salinity readings will be taken with a portable refractometer and recorded. Maintenance to the station hardware including cleaning solar panels and replacing damaged components will also be performed during regular site visits as needed. Full inspections will be made annually during which the voltage output of every component on the power system will be checked, pictures of every station component will be taken and the desiccant will be replaced. Repair of damaged station components will be performed during regular service visits as needed unless the station damage affects data transmission of the primary data parameters in which an emergency site visit will be conducted. Scheduled site visits may be delayed due to foul weather, vehicle repair, flood conditions, etc. In the event that a service trip is delayed, every effort will be made to complete the scheduled site visit as soon AMEND. NO. 2 EXHIBIT "A" Page 2 of 5 as it is safe and feasible. A short summary of each site visit conducted will be placed on the station's website and made publically available at all times. DATA COLLECTION Each real-time environmental monitoring station has its own webpage created within the website http://cbi.tamucc.edu. A custom computer program, written by staff at CBI, polls each station every six minutes. During a poll, averaged readings from the datalogger will be requested. The averages are then placed into the CBI database and reported on the station webpage so that each value will represent a six minute average. All data stored in the CBI database will be publically available on the internet at http://cbi.tamucc.edu during the duration of the proposal period. CBI staff performs a quality control check (QC) of all real-time data daily. During a QC, the data will be checked for missing transmissions and data anomalies such as readings outside of a feasible range, readings of a constant value, random spikes, etc. Data anomalies, suspect data, missed transmissions and other factors affecting the data will be posted as a message on each station's webpage. Daily salinity reports are produced showing the running ten and seven day averages as well as the daily average (http://www.nueces-ra.org/CP/CITY/passthru/index.php). Monthly salinity levels in relation to the upper and lower salinity bounds are found at http://lighthouse.tamucc.edu/salrel, and are used to help determine if the City may take credits to offset scheduled freshwater releases from the storage impounds. INSTRUMENT CALIBRATION Hach Hydrolab MS5 Datasonde Hach Hydrolab MS5s will be serviced and calibrated at a wetlab at TAMUCC. During calibration, the instrument will be placed in a known standard for each parameter and set to match its readings to that standard; all calibration standards used will be NIST traceable. The instruments will then be post-calibrated during which the readings for each parameter will be recorded in the same standard in which it was calibrated. The biofouling will then be removed and any maintenance recommended by the manufacturer will be performed. All calibration and post-calibration records will be available upon request. An annual maintenance agreement with HydrotechZS will be purchased which will cover repair/refurbishment to damaged components on the instruments and an annual quality check including a calibration check of the temperature sensor. Documentation from the annual quality check will be retained at CBI and available upon request. REPLACEMENT PARTS AND EQUIPMENT TAMUCC owns and maintains the instrumentation and equipment purchased with funds from this project. In the case of damage, TAMUCC will repair or replace instrumentation as needed to ensure a continuous data collection record as long as enough funds are available. If not enough funds are available, the City will be responsible for replacement or repair of instruments. Replacement equipment will be purchased for this project and kept in inventory until needed. If additional replacement equipment beyond what is kept in inventory is needed, every effort will be made by CBI and the City to replace needed components. AMEND. NO. 2 EXHIBIT "A" Page 3 of 5 COLLABORATIVE MONITORING This proposed continuation of the salinity monitoring program is designed to provide data to support those research efforts currently being done by CCS, UTMSI, HRI, COE, CBBEP, USGS and the City. Should the need or occasion arise where additional monitoring efforts are required, CBI will be in a position to support those efforts. SCHEDULE OF WORK AND FEE FOR SERVICES The Conrad Blucher Institute for Surveying and Science at Texas A&M University—Corpus Christi hereby agrees for the duration of one year(1 October, 2015 through 30 September, 2016)to perform all services necessary to provide water quality monitoring, as described in this proposal. The budget for 1 October, 2015 through 30 September, 2016 is$96,428 and is outlined below. The total award amount will be invoiced in equal, monthly installments over the twelve month period of this contract. A new proposal will be provided for each year of continuing service. AMEND. NO. 2 EXHIBIT "A" Page 4 of 5 Budget Summary TOTAL Salaries & Benefits $51,291 Travel Pool $6,870 Supplies $7,000 Other Expenses (IP modem fee, freight service $6,800 warranty) Indirect $24,467 TOTAL $96,428 AMEND. NO. 2 EXHIBIT "A" Page 5 of 5 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07!27100 Project No.XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% mQ z .oto o• C 00 • ei#2 SUPPLIER NUMBER TO BE ASSIGNED BY CITY C PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Chri r; DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Everyquestion must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Conrad Blucher Institute at Texas A&M University-Corpus Christi P. O. BOX: STREET ADDRESS: 6300 Ocean Drive, Unit 5799 CITY: Corpus Christi ZIP: 78412 FIRM IS: 1. Corporation 2. Partnership 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name Job Title and City Department(if known) 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee A VA 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant AV/9 • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Vice President for Research, Certifying Person: Dr.Luis Cifuentes Title: Commercialization,& Outreach (Type or Print) Signature of Certifying / Date: ? ,/ Person: /.J DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.