HomeMy WebLinkAboutC2015-377 - 8/25/2015 - Approved CITY OF CORPUS CHRISTI
CONTRACT FOR MONITORING SERVICES
AMENDMENT NO. 2
The City of Corpus Christi, Texas hereinafter called "CITY", and the Conrad Blucher Institute at Texas
A&M University—Corpus Christi, hereinafter called "CBI," agree to the following amendment to the
Contract for Monitoring Services for Nueces Bay System Salinity and Freshwater Inflow Monitoring
2015-2016 (Project No. 8443), as authorized and amended by:
Original NE Agreement November 12, 2013 Motion No. 2013-170 $94,605.00
Amendment No. 1 September 23, 2014 Motion No. 2014-134 $97,687.00
Exhibit "A", SECTION II. SCOPE OF SERVICES shall be amended to include the additional tasks as
described in Amendment No. 2 Exhibit "A".
Exhibit "A", FEES shall be amended and is attached as Amendment No. 2 Exhibit "A" for a revised fee
not to exceed $96,428.00 (Ninety-Six Thousand Four Hundred Twenty-Eight Dollars and Zero
Cents), for a total restated fee not to exceed $288,720.00 (Two Hundred Eighty-Eight Thousand
Seven Hundred Twenty Dollars and Zero Cents). Monthly invoices shall be submitted in accordance
with Exhibit "B".
All other terms and conditions of the November 12, 2013 contract between the City and CBI, and any
amendments to that contract, which are not specifically addressed herein shall remain in full force and
effect. ll�
CIT • "PI'S 1-IRIST. . / di ,... SA-7 ir-
TEXAS A&M UNIVERSITY-CORPUS CHRISTI
J. . Edmonds, P.E. ( te) arry(Lloyd, r �-- (Date)
Director of Capital Programs Researc pecialist II
Conrad Blucher Institute for Surveying and
Science
RECOM ENDED Texas A&M University — Corpus Christi
de6300 Ocean Drive, Unit 5799
2 - 2 /c Corpus Christi, Texas 78412
Ope .ting Department (Date) (361) 825-5759 Office
Larry.Lloyd tamucc.edu
APPROVED AS TO LEGAL FORM 7- ;Jill
D uis Cifuentes, (Date)
2 /L4r-3—IS Vice President for Research, Commercialization
A stant City Attorney (Date) and Outreach
f r City Attorney
APPTiolVED
08-1,i,41,11,_, (6II'3' Project No: 8443
Accounting Unit: 4010-30220-061
Office of Management and Budget (Date Account: 530000
Activity: 180227014010 EX P
ATTEST Account Category: 30000
Fund Name: Water O.e77ratin.
17)..1,,,,,--A Wu imr+m (`.itv SPrr .tare
2015-377 1Y Cw►NGIL......6Z j j 1.5.
8/25/15
M2015-090 443 RINCON BAYOU DIVERSION-SALINITY&FRESHWATER INFLOW mon'uhury,aN--r—+1iGiiWAjNFL
Conrad.Blucher Institute �Toocx INDEXEDORFfAR
Larry Lloyd
Research Specialist II
4/,1 TSS A&M CONRAD BLUCHER Conrad Blucher Institute for Surveying and Science
UNIVERS
�Y College of Science and Engineering
,,` CORPUS INSTITUTE 6300 OCEAN DRIVE,UNIT 5799
\\` CORPUS CHRISTI,TEXAS 742 CHRISTI FOR SURVEYING AND SCIENCE 0361.825.5759•C381.438.6594
Jiangang Dang 12 June, 2015
1201 Leopard
City of Corpus Christi
Corpus Christi, Texas 78401
Dear Daniel,
The statements of work covered herein are submitted to the City of Corpus Christi, referred to as "the City",
for consideration. These statements will constitute a fee for services rendered by the Conrad Blucher Institute
for Surveying and Science (CBI) at Texas A&M University - Corpus Christi (TAMUCC). Included is an outline of
our scope of work and budget to continue the ongoing salinity monitoring efforts in Nueces Bay and Nueces
River.
PROPOSED SCOPE OF WORK FOR NUECES BAY SYSTEM
SALINITY AND FRESHWATER INFLOW MONITORING: 2015-2016
SUMMARY
Two real-time salinity monitoring stations in the Nueces Bay and one real-time salinity monitoring station in
the Nueces River will be covered under this agreement. Station service includes exchange of datasonde
monitoring instruments with a freshly calibrated unit every 2-3 weeks, repair and maintenance to all station
electronics and components as necessary and an annual inspection in which the condition of all station
components are documented. In order to reduce costs, station service frequency will be based on observed
marine growth fouling the instruments; for example, every 2 weeks when warmer bay waters foster excessive
marine growth and every 3 weeks when water temperatures are cooler. All salinity monitoring stations will
primarily report salinity, specific conductance and water temperature. Additionally, all monitoring stations will
also report ancillary water quality data including dissolved oxygen, pH, and water depth. All data will be
available in graphical and tabular format on the CBI website (http://www.cbi.tamucc.edu/Nueces-BayWater-
Quality-Monitoring). This proposal covers a period of 1 year.
RESEARCH OBJECTIVES
The Conrad Blucher Institute for Surveying and Science (CBI) at TAMUCC has been operating and maintaining
real-time salinity monitoring stations in Nueces Bay and in Nueces River for the City of Corpus Christi since
November 1991 in order to help better understand the effects of freshwater inflows on salinity into the
Nueces Bay system. The data collected will be used to help the City of Corpus Christi water supply managers
determine the quantity and frequency of fresh water pass through events required by the amended Agreed
Order between the City and the Texas Commission on Environmental Quality (TCEQ) via the Lake Corpus
Christi Weasley Seale Dam. Other benefits of the data collection include collaboration with other researchers
AMEND. NO. 2
EXHIBIT "A"
Page 1 of 5
in the Nueces delta, namely, the Center for Coastal Studies (CCS) and Harte Research Institute for Gulf of
Mexico Studies (HRI) at TAMUCC, the University of Texas Marine Science Institute (UTMSI) at Port Aransas, the
Coastal Bend Bays and Estuaries Program (CBBEP) and the U.S. Army Corps of Engineers (USACE) Fort Worth
District. This proposal is for continuation of the aforementioned monitoring efforts in Nueces Bay and Nueces
River.
Nueces Bay salinity monitoring by CBI consists of 2 monitoring stations: SALT01 (27° 50' 21" N, 97° 26' 38" W)
and SALT03 27° 51' 5" N, 97° 28' 55" W) and one monitoring station in Nueces River: SALT05 (27° 53' 30" N
97° 36' 37" W). These stations consist of a Hach Hydrolab MS5 water quality datasonde, IP modem, Campbell
Scientific CR1000 datalogger, and photovoltaic power system. Primary parameters measured at all monitoring
stations include salinity, specific conductance and water temperature. Additionally, ancillary parameters are
measured including dissolved oxygen, water depth, and pH. The stations are located in such a manner to track
fresh water inflows into Nueces Bay using salinity levels as an indicator of freshwater movement. Relief for
required freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper
Salinity Bounds. A daily running report (http://lighthouse.tamucc.edu/salrel) produced by CBI and the Nueces
River Authority (NRA) shows the current freshwater relief status.
The City has designed and built a diversion channel and pumping system that, when activated, pumps
freshwater from the Nueces River into the Nueces delta and adjacent wetlands starting at the head of the
Rincon Bayou channel. The freshwater diversion pumping system is designed to redirect freshwater flowing
into Nueces Bay proper to the Nueces Delta in order to most effectively utilize available freshwater by
diverting it to the area with the most potential for increased biological productivity. Currently, UTMSI, HRI,
and CCS are conducting long-term ecological studies of the effects of this diversion. Two salinity monitoring
stations (NUDE2: 27° 53' 19" N, 97° 34' 10" W and NUDE3: 27° 53' 1" N, 97° 31' 59" W) located along the
Rincon Bayou were established in 2009 to determine the fate of freshwater diversions from the pipeline. The
salinity monitoring stations located in the Nueces Delta are funded by the CBBEP and are not covered in the
scope of this proposal but are a part of an overarching hydrodynamic monitoring system.
STATION SERVICE AND MAINTENANCE
Regular site visits will be made to each water quality station every 2-3 weeks during which the datasondes will
be exchanged to prevent inaccurate data due to biofouling. During the site visit, readings will be recorded
from the deployed datasonde which will then be replaced with a clean, calibrated datasonde after which
readings from the freshly deployed datasonde will be recorded. Independent salinity readings will be taken
with a portable refractometer and recorded. Maintenance to the station hardware including cleaning solar
panels and replacing damaged components will also be performed during regular site visits as needed. Full
inspections will be made annually during which the voltage output of every component on the power system
will be checked, pictures of every station component will be taken and the desiccant will be replaced. Repair
of damaged station components will be performed during regular service visits as needed unless the station
damage affects data transmission of the primary data parameters in which an emergency site visit will be
conducted. Scheduled site visits may be delayed due to foul weather, vehicle repair, flood conditions, etc. In
the event that a service trip is delayed, every effort will be made to complete the scheduled site visit as soon
AMEND. NO. 2
EXHIBIT "A"
Page 2 of 5
as it is safe and feasible. A short summary of each site visit conducted will be placed on the station's website
and made publically available at all times.
DATA COLLECTION
Each real-time environmental monitoring station has its own webpage created within the website
http://cbi.tamucc.edu. A custom computer program, written by staff at CBI, polls each station every six
minutes. During a poll, averaged readings from the datalogger will be requested. The averages are then
placed into the CBI database and reported on the station webpage so that each value will represent a six
minute average. All data stored in the CBI database will be publically available on the internet at
http://cbi.tamucc.edu during the duration of the proposal period. CBI staff performs a quality control check
(QC) of all real-time data daily. During a QC, the data will be checked for missing transmissions and data
anomalies such as readings outside of a feasible range, readings of a constant value, random spikes, etc. Data
anomalies, suspect data, missed transmissions and other factors affecting the data will be posted as a message
on each station's webpage. Daily salinity reports are produced showing the running ten and seven day
averages as well as the daily average (http://www.nueces-ra.org/CP/CITY/passthru/index.php). Monthly
salinity levels in relation to the upper and lower salinity bounds are found at
http://lighthouse.tamucc.edu/salrel, and are used to help determine if the City may take credits to offset
scheduled freshwater releases from the storage impounds.
INSTRUMENT CALIBRATION
Hach Hydrolab MS5 Datasonde
Hach Hydrolab MS5s will be serviced and calibrated at a wetlab at TAMUCC. During calibration, the instrument
will be placed in a known standard for each parameter and set to match its readings to that standard; all
calibration standards used will be NIST traceable. The instruments will then be post-calibrated during which
the readings for each parameter will be recorded in the same standard in which it was calibrated. The
biofouling will then be removed and any maintenance recommended by the manufacturer will be performed.
All calibration and post-calibration records will be available upon request. An annual maintenance agreement
with HydrotechZS will be purchased which will cover repair/refurbishment to damaged components on the
instruments and an annual quality check including a calibration check of the temperature sensor.
Documentation from the annual quality check will be retained at CBI and available upon request.
REPLACEMENT PARTS AND EQUIPMENT
TAMUCC owns and maintains the instrumentation and equipment purchased with funds from this project. In
the case of damage, TAMUCC will repair or replace instrumentation as needed to ensure a continuous data
collection record as long as enough funds are available. If not enough funds are available, the City will be
responsible for replacement or repair of instruments. Replacement equipment will be purchased for this
project and kept in inventory until needed. If additional replacement equipment beyond what is kept in
inventory is needed, every effort will be made by CBI and the City to replace needed components.
AMEND. NO. 2
EXHIBIT "A"
Page 3 of 5
COLLABORATIVE MONITORING
This proposed continuation of the salinity monitoring program is designed to provide data to support those
research efforts currently being done by CCS, UTMSI, HRI, COE, CBBEP, USGS and the City. Should the need or
occasion arise where additional monitoring efforts are required, CBI will be in a position to support those
efforts.
SCHEDULE OF WORK AND FEE FOR SERVICES
The Conrad Blucher Institute for Surveying and Science at Texas A&M University—Corpus Christi hereby
agrees for the duration of one year(1 October, 2015 through 30 September, 2016)to perform all services
necessary to provide water quality monitoring, as described in this proposal. The budget for 1 October, 2015
through 30 September, 2016 is$96,428 and is outlined below. The total award amount will be invoiced in
equal, monthly installments over the twelve month period of this contract. A new proposal will be provided
for each year of continuing service.
AMEND. NO. 2
EXHIBIT "A"
Page 4 of 5
Budget Summary
TOTAL
Salaries & Benefits $51,291
Travel Pool $6,870
Supplies $7,000
Other Expenses (IP modem fee, freight service $6,800
warranty)
Indirect $24,467
TOTAL $96,428
AMEND. NO. 2
EXHIBIT "A"
Page 5 of 5
Sample form for.
COMPLETE PROJECT NAME Payment Request
Revised 07!27100
Project No.XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
mQ
z
.oto
o• C
00
•
ei#2
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
C PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Chri
r; DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Everyquestion must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Conrad Blucher Institute at Texas A&M University-Corpus Christi
P. O. BOX:
STREET ADDRESS: 6300 Ocean Drive, Unit 5799 CITY: Corpus Christi ZIP: 78412
FIRM IS: 1. Corporation 2. Partnership 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
Name Job Title and City Department(if known)
2. State the names of each"official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board,Commission or Committee
A VA
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Consultant
AV/9
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Vice President for Research,
Certifying Person: Dr.Luis Cifuentes Title: Commercialization,& Outreach
(Type or Print)
Signature of Certifying / Date: ? ,/
Person: /.J
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.