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HomeMy WebLinkAboutC2015-505 - 12/11/2015 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 3 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and LNV, Inc. hereinafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for Navigation Boulevard from Up River Road to Leopard Street (Project No. E12090) BOND 2012, as authorized and administratively amended by: Original Contract January 29, 2013 Motion No. M2013-012 $792,350.00 Amendment No. 1 July 29, 2014 Ordinance No. 030241 $269,818.00 Amendment No. 2 December 16, 2014 Administrative Approval $24,889.00 In the Original Contract, Exhibit "A", Section I. Scope of Services, Part A. Basic Services, shall be amended as set forth in the attached AMD No. 3 Exhibit "A". In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, shall be amended as set for in the attached AMD No. 3 Exhibit "A". In the Original Contract, Exhibit "A", Section III. Fees, Summary of Fees shall be amended as per the attached AMD No. 3 Exhibit "A" for a fee not to exceed $0.00 (Zero Dollars Zero Cents), for a total restated fee not to exceed $1,087,057.00 (One Million Eighty Seven Thousand Fifty Seven Dollars and Zero Cents). Monthly invoice will be submitted in accordance with Exhibit "B". All other terms and conditions of the January 29, 2013 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CIT OF 'OR'USI -ISTI LN , C I Nth.. QK, //' rie H. Gr: , P. . I II I5"- (Date) Darr -. - e- ,ecker, P.E. (Date) E • cutive Director .f Public orks President 801 Na gation Blvd, Suite 300 Corpus Christi, TX 78408 RECOMMENDED (361) 883-1984 Office Andy Leal, P. E. (Date) Interim Director of Street Operations APPROVED AS TO LEGAL FORM 12-2-lS gal Department (Date) 2015-505 12/11/15 AMD. NO. 3 Pa•e1of2 LNV Inc. NAVIGATION BLVD UP RIVER TO LEOPARD BOND 2012\AMD NO 3 LNV AMD 3 DOC INDEXED APP OVED /a.- // / i dica(,� t(��7� tz/i Project No. E12090 Offic of Management (Date) Accounting Unit: 3549-051 and Budget Account: 550950 Activity: E 12090013549EXP Account Category: 50950 ATTEST Fund Name: Street CIP Bond 2012 le—Lke,c,e,c‘ /, ./i j‘ele.._1/4. 1 a ialzf _____ Encumbrance No. C u►red lg- Rebecca Huerta (Date) City Secretary AMD. NO. 3 Page 2 of 2 K:\ENGINEERING DATAEXCHANGE\ANGIEM\STREET\E12090 NAVIGATION BLVD UP RIVER TO LEOPARD BOND 2012\AMD NO 3 LNV\AMD 3 DOC • • * LNV Solutions Today with a Vision for Tomorrow engi,ee.s arcnrr,,-;< re^!ar;cti January 28, 2015 REVISED October 20, 2015 J.H. Edmonds, P.E. Director of Capital Programs City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 RE: Navigation Boulevard — Up River Rd. to Leopard St. (Bond 2012) City Project No. E12090 Contract Amendment No. 3: Value Engineering and Re-Design to Reduce Construction Costs; Minor Revisions and Re-Bid Services Dear Mr. Edmonds: LNV is requesting that the City amend our Contract for Professional Services for the above referenced project, as described below. SCOPE OF SERVICES PART A—VALUE ENGINEERING AND RE-DESIGN TO REDUCE CONSTRUCTION COSTS The project bid in May 2014 and, with only two (2) bidders, the lowest bid received was $13 million (base bid). The City requested that LNV perform value engineering and re-design efforts to reduce construction costs. The scope of services to revise the plans, specifications and estimated quantities is as follows: 1. Revise alignments for street, sidewalk and utilities to avoid removing the large sign at the 7-Eleven store. The revised street section will not strictly conform to the Al undivided minor arterial section shown in the Urban Transportation Plan. 2. Revise the land acquisition parcel description for the 7-Eleven store (Parcel 15). 3. Relocate the proposed sidewalk closer to the street at certain locations, in order to avoid the need to obtain additional ROW. The revised street section will not strictly conform to the Al undivided minor arterial section shown in the Urban Transportation Plan. 4. Delete the southbound right-turn lane approaching the IH-37 north frontage road. 5. Revise the land acquisition parcel description for the Valero gas station (Parcel 16). 6. Utilize the existing storm water trunk lines to convey storm water runoff throughout the project limits. Storm water conveyance will not be designed in compliance with the Storm Water Master Plan. No additional storm water runoff analysis will be performed. 7. Revise the wastewater improvements to utilize rehabilitation (sliplining or pipebursting)of the existing 8-inch sewer line between Sta. 32+65 and Sta. 42+66 in lieu of remove and replace. 8. Allow the contractor the option to rehabilitate (by sliplining or pipebursting) the existing wastewater system between Sta. 42+66 and Sta. 49+68 in lieu of remove and replace. 9. Revise affected drawing sheets to reflect the revised scope of work. 10. Update the estimated number of tests needed for materials testing schedule. 11. Calculate revised quantities of construction materials. Page 1 of 3 AMD. NO. 3 EXHIBIT"A" Page 1 of 4 • • • LNV Solutions Today with a Vision for Tomorrow engineers architects contractors 12. Issue revised drawings and review changes with the City. 13. Meet with the contractor to explain the revised scope of work. 14. Assist the City in negotiations with the contractor regarding the revised scope of work. PART B — MINOR REVISIONS AND RE-BID SERVICES The City subsequently decided to re-bid this project to include a hot-mix asphaltic concrete pavement option. The scope of services to make minor revisions to the plans and provide professional services in support of re-advertising and re-bidding the project is as follows: 1. Prepare Typical Street Sections for HMAC Pavement Option. 2. Prepare Typical Pavement Sections for HMAC Pavement Option. 3. Revise Drawings to Indicate Curb & Gutter for HMAC Pavement Option. 4. Revise Drawings-to I icorporate-Gtr -- - • - -•-- = '= -• . NOT REQUIRED - - -_ __ •:__ ._. - _. -- _ • _ d-Documents, NOT REQUIRED - _ - __ -_ Be------ - - -- -- - • - _ __ _ __ ._ _ . NOT REQUIRED 7. Revise Bid Form to Include Two Pavement Options (Concrete and HMAC). 8. Revise General Notes to Include HMAC Pavement Option. 9. Revise Sheet Index to Include HMAC Pavement Option and Traffic Signalization. 10. Calculate Quantities for HMAC Pavement Option. 11. Revise Opinion of Probable Construction Costs. 12. QA/QC Review and Address Review Comments. ---•'• - --- '-- - - - - - -•e ' :e - - - -e""" . NOT REQUIRED 14. Issue Final Signed/Sealed Plans (22" x 34") and Contract Documents (Hardcopy and Electronic PDF). 15. Prepare Draft Authorization to Advertise. 16. Attend Pre-Bid Meeting. 17.Assist City in Solicitation of Bids. 18. Prepare Responses to Pre-Bid Inquiries. 19. Prepare Addenda for Issuance to Bidders. 20. Attend Bid Opening. 21. Evaluate and Tabulate Bids. 22. Prepare Recommendation for Award of Construction Contract. 23. Prepare PowerPoint Presentation. The City will provide drawings, specifications, quantities and construction cost estimate for the traffic signalization and pedestrian signalization improvements for this project. SCHEDULE This scope of services for Part A was completed on February 18, 2015. It is anticipated that the Part B scope of services will be completed within three (3)weeks upon receiving written authorization to proceed from the City. Page 2 of 3 AMD. NO. 3 EXHIBIT "A" Page 2 of 4 A • LNVSolutions Today with a Vision for Tomorrow ecgineors ar:nrtects cc-;'aao's FEES The lump sum fee for Part A- Value Engineering and Re-Design Services (excluding items 1, 2 and 3 above)is $42,652. The lump sum fee for Part B — Minor Revisions and Re-Bid Services is $48,774. The total lump sum fee for Amendment No. 3 is $91,426. We appreciate the opportunity to provide these professional services to the City of Corpus Christi. Sincerely, LNV, Inc. TBPE No. F-366 • Dennis L. Miller, P.E., CFM Sr. Project Manager cc: Chris Hale, P.E. Jerry Shoemaker, P.E. Page 3 of 3 AMD. NO. 3 EXHIBIT "A" Page 3 of 4 • di• • , NAVIGATION BOULEVARD FROM UP RIVER ROAD TO LEOPARD STREET Project No.E12090 BOND 2012 SUMMARY OF FEES Original Amendment Amendment Amendment Total Contract No.1 No.2 No.3 Basic Services Fees 1 Preliminary Phase $146,774.00 $0.00 146,774.00 2 Design Phase 256,824.00 24,889.00 42,652.00 324,365.00 3 •Bid Phase 9,730.00 48,774.00 58,504.00 4 Construction Administration Phase 44,856.00 0.00 44,856.00 Subtotal Basic Services Fees 458,184.00 0.00 24,889.00 91,426.00 574,499.00 Additional Services Fees(Allowance) 1 Pemit Preparation 17,050.00 0.00 17,050.00 2 ROW Acquisition Survey and Parcel 90,450.00 0.00 90,450.00 Descriptions 3 Topographic Survey 97,538.00 0.00 97,538.00 4 Environmental Issues 11,076.00 0.00 11,076.00 5 Public Involvement 21,096.00 0.00 21,096.00 6 Subsurface Utility Investigation 87,300.00 0.00 87,300.00 7 Construction Observation Services TBD 269,818.00 -91,426.00 178,392.00 8 Start-up Services N/A 0.00 0.00 8 Warranty Phase 9,656.00 0.00 9,656.00 Subtotal Additional Services Fees Authorized 334,166.00 269,818.00 0.00 -91,426.00 512,558.00 Total Authorized Fee 792,350.00 269,818.00 24,889.00 0.00 1,087,057.00 1/29/2013 7/29/2014 12/16/2014 M2013-012 Ord. 030241 Admin.Approval Admin.Approval AMD. NO. 3 EXHIBIT"A" Page 4 of 4 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX • Invoice No. 12345 Invoice Date: - ; Total Amount Previous Total Percent , . Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0%_ SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% � x3 m = (, i . " . z � � o SUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION Vw City of CITY OF CORPUS CHRISTI co��; DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LNV Engineering P.O.BOX: STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408 FIRM IS: 1. Corporation X 2. Partnership 3. Sole Owner ❑ 4. Association ❑ 5. Other _ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the Cityof Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named`'firm. Name Job Title and City Department(if known) u//4" 2. State the names of each "official"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named "firm." Name Title /,)1q' 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board, Commission or Committee 4,4 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION 1 certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person Dan S.Leyendecker,P. E. Title: President (Type or Print) Signature of Certifying Date: o1/45- DEFINITIONS DEFINITIONS a. "Board member.'" A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements. g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.