Loading...
HomeMy WebLinkAboutC2015-514 - 12/18/2015 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 1 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas, hereinafter called "CITY," and Martinez, Guy & Maybik, Inc., hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for Community Park Development and Improvements — Bill Witt Park (Bond 2012) (Project No. E14002, Parent Project E12115) as authorized and administratively amended by: Original Contract April 23, 2013 Motion No. M2013-073 $156,780.00 EXHIBIT A, SECTION 1. SCOPE OF SERVICES, PART A. BASIC SERVICES shall be modified as shown below. 1. Desiqn Phase: "ENGINEER" will perform additional design phase services as described in Exhibit "A" EXHIBIT A, SECTION 3. FEES, PART B. SUMMARY OF FEES shall be modified by the attached Summary of Fees as shown in the attached Exhibit A for an additional fee not to exceed $25,000.00 (in figures) Twenty Five Thousand Dollars and Zero Cents (in words) for a total restated fee not to exceed $181,780.00 (in figures) One Hundred Eighty One Thousand Seven Hundred Eighty Dollars and Zero Cents (in words). All other terms and conditions of the April 23, 2013 contract between the "CITY" and "ENGINEER" and of any amendments to that contract which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPU CHRISTI 'TINEZ, GUY & MAYBIK, INC. ( II $ —JJ 2 S - V� ie H. G y, P E. 1 �SDat- R cardo Martin—, '.E. Date Executive Direct.r President For Public Works 6000 S. Staples St., Suite 207 Corpus Christi, TX 78413 (361) 814-3070 Office (800) 653-5510 Fax RECO 4TVI DE II E. Jay Elli gt. / D. e Directorlo P-rks and ecreation APPROVED Management and Budget D. -' 2015-514 12/18/15 Martinez Guy & Maybik Inc. AMD. NO. 1 INDEXED Page 1 of 2 • APPROVED AS TO LEGAL FORM % z,( // ,;.al Department 1/ ate ATTEST F2-10,f2i2_,C_ZjaU-ad City Secretary Community Park Development (Project No. E14002, Parent Project E12115) Fund Name Accounti Account Activity No. Account Amount ng Unit No. Category Parks and Rec 3293-141 550950 E14002013293EXP 50950 $25,000.01 Bond 2012 r Total $25,000.00 Encumbrance No. AMD. NO. 1 Page 2 of 2 MARTINEZ,GUY &MAYBIK,INC. 6000 S Staples Sute 207 November 11,2015 CorpusGnrsfl Texas 78413 361 814 3070 Fax 1-888-6535510 5510 <>ry,u,Chn r,G IluuSi,+, Eatlk:Fays ill C,,An,;, Ruben T. Perez,Jr.,P.E. Project Manager-MGM, Inc. 6000 South Staples St,Suite 207 Corpus Christi,Texas 78413 Shane Torno,P.E. Project Manager-City of Corpus Christi Engineering Services P.O. Box 9277 Corpus Christi,Texas 78469 RE:Community Park Development&Improvements-Bill Witt Park(Bond 2012)-Amendment No.1 Dear Mr.Torno, Enclosed is for your review and approval is MGM's proposal for Professional Services for Amendment No. 1 related to the subject project. Background/Establishment of Scope MGM requests this Amendment due to additional scope of work not accounted for in the original Professional Services agreement. This is due to the original scope of the project not being well defined at the time of the original contract. Throughout the Preliminary Design Phase, MGM performed coordination work over several months to further define the scope of the project to fit within the City's Bond language and construction budget. This coordination included several meetings with City Staff, along with two formal meetings with several stakeholders with vested interests within the park (including all sports leagues currently leasing park space, Community Gardens, and CC Dogs representatives). As a result of these coordination efforts, and as approved by City Staff, additional items of work that were not included in the original contract fee became part of the project, including the design of a hike&bike trail, and the design of a covered pavilion with locking storage. Hike&Bike Trail Under separate contract, MGM is currently performing Professional Services for Hike & Bike Trail projects under City Project No. E12116. One of these Hike & Bike Trail projects (currently under construction)comes into close proximity of Bill Witt Park along the southern and western property lines of the park. To promote connectivity around Bill Witt Park from this Hike & Bike Trail (the Bear Creek Hike & Bike Trail) to the existing Yorktown Boulevard bike lanes along the northern property line of the park, City Staff added a proposed Hike & Bike Trail to the Bill Witt Park project. The proposed Hike & Bike Trail would run between the Bear Creek Hike &Bike Trail to the proposed Dog Park, then along the eastern property line to Yorktown Boulevard. The total length of proposed hike & bike trail was approximately 3,650 feet. MGM designed the entire 3,650 length of hike& bike trail to the 60%design stage. At the 60% design review meeting, due to lack of funding for the entire 3,650 length, City Staff EXHIBIT "A" Page 1 of 5 • directed MGM to proceed with the design of only 1,300 feet of the hike&bike trail to final design. This hike&bike trail would run from Bear Creek Hike&Bike Trail to the proposed Dog Park,and is included in the project as Additive/Alternate No. 1 with an estimated construction cost of$135,000. Professional Services for a hike&bike trail were not included in the original contract fee agreed upon by MGM and the City. In order to account for the design of the entire hike& bike trail to 60%design stage and the 1,300 foot portion of the hike&bike trail to final design stage, MGM is requesting a total design fee of $19,800. Should the Hike & Bike Additive/Alternate be approved for construction, MGM proposes a construction phase fee of$1,350 for work related to the hike&bike trail during the Construction Phase, which will be amended into the contract at a later date. The 60%design of the hike&bike trail from the Dog Park to Yorktown is available for development to final design via separate contract should funding become available at a later date. Covered Pavilion with Locking Storage The Stakeholder Meetings performed during the Preliminary Design Phase resulted in the addition of a covered pavilion (with locking storage)to the project,as approved by City Staff. Several sports leagues currently leasing park space believed that a centralized covered pavilion would be of great use to the leagues,and the public alike. City Staff agreed,and the covered pavilion was added to the project.This covered pavilion is proposed to be centrally located between a newly proposed parking lot and the existing baseball fields, and is included In the project as Additive/Alternate No. 2 with an estimated construction cost of$114,000. Professional Services for a covered pavilion were not included in the original contract fee agreed upon by MGM and the City. In order to account for the design of the covered pavilion to final design stage, MGM is requesting a total design fee of$10,570. Should the Covered Pavilion Additive/Alternate be approved for construction,MGM proposes a construction phase fee of$1,350 for work related to the covered pavilion during the Construction Phase, which will be amended into the contract at a later date. Contract Deductions At this time, MGM does not foresee two existing contract tasks to be performed and invoiced, "Environmental Issues" and the remainder of"Public Involvement". These two items are shown as a credit to the City in the summary of fees below,the amounts of which are deducted from total amended fee. The total deduction for items of work anticipated to be omitted from the project equals$5,370. Summary MGM understands that increases in design fee are not desirable in a project. However, given the additional scope of work created,completed to date,and anticipated during the construction phase due to the items of work added to the project as described above, MGM respectfully submits this Amendment to account for the additional work performed to date, along with the future work in the Construction Phase of the project related to the additional items of work. The total net increase in contract fees being requested in this Amendment equals$25,000, which is a 15.9%increase in original contract fees. The total construction value of the additional items of work equals$386,040,which is a 32.2% increase in original estimated construction cost (note that items of work are additive/alternate items, and that the total construction budget remains unchanged), by comparison. A location map is attached as reference for the additional items of work. Page 2 of 5 Amendment No.1 EXHIBIT"A" Page 2 of 5 The fee breakdown is as follows: Item of Work Preliminary Phase Design Phase Construction Phase Hike&Bike Trail $0 $19,800 $1,350* Covered Pavilion $0 $10,570 $1,350* Subtotal $0 $30,370 $2,700* Deductions Environmental Issues ($1,920) Public Involvement ($3,450) Net Increase to Contract $25,000 *Construction Phase fees will be amended into the contract upon approval by the City, and only requested should the Additive/Alternates be awarded for construction. Please contact me with any questions related to this proposal at 361-947-2684 or via email at rperez@mgm-inc.com. Sincerely, Ruben T.Pe ez,Jr.,P.E. Project Manager-MGM,Inc. Page 3 of 5 Amendment No.1 EXHIBIT"A" Page 3 of5 t • CITY OF CORPUS CHRISTI AMENDMENT NO.1 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereafter called "City" and Martinez. Guy. & Mavbik, Inc. hereafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for Community Park Development& Improvements- Bill Witt Park (Bond 2012) (Proiect No. E12115), as authorized by: Original Contract April 23,2013 Motion No.M2013-073 $156,780.00 Community Park Development & Improvements- Bill Witt Park (Bond 2012) (Project No. E12115) is amended as follows: Additional Scope of Work Background: The original scope of the project was not well defined at the time of the original contract. MGM performed coordination work over several months to further define the scope of the project to fit within the City's Bond language and construction budget, while providing improvements desired by stakeholders. This included several meetings with City Staff, along with two formal meetings with several stakeholders with vested interests within the park(including all sports leagues currently leasing park space, and Community Gardens and CC Dogs representatives). As a result of those coordination efforts, the following items of work became part of the project,and exceed the scope of work included in the orginal contract: 1. Design and Construction Phase services for the proposed Hike&Bike Trail. 2. Design and Construction Phase services for the proposed Covered Pavilion with Locking Storage. Summary of Fees Basic Services Fees Original Contract Amendment No. 1 1. Preliminary Phase $22,840.00 $0.00 2. Design Phase $69,800.00 $30,370.00 3. Bid Phase $6,620.00 $0.00 4. Construction Administration Phase $15,680.00 $0.00 Subtotal Basic Services Fees $114,940.00 $30,370.00 Additional Services Fees 1. Permit Preparation To Be Determined $0.00 2. ROW Acquisition Survey None Anticipated $0.00 3. Topographic Survey $27,680.00 $0.00 4. Environmental Issues $1,920.00 ($1,920.00) Page 4 of 5 Amendment No.1 EXHIBIT"A" Page 4 ofE5 5. Public Involvement $4,600.00 ($3,450.00) 6. Subsurface Utility Investigation $5,240.00 $0.00 7. Construction Observation Services To Be Determined $0.00 8. Start-up Services Not Applicable $0.00 9. Warranty Phase $2,400.00 $0.00 Sub-Total Additional Services Fees Authorized $41,840.00 ($5,370.00) Total Authorized Fee $156,780.00 $25,000.00 Motion M2013-073 Admin Approval Approved By: 4/23/2013 (Current Request) All other terms and conditions of the April 23, 2013 contract betweeen the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI MARTIN'Z,GUY,&MAYBIK,II,C. 01-4By `By . -/V1t'iut J. H. Edmonds, P.E. Date Rfrard Martinez, '.E. D to Director of Capital Programs President APPROVED AS TO FORM By City Attorney Date Page 5 of 5 Amendment No. 1 EXHIBIT "A" Page 5 of 5 PROJECT NAME Project No. EXXXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $0 $0 $0 $0 $0 $0 $0 0% Design Phase 0 0 0 0 $0 0 0 0% Bid Phase 0 0 0 0 0 0 0 0% Report Phase 0 0 0 0 0 0 0 0% Construction Phase 0 0 0 0 0 0 0 0% Subtotal Basic Services $0 $0 $0 $0 $0 $0 $0 0% Additional Services: Permitting $0 $0 $0 $0 $0 $0 $0 0% Warranty Phase 0 0 0 0 0 0 0 0% Inspection 0 0 0 0 0 0 0 0% Platting Survey 0 0 0 0 0 0 0 0% Reporting 0 0 0 0 0 0 0 0% O & M Manuals TBD TBD TBD TBD TBD TBD 0 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $0 $0 $0 $0 $0 $0 $0 0% Summary of Fees Basic Services Fees $0 $0 $0 $0 $0 $0 $0 0% Additional Services Fees 0 0 0 0 0 0 0 0% Total of Fees $0 $0 $0 $0 $0 $0 $0 0% vm _I, -• 9 I1 W ri;%1 SUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION mow.. City of CITY OF CORPUS CHRISTI Cus DISCLOSURE OF INTEREST ri City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable,answer with"NA". See reverse side for Filing Requirements,Certifications and definitions. COMPANY NAME: Martinez, Guy and Maybik, Inc. P. O. BOX: STREET ADDRESS: 6000 S Staples St., Ste 207 CITY: Corpus Christi ZIP: 78413 FIRM IS: 1. Corporation X 2. Partnership _ 3. Sole Owner ❑ 4. Association ❑ 5. Other _ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named"firm." Name Job Title and City Department(if known) 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named"firm." Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Board, Commission or Committee 4. State the names of each employee or officer of a"consultant"for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3% or more of the ownership in the above named"firm." Name Consultant • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: I (A(2 ' , 11L12.-5 Title: .6,0 tjaVarr (Type or Pri Signature of Certifying Per .n: Date: `! , !� fAIL- DEFI IONS a. "Board member." A member of any board,commission,or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest,whether actually or constructively held, in a firm, including when such interest is held through an agent,trust, estate, or holding entity. "Constructively held"refers to holdings or control established through voting trusts,proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects,hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.