HomeMy WebLinkAboutC2016-005 - 1/12/2016 - Approved i •
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C,AMENDMENT NO. 1
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City)acting through its duly authorized
City Manager or Designee(Director of Engineering Services)and LJA Engineering, Inc., a
Texas corporation, 820 Buffalo Street, Corpus Christi, Nueces County, Texas 78401,
(Architect/Engineer—NE), hereby agree as follows:
1. SCOPE OF PROJECT
Rodd Field Road Expansion (Project No. E15112)—Project includes Preliminary, Design
and Bid Phase services and associated Additional Services, as described herein, for the
reconstruction and expansion of Rodd Field Road from Saratoga Boulevard to Yorktown
Boulevard and of Yorktown Boulevard from Road A (Bay Drive) to Geiger Drive, including
associated utility improvements.
2. SCOPE OF SERVICES
The NE hereby agrees to perform design services necessary to review and prepare plans,
specifications, and bid and contract documents. In addition,NE will provide monthly status
updates (project progress or delays, gantt charts presented with monthly invoices) and
provide contract administration services, as described in Exhibit "A", to complete the
Project. Work will not begin on Additional Services until requested by the NE (provide
breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
NE services will be "Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with"Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the NE and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit"A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the NE to undertake additional services or
tasks nrnvicieri that nn increase in fee is required. Services or tasks requiring an increase
2016-005 reed and evidenced in writing as an amendment to this contract.
1/12/16
M2016-003 Contract for Professional Services
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NE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. FEE
The City will pay the NE a fee as described in Exhibit "A" for providing services
authorized, a total fee not to exceed $1,128,307.78, for a restated fee not to exceed
$1,178,207.78. Monthly invoices will be submitted in accordance with Exhibit "B".
5. INDEMNITY
NE shall fully indemnify and hold harmless the City of Corpus Christi and its
officials, officers, agents, employees, volunteers, directors and representatives
("Indemnitee") from and against any and all claims, damages, liabilities or costs,
including reasonable attorney fees and defense costs, to the extent that the damage
is caused by or results from an act of negligence, intentional tort, intellectual
property infringement or failure to pay a subcontractor or supplier committed by NE
or its agent, NE under contract or another entity over which NE exercises control
while in the exercise of rights or performance of the duties under this agreement.
This indemnification does not apply to any liability resulting from the negligent acts
or omissions of the City or its employees, to the extent of such negligence.
If the liability results solely from the negligent acts or omissions of the NE, the NE
shall also defend the Indemnitee with counsel satisfactory to the City Attorney. If a
claim is based wholly or partly on the negligence of,fault of or breach of contract by
the City, the NE shall reimburse the City's reasonable attorney's fees in proportion
to the NE's liability.
A/E must advise City in writing within 24 hours of any claim or demand against City
or NE known to NE related to or arising out of NE's activities under this Agreement.
6. INSURANCE
6.1 NE must not commence work under this agreement until all required insurance has
been obtained and such insurance has been approved by the City. NE must not allow any
subcontractor to commence work until all similar insurance required of any subcontractor
has been obtained.
6.2 NE must furnish to the Director of Engineering Services with the signed agreement
2 copies of Certificates of Insurance (COI) with applicable policy endorsements showing
the following minimum coverage by an insurance company(s) acceptable to the City's Risk
Manager. The City must be listed as an additional insured on the General liability and
Auto Liability policies, and a waiver of subrogation is required on all applicable
policies. Endorsements must be provided with COI. Project name and or number
must be listed in Description Box of COI.
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TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by Per occurrence - aggregate
applicable policy endorsements
Commercial General Liability including: $1,000,000 Per Occurrence
1. Commercial Broad Form $2,000,000 Aggregate
2. Premises — Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $1,000,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
PROFESSIONAL LIABILITY $1,000,000 Per Claim
(Errors and Omissions) $2,000,000 Aggregate
(Defense costs not included in face
value of the policy)
If claims made policy, retro date must be
prior to inception of agreement, have
extended reporting period provisions and
identify any limitations regarding who is
insured.
WORKERS' COMPENSATION Statutory
(All States Endorsement if Company is not
domiciled in Texas)
Employer's Liability $500,000 /$500,000 /$500,000
6.3 In the event of accidents of any kind related to this agreement, NE must furnish the
City with copies of all reports of any accidents within 10 days of the accident.
6.4 Applicable for paid employees, NE must obtain workers' compensation coverage
through a licensed insurance company. The coverage must be written on a policy and
endorsements approved by the Texas Department of Insurance. The workers'
compensation coverage provided must be in an amount sufficient to assure that all
workers' compensation obligations incurred by the NE will be promptly met. An All States
Endorsement shall be required if NE is not domiciled in the State of Texas.
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6.5 NE shall obtain and maintain in full force and effect for the duration of this Contract,
and any extension hereof, at A/E's sole expense, insurance coverage written on an
occurrence basis, by companies authorized and admitted to do business in the State of
Texas and with an A.M. Best's rating of no less than A- VII. A/E is required to provide
City with renewal Certificates.
6.6 NE shall be required to submit a copy of the replacement certificate of insurance to
City at the address provided below within 10 days of the requested change. NE shall pay
any costs incurred resulting from said changes. All notices under this Article shall be given
to City at the following address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
6.7 NE agrees that with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
6.7.1 List the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations,
completed operation and activities of, or on behalf of, the named insured performed
under contract with the City, with the exception of the workers'compensation policy;
6.7.2 Provide for an endorsement that the"other insurance"clause shall not apply
to the City of Corpus Christi where the City is an additional insured shown on the
policy;
6.7.3 Workers'compensation and employers' liability policies will provide a waiver
of subrogation in favor of the City; and
6.7.4 Provide thirty(30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less
than ten (10) calendar days advance written notice for nonpayment of premium.
6.8 Within five (5) calendar days of a suspension, cancellation or non-renewal of
coverage, NE shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend NE's performance should
there be a lapse in coverage at any time during this contract. Failure to provide and to
maintain the required insurance shall constitute a material breach of this contract.
6.9 In addition to any other remedies the City may have upon NE's failure to provide
and maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order NE to remove the exhibit hereunder, and/or
withhold any payment(s) if any, which become due to NE hereunder until NE
demonstrates compliance with the requirements hereof.
6.10 Nothing herein contained shall be construed as limiting in any way the extent to
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which NE may be held responsible for payments of damages to persons or property
resulting from NE's or its subcontractor's performance of the work covered under this
agreement.
6.11 It is agreed that A/E's insurance shall be deemed primary and non-contributory with
respect to any insurance or self-insurance carried by the City of Corpus Christi for liability
arising out of operations under this agreement.
6.12 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
6.13 Contracts Less than $50,000 - Insurance not required; however, if contract is
amended to exceed $50,000, the above insurance requirements must be met.
7. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the NE at the address of record. In this event, the NE will be
compensated for its services on all stages authorized based upon NE and City's estimate
of the proportion of the total services actually completed at the time of termination.
8. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy.
9. ASSIGNABILITY
The NE will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the NE staff. If the NE is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the NE fee may be assigned in
advance of receipt by the NE without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
10.OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the NE without the express written consent of the Director of Engineering
Services. However, the NE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
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11. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
12.STANDARD OF CARE
Services provided by A/E under this Agreement shall be performed with the professional
skill and care ordinarily provided by competent engineers or architects practicing in the
same or similar locality and under the same or similar circumstances and professional
license; and performed as expeditiously as is prudent considering the ordinary professional
skill and care of a competent engineer or architect.
13.CONFLICT OF INTEREST
NE agrees, in compliance with Chapter 176 of the Texas Local Government Code, to
complete and file Form CIQ with the City Secretary's Office. For more information and to
determine if you need to file a Form CIQ, please review the information on the City
Secretary's website at http://www.cctexas.com/government/city-secretary/conflict-
disclosure/index.
14.ENTIRE AGREEMENT AND CONTROLLING LAW
This Agreement represents the entire and integrated Agreement between City and NE and
supersedes all prior negotiations, representations or agreements, either oral or written.
This Agreement may be amended only by written instrument signed by both the City and
NE. This Agreement is governed by the laws of the State of Texas without regard to its
conflicts of laws. Venue for legal proceedings lies exclusively in Nueces County, Texas.
15. CONFLICT RESOLUTION BETWEEN DOCUMENTS
NE hereby agrees and acknowledges if anything contained in the NE-prepared Exhibit A,
NE's Scope of Services, or contained in any other document prepared by NE and
included herein, is in conflict with this Agreement, this Agreement shall take precedence
and control to resolve said conflict.
CITY OF CO S H'lip LJA E G RIi r ' , INC.
- /774, ,iJ9JW �
onds, P.E. Patrick a. ete o, P.E. Date
Director of Engineering Services Vice President
820 Buffalo Street
Corpus Christi, TX 78401
RECOMMENDED (361) 887-8851
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Contract for Prof sional Servi e•
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A aVED AS TO LEGAL F RM
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gal Department
APP OVED
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Office of Management D73?
and Budget
ATTEST
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Rebecca Huerta Date
City Secretary J j a-c-/( C
Fund Name Accounting Unit Account No. Activity No. Account Category Amount
Street CIP 3551-051 550950 E15112013551EXP 50950 $801,098.55
Storm Water .1579 . -043 550950 E1511201.y0{EXP 50950 $225,661.57
Water 401g 4899-041 550950 E1511201.9Qc EXP 50950 $56,415.36
Wastewater 4750 42F4-042 550950 E1511201,1050 EXP 50950 $22,566.15
Gas 4558 a ...022 550950 E1511201 Lj EXP 50950 $22,566.15
Total $1,128,307.78
GeK /c2'3/5
Contract for Professional Services
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EXHIBIT "A"
AMENDMENT NO. 1
CITY OF CORPUS CHRISTI, TEXAS
Rodd Field Road Expansion (Bond 2014)
Saratoga Boulevard to Yorktown Boulevard
Project No. E15112
SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services.
1. Preliminary Phase. The Architect/Engineer-NE (also referred to as Consultant) will:
a) Prepare PowerPoint presentation in City format for City Council Meeting.
b) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting.
c) Provide scope of geotechnical testing requirements to the City's Geotechnical
Consultant.
d) Request and review available reports, record drawings, utility maps and other
information provided by the City pertaining to the project area.
e) Develop preliminary requirements for utility relocations replacements or upgrades.
Coordinate with the City's Project Manager and identify operating departments
potential project needs.
f) Develop preliminary street cross section recommendations. Prepare conceptual life-
cycle cost estimate with recommended pavement sections using Federal Highway
Administration (FHWA) "Real Cost" Program.
g) Identify right-of-way acquisition requirements and illustrate on a schematic strip map.
h) Prepare preliminary opinions of probable construction costs for the recommended
improvements.
i) Develop drainage area boundary map for existing and proposed drainage areas
served.
j) Conduct the hydraulic analysis to quantify the storm sewer design of existing and
proposed systems. Include the analysis of inlet capacity.
k) Identify electric and communication utility companies and private pipeline companies
that may have existing facilities and must relocated to accommodate the proposed
improvements.
I) Coordinate with AEP and City Traffic Engineering to identify location of electrical
power conduit for street lighting and traffic signalization.
m) Identify and analyze requirements of governmental authorities having jurisdiction to
approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the Project
Manager, meet and coordinate with agencies such as RTA, CDBG, USPS, affected
school districts (CCISD, FBISD, etc.) community groups, TDLR, etc.
n) Identify and recommend public outreach and community stakeholder requirements.
o)
INCLUDED IN THIS CONTRACT)
p) Prepare an Engineering Letter Report(20—25 page main-body text document with
supporting appendices) that documents the analyses, approach, opinions of
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probable construction costs, and document the work with text, tables, schematic-
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards Contract Format (CPPSCF).
Engineering Letter Report to include:
1. Provide a concise presentation of pertinent factors,sketches,designs,cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, construction
sequencing, alignment, cross section, geotechnical testing report, right-of-
way requirements, conformance to master plans, identification of needed
additional services, identification of needed permits and environmental
consideration, existing and proposed utilities, identification of quality and
quantity of materials of construction, and other factors required for a
professional design.
2. Include summary output tables from Hydraulic and Hydrologic analyses.
3. Include existing site photos.
4. Provide opinion of probable construction costs.
5. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical,construction, and geotechnical issues; meet as City
agent or with City participation and coordinate with agencies such as RTA,
CDBG, USPS, CCISD, community groups, TDLR, etc.
7. Provide anticipated index of drawings and specifications.
8. Provide a summary table&required ROW parcels. (If AUTHORIZED as an
Additional Service.)
q) Submit one(1)copy in an approved electronic format, and one(1) paper copy of the
Draft Engineering Letter Report.
r) Submit computer model file, results and calculations used to analyze drainage.
s) Conduct Project review meeting with City staff to review and receive City comments
on the Draft Engineering Letter Report as scheduled by City Project Manager.
(INCLUDED IN ADDITIONAL SERVICES—DESIGN MEETINGS AND PROJECT
COORDINATION
t) Assimilate all City review comments of the Draft Engineering Letter Report and
provide one (1) set of the Final Engineering Letter Report (ELR) (electronic and
hard copies using City Standards as applicable) suitable for reproduction.
u) Assist City in presenting summary of ELR findings to the Bicycle and Pedestrian
(NOT INCLUDED IN THIS CONTRACT)
City staff will provide one set only of the following information (as applicable):
a) Electronic index and database of City's record drawing and record information.
b) Requested record drawings and record information in electronic format as available
from City Engineering files.
c) Provide the budget for the Project specifying the funds available for the construction
contract.
d) A copy of existing studies and plans. (as available from City Engineering files).
e) Field location of existing city utilities. (NE to coordinate with City Operating
Departments.)
f) Applicable Master Plans and GIS mapping are available on the City's website.
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g) City Control survey Bench marks and coordinates.
Any information marked proprietary,or copyrighted, provided by the City is authorized for use
only by A/E, and only for the intended purpose of this project. Any unauthorized use or
distribution of information marked proprietary,or copyrighted, provided under this contract is
strictly prohibited.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the NE will:
a) Provide coordination with electric and communication utility companies and private
pipeline companies that may have existing facilities and must relocated to
accommodate the proposed improvements. The City will provide a list of utility
franchises within the Project area.
b) - - • - •
- -_ - - - - - - - - - - - -
(MOVED TO ADDITIONAL SERVICES)
c) Prepare construction documents in City standard format for the work identified in the
approved ELR. Construction plans to include improvements or modifications to the
storm water, water and wastewater systems within the project limits. Include
standard City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on 11"x
17".
i) Prepare Traffic Control and Construction Sequencing Plans. The TCP will
include construction sequencing, typical cross section and construction
phasing plan sheets,warning and barricades, as well as standards sheets for
barricades, traffic control plan, work zone pavement markings and signage.
Preparation of specific traffic control plans is not included in the scope
of this contract. The Contractor shall be responsible for preparation
and approval of specific Traffic Control plans appropriate to the
Contractor's means and methods.
ii) - - •- _ - - -- ' - - - - •- - - - _ - -e•-e -- - - •-
dFaviings Prepare Stormwater Best Management Practices
construction drawings. Contractor is responsible for preparing and
maintaining a Stormwater Pollution Prevention Plan (SWPPP) for
himself and for the City. The SWPPP shall include the construction
drawings prepared by the NE.
• e) Furnish one (1) set of the interim plans (60% submittal - electronic and full-size
hard copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Identify distribution
list for plans and bid documents to all affected franchise utilities.
i) Required with the interim plans is a "Plan Executive Summary", project
checklist & drawing checklist, which will identify and summarize the project
by distinguishing key elements and opinion of probable project costs.
ii) Attend 60%submittal meeting with City Staff to assist staff in review of 60%
submittal. (INCLUDED IN ADDITIONAL SERVICES—DESIGN MEETINGS
AND PROJECT COORDINATION)
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute meeting
minutes to attendees within five working days of the meeting. Assimilate all review
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comments, as appropriate and, upon Notice to Proceed. (INCLUDED IN
ADDITIONAL SERVICES—DESIGN MEETINGS AND PROJECT COORDINATION)
i) Provide one (1) set of the final (100%) plans (unsealed and unstamped -electronic
and hard copy using City Standards as applicable) for City's final review.
j) Assimilate all final review comments. Upon approval by the Director of Engineering
Services, provide one (1) set of the final plans and contract documents
(electronic and hard copy using City Standards as applicable) suitable for
reproduction. Said bid documents henceforth become the shared intellectual
property of the City of Corpus Christi and the Consultant. The City agrees that any
modifications of the submitted final plans (for other uses by the City) will be
evidenced on the plans and be signed and sealed by a professional engineer prior to
re-use of modified plans.
k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all
submittals of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and correction
by City. Additional revisions or design submittals are required (and within the scope
of Consultant's duties under this contract) if, in the opinion of the City Engineer or
designee, Consultant has not adequately addressed City-provided review comments
or provided submittals in accordance with City standards..
- - -•-- _ . --- _ • _ _ ••-- _ -_ -. -: _ • . (NOT INCLUDED IN
THIS CONTRACT)
m) Provide copy of contract documents along with appropriate fee to Texas Department
of Licensing and Regulation (TDLR) for review and approval of accessibility
requirements for pedestrian improvements. (If AUTHORIZED as an Additional
Service.)
The City staff will:
a) Designate an individual to have responsibility, authority, and control for coordinating
activities for the . City during the Design Phase.
b) Provide the budget for the Project specifying the funds available for the construction
contract.
c) Provide electronic copy of the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3. Bid Phase. The NE will:
a) Prepare draft Authorization to Advertise (ATA) from City-provided example.
b) Participate in the pre-bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
c) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
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d) Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format,for the Engineering Services'approval,any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
f) In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
g) Prepare Agenda Memoranda and PowerPoint presentation in City format for City
Council Meeting.
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the NE) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d) Prepare, review and provide copies of the contract for execution between the City
and the contractor.
e) Provide draft document format for the Authorization to Advertise and for the
Agenda Memoranda.
4. Construction Administration Phase. -- . e-" : •• -- - - - - - - - -
c) Review and interpret field and laboratory tests.
-- -- - - -- - - -- -- - - - -
' - -- - • = - - - = - - - - - - - . -. . --
g) Review, evaluate and recommend for City consideration Contractor Value
I ) Attend final inspection with City staff, provide punch list items for Contractor
Review Contractor-provided construction"red-line"drawings. Prepare Project record
drawings and provide a reproducible set and electronic file (AutoCAD r.14 or later)
within two(2) months of final acceptance of the project.All drawings shall be CADD
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drawn using dwg format in AutoCAD, and graphics data will be in dxf format with
each layer being provided in a separate file. Attribute data will be provided in ASCII
format in tabular form. All electronic data will be compatible with the City GIS
system. (MOVED TO ADDITIONAL SERVICES)
The City staff will:
a) Provide all Construction Administration and Construction Observation
Services.
b) Designate an individual to have responsibility, authority, and control for coordinating
activities for the City during the Construction Phase.
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. NE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The NE shall, with written
authorization by the Director of Engineering Services, perform the following:
1. Permit Preparation. Furnish the City all engineering data and documentation necessary for
all required permits. The A/E will prepare this documentation for all required signatures.
The NE will prepare and submit identified permits as applicable to the appropriate local,
state, and federal authorities, including:
a) - - ---, ' - - '- --=, - - - --- -
the area
b) TxDOT utility permit(s)
c) Wetlands Delineation and Permit
d) Temporary Discharge Permit
c) NPDES Pcrmit/Amendmonts (including SSC, NOI NOT)
g) Nueces County
h) Texas Historical Commission (THC)
i) U.S. Fish and Wildlife Service(USFWS)
j) U.S. Army Corps of Engineers (USACE)
k) United States Environmental Protection Agency (USEPA)
I) Texas Department of Licensing and Regulation (TDLR)
m) Texas Ceneral Land Office (TGLO)
n) Other agency project specific permits
2. Right-of-Way(ROW)Acquisition Survey and Parcel Descriptions. All work must comply
with Category 1-A, Condition I specifications of the Texas Society of Professional Surveyors'
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be
tied to and in conformance with the City's Global Positioning System (GPS)control network.
All work must comply with all TxDOT requirements as applicable.
a) Perform surveys to determine apparent right-of-way widths.
b) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments, and iron pins within the existing ROW and analyze to establish existing
apparent ROW. •. • - - - -•- • - - - • -•• ..-- _ - _ e__ ' - -- -- - -
Amd. No. 1
EXHIBIT"A"
Page 6 of 12
Revised November 26,2013
�. • .
c) Provide a preliminary base map containing apparent ROW,which will be used by the
NE to develop the proposed alignment and its position relative to the existing and
proposed ROW. This preliminary base map must show lot or property lines, land
ownership and addresses as per appraisal district records.
d) Prepare Metes and Bounds Instruments with supporting exhibits as required and
agreed upon, subsequent to the ELR acceptance, for ROW parcels, utility
easements and temporary construction easements.
e) Set property corners and prepare right of way strip parcel map depicting all parcels
proposed for acquisition. Metes and bounds descriptions must indicate parent tract
areas based on the most accurate information available. Strip map will show entire
parent tracts at"not to scale"and for information only.All existing easements within
the parcels to be acquired and those within adjacent parcels must be shown.
f) Prepare individual signed and sealed parcel maps and legal descriptions for the
required right of way acquisition for parcels and easements.A strip map showing all
parcels required will be submitted along with parcel descriptions.Additional fees may
be required in resolving boundary conflicts between Owners. NE shall submit parcel
maps and legal descriptions prior to the 60% submittal.
g) The City will provide Title documentation (i.e. Title Commitments, Title
Policies, etc.)for all parcels needed for acquisition or easement.
3. Topographic Survey. All work must be tied to and conform with the City's Global
Positioning System (GPS) control network and comply with Category 6, Condition I
specifications of the Texas Society of Professional Surveyors' Manual of Practice for Land
Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of two (2)
found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South Zone),
and the data will have no adjustment factor applied — i.e. —the coordinate data will
remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods. Perform
topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x,y, and z coordinates of all accessible existing sanitary sewer, storm sewer,
water and gas lines as well as any other lines owned by third-parties and locate all
visible utilities, wells and signs within the apparent ROW width along project limits.
No utility connections will be shown. Surveying services, related to subsurface utility
engineering (SUE) shall be provided as part of the scope of work for SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the apparent ROW.
k) Generate electronic planimetric base map for use in project design.
4. Environmental Issues. Identify and develop a scope of work for any testing, handling and
disposal of hazardous materials and/or contaminated soils that may be discovered during
construction. (Fee To Be Determined if required.)
5. Subsurface Utility investigation Engineering
Amd. No. 1
EXHIBIT"A"
Page 7 of 12
Revised November 26,2013
.
a) Provide subsurface utility engineering in accordance with ASCE Standard"ASCE C-
I, 38-02, Standard Guideline for the Collection and Depiction of Existing Subsurface
Utility Data"including, but not limited to, hydro-excavation. The proposed subsurface
utility investigation will be as follows:
i) Excavation — The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities in
specified areas through the project limit. (Quality Level A involves the use of
nondestructive digging equipment at critical points to determine the
horizontal and vertical position of underground utilities, as well as the type,
size, condition, material, and other characteristics.) Utilities located at this
quality level will be physically located and tied to the topographic survey
control. The utility will be identified and an elevation will be obtained to the
top of the utility.
ii) Utility Location — The survey scope includes locating certain utilities to
Quality Level B (Quality Level B involves surveying visible above ground
utility facilities, such as manholes, valve boxes, posts, etc., and correlating
this information with existing utility records.) These utilities will be located by
obtaining a One-Call Notice and measuring the marked locations.
iii) Storm Water—Storm water facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible storm water manholes and drainage inlets.
iv) Wastewater—Wastewater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes. Wastewater lines that are not to be
replaced as part of this project and that fall within the footprint of
construction-related excavation shall be located at Quality Level A.
v) Water — Water facilities within the project limits will be located to Quality
Level A.
vi) Gas—Gas facilities within the project limits will be located to Quality Level A
by the NE. The City of Corpus Christi Gas Department will provide Quality
Level C. The NE will coordinate this activity.
vii) Add SUE findings to topographic survey.
b) Inform local franchises whose utilities fall within the footprint of construction-related
excavation of the potential for encountering their utility lines during construction. A
list of franchises within the Project area will be provided by the City.
6. Public Meetings (Maximum of 2 Meetings).
Participate in two public meetings. One public meeting shall be held after submittal of the
Final Engineering Letter Report and one public meeting shall be held prior to start of project
construction. Prepare exhibits for meetings. Provide follow-up and response to citizen
comments as requested. Revise contract drawings to address citizen comments,as directed
by the City.
7. Construction Phase Assistance (Time and Materials upon Request).
NE will provide the City with assistance, as requested, during the construction phase of the
Project on a Time and Materials basis. Requests for services from the NE shall be
submitted to the NE via email from City staff (Construction Inspection or Engineering
Services)and shall include Calendar Meeting Requests. Verbal requests for services must
be followed by an email to the NE prior to action being taken by the NE. Receipt of email
Amd. No. 1
EXHIBIT"A"
Page 8 of 12
Revised November 26,2013
•
requests, including Meeting Requests, from City Staff shall be considered by the NE as
Authorization to Proceed on the requested services. Services provided under this line item
shall be invoiced to the City monthly based upon the attached Table 1—Rate Schedule and
shall include time spent during the invoicing period. If it is apparent that additional efforts will
be required beyond the estimated Contract budget after 75%of the estimated budget for this
Line Item has been spent, the NE will prepare a Contract Amendment for additional fees
based upon an estimate of the amount of effort remaining to complete the Project. Work will
not proceed beyond the approved budget. The following services are excluded from this
Contract:
a) Preparation of change orders;
b) Review of shop drawings. (This does not exclude review of material submittals, if
requested.);
c) Review/approval of Contractor pay requests; and
d) Preparation of a Certificate of Completion at the end of the Project.
(NOT APPLICABLE)
- -- -- --- -- - -- - -- -- -- - --- -
period.
8. Preparation of Record Drawings. Review Contractor-provided construction "red-line"
drawings. Prepare Project record drawings and provide a reproducible set and electronic file
(AutoCAD r.14 or later)within two(2) months of final acceptance of the project. All drawings
shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in dxfformat
with each layer being provided in a separate file. Attribute data will be provided in ASCII
format in tabular form. All electronic data will be compatible with the City GIS system.
9. Signal Design Modifications at Airline Road. Conduct field review of the intersection to
note and verify existing traffic signal equipment, intersection geometrics, physical
constraints, power connection, utility placement and other details necessary for signal plan
preparation. Coordinate with City to obtain signal improvement requirements. Prepare
signal plans and specifications for signal modifications. Provide Bid Phase services related
to signal improvements as described above in Basic Services Item 3. Per City Staff
directives, traffic and signal analyses are excluded from this Contract.
10. New Signal Design at Yorktown Boulevard. Conduct field review of the intersection to
note and verify existing traffic signal equipment, intersection geometrics, physical
constraints, power connection, utility placement and other details necessary for signal plan
preparation. Coordinate with City to obtain new signal improvement requirements. Prepare
signal plans and specifications for new signal improvements. Provide Bid Phase services
related to signal improvements as described above in Basic Services Item 3. Per City Staff
directives, traffic and signal analyses, including a signal warrant study, are excluded from
this Contract.
Amd. No. 1
EXHIBIT"A"
Page 9 of 12
Revised November 26,2013
•
11. Design Meetings and Project Coordination (Time and Materials upon Request). NE
will attend meetings and coordinate with the City, as requested, throughout the duration of
the Preliminary and Design Phases of the Project. Services provided under this Line Item
shall include preparation for meetings, attendance of meetings, preparation and distribution
of minutes following meetings, and efforts spent on processing action items resulting from
the meetings. Requests for services from the NE shall be submitted to the NE via email
from City staff(Construction Inspection or Engineering Services)and shall include Calendar
Meeting Requests. Verbal requests for services must be followed by an email to the NE
prior to action being taken by the A/E. Receipt of email requests, including Meeting
Requests,from City Staff shall be considered by the NE as Authorization to Proceed on the
requested services. Services provided under this line item shall be invoiced to the City
monthly based upon the attached Table 1 — Rate Schedule and shall include time spent
during the invoicing period. If it is apparent that additional efforts will be required beyond the
estimated Contract budget after 75% of the estimated budget for this Line Item has been
spent, the NE will prepare a Contract Amendment for additional fees based upon an
estimate of the amount of effort remaining to complete the Project. Work will not proceed
beyond the approved budget.
12. Value Engineering Proposal Review(Time and Materials upon Request). Upon request
from the City, NE will review, evaluate and recommend for City consideration Value
Engineering Proposals submitted by the Contractor. Value Engineering Proposals must be
complete, containing all required information necessary for a comprehensive review, and
must be signed and sealed by a Licensed Professional Engineer in the State of Texas in
order to be accepted for review. Requests for services from the NE under this Line Item
shall be submitted to the NE via email from City staff (Construction Inspection or
Engineering Services) and shall include Calendar Meeting Requests. Verbal requests for
services must be followed by an email to the NE prior to action being taken by the NE.
Receipt of email requests, including Meeting Requests, from City Staff shall be considered
by the NE as Authorization to Proceed on the requested services. Services provided under
this line item shall be invoiced to the City monthly based upon the attached Table 1—Rate
Schedule and shall include time spent during the invoicing period. If it is apparent that
additional efforts will be required beyond the estimated Contract budget after 75% of the
estimated budget for this Line Item has been spent, the NE will prepare a Contract
Amendment for additional fees based upon an estimate of the amount of effort remaining to
complete the Project. Work will not proceed beyond the approved budget. (Fee To Be
Determined if required.)
Provide the services above authorized in addition to those items shown on Exhibit"A-1"Task List,
which provides supplemental description to Exhibit"A". Note: The Exhibit"A-1"Task List does-net
cu^�ede-supplements Exhibit"A".
Amd. No. 1
EXHIBIT"A"
Page 10 of 12
Revised November 26,2013
II. SCHEDULE
Date Activity
Upon receipt of NTP and City-Provided Traffic
Begin Preliminary Phase Information
Submit Draft ELR 4 Months after receipt of NTP
City Review 1 Month
Submit Final ELR 1 Month after receipt of Draft ELR comments from City
Submit 60% Design 7 Months after receipt of NTP from City
City Review 6 Weeks
Submit 100% Design 2 Months after receipt of 60% comments from City
City Review 1 Month
Submit Sealed Plans & Docs 3 Weeks after receipt of comments from City
Advertise for Bids 2 Weeks after Sealed Submittal
Pre-Bid Conference 2 Weeks after Advertisement
Receive Bids 4 Weeks after Advertisement
Contract Award 4 Weeks after receipt of Bids
Begin Construction 4 Weeks after Award of Contract
Complete Construction Approximately 28 Months after Begin Construction
III. FEES
A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic Services"
authorized as per the table below. The fees for Basic Services will not exceed those identified and
will be full and total compensation for all services outlined in Section I.A.1-3 above, and for all
expenses incurred in performing these services. The fee for this project is subject to the
availability of funds. The Engineer may be directed to suspend work pending receipt and
appropriation of funds. For services provided in Section I.A.1-3, A/E will submit monthly
statements for basic services rendered. The statements will be based upon NE's estimate (and
with City's concurrence) of the proportion of the total services actually completed at the time of
billing. City will make prompt monthly payments in response to NE's monthly statements.
B. Fee for Additional Services. For authorized Additional Services, the NE will submit monthly
statements for services rendered. For Fixed Fee Additional Services Line Items,the statements will
be based upon NE's estimate (and with City's concurrence) of the proportion of the total services
actually completed at the time of billing. For Time and Materials Additional Services,the statements
will be based upon NE's time spent during the period of time covered by the invoice and based
upon the attached Table 1 — Rate Schedule. For services authorized by the Director of
Engineering Services under Section I.B. "Additional Services," the City will pay the NE a not-to-
exceed fee as per the table below:
Amd. No. 1
EXHIBIT"A"
Page 11 of 12
Revised November 26,2013
• ,
•
Summary of Fees
Amendment No. 1
Original Total
Contract Storm-
Water Water Water Water Gas
Basic Services
Fees
1.Preliminary Phase(FF) $49,900.00 $ 117,742.58 $ 33,166.92 $ 8,291.74 $ 3,316.69 $ 3,316.69 $ 215,734.62
2.Design Phase(FF) $ 0.00 $ 409,955.09 $115,480.32 $ 28,870.00 $ 11,548.05 $ 11,548.05 $ 577,401.51
3.Bid Phase(FF) $ 0.00 $ 14,912.56 $ 4,200.72 $ 1,050.19 $ 420.07 $ 420.07 $ 21,003.61
Subtotal Basic Services
Fees $49,900.00 $ 542,610.23 $152,847.96 $ 38,211.93 $ 15,284.81 $ 15,284.81 $ 814,139.74
Additional Services Fees (Allowance)
1. Permitting: TDLR(FF) $ 0.00 $ 2,340.23 $ 659.22 $ 164.81 $ 65.92 $ 65.92 $ 3,296.10
(Authorized)
2. Right-of-Way(ROW)
Acquisition Survey& $ 0.00 $ 22,826.50 $ 6,430.00 $ 1,607.50 $ 643.00 $ 643.00 $ 32,150.00
Parcel Descriptions
(FF)(Authorized)
3. Topographic Survey
(FF) $ 0.00 $ 71,000.00 $ 20,000.00 $ 5,000.00 $ 2,000.00 $ 2,000.00 $ 100,000.00
(Authorized)
4. Environmental Issues
(Hazardous Materials $ 0.00 TBD TBD TBD TBD TBD TBD
Encountered During
Construction)(FF)
5. Subsurface Utility
Engineering(SUE) $ 0.00 $ 53,054.75 $ 14,945.00 $ 3,736.25 $ 1,494.50 $ 1,494.50 $ 74,725.00
(FF)(Authorized)
6. Public Meetings(2
Meetings Total)(FF) $ 0.00 $ 7,333.84 $ 2,065.87 $ 516.47 $ 206.58 $ 206.58 $ 10,329.34
(Authorized)
7. Construction Phase
Assistance(T&M) $ 0.00 $ 49,700.00 $ 14,000.00 $ 3,500.00 $ 1,400.00 $ 1,400.00 $ 70,000.00
(Authorized)
8. Preparation of Record
Drawings(FF) $ 0.00 $ 7,810.00 $ 2,200.00 $ 550.00 $ 220.00 $ 220.00 $ 11,000.00
(Authorized)
9. Signal Design
Modifications at Airline $ 0.00 $ 18,661.50 $5,256.76 $ 1,314.20 $ 525.67 $ 525.67 $ 26,283.80
Road(FF)
(Authorized)
10. New Signal Design at
Yorktown Boulevard $ 0.00 $ 18,661.50 $5,256.76 $ 1,314.20 $ 525.67 $ 525.67 $ 26,283.80
(FF)(Authorized)
11. Design Meetings&
Project Coordination $ 0.00 $ 7,100.00 $ 2,000.00 $ 500.00 $ 200.00 $ 200.00 $ 10,000.00
(T&M)(Authorized)
12. Value Engineering
Proposal Review $ 0.00 TBD TBD TBD TBD TBD TBD
(T&M)
Sub-Total Additional $0.00 $ 258,488.32 $72,813.61 $ 18,203.43 $ 7,281.34 $ 7,281.34 $ 364,068.04
Services Fees
Total Authorized Fee $49,900.00 $801,098.55 $225,661.57 $ 56,415.36 $ 22,566.15 $ 22,566.15 $1,178,207.78
(Notes: 'FF"designates Line Items to be invoiced on a Fixed Fee basis,and'T&M'designates Line Items to be invoiced on a Time&
Materials basis. 'AUTHORIZED' constitutes"written authorization to proceed"on an Additional Services Line Item.)
Amd. No. 1
EXHIBIT"A"
Page 12 of 12
Revised November 26,2013
.
EXHIBIT A-1
AMENDMENT NO. 1
CITY OF CORPUS CHRISTI, TEXAS
Rodd Field Road Expansion (Bond 2014)
Saratoga Boulevard to Yorktown Boulevard
Project No. E15112
TASK LIST
GENERAL
Contract Amendment No. 1 to the Rodd Field Road Expansion — Saratoga
Boulevard to Yorktown Boulevard (Bond 2014) Project includes Preliminary,
Design and Bid Phase services and associated Additional Services, as described
herein, for the reconstruction and expansion of Rodd Field Road from Saratoga
Boulevard to Yorktown Boulevard and of Yorktown Boulevard from Road A (Bay
Drive) to Geiger Drive, including associated utility improvements. The
Construction Budget for the Project is $13.5 million.
Exhibit "A", I. A. - BASIC SERVICES
Preliminary Phase (Fixed Fee)
Provide Preliminary Phase Services in accordance with Exhibit 'A' of the Contract
for Professional Services with the following condition:
Exhibit "A", I. A. 1 - Clarifications
1. NE will submit all Contract deliverables to the City, only, in accordance with
the Contract requirements. The City will distribute deliverables to Third-Party
Reviewers at its discretion and coordinate with Third-Party Reviewers to
receive comments. The City will incorporate any comments received from
Third-Party Reviewers deemed appropriate into the City's comments for
discussion at the appropriate meeting. To prevent miscommunications during
the Preliminary Phase, A/E's point of contact for Project decisions will be the
City's Project Manager.
2. Engineering services related to drainage analysis and design are limited only
to the proposed underground storm sewer collection system to be constructed
with this Project. Per City staff directives, drainage analysis of the existing
culverts crossing beneath Rodd Field Road and of existing local area
drainage conditions are excluded from this Contract.
Amd. No. 1
EXHIBIT"A-1"
Page 1 of 4
Design Phase (Fixed Fee)
Provide Design Phase Services in accordance with Exhibit 'A' of the Contract for
Professional Services with the following conditions:
Exhibit "A", I. A. 2 - Clarification
1. NE will submit all Contract deliverables to the City, only, in accordance with
the Contract requirements. The City will distribute deliverables to Third-Party
Reviewers at its discretion and coordinate with Third-Party Reviewers to
receive comments. The City will incorporate any comments received from
Third-Party Reviewers deemed appropriate into the City's comments for
discussion at the appropriate meeting. To prevent miscommunications during
the Design Phase, NE's point of contact for Project decisions will be the
City's Project Manager.
2. Engineering services related to drainage analysis and design are limited only
to the proposed underground storm sewer collection system to be constructed
with this Project. Per City staff directives, drainage analysis of the existing
culverts crossing beneath Rodd Field Road and of existing local area
drainage conditions are excluded from this Contract.
Exhibit "A", I. A. 2. d) - Clarification
The design of temporary traffic control measures shall consist of the preparation
of Advanced Warning Signage Plans and inclusion of typical examples of traffic
control measures for certain situations. The design of specific traffic control
measures for the entire project is not included in the scope of work of this
Contract. The Contractor is responsible for the preparation and approval of
specific traffic control plan(s) that coincide with his approach to constructing the
project—subject to the Project phasing stipulated in the construction documents -
and may incorporate the typical examples provided in the construction plans.
Bid Phase (Fixed Fee)
Provide Bid Phase Services in accordance with Exhibit 'A' of the Contract for
Professional Services.
Construction Phase
Construction Phase Services as described in Exhibit "A", I. A. 4. are excluded
from this Contract. Construction Phase Assistance will be provided by the NE as
a Time & Materials Additional Service upon request as described in Exhibit 'A'.
Amd. No. 1
EXHIBIT"A-1"
Page 2 of 4
.
•
Exhibit "A", I. B. - ADDITIONAL SERVICES (Subject to Authorization)
1. Permitting (Fixed Fee)
• TDLR Registration: Submit construction plans and specifications
to a Registered ADA Specialist (RAS) for review and approval and
registration with the TDLR; Provide coordination efforts, as
necessary.
2. ROW Acquisition Survey & Parcel Descriptions (Fixed Fee)
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
The City will provide Title documentation (i.e. Title Commitments, Title
Policies, etc.) for all parcels needed for acquisition or easement.
3. Topographic Survey (Fixed Fee)
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
4. Environmental Issues (Hazardous Materials Encountered During
Construction (Fixed Fee)
Services will be provided in accordance with Exhibit `A' of the Contract for
Professional Services.
5. Subsurface Utility Engineering (S.U.E.) (Fixed Fee)
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
The City will provide NE with an approved site for the disposal of the
S.U.E. waste material.
6. Public Meetings (Maximum of 2 Meetings) (Fixed Fee)
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
7. Construction Phase Assistance (Time and Materials)
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
Amd. No. 1
EXHIBIT"A-1"
Page 3 of 4
•
8. Preparation of Record Drawings (Fixed Fee)
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
9. Signal Design Modifications at Airline Road (Fixed Fee)
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services. Per City Staff directives, traffic and signal analyses
are excluded from this Contract.
10. New Signal Design at Yorktown Boulevard (Fixed Fee)
Services will be provided in accordance with Exhibit `A' of the Contract for
Professional Services. Per City Staff directives, traffic and signal
analyses, including a signal warrant study, are excluded from this
Contract.
11. Design Meetings and Project Coordination (Time and Materials)
Engineering efforts covered by this line item will be provided as described
in Exhibit 'A' of the Contract for Professional Services.
12. Value Engineering Proposal Review (Time and Materials)
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
Amd. No. 1
EXHIBIT"A-1"
Page 4 of 4
COMPLETE PROJECT NAME
Project No. xxxxxx
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete . a
Preliminary Phase $15,117 $0 $0 $15,117 $0 $1,000 $1,000 7%
Design Phase 20,818 0 0 20,818 1,000 500 1,500 7% •
Bid Phase 0 0 0 0 0 0 0 n/a
Report Phase 14,166 0 0 14,166 0 0 0 0%
Construction Phase 0 0 0 0 0 0 0 n/a
Subtotal Basic Services $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5%
Additional Services:
Permitting $0 $0 $0 $0 $0 $0 $0 n/a
Warranty Phase 0 0 0 0 0 0 0 n/a
Inspection 9,011 0 0 9,011 0 0 0 0%
Platting Survey 29,090 0 0 29,090 0 0 0 0%
Reporting 1,294 0 0 1,294 0 0 0 0%
O & M Manuals TBD TBD TBD TBD TBD TBD 0 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $39,395 $0 $0 $39,395 $0 $0 $0 0%
Summary of Fees
Basic Services Fees $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5%
Additional Services Fees 39,395 0 0 39,395 0 0 0 0%
Total of Fees $89,496 $0 $0 $89,496 $750 $1,500 $2,500 3%
. xn
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`"'o• CITY OF CORPUS CHRISTI
City of
corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: LJA Engineering,Inc.
P.O.BOX:
STREET ADDRESS: 820 Buffalo Street CITY: Corpus Christi ZIP: 78401
FIRM IS: I. Corporation ® 2. Partnership 3. Sole Owner El4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Chnsti having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Job Title and City Department(if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named "firm."
Name Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Board,Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Consultant
N/A
I. `,• i..
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof, you shall disclose that fact
in a signed writing to the City official, employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I have not
knowingly withheld disclosure of any in • mation requested; and that supplemental statements will be
promptly submitted to the City of Corpgi
risti,Texas as anges occur.
Certifying Person: Patrick D.Vet .E. , j Title: Vice President
(Type or Print)
il,
Signature of Certifying Date: `�-Z7s• i$
Person: ',IV
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-
time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial,and
whether established to produce or deal with a product or service, including but not limited to,entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of
Corpus Christi,Texas.
f. "Ownership Interest" Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.
• •
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
OFFICE USE ONLY
Complete Nos.1-4 and 6 if there are interested parties.
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-1014
LJA Engineering, Inc.
Corpus Christi,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/04/2016
being filed.
City of Corpus Christi Date Ack owledged:
1j2tcj'2oI(ply.S-
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the goods or services to be provided under the contract.
E15112
Engineering and surveying services for"Rodd Reld Road Expansion—Saratoga Boulevard to Yorktown Boulevard(Bond 2014)"
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 AFFIDAVIT I swear,or affirm,under�.erjury,that the above disclosure is true and correct.
o DEBBIE G. MCATEE
;r :r � Notary Public,State of Texas
-.i.,0,.. �- My Commission Expires
---;>.'5;W"s` July 01, 2016
ire of author ie. •.ent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said Ao-i-kor-t z cc) A9 eAY(" ,this the '4 day of Jo.nti try
20!(o ,to certify which,witness my hand and seal of office. /
/0/ ,• °, De►obie. G. Mc-kce- Notary Pubic
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.33598