HomeMy WebLinkAboutC2016-036 - 1/20/2016 - NA i
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
Renewal No. 1
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee(Director of Engineering Services)and Pipeline Analysis, LLC,
a Texas limited liability company, 1115 Main Street, Garland, Dallas County, Texas 75040,
(Consultant), hereby agree as follows:
1. SCOPE OF PROJECT
Wastewater Staff Program Support(Project No. E14038)-This project will provide the
City with the technical support and expertise to move forward with the execution of the
review and correction of deficiencies in the wastewater collection system. The support will
mainly consist of engineering support related to review of closed-circuit television (CCTV)
inspections, preparing program reports and providing a professional engineer stamped
recommendation on how to deal with that section of pipe or manhole. This could include
support of the City's initiatives related to collection system cleaning, inspection, alternative
analysis, remedial measures as well as data management for program reporting.
This Project provides for a one-year base contract for the services described in Exhibit
"A" and allows for four optional one-year administrative renewals/extensions beyond the
original one-year base contract, subject to availability of funding and satisfactory consultant
performance. The Project is intended to be funded with annual appropriations, as needed.
2. SCOPE OF SERVICES
The Consultant hereby agrees to perform services necessary to review and prepare plans,
specifications, and bid and contract documents. In addition, Consultant will provide
monthly status updates (project progress or delays, gantt charts presented with monthly
invoices) and provide contract administration services, as described in Exhibit "A", to
complete the Project. Work will not begin on Additional Services until requested by the
Consultant(provide breakdown of costs, schedules), and written authorization is provided
by the Director of Engineering Services.
Consultant services will be "Services for Construction Projects"- (Basic Services for
Construction Projects") which are shown and are in accordance with "Professional
Engineering Services- A Guide to the Selection and Negotiation Process, 1993" a joint
publication of the Consulting Engineer's Council of Texas and Texas Society of
Professional Engineers. For purposes of this contract, certain services listed in this
publication as Additional Services will be considered as Basic Services.
3. ORDER OF SERVICES
The Consultant agrees to begin work on those authorized Basic Services for this contract
to Proceed from the Director of Engineering Services. Work will
2016-036 or any Additional Services until requested in writing by the
1/20/16
Contract for Professional Services
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Pipeline Analysis INDEXED
Consultant and written authorization is provided by the Director of Engineering Services.
The anticipated schedule of the preliminary phase, design phase, bid phase, and
construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by or
with the concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the Consultant to undertake additional
services or tasks provided that no increase in fee is required. Services or tasks requiring
an increase of fee will be mutually agreed and evidenced in writing as an amendment to
this contract. Consultant shall notify the City of Corpus Christi within three (3) days of
notice if tasks requested requires an additional fee.
4. FEE
The City will pay the Consultant a fee as described in Exhibit "A" for providing services
authorized, a total fee not to exceed $1,200,000.00. Monthly invoices will be submitted in
accordance with Exhibit "B".
The City's Project Manager from the Operating Department is responsible for assigning
tasks to the Consultant and approving their daily/weekly/monthly hours. The Consultant is
required to submit a detailed and approved hourly breakdown with their monthly invoice
paperwork to the City for payment.
5. INDEMNITY
Consultant shall fully indemnify and hold harmless the City of Corpus Christi and its
officials, officers, agents, employees, or other entity, excluding the engineer or
architect or that person's agent, employee or subconsultant, over which the City
exercises control ("Indemnitee") from and against any and all claims, damages,
liabilities or costs, including reasonable attorney fees and court costs,to the extent
that the damage is caused by or results from an act of negligence, intentional tort,
intellectual property infringement or failure to pay a subcontractor or supplier
committed by Consultant or its agent, Consultant under contract or another entity
over which Consultant exercises control while in the exercise of rights or
performance of the duties under this agreement.This indemnification does not apply
to any liability resulting from the negligent acts or omissions of the City or its
employees, to the extent of such negligence.
Consultant shall defend Indemnitee, with counsel satisfactory to the City Attorney,
from and against any and all claims, damages, liabilities or costs, including
reasonable attorney fees and court costs, if the claim is not based wholly or partly
on the negligence of, fault of or breach of contract by Indemnitee. If a claim is
based wholly or partly on the negligence of, fault of or breach of contract by
Indemnitee, the Consultant shall reimburse the City's reasonable attorney's fees in
proportion to the Consultant's liability.
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Consultant must advise City in writing within 24 hours of any claim or demand
against City or Consultant known to Consultant related to or arising out of
Consultant's activities under this Agreement.
6. INSURANCE
6.1 Consultant must not commence work under this agreement until all required
insurance has been obtained and such insurance has been approved by the City.
Consultant must not allow any subcontractor to commence work until all similar insurance
required of any subcontractor has been obtained.
6.2 Consultant must furnish to the Director of Engineering Services with the signed
agreement 2 copies of Certificates of Insurance(COI)with applicable policy endorsements
showing the following minimum coverage by an insurance company(s) acceptable to the
City's Risk Manager. The City must be listed as an additional insured on the General
liability and Auto Liability policies, and a waiver of subrogation is required on all
applicable policies. Endorsements must be provided with COI. Project name and or
number must be listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by Per occurrence - aggregate
applicable policy endorsements
Commercial General Liability including: $1,000,000 Per Occurrence
1. Commercial Broad Form $2,000,000 Aggregate
2. Premises — Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $1,000,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
PROFESSIONAL LIABILITY $1,000,000 Per Claim
(Errors and Omissions) $2,000,000 Aggregate
(Defense costs shall be outside policy
limits)
If claims made policy, retro date must be
prior to inception of agreement, have
Contract for Professional Services
Page 3 of 7
' s
extended reporting period provisions and
identify any limitations regarding who is
insured.
WORKERS' COMPENSATION Statutory
(All States Endorsement if Company is not
domiciled in Texas)
Employer's Liability $500,000 /$500,000 /$500,000
6.3 In the event of accidents of any kind related to this agreement, Consultant must
furnish the City with copies of all reports of any accidents within 10 days of the accident.
6.4 Applicable for paid employees, Consultant must obtain workers' compensation
coverage through a licensed insurance company.The coverage must be written on a policy
and endorsements approved by the Texas Department of Insurance. The workers'
compensation coverage provided must be in an amount sufficient to assure that all
workers' compensation obligations incurred by the Consultant will be promptly met. An All
States Endorsement shall be required if Consultant is not domiciled in the State of Texas.
6.5 Consultant shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, by companies authorized and admitted to do business in
the State of Texas and with an A.M. Best's rating of no less than A- VII. Consultant is
required to provide City with renewal Certificates.
6.6 Consultant shall be required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested change.
Consultant shall pay any costs incurred resulting from said changes. All notices under this
Article shall be given to City at the following address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
6.7 Consultant agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
6.7.1 List the City and its officers, officials, employees and elected representatives
as additional insured by endorsement, as respects operations, completed operation
and activities of, or on behalf of, the named insured performed under contract with
the City, with the exception of the workers' compensation policy and professional
liability/Errors & Omissions policy;
Contract for Professional Services
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•
6.7.2 Provide for an endorsement that the"other insurance"clause shall not apply
to the City of Corpus Christi where the City is an additional insured shown on the
policy;
6.7.3 Workers'compensation and employers' liability policies will provide a waiver
of subrogation in favor of the City; and
6.7.4 Provide thirty(30)calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less
than ten (10) calendar days advance written notice for nonpayment of premium.
6.8 Within five (5) calendar days of a suspension, cancellation or non-renewal of
coverage, Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
6.9 In addition to any other remedies the City may have upon Consultant's failure to
provide and maintain any insurance or policy endorsements to the extent and within the
time herein required, the City shall have the right to order Consultant to remove the exhibit
hereunder, and/or withhold any payment(s) if any, which become due to Consultant
hereunder until Consultant demonstrates compliance with the requirements hereof.
6.10 Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or property
resulting from Consultant's or its subcontractor's performance of the work covered under
this agreement.
6.11 It is agreed that Consultant's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of Corpus
Christi for liability arising out of operations under this agreement.
6.12 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
7. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the Consultant at the address of record. In this event, the Consultant will
be compensated for its services on all stages authorized based upon Consultant and City's
estimate of the proportion of the total services actually completed at the time of
termination.
8. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy.
Contract for Professional Services
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9. ASSIGNABILITY
The Consultant will not assign, transfer or delegate any of its obligations or duties in this
contract to any other person without the prior written consent of the City, except for routine
duties delegated to personnel of the Consultant staff. If the Consultant is a partnership,
then in the event of the termination of the partnership, this contract will inure to the
individual benefit of such partner or partners as the City may designate. No part of the
Consultant fee may be assigned in advance of receipt by the Consultant without written
consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
10.OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the Consultant without the express written consent of the Director of
Engineering Services. However, the Consultant may use standard details that are not
specific to this project. The City agrees that any modification of the plans will be evidenced
on the plans, and be signed and sealed by a professional engineer prior to re-use of
modified plans.
11 .STANDARD OF CARE
Services provided by Consultant under this Agreement shall be performed with the
professional skill and care ordinarily provided by competent engineers or architects
practicing in the same or similar locality and under the same or similar circumstances and
professional license; and performed as expeditiously as is prudent considering the ordinary
professional skill and care of a competent engineer or architect.
12.DISCLOSURE OF INTEREST
Consultant agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
13.CERTIFICATE OF INTERESTED PARTIES
Consultant agrees, in compliance with Texas Government Code section 2252.908, to
complete, as part of this contract, Form 1295 Certificate of Interested Parties.
14.CONFLICT OF INTEREST
Consultant agrees, to comply with Chapter 176 of the Texas Local Government Code and
file Form CIQ with the City Secretary's Office, if required. For more information and to
determine if you need to file a Form CIQ, please review the information on the City
Secretary's website at http://www.cctexas.com/government/city-secretary/conflict-
disclosure/index.
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15.ENTIRE AGREEMENT AND CONTROLLING LAW
This Agreement represents the entire and integrated Agreement between City and
Consultant and supersedes all prior negotiations, representations or agreements, either
oral or written. This Agreement may be amended only by written instrument signed by both
the City and Consultant. This Agreement is governed by the laws of the State of Texas
without regard to its conflicts of laws. Venue for legal proceedings lies exclusively in
Nueces County, Texas.
16.CONFLICT RESOLUTION BETWEEN DOCUMENTS
Consultant hereby agrees and acknowledges if anything contained in the Consultant-
prepared Exhibit A, Consultant's Scope of Services, or contained in any other document
prepared by Consultant and included herein, is in conflict with this Agreement, this
Agreement shall take precedence and control to resolve said conflict.
CI O 'CHRIOOP PIPELINE ANALYSIS, LLC
�r - a l 2/ /6, .:a. ` - 2-t8
t S
J.H. Edmonds, P.E. at Ja es H. rbes, Jr., P.i Date
Director of Engineering Services Presi en
1115 Main Street
Garland, Texas 75040
RECOMMENDED (800) 637-0164 Office
(972) 479-0659 Fax
/A/ _7,1f
Op-rating Department Date
APPROVED AS TO LEGAL FORM
- 6 - aorc
Legal Depa . ent Date
APP OVED
AIAAL. 1(6
O ice of Management Da
and Budget Project Number E14038
Accounting Unit 4200-33400-042
Account 530235
ATTEST Activity E14038014200EXP
Account Category 30235
Le_b .yc_t/^ ( L - ' a"/ $i 11, Fund Name Wastewater Operating
Rebecca Huerta Date
City Secretary
12423
Contract for Professional Services
a y Page 7 of 7
Exhibit"A"
City of Corpus Christi
Scope of Professional Services
Wastewater Staff Program Support, E14038
In developing scope tasks, the following definitions will be applicable:
The Program —The Program is the comprehensive multi-year effort by the City to effectively
improve the wastewater collection and treatment system's performance and compliance. The
City will be the Program Manager for this effort. The Pipeline Analysis team will support the
City, as needed and requested, to set the Program goals and objectives, organizational charts,
systems, policies, procedures, standards, etc. for efficient program implementation and will
provide staff when areas of need are identified. Other engineering firms, consultants,
construction contractors, etc. will be involved in implementing the City's Program. There will be
corresponding Program progress reports, staffing plans, Program schedules, etc. that the PA
team may help the City produce as support staff.
The Project—The Project is the contract with Pipeline Analysis, LLC., which may include
multiple years with annual funding and various task authorizations depending on the City's
needs. This includes the specific tasks that our team is authorized to perform in support of the
City staff.
Project management is what we do to manage our work including staffing, coordination of team
sub-consultants, QA/QC of our work deliverables, our document management, task scheduling,
invoicing, project progress reporting, etc. James H. Forbes, Jr. will serve as Project Manager
and W. Logan Burton, P.E. will serve as an Assistant Project Manager. Depending on the
specific needs of the City, there may also be a number of assigned Task Managers.
Basic Services ($250,000)
This section defines the scope for compensation for Basic Services that may be included as part
of this contract, but the ENGINEER will not begin work on this section without specific written
approval by the Director of Capital Programs. The ENGINEER will, with written authorization by
the Director of Capital Programs, do the following Basic Services:
EXHIBIT "A"
Page 1 of 21
CATEGORY POTENTIAL ELEMENTS OR Basic Services
SERVICES AVAILABLE
1 90 Day Action Plan X
2 Project Coordination X
Project 3 QA/QC -Advisory X
Coordination -
4 Project Scheduling X
5 Cost Estimating X
6 Information System Assessment X
7 Maximo/GIS Integration X
Asset Management 8 Maximo Custom Programming X
9 Maximo Reporting Templates X
10 Data Management X
Permitting and 11 TCEQ/EPA Reporting and Documentation X
Regulatory 12 TPDES Permitting X
Project Coordination
1. 90 Day Action Plan
a. Project Kick-off Meeting -A project kick-off meeting will be conducted by key ENGINEER
team members with core City staff who will have the day-to-day responsibility for
implementation of the Program and managing the City's wastewater system. The 90
day action plan will be reviewed and adjusted to meet the specific needs of the City. Data
and information needs will be identified along with project organization, management and
communication plans.
b. Stakeholder Interviews - Key stakeholders in the overall regulatory compliance and
wastewater management Program will be identified in the Project Kick-off Workshop.
Stakeholders may include other City department personnel involved or impacted by the
Program. City administration, City elected officials, and others identified by the City. The
ENGINEER may conduct individual interviews with available stakeholders in preparation
for the Program Goals and Objectives Workshop. The interviews will be used to define
the overall Program issues, concerns, strategic goals and objectives from the perspective
of each individual stakeholder.
c. Program Goals and Objectives Workshop -The ENGINEER may facilitate a workshop to
establish the strategic goals and objectives of the overall Program. The workshop will
include the core City team and stakeholders identified in the Project Kick-off meeting.
The workshop will define the Program success factors and establish the overriding
EXHIBIT "A"
Page 2 of 21
strategic goals and objectives that set the framework for the Program tactical initiatives
which will also be identified at the workshop. Key service levels or measurable
performance indicators will be identified at this workshop. Strategic goals and objectives
can guide a compliance program through completion.
d. Implementation Plan Development-The ENGINEER may assist the City in the
development of a comprehensive Management Plan. The Management Plan will
establish necessary program functions, systems, policies, and procedures to be
implemented, and the protocols by which the City will achieve its strategic goals
and objectives over the life of the Program. The Management and
Implementation Plan may include the following:
i. Program Organization Structure and Staffing
ii. Program Facilities and Office
iii. Communication Management
iv. Document Management
v. Contract Management
vi. Management Information Systems
vii. Cost Management
viii. Schedule Management
ix. Change Management
x. • QA/QC Management Plan
xi. Risk Management
xii. Regulatory and Progress Reporting
xiii. Land and Easement Acquisition
xiv. Customer Communication and Service
xv. Inter-Department and Inter-Agency Coordination
xvi. Design Management
xvii. Construction Management
xviii. ENGINEER Transition Plan
e. Data and Information Management Plan (IMP)-The ENGINEER may develop an
Information Management Plan (IMP) based on the data and information needs
assessment initiated in the Project Kick-off Meeting and the above Maximo, GIS and
Other Information System Assessment Task. This plan will define the asset inventory,
capacity, management, operation, maintenance and customer service data and
information required for effectively managing the City's wastewater system. The IMP will
define the sources and owners of the required information and provide recommendations
EXHIBIT "A"
Page 3 of 21
to add additional data identified in a data gap analysis. The IMP will provide an action
plan for hardware, software, data management and business process improvements to
effectively manage the large amount of data required for successful completion of the
Program.
f. Reporting Plan-The ENGINEER may prepare a detailed Reporting Plan that aligns the
various sources of data and information identified in the IMP with the specific regulatory
monitoring and reporting requirements. This plan will provide the specific business
processes and procedures to routinely compile required data and information for
compliance reporting. Specific roles and responsibilities for data collection, compilation
and reporting will be identified along with routine schedules for data and report
deliverables. The CRP will rely heavily on the IMP to maximize the use of Maximo for
routine compliance reporting. Compliance report formats and templates will be
developed as part of this plan to establish a reliable reporting process at the outset of the
Program.
2. Project Coordination
ENGINEER may plan and assign proper qualified and experienced personnel to Project activities
and provide other required equipment and material resources and maintain availability for proper
Program execution. The ENGINEER may coordinate the efforts of consultant and sub-consultant
personnel assigned to the Project to maintain budget, schedule, scope, and quality compliance.
The ENGINEER may prepare and submit monthly progress/status reports for the Project.
Monthly Progress Reports shall include a narrative of activities performed during the subject
billing period, an updated schedule, identification of proposed resolution of issues, Project
change management log, and a cost estimate to complete the Work.
The ENGINEER may assist the City in the assigned tasks in accordance with the
Management Plan. Based on the overall Program staffing plan, the ENGINEER may
provide staff support requested by the City. In addition to the functions identified
throughout this scope of work, the ENGINEER may assist with the following Program
functions, of which the following are representative:
a. Document Control
b. Program Progress Reporting
c. Information System Management
d. Risk Mitigation
e. Cost and Schedule Management
f. Design Review
g. Construction Inspection
h. Quality Management
EXHIBIT"A"
Page 4 of 21
•
•
3. QA/QC Advisory
The ENGINEER may assist the City in the development of a Quality Assurance and Quality
Control (QA/QC) Plan to check, as a minimum, document management systems compliance,
planning methods, design methods, calculations, engineering and design documents,
construction documents, cost estimates, field investigations, measurements, and other technical
issues associated with Program and Project planning and execution. The QA/QC plan may be
designed to be expanded and modified as the Program needs change.
4. Project Scheduling
The ENGINEER may assist the City in preparing and maintaining an integrated electronic
Program schedule that will include all aspects of the Compliance Program. Periodically update
the schedule at all phases of the Program. Schedule shall include critical activity start and/or
completion dates as milestones, including monthly progress meetings, proposed engineering
design, and all deliverable due dates.
5. Cost Estimating
The ENGINEER may assist the City in developing cost estimating guides and standards for
Program related field surveys and inspections, design and construction of system rehabilitation
and replacement and other related Program elements. The ENGINEER may assist the City in
preparing planning and design level construction cost estimates and in the review of cost
estimates completed by others.
Asset Management
6. Information System Assessment
The ENGINEER may conduct an assessment of the City's wastewater system information
management systems including Maximo, GIS, Bentley Hydraulic Model, XC2 FOG software and
other supporting software in use by the City staff. While the focus of this assessment will be on
the reporting requirements, the assessment will also consider improved efficiencies in the long
term management of the wastewater system. The information system assessment will include
related hardware, software, data management, systems integration, procedures and business
practices for wastewater system information management. The results and recommendations of
the assessment will be documented in a Technical Memorandum and summarized in the
Information Management Plan.
7. Maximo/GIS Integration
EXHIBIT "A"
Page 5 of 21
City may authorize ENGINEER to perform various tasks associated with the integration of the
MAXIMO, GIS and other software systems. Tasks may include evaluation of existing
software/hardware and recommending needed improvements, upgrades, programming and
support of other software to enhance MAXIMO Spatial reporting requirements. Work tasks may
be authorized to provide software upgrades including other city departments, develop links to
various databases and other program supporting software, prepare data entry forms, develop
mobile applications, update/revise asset numbering system, develop automated reports, custom
reports, and programming in support of regulatory compliance.
8. Maximo Custom Programming
The City may authorize the ENGINEER to develop custom programming solutions to enhance
the data management, reporting functions and integration of the City's Maximo Asset
Management System and other wastewater information management systems.
9. Maximo Reporting Templates
The City may authorize the ENGINEER to assist in the development of various reporting
templates and forms for the data and information stored in the City's Maximo Asset Management
Software System. Reporting tools like Business Intelligence Reporting Tool for Maximo may be
implemented to provide the required compliance reporting.
10. Data Management
The ENGINEER may assist the City in data collection, formatting, compilation, review, analysis,
and reporting in accordance with the Program Information Management Plan. The ENGINEER
may work with the City to format and input data into the appropriate information management
system to support compliance and better manage the overall wastewater system. The
ENGINEER may assist the City with routine updates of the data and information needs
assessment and data management business processes. The ENGINEER may also assist the
City in the acquisition of any additional data identified in data gap analyses and perform routine
Quality control of the data in the information management systems.
PERMITTING AND REGULATORY
11. TCEQ/EPA Reporting and Documentation
The Program will identify a significant number of periodic reporting requirements that must be
submitted to the EPA. Likewise, TCEQ reporting requirements already in place within the
TPDES permitting framework will continue to be necessary. This Task implements the
recommendations of the Reporting Plan to provide the routine required regulatory reports and
correspondence to provide: 1)that the required reports are generated and submitted on time; 2)
the various required reports are consistent with one another in terms of the information reported;
EXHIBIT "A"
Page 6of21
and, 3)that the resources expended to generate these reports is managed to reduce project
costs. Potential elements of this task include:
a. Update required monitoring and reporting requirements of the Program and other
regulatory reports required by the TCEQ or EPA. Report requirements will be cross-
referenced to identify report information needs in one report that may be common to
other reports.
b. Development of a report schedule for the initial two-years of the Program.
c. Development of a tracking system to ensure that required reports are generated on
time.
This task will support the Regulatory Compliance task, described below. Over time, other tasks
may result in the need to modify the reporting schedule, tracking system, or report templates.
12. TPDES Permitting
The City already has a schedule of TPDES permitting for the City's six plants, along with an
inventory of current major regulatory requirements and issues for each plant. This task may
include the following elements:
a. An update to the current inventory, taking into account the Program. The update will
include an assessment of potential new requirements that may be imposed in the
next or subsequent permitting cycle for each plant
b. Consideration of potential issues associated with potential regionalization of the City's
wastewater system in the next few years
c. An assessment of how regionalization might be affected by new water quality
standards, new TCEQ or EPA wastewater treatment requirements, and new water
quality initiatives outside the typical TPDES permitting arena, such as the Total
Maximum Daily Load (TMDL) program.
d. Assistance with development of TPDES permit applications and processing
applications through the TCEQ, as desired by the City.
Over time, the permitting process may impact the requirements for the City for monitoring and
reporting under the Program, and therefore, may eventually require modification of the reporting
and documentation task described above.
EXHIBIT "A"
Page 7 of 21
Additional Services (ALLOWANCE $950,000)
This section defines the scope for compensation for additional services that may be included as
part of this contract, but the ENGINEER will not begin work on this section without specific written
approval by the Director of Capital Programs. Fees for Additional Services are an allowance for
potential services to be provided and will be negotiated by the Director of Capital Programs as
required. The ENGINEER will, with written authorization by the Director of Capital Programs, do
the following Additional Services:
EXHIBIT "A"
Page 8 of 21
CATEGORY POTENTIAL ELEMENTS OR Additional
SERVICES AVAILABLE Services
1 Public Relations and Outreach X
2 Presentation Support X
Project 3 CIP/O&M Budget Planning X
Coordination 4 Procurement/Contracts Management X
5 Program Modifications X
6 Transition Planning and Training X
7 CCTV/Line Cleaning Support X
8 Line & Manhole Inspections and Assessment X
9 Acoustic Testing X
Condition 10 Smoke Testing X
Assessment 11 PACP Coding/Training X
12 Lift Station Assessment X
13 Force Main/ARV Assessment X
14 Private Lateral Repair Program X
15 I/I Prioritization and Reduction X
16 Software Upgrades X
17 Maximo Data Migration X
18 Mobile Solutions X
19 Information Systems Integration X
20 CMOM Implementation X
21 FOG Program Support X
Asset Management 22 SSORP Program Support X
23 SSO Verfication and Analysis X
24 GIS Mapping and Database Support X
25 Asset Risk Analysis and Prioritization X
26 Funding Strategy Development X
27 Capital Improvement Planning X
28 Long Term Asset Renewal Forecasting X
29 IDIQ Implementation X
30 Rehab/Replacement Alternatives Analysis X
Remedial 31 Collection System Rehabilitation/Replacement X
Measures 32 Construction Administration/Observation X
33 Construction Scheduling X
34 Odor Control X
Permitting and 35 Regulatory Compliance X
Regulatory 36 Supplemental Environmental Plan(SEP)Support X
37 Health&Safety X
38 Field Verification X
39 Flow and/or Rainfall Monitoring X
Capacity 40 Pump Performance Tests X
Assessment 41 Gravity Line Capacity Analyses X
42 Flow Transfer Assessment X
43 SSO Root Cause Analysis X
44 Topographic Survey X
45 Subsurface Utility Engineering(SUE) X
General 46 Planning& Integrated Planning Support X
Engineering 47 Infrastructure Design-Plans and Specifications X
48 City Standard Specifications and Details X
49 Value Engineering X
EXHIBIT "A"
Page 9 of 21
PROJECT COORDINATION
1. Public Relations and Outreach
The ENGINEER may assist the City in providing information to and to educate the public about
Program goals and objectives through various outreach techniques to gather and maintain public
support for the Program and for individual projects. The public information program may be
designed to make direct contact, and nurture and maintain positive relationships with those
individuals who reside, own businesses, work, and attend school in those areas affected by
project construction as well as the community as a whole. The ENGINEER may assist the City in
the development of presentations, newsletters, press releases and other media materials
required for the public information and participation program.
2. Presentation Support
The ENGINEER may assist the City in the development of presentation material to communicate
Program progress and explain technical and non-technical aspects of the Program to various
stakeholder groups.
3. CIP/O&M Budget Planning
The ENGINEER may assist the City in preparing annual Compliance Program budgets including
capital improvement and operation and maintenance budgets.
4. Procurement/Contracts Management
The ENGINEER may assist the City in the evaluation of various project delivery alternatives for
wastewater system improvements, preparing procurement documents for field services, planning,
design, and construction projects associated with the Program.
5. Program Modifications
The ENGINEER may assist the City in identifying changes in the work to be completed under the
Program to reduce costs and improve the program effectiveness. The ENGINEER may assist in
preparing the necessary documentation in support of regulatory reporting requirements and
assist when potential program modifications are requested.
6. Transition Plan and Training
The ENGINEER may provide temporary staff support requested by the City to initiate a variety of
regulatory functions. Short term Program assignments may be completed by the ENGINEER
and delivered to the City. Longer term assignments may be initiated with ENGINEER staff
support and transition to City Staff. The ENGINEER may develop a transition plan and provide
required training to transition Program functions to City staff.
EXHIBIT "A"
Page 10 of 21
CONDITION ASSESSMENT
7. CCTV/Line Cleaning Support
Perform CCTV as required to inspect designated pipelines and provide data in PACP format for
each pipeline inspected. Scope of work may only require delivery of PACP CCTV digital data
and may also include analysis of the collected data to determine cause of obstructions, condition
assessment of pipeline, establish preliminary repair methods and estimated costs. Cleaning may
be requested to facilitate CCTV inspection, debris removal, or to facilitate the annual cleaning
goals and schedules established by the City.
8. Line and Manhole Inspections and Assessment
City may authorize the inspection of each line entering and exiting the manhole. Normally
performed in conjunction with manhole inspection, data on each pipe rim to invert distance, size,
material, condition, photograph, observed defects, etc. is obtained and documented. City may
authorize analysis of this data to establish prioritized remedial measures necessary to restore
integrity along with estimated costs. Manhole inspections may be authorized to establish the
existing condition and remedial measures necessary to prioritize and rehabilitate these assets.
Inspection personnel will use digital cameras during the inspection of all manholes. All
photographs will be included in the field inspection database so that a permanent electronic
record can be maintained. During the preliminary and final data analysis, these photographs will
provide detailed backup information on site conditions, observed defects and condition of the
asset to assist in preparing recommended remedial action and estimated costs. The City may
authorize the delivery of the manhole inspection data with or without analysis.
9. Acoustic Testing
The City may authorize acoustic testing to prioritize sewer line segments for subsequent cleaning
or inspections.
10. Smoke Testing
Smoke Testing may be authorized to locate both public and private sector defects contributing to
wet weather inflow, trace sewer connections or identify illicit connections with the storm sewer
system. Smoke testing will normally include public notification using door hangers and
coordination with fire and other city departments. Documentation of the tests will include digital
database, photographs and defect location sketches. City may authorize analysis of collected
data to include prioritized remedial measures and estimated costs.
EXHIBIT "A"
Page 11 of 21
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11. PACP Coding/Training
City may authorize QA/QC of CCTV data including review of PACP codes and/or coding of
defects to meet PACP standards. ENGINEER may be authorized to provide PACP training and
certification.
12. Lift Station Assessment
The City may authorize the ENGINEER to perform a condition and/or capacity assessment(s)of
designated lift stations. The assessment may require specialized staff to evaluate and prioritize
structural, electrical, mechanical, instrumentation, site conditions, hydraulics, pump performance,
O&M history, SOPs,flow monitoring, etc. and recommend remedial measures to address
observed deficiencies and estimated costs.
13. Force Main/ARV Assessment
The City may authorize the ENGINEER to undertake an assessment of the lift station force
main(s)and ARV. The assessment would include the walking of force mains and documenting
observed depressions, wet soils, leaks, map location of ARV's, ARV condition, prioritized
remedial measures and estimated costs.
14. Private Lateral Repair Program
City may authorize the ENGINEER to recommend a private lateral repair program and/or assist
in the implementation of the private lateral repair program that may include code compliance
review/recommendations, development of documentation to track repairs and property owner
notifications, determine priority and cost of repairs, provide site specific coordination with private
property owners and coordinate with other city departments to ensure proper repairs have been
completed. City may authorize the ENGINEER to perform specific repairs in conjunction with
smoke testing to facilitate early repairs and reduce program costs.
15. I/I Prioritization and Reduction
City may authorize ENGINEER to prioritize areas of the city for I/I reduction efforts and develop
documentation to establish the baseline I/I and subsequent percentage reduction in I/I following
remedial measures. This scope may include analysis of flow data or installing flow meters to
obtain detailed flow data for I/I prioritization. Analysis may include evaluating the cost
effectiveness of transport treatment options,flow equalization, I/I reduction, etc.
EXHIBIT "A"
Page 12 of 21
ASSET MANAGEMENT
16. Software Upgrades
Based on the recommendations in the Information Management Plan for the Program, the City
may authorize the ENGINEER to assist with the procurement, installation, implementation and
training for software upgrades and additions to maintain compliance and improve overall
wastewater system management.
17. Maximo Data Migration
Wastewater system data may be developed through any number of different source and
information management systems. The City may authorize the ENGINEER to migrate system
inventory, performance, compliance, condition, risk, operations and maintenance data from
different software systems into the City's Maximo Asset Management System.
18. Mobile Solutions
The City may authorize the ENGINEER to assist with the implementation and enhancement of
mobile technology devices and the migration of data from the mobile field devices into the City's
Maximo Asset Management System. This effort may include the development of custom data
input templates for mobile devices and intranet or Web based solutions for data migration.
19. Information Systems Integration
ENGINEER may be authorized to facilitate integration of various software programs or databases
from or to GIS and/or Maximo. Such integration may include linking data from other software,
such as Bentley, XC2, CityWorks, etc., for use in generating standardized reports for internal or
regulatory compliance. Wastewater system asset inventory, performance, compliance condition
assessment, risk assessment, operations, and maintenance, rehabilitation and improvement data
may be located in a number of different information management systems. The City may
authorize the ENGINEER to develop protocols, common asset identification system, software
and hardware to integrate various wastewater information management systems within the City's
overall information Technology framework.
20. CMOM Implementation
ENGINEER may be authorized to assist the City in the implementation of CMOM provisions.
Tasks may include development of databases to track required progress, programing support to
generate required reporting metrics, software/hardware upgrades, estimating least cost
alternatives, training, SOP development and updating narrative sections of the CMOM Plan.
EXHIBIT"A"
Page 13 of 21
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21. FOG Program Support
ENGINEER may be authorized to assist the City in the support and/or implementation of the
FOG requirements that may include FOG Manual updates, software integration for monitoring
and compliance reporting, software/hardware upgrades, inspection staff support, SOP
development, training, cost estimating, public relations programs, program
evaluation/recommendations.
22. SSORP Program Support
ENGINEER may be authorized to assist the City in support and/or implementation of the SSO
Response Plan and/or Lift Station Overflow Response Plan requirements. Task may include
SSORP Manual updates, development of SOPs, software/hardware upgrades, SSO root cause
analysis, CCTV in support of the SSORP, data analysis, training, cost estimating, software
integration for monitoring and compliance reporting, Lift Station Overflow Response Plan
(LSORP)support and implementation assistance.
23. SSO Verification and Analysis
ENGINEER may be authorized to perform inspections and analysis to verify occurrences of
SSOs, establish the probable cause, repair method and estimated costs. Task may also include
preparation of SOPs, staff training, software/hardware upgrades, software integration for
monitoring and compliance reporting, and support in minimizing SSO occurrences.
24. GIS Mapping and Database Support
The City has invested in an enterprise GIS architecture capable of addressing the spatial and
asset management needs for all municipal government services. ENGINEER may aid the City in
pursuing a complete, new inventory of their utility infrastructure to be used within the City's GIS
for asset management, modeling, and other functions. ENGINEER may provide updated survey
data of existing utilities in GIS format, digitization of project record drawings, updating of the
geodatabases based on rehabilitation/replacement associated with this Project, assist in the
development of a GIS management/update plan, etc. ENGINEER may be tasked with evaluation
of spatial data for identifying critical infrastructure and problem areas which can be used for
prioritizing needs or to aid in reporting Program compliance. Exhibits may be created for public
meetings or for communication with City Council or City management.
25. Asset Risk Analysis and Prioritization
The ENGINEER may assist the City in a comprehensive risk of failure analysis and prioritization
of its wastewater system assets. This analysis builds on the City's CMOM and condition
assessment program to develop Likelihood of Failure, Consequence of Failure, and Risk of
Failure analysis and rankings for all wastewater system assets. This analysis can be developed
EXHIBIT "A"
Page 14 of 21
•
for pipe, lift stations and treatment facility assets. Using a common scoring approach, the risk
results can be compared for assets in different asset groups. This analysis results in a
quantitative risk score and ranking for all wastewater assets as the basis for determining the
priority and funding requirements for system improvements.
26. Funding Strategy Development
The ENGINEER may assist the City in assessing the funding requirements associated with
compliance and the associated capital improvement program. The ENGINEER may assist the
City in evaluating funding options for near term capital improvements and the long term system
rehabilitation needs.
27. Capital Improvement Planning
The ENGINEER may assist the City in prioritizing wastewater system improvements consistent
with the requirements of the Program. Wastewater system improvements and rehabilitation
needs will be organized into capital improvement projects and programmed into the City's Capital
Improvement Program (CIP). The City's IDIQ contract program may be utilized to complete
applicable system rehabilitation projects. The ENGINEER may assist the City in capital
improvement planning and ongoing CIP progress reporting.
28. Long Term Asset Renewal Forecasting
The ENGINEER may assist the City in developing a long-term sustainability forecasts for
wastewater system assets. The long term sustainability forecast is designed to predict the level
of asset repair, rehabilitation or replacement required to maintain the City's standards of
customer service and system performance over the coming decades. The long-term
sustainability analysis looks at broad categories of assets or cohorts that have similar useful lives
and degradation profiles.
REMEDIAL MEASURES
29. IDIQ Implementation
The City may authorize ENGINEER to provide guidance and technical data in support of the
existing and any future IDIQ contracts(by others). Data prepared by the ENGINEER may be
used to initiate remedial measures activities under the IDIQ contract(s). This scope of work may
require coordination with the IDIQ engineers and preparation of supporting maps, databases,
preliminary remedial measures and cost estimates.
30. Rehab/Replacement Alternatives Analysis
Remedial measures analysis may be authorized to provide engineering evaluation of system
deficiencies identified during condition assessment and capacity assessment activities. Defects
identified or suspected during manhole inspection, smoke-testing, CCTV, FOG, etc. may be
EXHIBIT "A"
Page 15 of 21
•
authorized for further analysis to establish the least cost remedial measure for each asset or
additional investigations to establish best repair strategy.
31. Collection System Rehabilitation or Replacement
City may authorize ENGINEER to evaluate mainline sewer rehabilitation alternatives including
pipe bursting and cured in place pipe(CIPP) lining. Data from the condition assessment and/or
capacity assessment work tasks may be used for preparing detailed remedial measures plans
establishing the suitability for pipe bursting and/or CIPP lining of sewers. Provide staff support in
contracting rehabilitation efforts including preparation of maps, plans, specifications, attribute
database update and inspection if requested. Open cut alternatives may be authorized for
detailed analysis to prepare engineering report(s), for use in preparing design plans,
development of specifications, attribute database update and construction inspection if
requested. ENGINEER may be authorized to analyze data collected during manhole inspection
and prepare remedial measures plan for manhole rehabilitation. Task may include evaluation of
manhole defects, develop prioritized listing of repairs, prepare database of recommended repairs,
prepare design plans, maps and specifications for contractor use, construction inspection and
asset attribute database update.
32. Construction Administration/Observation
The ENGINEER may provide Construction Administrative and Observation services to assist the
City in confirming that construction of a project is carried out in accordance with the requirements
of the Contract Documents and the requirements of the City and regulatory agencies,within the
project schedule, and with a minimum of disruption to ongoing activities. ENGINEER will consult
with and advise the City and act as its representative during construction. The construction
services effort will have the goal of facilitating the construction to enable the Work to progress in
an efficient and cost-effective manner, while maintaining operations. ENGINEER will not be
responsible for the means, methods, techniques, sequences or procedures of construction
selected by the Contractor(s)(except as otherwise specified in the Contract Documents)or the
safety precautions and programs incident to the Work of the Contractor(s). ENGINEER may also
provide a presence on the site through scheduled coordination meetings and inspections to
provide quality control and monitoring for conformance with the design intent.
33. Construction Scheduling
ENGINEER may be authorized to assist staff in scheduling the timing of various construction
projects to comply with the Program requirements and funding limitations.
EXHIBIT "A"
Page 16 of 21
34. Odor Control
ENGINEER may be authorized to analyze odor issues associated with the wastewater system
and WWTP and prepare report(s)with alternatives analysis, recommendations and estimated
implementation costs.
PERMITTING AND REGULATORY
35. Regulatory Compliance
One critical outcome of monitoring and reporting may be the need to respond to new SSOs and
other potential non-compliance events. Using the inventory of required monitoring and reporting
requirements, a protocol for evaluating non-compliance may be developed under this task. Such
evaluation may include a repeat-SSO analysis and risk assessment to determine the likelihood of
continued failure and appropriate response mechanisms. The ENGINEER would assist the City
with meetings and communications with the EPA and TCEQ on the progress of the Program and
other regulatory compliance issues. This task may also include assessment of responses to non-
compliance and identification of areas of improvement, as needed. This tool is designed to assist
the City with demonstrating that not only are improvements to the management of SSOs being
accomplished, but a methodology for continuous improvement to the response mechanism is in
place.
36. Supplemental Environmental Plan (SEP) Support
Supplemental Environmental Projects(SEPs)are an important aspect of the Program because
they both demonstrate the City's willingness to expend resources to solve problems and they
help keep the benefit of the expenditure in the City. This task will identify those potential SEPs
currently under consideration by City that might be implemented by the City and assist with
planning for how to implement them when it is necessary to do so. This task includes the
following elements:
a. Identify and categorize potential SEPs that the City might implement at an
appropriate point in the future. Categorization of SEPs may include cost, areas of
benefit to the City, implementation schedules and impact on reducing SSOs.
b. Prioritize potential or agreed SEP and develop implementation plan for the first two or
three years, so that the City can quickly authorize early SEP implementation.
The development of SEPs, and their implementation, may eventually require modification of the
reporting and documentation task described above.
EXHIBIT "A"
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•
37. Health and Safety
City may authorize ENGINEER to assist in preparation of updated health and safety manuals,
SOPs, training and support for the health and safety of City staff, residents and contractors.
CAPACITY ASSESSMENT
38. Field Verification
ENGINEER may be authorized to perform field verification to confirm site conditions, elevations,
defect location(s), map update, sizes, materials, lengths, dimensions, etc. to confirm critical data.
Field verification of potential capacity constraints may be authorized and may include installation
of flow meters, rain gages, level measurements, etc. to collect data for hydraulic model input,
analysis and report.
39. Flow and/or Rainfall Monitoring
ENGINEER may be authorized to install, operate and maintain temporary and/or permanent flow
and/or rainfall monitors at key locations within the City. Task may include analysis of data and
preparing report(s)on findings and recommendations. ENGINEER may be authorized to assist
in preparing a permanent flow/rainfall meter network plan with recommendations for meter site
locations, equipment, estimated costs and staff training.
40. Pump Performance Testing
ENGINEER may be authorized to perform pump performance tests to determine the
performance of each pump and combination of pumps and prepare a report(s)on findings that
may include comparison with design operating points, recommendations and estimated cost of
improvements. Analysis may be authorized to include force main C factor tests, flow tests,
operating pressures, valve O&M, etc. necessary to evaluate lift station pumps.
41. Gravity Line Capacity Analyses
ENGINEER may be authorized to perform various levels of capacity analysis depending on
subsequent use and level of accuracy requested by the City. Depending on the level of accuracy
required, ENGINEER may use the existing hydraulic model, perform site flow monitoring to
gather specific flows or perform simple calculations based on existing system data to determine
existing and future capacity. ENGINEER may prepare a report(s)describing the methodology
and assumptions used in preparing the capacity analysis.
42. Flow Transfer Assessment
ENGINEER may be authorized to evaluate flow diversions within service areas or flow transfers
from one service area to another and report on findings, recommendations and estimated costs if
requested.
EXHIBIT "A"
Page 18 of 21
43. SSO Root Cause Analysis
ENGINEER may be authorized to gather data to establish the root cause for SSOs. Such
analysis may include performing CCTV or reviewing cleaning and CCTV data, determining if
structural deficiencies, grease, debris, are contributing to the SSO, elevation survey, confirmation
of pipe sizes, slopes, etc. and prepare report(s) identifying the probable cause with
recommendations and estimated costs if requested.
GENERAL ENGINEERING
44. Topographic Survey
ENGINEER may be tasked with providing topographic survey services to determine location
and/or elevation data of various City infrastructure or property. ENGINEER will provide field
surveys, as required, including the necessary control points, coordinates and elevations of points.
Establish base survey controls for line and elevation staking (not detailed setting of lines and
grades for specific structures or facilities). All work must be tied to and conform with the City's
Global Positioning System (GPS)control network and comply with Category 6, Condition I
specifications of the Texas Society of Professional Surveyors' Manual of Practice for Land
Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of two (2)found
boundary monuments from the project area.
45. Subsurface Utility Engineering(SUE)
The ENGINEER may perform engineering services which will result in accurately
identifying the location of subsurface utilities that have a high potential for conflicts with
the proposed improvements, and for acquiring and managing that level of information
during the development of the project. These services shall conform to standards and
guidelines as described in FHWA and ASCE Subsurface Utility Engineering
publications. The final work shall be completed such that all known utilities with potential
conflicts are graphically depicted in both a digital and hard copy/plan sheet format. For
the purpose of this agreement, "locate" means to obtain precise horizontal and vertical
position of the utility line by excavating a test hole. The test holes shall be done using
vacuum excavation or comparable nondestructive equipment in a manner as to cause
no damage to the utility line. After excavating a test hole, the NE shall perform a field
survey to determine the exact location and position of the utility line. This work is
considered quality level A.
EXHIBIT "A"
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46. Planning &Integrated Planning Support
The City is considering how best to incorporate the principals of Integrated Planning into the
Program. This task assumes that at least some elements of integrated planning may be
developed by the City for compliance. The task may include a review of the City's permitting
requirements and management program in order to identify potential integration issues with the
Program.
47. Infrastructure Design—Plans&Specifications
ENGINEER may study, verify, and implement recommendations including construction
sequencing, connections to the existing facilities, and restoration of property and incorporate
these recommendations into a set of construction plans. Development of the construction
sequencing will be coordinated with the City Operating Department(s)and Engineering Services
staff. Prepare a set of the construction bid and contract documents(electronic and full-size hard
copies using City Standards as applicable), including contract agreement forms, general
conditions and supplemental conditions, notice to bidders, instruction to bidders, insurance, bond
requirements, and preparation of other contract and bid related items; specifications and
drawings to fix and describe, for bid, the size and character of the entire project; description of
materials to be utilized; and such other essentials as may be necessary for construction and cost
analysis.
48. City Standard Specifications and Details
The City is currently developing City Standard Specifications and Details. ENGINEER may
support City staff by providing review of documents prepared by others and/or recommendations
for modifications to the DRAFT documents. One goal may be to ensure all specifications and
details conform to the various agency requirements and that they provide the guidance
necessary for long-term compliance.
49. Value Engineering
ENGINEER may be tasked with studying a project's functional relationships and cost of the
project elements, identify and evaluate potential alternative concepts, and develop conceptual-
level cost estimates for the"best-few"alternatives considered worthy of consideration for project
value improvement. It is expected that the City's focus on sustainability will be reflected in the
team's recommendations. ENGINEER may recommend value engineering options(alternative
design, construction methods, procurement, etc.)that may improve efficiency, expedite the
schedule, or reduce project costs for the City.
EXHIBIT "A"
Page 20 of 21
Provided by the City
To be Provided by City—The City Staff will:
A. Provide access to various City staff for interviews and/or coordination associated with
various Task Authorizations.
B. Furnish copies or provide access to pertinent records and documents, etc. associated
with the various Task Authorizations.
Project Schedule
The Project provides for one (1) year base contract for the services described in Exhibit A and
allows for optional 4-year renewals/extensions beyond the original 1-year base contract, as
needed and authorized by the City of Corpus Christi. The Project is intended to be funded with
annual appropriations, as needed. The Project schedule is completely dependent upon the
needs and requests of City of Corpus Christi Staff in support of Program compliance.
ACTIVITY DATE
Notice To Proceed Year 1 January 6, 2015
Anticipated Notice to Proceed Year 2 Renewal/Extension January 4, 2016
Task Authorizations TBD
Fees
A. Fee for Basic and Additional Services.
This is a Time and Materials Contract with budget caps$250,000 for Basic Services and
$950,000 for Additional Services, respectively, in FY 2015-2016. For services authorized
by the Director of Capital Programs under"Basic and Additional Services"the City will
pay the ENGINEER a not-to-exceed fee per the negotiated cost for those services
requested. The negotiated fees will be based on the agreed to hourly rates provided in
ATTACHMENT 1. Negotiated fees will be authorized through multiple task order
authorizations detailing the scope of work, schedule of work and the negotiated fee.
B. Monthly Invoice The monthly invoiced payment to the Engineer is based on actual
working hours and associated expenses as well as the hourly rates. The City's Project
Manager from the Operating Department is responsible for assigning tasks to the
Engineer and approving daily/weekly/monthly hours. The Engineer is required to submit a
detailed and approved man-hourly breakdown accompanying with monthly invoice paper
work to the Capital Programs for payment.
EXHIBIT "A"
Page 21 of 21
EXHIBIT B
SAMPLE PAYMENT REQUEST FORM
Sample form for:
COMPLETE PROJECT NAME Payment Request
Revised 07/27!00
Project No.XXXX
Invoice No.12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No.2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O&M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
Contract for Professional Services
Exhibit B