HomeMy WebLinkAboutC2016-082 - 3/29/2016 - Approved SERVICE AGREEMENT FOR BAYFRONT PARKS AND MEDIANS, TURF AND
GROUNDS MAINTENANCE
Service Agreement No. 654
THIS Mowing Services Agreement (this "Agreement") is entered into by and between
the City of Corpus Christi, a Texas home-rule municipal corporation ("City"), acting by and
through its City Manager or his designee ("City Manager"), and J&J Lawn & Lot Service
("Contractor"), effective for all purposes upon execution by the City Manager.
WHEREAS Contractor has proposed to provide Mowing Services in response to Bid
Event No. 82, which includes Specification 1265, dated 9/9/15;
WHEREAS the City has determined Contractor to be the lowest responsible bidder;
NOW, THEREFORE, Contractor and City enter into this Agreement and agree as
follows:
1. Services. Contractor will provide Mowing Services in accordance with Bid Event No. 82,
which includes Specification 1265, dated 9/9/15 ("Services"), which bid and related
specifications, if any, are attached to this Agreement and incorporated by referenced into this
Agreement as Exhibit "A". Contractor's proposal to provide the services is attached to this
agreement and incorporated by reference into this agreement as Exhibit "B".
2. Term. This Agreement is for a term of one year, commencing on the date signed by the City
Manager. The term includes an option to extend for up to four additional one-year periods
subject to the approval of the Contractor and the City Manager.
3. Payment. Payment terms are net 30 days after the goods are provided or services are
completed, as required, or a correct invoice is received, whichever is later.
4. Contract Administrator. The Contract Administrator designated by the City is responsible
for approval of all phases of performance and operations under this Agreement including
deductions for non-performance and authorizations for payment. All of the Contractor's notices
and communications regarding this Agreement must be directed to the Contract Administrator,
who is the Parks & Recreation Contract Administrator.
5. Independent Contractor. Contractor will perform the Services hereunder as an independent
contractor and will furnish such Services in its own manner and method, and under no
circumstances or conditions may any employee, agent, or representative of the Contractor be
considered an employee of the City.
6. Insurance. Before Services can begin under this Agreement, the Contractor's insurance
company must deliver a Certificate of Insurance as proof of the required insurance coverages to
the Contract Administrator. Additionally, the certificate must state that the Parks & Recreation
Contract Administrator and the City's Risk Manager will be given at least thirty (30) days'
notice,by certified mail, of cancellation, material change in the coverages, or intent not to renew
any of the policies. The City must be named as an additional insured. The City Attorney must
• _ ____ r,,,, :„-,,,-ance policies within 15 days of the City Manager's written request.
2016-082
3/29/16
Res. 030793
J&J Lawn & Lot Service INDEXED
7. Assignment. No assignment of this Agreement nor any right or interest herein held by the
Contractor is effective unless the City Manager first gives written consent to such assignment.
The performance of this Agreement by the Contractor is the essence of this Agreement, and the
City's right to withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
8. Fiscal Year. All parties recognize that the continuation of any contract after the close of any
fiscal year of the City (the City's fiscal year ends each September 30th) is subject to budget
approval and appropriations providing for such contract item as an expenditure in the fiscal
budget. The City does not represent that a budget item for this Agreement will be actually
adopted, as that determination is within the sole discretion of the City Council at the time of
adoption of each fiscal budget.
9. Waiver. No waiver by either party of any breach of any term or condition of this Agreement,
or Exhibit A, or the Contractor's bid offer and response to Bid Event No. 82, which is attached
to this Agreement and incorporated into this Agreement as Exhibit "B", waives any subsequent
breach of the same.
10. Compliance with Laws. This Agreement is subject to all applicable federal, state and local
laws. All duties of the parties will be performed in Corpus Christi, Texas. The applicable law
for any legal disputes arising out of this Agreement is the law of Texas, and the forum and venue
for such disputes is the appropriate district or county court in and for Nueces County, Texas.
11. Subcontractors. The Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the Contractor must
obtain prior written approval from the Parks & Recreation Contract Administrator. In using
subcontractors, the Contractor is responsible for all their acts and omissions to the same extent as
if the subcontractor and its employees were employees of the Contractor. All requirements set
forth as part of this Agreement are applicable to all subcontractors and their employees to the
same extent as if the Contractor and its employees had performed the services.
12. Amendments. This Agreement may be amended only in writing and signed by persons
authorized to execute the same by both parties.
13. Termination.
A. The City Manager may terminate this Agreement for Contractor's failure to perform the
services specified in this Agreement and its exhibits. The Contract Administrator must give the
Contractor written notice of the breach and set out a reasonable opportunity to cure. If the
Contractor has not cured within the cure period stated in the notice, the City Manager may
terminate this Agreement immediately thereafter. Failure to keep all insurance policies in force
for the entire term of this Agreement is grounds for termination.
B. Alternatively, the City may terminate this Agreement with or without cause upon twenty(20)
days' advance written notice to the Contractor. However, the City may terminate this Agreement
upon twenty-four (24) hours' advance written notice to the Contractor for the Contractor's
failure to pay any required taxes or to provide proof of payment of taxes as set out in this
Agreement. The Contractor may terminate this Agreement upon ninety (90) days' advance
written notice to the City.
14. Taxes. The Contractor covenants to pay all payroll taxes, Medicare taxes, FICA taxes,
unemployment taxes, and all other taxes in accordance with Circular E "Employer's Tax Guide",
Publication 15, as it may be amended, and applicable federal and state laws. Upon request, the
City Manager shall be provided proof of payment of these taxes within fifteen (15) days of such
request.
15. Notice. Notice must be given by personal delivery, facsimile (fax), or by certified mail,
postage prepaid and return receipt requested, and is deemed received on the date hand-delivered
or faxed, with proof of accepted transmission, and on the third day after deposit in the U.S. mail
if sent certified mail. Notice shall be sent as follows:
IF TO CITY:
City of Corpus Christi
Attention: Parks and Recreation Contract Administrator
P. O. Box 9277
Corpus Christi, Texas 78469-9277
2726 Holly Rd., Bldg. 4
Corpus Christi, Texas 78415
Fax #(361) 826-3864
IF TO CONTRACTOR:
Contractor: J&J Lawn & Lot
Contact Person: Jared Jennings
Address: 901 Lum Avenue
City, State, ZIP: Corpus Christi, TX 78412
Fax#: N/A
16. Month-to-Month Extension. If the City has not completed the procurement process and
awarded a new agreement upon expiration of the original contract term or any extension period,
the Contractor shall continue to provide goods/services under this Agreement at the most current
price, in accordance with the terms and conditions of this Agreement or extension, on a month-
to-month basis not to exceed six months. Any month-to-month provision of goods/services by
the Contractor under this Agreement automatically terminates on the effective date of a new
contract.
17. Severability. Each provision of this Agreement is severable and if, for any reason, any such
provision or any part thereof is determined to be invalid and contrary to any existing or future
applicable law, such invalidity shall not impair the operation of or affect those portions of this
Agreement that are valid, but this Agreement shall be construed and enforced in all respects as if
the invalid or unenforceable provision or part thereof had been omitted.
18. INDEMNIFICATION. CONTRACTOR SHALL INDEMNIFY, HOLD
HARMLESS AND DEFEND THE CITY OF CORPUS CHRISTI AND ITS
OFFICERS, EMPLOYEES AND AGENTS ("INDEMNITEES") FROM AND
AGAINST ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS,
SUITS AND CAUSES OF ACTION OF ANY NATURE ON ACCOUNT OF
DEATH, PERSONAL INJURIES, PROPERTY LOSS OR DAMAGE OR
ANY OTHER KIND OF DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT
WITNESS FEES WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF
•
OR IN CONNECTION WITH THIS AGREEMENT OR THE
PERFORMANCE OF THIS AGREEMENT, REGARDLESS OF WHETHER
THE INJURIES, DEATH, OR DAMAGES ARE CAUSED OR ARE
CLAIMED TO BE CAUSED BY THE CONCURRENT OR
CONTRIBUTORY NEGLIGENCE OF INDEMNITEES, BUT NOT IF BY
THE SOLE NEGLIGENCE OF INDEMNITEES UNMIXED WITH THE
FAULT OF ANY OTHER PERSON OR GROUP. CONTRACTOR MUST,
AT ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND DEMANDS,
ATTEND TO THEIR SETTLEMENT OR OTHER DISPOSITION,
DEFEND ALL ACTIONS BASED THEREON WITH COUNSEL
REASONABLY SATISFACTORY TO INDEMNITEES, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES
OF ANY KIND ARISING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL
SURVIVE THE EXPIRATION OR SOONER TERMINATION OF THIS
AGREEMENT.
19. Certificate of Interested Parties. Contractor agrees to comply with Texas Govern-
ment Code section 2252.908 and complete Form 1295 "Certificate of Interested Parties"
as part of this Agreement.
CONTRACTOR:
Signature:
Printed Name: L-/46--(1 tJ L16.4✓i44f'
Title: d c'lN
Date: o2//67/ .
CITY OF CORPUS CHRISTI:
Signature: `VL al.7v��
Printed Name: (Y\o"r '.e._ -P ra
Title: ProckV41 t•,.71- rh144P0%,. %--
Date:
Date: I/ - //' /
ATTEST:
Rel4ex-ce"-l--tu-re-44-?-
/ REBECCA HUERTA
App oved as to form: • /� ' CITY SECRETARY
f-A.4. Ailt e..• ,(IA,CaA
Assist-City Attor ey
For Ci attorney
Attached and Incorporated by Reference:
Exhibit A: Bid Event No. 82, including Specification No. 1265
Exhibit B: Bidder's Bid Offer/Response
4 .4.-Lb.:Cfr.1 I MU.ILL.
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SECRETARY I'
"'.tus c Exit-N.06 . 4- A
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Event # 82-0
Name: Mowing Services
Description: Twelve month service agreement with an option to extend for up to four(4)additional twelve(12)month
periods,subject to the approval of the City Manager or designee for Bayfront Parks and Medians Turf and
Grounds Maintenance in accordance with Specification No.SP1265 and the attached Supplemental Terms and
Conditions.
Buyer: Ruth Brown Status: Pending award
Event Type: BID Currency: USD
Category: PURCHASING-FORMAL
Sealed Bid: No Respond To All Lines: No
Q&A Allowed: Yes Number Of Amendments: 0
Event Dates
Preview: Q&A Open: 09/21/2015 08:00:00 AM
Open: 09/19/2015 08:00:00 AM Q&A Close: 09/28/2015 05:00:00 PM
Close: 10/09/2015 10:00:00 AM Dispute Close:
Questions
Question Response Type Attachment Required
1.Refer to"Instructions to Bidders" Yes No Yes
and Standard Purchase Terms and
Conditions before completing bid.
2.Quote your best price,F.O.B.
Destination,on each item.
3.In submitting this bid,Bidder
certifies that:
a. the prices in this bid
have been arrived at independently,
without consultation,
communication,or agreement with
any other Bidder or competitor,for
the purpose of restricting
competition with regard to prices;
b.Bidder is an Equal
February 19.2016
9:27:55,A\t
Event # 82-0: Mowing Services
Question Response Type Attachment Required
Opportunity Employer;and
c.the disclosure of
Interest information on file with the
City's purchasing office,pursuant
to the Code of Ordinances,is
current and true.
The Disclosure of Interest form is Yes No Disclosure of Interest.docx Yes
required to be submitted with your
bid. Please upload the completed
form now.
The Business Designation form is Yes No Business Designation Form.docx Yes
required to be submitted with your
bid. Please upload the completed
form now.
Reference Sheet form is required to Yes No Reference Sheet.docx Yes
be submitted with your bid. Please
upload the completed form now.
Minimum Requirements and Yes No Specification No.SPI265.docx Yes
Specification is a required form.
Please upload the completed form
now
Terms And Conditions
City of Corpus Christi
SELLER TO PACKAGE GOODS
Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as
follows:(a)Seller2019s name and address; (b)Consignee2019s name,address and purchase order or purchase release number and the supply
agreement number if applicable; (c)container number and total number of containers,e.g.box 1 of 4 boxes;and(d)the number of the container
bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest
transportation costs and to conform to requirements of common carriers and any applicable specifications. City2019s count or weight shall be final
and conclusive on shipments not accompanied by packing lists.
SHIPMENT UNDER RESERVATION PROHIBITED
Seller is not authorized to ship the goods under reservation and no tender of a bill of lading will operate as a tender of goods.
TITLE&RISK OF LOSS
The title and risk of loss of the goods shall not pass to City until City actually receives and takes possession of the goods at the point or points of
delivery.
DELIVERY TERMS AND TRANSPORTATION CHARGES
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Event # 82-0: Mowing Services
F.O.B.destination unless delivery terms are specified otherwise in bid. City agrees to reimburse Seller for transportation costs in the amount
specified in Seller2019s bid,or actual costs,whichever is lower,if the quoted delivery terms do not include transportation costs,provided City shall
have the right to designate what method of transportation shall be used to ship the goods.
NO REPLACEMENT OF DEFECTIVE TENDER
Every tender or delivery of goods must fully comply with all provisions of this contract as to time of delivery,quality and the like. If a tender is
made which does not fully conform,this shall constitute a breach and Seller shall not have the right to substitute a conforming tender,provided,
where the time for performance has not yet expired,the Seller may reasonably notify City of his intention to cure and may then make a conforming
tender within the contract time but not afterward.
PLACE OF DELIVERY
The place of delivery shall be that set forth in the block of the purchase order entitled 201cReceiving Agency.201d Any change thereto shall be
effected by modification as provided for in Clause 20 hereof entitled 20lcModifications.201d The terms of this agreement are 20lcno arrival,no
sale.201d
INVOICES&PAYMENTS
a. Seller shall submit separate invoices,in duplicate,on each purchase order or purchase release after each delivery. Invoices shall indicate the
purchase order or purchase release number and the supply agreement number if applicable. Invoices shall be itemized and transportation charges,if
any,shall be listed separately. A copy of the bill of lading,and the freight waybill when applicable,should be attached to the invoice. Mail to:
Accounting Division,City of Corpus Christi,P.O.Box 9277,Corpus Christi,Texas 78469. Payment shall not be due until the above instruments
are submitted after delivery.
b. City2019s obligation is payable only and solely from funds available for the purpose of this purchase. Lack of funds shall render this contract
null and void to the extent funds are not available,and any delivered but unpaid for goods will be returned to Seller by City.
c. Do not include Federal Excise,State or City Sales Tax. City shall furnish tax exemption certificates upon request.
d. Payment terms are net 30 days after the goods are provided or services are completed,as required,or a correct invoice is received,whichever is
later.
GRATUITIES
The City may,by written notice to the Seller,cancel this contract without liability to Seller if it is determined by City that gratuities,in the form of
entertainment,gifts,or otherwise,were offered or given by the Seller,or any agent or representative of the Seller,to any officer or employee of the
City with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending,or the making of any
determinations with respect to the performing of such a contract. In the event this contract is cancelled by City pursuant to this provision,City shall
be entitled,in addition to any other rights and remedies,to recover or withhold the amount of the cost incurred by Seller in providing such gratuities.
SPECIAL TOOLS&TEST EQUIPMENT
If the price stated on the face hereof includes the cost of any special tooling or special test equipment fabricated or required by Seller for the purpose
of filling this order,such special tooling equipment and any process sheets related thereto shall become the property of the City and to the extent
feasible shall be identified by the Seller as such.
WARRANTY-PRICE
a. The price to be paid by the City shall be that contained in Seller2019s bid which Seller warrants to be no higher than Seller2019s current prices
on orders by others for products of the kind and specification covered by this contract for similar quantities under similar or like conditions and
methods of purchase. In the event Seller breaches this warranty,the prices of the items shall be reduced to the Seller2019s current prices on orders
by others,or in the alternative,City may cancel this contract without liability to Seller for breach or Seller2019s actual expense.
b. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or
understanding for commission,percentage,brokerage,or contingent fee excepting bona fide employees of bona fide established commercial or
selling agencies maintained by the Seller for the purpose of securing business. For breach or violation of this warranty the City shall have the right
in addition to any other right or rights to cancel this contract without liability and to deduct from the contract price,or otherwise recover the full
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Event# 82-0: Mowing Services
amount of such commission,percentage,brokerage or contingent fee.
WARRANTY-PRODUCT
Seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the City. Seller
warrants that the goods furnished will conform to the specifications,drawings,and descriptions listed in the bid invitation,and to the sample(s)
furnished by Seller,if any. In the event of a conflict between the specifications,drawings,and descriptions,the specifications shall govern.
SAFETY WARRANTY
Seller warrants that the product sold to City shall conform to the standards promulgated by the U.S.Department of Labor under the Occupational
Safety and Health ACT(OSHA). In the event the product does not conform to OSHA standards,City may return the product for correction or
replacement at the Sellers expense. In the event Seller fails to make the appropriate correction within a reasonable time,correction made by City
will be at Sellers expense.
NO WARRANTY BY CITY AGAINST INFRINGEMENTS
As part of this contract for sale Seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to this contract
will give rise to the rightful claim of any third person by way of infringement or the like. City makes no warranty that the production of goods
according to the specification will not give rise to such a claim,and in no event shall City be liable to Seller for indemnification in the event that
Seller is sued on the grounds of infringement or the like. If Seller is of the opinion that an infringement or the like will result,he will notify City to
this effect in writing within two weeks after the signing of this contract. If City does not receive notice and is subsequently held liable for the
infringement or the like,Seller will hold City harmless. If Seller in good faith ascertains that production of the goods in accordance with the
specifications will result in infringement or the like,this contract shall be null and void except that City will pay Seller the reasonable cost of his
search as to infringements.
RIGHTS OF INSPECTION
City shall have the right to inspect the goods at delivery before accepting them.
CANCELLATION
City shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof
including warranties of Seller or if the Seller becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not
in lieu of any other remedies which City may have in law or equity.
TERMINATION
The performance of work under this order may be terminated in whole,or in part by the City in accordance with this provision. Termination of
work hereunder shall be effected by the delivery to the Seller of a Notice of Termination specifying the extent to which performance of work under
the order is terminated and the date upon which such termination becomes effective. Such right of termination is in addition to and not in lieu of the
rights of City set forth in Clause 15,herein.
FORCE MAJEURE
Neither party shall be held responsible for losses resulting if the fulfillment of any terms or provisions of this contract is delayed or prevented by
any cause not within the control of the party whose performance is interfered with,and which by the exercise of reasonable diligence said party is
unable to prevent.
•
ASSIGNMENT-DELEGATION
No right or interest in this contract shall be assigned or delegation of any obligation made by Seller without the written permission of the City. Any
_"._..\�.1
Event # 82-0: Mowing Services
attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purposes unless made in conformity with this
paragraph.
WAIVER
No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the claim or right
unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party.
MODIFICATIONS
This contract can be modified or rescinded only by a writing signed by both of the parties or their duly authorized agents.
INTERPRETATION-PAROL EVIDENCE
This writing is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the
terms of their agreement. No course of prior dealings between the parties and no usage of the trade shall be relevant to supplement or explain any
term used in this contract. Acceptance or acquiescence in a course of performance rendered under this contract shall not be relevant to determine
the meaning of this contract even though the accepting or acquiescing party has knowledge of the performance and opportunity for objection.
Whenever a term defined by the Uniform Commercial Code is used in this contract,the definition contained in the Code is to control.
APPLICABLE LAW
This contract shall be governed by the Uniform Commercial Code and applicable federal,state and local laws. Wherever the term Uniform
Commercial Code is used,it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force
on the date of this contract.
ADVERTISING
Seller shall not advertise or publish,without Citys prior consent,the fact that City has entered into this contract,except to the extent necessary to
comply with proper requests for information from an authorized representative of the federal,state or local government.
RIGHT TO ASSURANCE
Whenever one party to this contract in good faith has reason to question the other partys intent to perform he may demand that the other party give
written assurance of his intent to perform. In the event that a demand is made and no assurance is given within five(5)days,the demanding party
may treat this failure as an anticipatory repudiation of the contract.
EQUAL EMPLOYMENT OPPORTUNITY
Seller agrees that during the performance of its contract it will:
a. Treat all applicants and employees without discrimination as to race,color,religion,sex,national origin,marital status,age,or handicap.
b. Identify itself as an Equal Opportunity Employer in all help wanted advertising or request.
The Seller shall be advised of any complaints filed with the City alleging that Seller is not an Equal Opportunity Employer.
The City reserves the right to consider its reports from its Human Relations Administrator in response to such complaints in determining whether or
not to terminate any portion of this contract for which purchase orders or authorities to deliver have not been included,however,the Seller is
specifically advised that no Equal Opportunity Employment complaint will be the basis for cancellation of this contract for which a purchase order
has been issued or authority to deliver granted.
CONFLICTS OF INTEREST
Seller agrees to comply with the conflict of interest provisions of the City Charter and Code of Ordinances. Seller agrees to maintain current,
updated disclosure of information on file with the City purchasing office throughout the term of this contract.
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Event # 82-0: Mowing Services
Contractor and the City of Corpus Christi agree as follows
Term
The term of this Service Agreement is twelve months,with the option to extend for up to four(4)additional twelve-month periods,subject to the
approval of the Contractor and the City Manager or designee.If the City has not completed the bidding process and awarded a new contract upon
the expiration of the original contract period or any extension period,the Bidder shall continue to provide goods/services under this Service
Agreement,at the most current price under the terms of this Service Agreement or extension,on a month-to-month basis,not to exceed six months.
This Service Agreement automatically expires on the effective date of a new contract.
Description-Sale of Goods and Services
Contractor will transfer and deliver to the City,and the City will pay for and accept the City's requirements,during the term of the Agreement for all
. of the items described on the Bid Sheet(s). Quantities shown on the Bid Sheet(s)are estimates and do not obligate the City to order or accept more
than the City's actual requirements during the term of this Service Agreement,nor do the estimates limit the City to ordering less than its actual
needs during the term of this Service Agreement,subject to availability of appropriated funds.
Purchase Order
The City will exercise its right to specify time,place and quantity to be delivered in the following manner: Any City department or division may
send to Contractor a purchase order signed by an authorized agent of the department or division. The purchase order will refer to this Service
Agreement and will specify the item,quantity,delivery date,shipping instructions and receiving address of the ordering department or division.
a total breach
Each installment of this Service Agreement is dependent on every other installment,and a delivery of non-conforming goods or services,or a
default of any nature under one installment will impair the value of the entire Service Agreement and may constitute a total breach of the Service
Agreement.
Replacement of Merchandise
Any merchandise rejected by the City must be corrected or replaced by suitable merchandise within two weeks,at no charge to the City,or a
replacement will be bought on the open market and any costs incurred,including additional costs over the bid price,shall be paid by the Contractor
within thirty days of receipt of the City's invoice.
Price Adjustment
All goods and services to be delivered pursuant to this Service Agreement,including any extensions thereof,will be purchased at the prices on the
Contractor's Bid Sheet,provided that,at renewal or extension of the Service Agreement for an additional twelve-month period(s),the prices for
goods and services to be delivered during the ensuing twelve-month period(s)may be increased or decreased to the extent of changes in the cost of
materials to the Contractor,as reflected in written documentation provided by the Contractor to the City.
Attachments
Attachment .
Insurance Requirements.docx
rebruarn 19.2016 Pax 5
9:27:55 ANT
Event# 82-0: Mowing Services
Attachment
Mowing Locations&Frequencies.xlsx
Supplemental Terms&Conditions 9.9.15.docx
Group 5 map.pdf
Group 6 map.pdf
Group 7 map.pdf
Group 8 map.pdf
Comments
Title Type Comment
Mutiple-Tiered Award Event This solicitation is a Multiple-Tiered Award to
ensure work is completed in a timely manner.
Multiple-Tiered Award is planned to award to
multiple vendors. If the primary vendor is
unable to meet the requirements,the city of
Corpus Christi can award to the next low bidder
to obtain needed mowing services.
Commodity Codes
Commodity Code Description
988-36 Grounds Maint:Mowing Edging Plant(Not Tree)Trimming
Line Details
Line 1: 17 Properties : 20.01 acres x
Item: GROUP 5 NORTH BEACH 17 Properties:20.01 acres x
Commodity 988-36 Grounds Maint:Mowing Edging Plant(Not Tree)Trimming
Code:
Quantity: 840.4200 UOM: AC
Require No Price Breaks Allowed: No Alternate Items No
Response: Allowed:
Add On No
Charges
February 14.2016 Pa e-
9:27:55:\M
Event# 82-0: Mowing Services
Allowed:
Line 1 Distributions
Event Company Dist Company Acct Unit Account Percent
1 1 1020-12915-141 530225 100.000%
Line 2: 10 properties: 7.55 acres x 15
Item: GROUP 6 10 properties:7.55 acres x 15
Commodity 988-36 Grounds Maint:Mowing Edging Plant(Not Tree)Trimming
Code:
Quantity: 1,090.0000 UOM: AC
Require No Price Breaks Allo sed: No Alternate Items No
Response: Allowed:
Add On No
Charges
Allowed:
Line 2 Distributions
Event Company Dist Company Acct Unit Account Percent
1 1 1020-12910-141 530225 100.000%
Line 3: 8 Properties: .91 acres x 15 c
Item: GROUP 7 8 Properties:.91 acres x 15 c
Commodity 988-36 Grounds Maint:Mowing Edging Plant(Not Tree)Trimming
Code:
Quantity: 1,067.2500 UOM: AC
Require No Price Breaks Allowed: No Alternate Items No
Response: Allowed:
Add On No
Charges
Allowed:
Line 3 Distributions
Event Company Dist Company Acct Unit Account Percent
1 1 1020-12910-141 530225 100.000%
Line 4: 11 Properties: 1.56 acres x 15
February 19.2016
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Event# 82-0: Mowing Services
Item: GROUP 8 11 Properties: 1.56 acres x 15
Commodity 988-36 Grounds Maint:Mowing Edging Plant(Not Tree)Trimming
Code:
Quantity: 1,105.4500 UOM: AC •
Require No Price Breaks Allowed: No Alternate Items No
Response: Allowed:
Add On No
Charges
Allowed:
Line 4 Distributions
Event Company Dist Company Acct Unit Account Percent
1 1 1020-12910-141 530225 100.000%
Febninn 19.2016 Page 9
9:27:55 AM
CITY OF CORPUS CHRISTI
SUPPLEMENTAL TERMS AND CONDITIONS
BID EVENT NO. 82 - MOWING SERVICES
A. Description: The Parks and Medians to be maintained have been grouped by location
throughout the City. Awards will be made individually or by groups, based on lowest
responsible bidder.
B. Term of Contract: The Contract will be for a 12-month period, from notification by the
Cify, with an option to extend the Contract for four additional one-year periods, subject to
the approval of the City Manager, or his designee, and the Contractor.
C. 1. Frequency Group 5:
Parks, Medians and Grounds Maintenance will be performed on a seven calendar day
cycle during the months of March through October (approximately 34 visits) and on a 14
calendar cycle during the months of November through February (approximately 8
visits).
2. Frequency Groups 6 through 8:
Parks, Medians and Grounds Maintenance will be performed on a bi-weekly or monthly
basis. March through October, 17 (approximate) visits are equal to bi-weekly, 11
(approximate) visits are equal to monthly. November through February, 8 (approximate)
visits are equal to bi-weekly, 4 (approximate) visits are equal to monthly.
The Contractor will not be allowed to mow properties which are flooded and/or saturated.
Cycles which are canceled due to rainfall will not be made up.
D. Drought Stipulation: The City intends to establish a routine scheduled for park and
median turf and grounds maintenance which will control the growth of grass and weeds
to an acceptable level. However, the lack of rainfall throughout the contract period may
slow the growth of grass and weeds to a level which does not require mowing of the
properties at the predetermined scheduled dates. In the event a drought situation
develops at any time throughout the contract period, the Contract Administrator will
consult with the Director of Parks and Recreation or designee and in turn will direct the
contractor to alter maintenance schedules. Cycles which are cancelled due to drought
conditions will not be made up.
E. Interpretation of Estimate of Quantities: The quantity of acreage listed on the bid sheets
and on the tables are the City's best estimates of the actual amount of acreage required to
be mowed. Bidders are expected to conduct site visits to all properties listed in order to
determine the actual acreage required to be mowed. A formal site visit will be scheduled
during the bidding cycle for all interested bidders. Throughout the term of the contract,
as conditions change, the City reserves the right to add/delete parcels to/from the list of
parcels maintained as required; the contractor will be paid for actual acreage mowed.
Page 1 of 4
F. Examination of Plans, Specifications, Special Provisions and Site of Work: Before
submitting a bid, the bidder shall examine carefully the bid invitation, specifications,
special provisions and the service contract to be entered into for the mowing operations
contemplated ("Work"). Bidder shall examine the site of work and satisfy himself/herself
as to the conditions which will be encountered relating to the character, quality and
quantity of work to be performed. The submission of a bid by bidder shall be conclusive
evidence that he has complied with these requirements.
G. Authority of Contract Administrator: The Work will be observed and inspected by the
Contractor Administrator, and performed to his/her satisfaction inaccordance with the
Contract and specifications. The Contract Administrator will decide on all questions
which may arise as to the quality or acceptability of the work performed; the manner of
performance and the rate of progress of the work; the interpretations of the specifications;
and the acceptable fulfillment of the contract on the part of the Contractor. The Contract
Administrator's decisions will be final. The Contract Administrator will be the Parks and
Recreation Department's designee.
H. Laws to be Observed: The Contractor shall make himself/herself familiar with and, at all
times, observe and comply with all Federal, State and local laws, ordinances and
regulations which in any manner affect the conduct of the work and shall indemnify and
save harmless the City and its representatives against any claim arising from the violation
of any such law, ordinance or regulations, whether by himself/herself or by his/her
employees, or agents.
Monitoring: All Work completed under the Contract will be monitored, evaluated and
approved by the Contract Administrator.
J. Payment Provisions: The contractor will be paid, for all successfully completed work, at
the unit price bid for the set amount of acreage listed on the bid sheets and the tables.
Pricing submitted will be firm for the full extent of the contract period.
K. Workmen and Equipment: The Contractor shall furnish such suitable machinery,
equipment and forces as may be necessary, in the opinion of the Contract Administrator,
for the proper performance of the work.
L. Temporary Suspension of Work: The Contract Administrator will have authority to
suspend the work, wholly or in part, for such period as he/she may consider necessary,
and the time to complete work cycles will be suspended during such period. Written
notice of work suspension and the reason therefore will be given the contractor. The
contractor shall not suspend work without the prior written authority of the Contract
Administrator.
Page 2 of 4
M. Abandonment of Work or Default of Contract: If the contractor fails to begin the work
within the time specified; or fails to perform the work with sufficient workmen and
equipment; or has insufficient materials to insure the completion of the work within the
work cycle; or perform the work unsuitably; or neglect or refuse to remove materials or
perform a new such work as may have been rejected as being defective or unsuitable; or
discontinue the prosecution of the work without authority; or become insolvent or be
declared bankrupt; or commit any act of bankruptcy or insolvency; or make an
unauthorized assignment for the benefit of any creditor; or from any other cause
whatsoever shall not carry on the work in an acceptable manner, the Contract
Administrator shall give notice in writing to the contractor of such delay, neglect or
default, specifying the same. If contractor fails to cure within seven (7) calendar days
from receipt of notice of default, the Contract Administrator may declare the contract
void and enter into another agreement to satisfactorily complete the work for the
remaining contract period. All costs incurred by the City as a result of arranging for
satisfactory alternative completion of the work for the remaining contract period shall be
deducted from any money City owes contractor for past work performed. If City's costs
exceed the amount of money owed to contractor for past work under the contract,
contractor shall be liable for and shall pay City the amount of such excess within thirty
(30) days after receipt of City's invoice for costs.
N. Termination: When the contract is terminated and the contractor is released before a
complete cycle of work has been completed, payment will be made for the actual number
of acres satisfactorily completed and accepted by the Contract Administrator at the
contract bid price. No claims for losses of anticipated profits shall be considered.
O. Cash Bond: A cash bond in the form of a cashier's check for $1,000 will be required for
each awarded contract. Prior to City Council presentation of award, the recommended
bidder(s) will be required to submit the cash bond to the Purchasing Department office, to
be held as security throughout the contract period, for fulfilling the obligations under the
contract. The cash bond will be returned to the successful bidder upon successful
completion of all obligations under the contract. In the event of default, the cash bond
will be deposited into the City's account and the successful bidder will relinquish all
rights and ownership of the cash bond.
P. Personal Liability of Public Officials: In carrying out the provisions of the contractor in
exercising any power or authority granted hereunder, there shall be no liability upon the
Contact Administrator or her/his authorized assistants, either personally or otherwise, as
they are agents and representatives of the City.
Q. Assigning of Contract: The contractor shall not assign, sell, transfer or otherwise dispose
of the contract or any portion thereof, or his rights, title or interest therein without the
prior written approval of the City. No subcontract will, in any case, relieve the contractor
of his responsibility under the contract.
Page 3 of 4
R. Prosecution of Work: Prior to beginning work, the Contract Administrator will arrange a
conference between the contractor's representative and the Contract Administrator. In
this meeting, the contractor will briefly outline the proposed procedure for performing the
work, the amount and type of equipment to be used, sequence of work to be followed,
estimated progress schedule and give his plans for providing safe traffic controls at all
times work is underway.
S. Scope of Payment: The contractor shall accept the compensation as full payment for:
furnishing all materials, supplies, labor, tools and equipment and obtaining all permits,
licenses and paying all fees and taxes, necessary to complete the work under this
contract; for any loss or damage which may arise from the nature of work, from the
action of the elements, or from any unforeseen difficulties which may be encountered
during the prosecution of the work, for risks of every description connected with the
prosecution of the work; for all expenses and damages which might accrue to the
contractor by reason of delay in the initiation and prosecution of the work for any cause
whatsoever.
T. Acceptance and Request for Payment: When the work provided in the contract is
completed by the contractor and all properties have been approved and accepted by the
Contract Administrator, the contractor shall invoice the City, on a completed group cycle
basis, at the contract bid prices, for each cycle completed during the previous month. In
accordance with current statutes, the city shall make payments to the contractor within 30
days from the date the work has been satisfactorily completed and accepted by the
Contract Administrator.
U. Fiscal Year: All parties recognize that the continuation of any contract after the close of
any fiscal year of the City, which fiscal year ends on July 31 annually, is subject to
appropriations and budget approval providing for such contract item as an expenditure in
said budget. The City does not represent that said budget item will be actually adopted,
that determination is within the sole discretion of the City Council at the time of adoption
of each budget.
V. Pre-Award Survey: The City may make a pre-award survey of the lowest responsible
bidder(s) to determine whether such bidder is qualified and capable of performing Work
as described in the Specifications. The pre-award survey will involve examination of the
Bidder's financial and technical status and its understanding of the contract requirements.
Page 4 of 4
City of Corpus Christi Specifications No. 1265
Purchasing Department Dated 9/9/15
SPECIFICATIONS FOR PARKS AND MEDIANS
TURF AND GROUNDS MAINTENANCE
I. SCOPE:
These specifications cover performance and general requirements for Parks and
Medians Turf and Grounds Maintenance for the Parks and Recreation Department.
II. CLASSIFICATION:
The Parks and Medians Turf and Grounds Maintenance is undertaken in accordance
with the Parks and Recreation Department's system maintenance operations. All areas
are located within the City limits of the City of Corpus Christi.
The following are requirements for this service. Bidders who answer "N", Do Not Comply,
for any requirement will be deemed non-responsive and will be eliminated from
consideration.
C = Comply
N = Do Nc
Comply
III. GENERAL REQUIREMENTS:
A. TYPE OF WORK: Grounds and Turf Maintenance for parks, medians and
green space areas including, but not limited to lawn and shrub areas,
flowerbeds and planters, walkways, curbsides and play areas.
B. EQUIPMENT: All grounds and turf maintenance equipment with safety
devices which conform to manufacturer's standards and all applicable OSHA
regulations to prevent damage to property. All equipment shall be kept in
good operating condition and shall be maintained to provide a clean sharp cut
of vegetation at all times. All equipment shall be approved by the Contract
Administrator.
The type of equipment required for the ground maintenance operations are 2
commercial riding lawn mowers, 1 blade edger, 3 string line trimmers and 2
blowers. This will be the minimum equipment required to maintain 80 acres
per cycle.
C. HERBICIDE: The only herbicide permitted for use shall be ROUNDUP, and
it shall be mixed and applied according to the manufacturer' recommendation
and current State licensing requirements.The successful contractor(s)will be
required to possess a current commercial applicator license for applying
herbicide at all designated locations. A current copy must be submitted with
bid.
Herbicide shall be applied to: 12 inches to both sides of designated fence lines
except fences bordering adjacent private property. In such cases, herbicides
shall be applied only to the City side of the fence. The spraying shall be
parallel to the fence lines and structures and shall be straight, not irregular;
straight, not irregular; spray pattern must conform to the size and shape
of all other obstacles. The Contractor shall be responsible for
performing touch-up spraying for any areas missed or any areas where
rain has washed off the herbicide before it has taken effect. The
Contractor shall be responsible for any damage done to private property
caused by over spray.
The Contractor shall not use any water connection, hose, or faucet
at any location for solution water for herbicide or pesticide with the
exception of the designated loading facility located at the O.N.
Stevens Plant. This is the only authorized water loading facility
available to the Contractor while on City property. The Contractor
shall bear the cost of any water obtained from this loading facility.
Use of any other water connection is a violation of the Texas
Natural Resources Conservation Commission rules and regulations,
City of Corpus Christi Water Division rules and regulations, and
the terms and conditions of this contract.
D. SAFETY REQUIREMENTS:
1. Public Safety and Convenience: The safety of the public and the
convenience of traffic shall be regarded as prime importance. For
all medians 5' wide and larger all portions of streets shall be kept
open to traffic. In areas where median width is less than 5' partial
lane closure is required to ensure safety. The partial closure is
only allowed for the time that work is being performed on the
section of the median that is less than 5' wide and will be removed
as soon as all work on the area is completed. The Contractor
shall coordinate all Work with the Contract Administrator and
shall place warning signs in accordance with the current version of
the Texas Manual on Uniform Traffic Control Devices. Signs,
sign stands, safety flags, and all other safety materials or devices
as well as safety vests will be required to protect the mowers and
the traveling public and will be furnished by the Contractor. The
contractor will be responsible for the maintenance or replacement
of these items as necessary. If at any time work is in progress, the
traffic control devices do not accomplish the intended purpose due
to weather or other conditions affecting the safe handling of
traffic, the Contractor shall immediately make necessary changes
thereto to correct the unsatisfactory conditions. These provisions
for directing traffic will not be paid for directly, but shall be
subsidiary to the various bid items of this contract.
2. Work Hours: The Contractor will confine all operations to
daylight hours, sunrise to sunset, Monday through Sunday.
Saturday and Sunday mowing will require approval from the
Contractor Administrator to ensure there is no interference with
activities, rentals or special events.
3. Non-Work Hours: The Contractor may not store any equipment or
tools on any site. After completion of work at any site, the
Contractor must remove all equipment, supplies, and materials
from that site.
4. Protection of Property: The Contractor shall take proper measures
to protect all property which might be damaged by Contractor's
Work hereunder, and, in case of any injury or damage resulting
from any act or omission on the part of or on behalf of the
Contractor, he/she shall restore at his/her own expense the
damaged property to a condition similar or equal to that existing
before such injury or damage was done, or he/she shall make good
such injury or damage in an acceptable manner. All damages
which are not repaired or compensated by the Contractor will be
repaired or compensated by City forces at the Contractor's
expense. All expenses charged by the City for repair work or
compensation shall be deducted from any monies owed to the
Contractor.
Should the Contractor's equipment require service while at any
location, the Contractor must notify the Contract. The Contractor
shall not permit any oil, grease, or lubricants to spill onto or to
contaminate the soil. The Contractor shall be responsible for any
clean up and disposal of contaminated soil in accordance with all
Applicable City, State, and Federal Regulations.
5. The Contractor and designated contract lead shall attend an
orientation prior to beginning any work.
E. OZONE WARNING DAYS:
1. All push mowers, string line trimmers, motor scooters and other
small engines will not be used on designated Ozone Action Days.
2. No mowing will be done on the designated Ozone Action Days
except in the case of the Contract Administrator or designee
notifying of a special event, emergency or removing a liability. If
mowing is necessary for such a situation, mowing will be kept to a
minimum.
3. Diesel powered mowing equipment will be allowed to operate on
the second day of back-to-back Ozone Action Days if equipment
is labeled stating the type of fuel used and the contractor has made
contact with the Contract Administrator, or his designee, and
received permission to proceed with work order.
4. Equipment using reformulated gas will be allowed to operate on
the third day of back-to-back Ozone Action Days if equipment is
labeled stating the type of fuel used and the contractor has made
contact with the Contract Administrator, or his designee and
received permission to proceed with work order.
F. SECURITY REQUIREMENTS:
1. The Contractor shall maintain and abide by the security measures
at all locations including locking gates when leaving the sites.
2. The Contractor shall not enter the buildings at any location for any
reason without receiving prior approval from the Contract
Administrator.
G. PROTECTION OF PROPERTY:
The Contractor shall take proper measures to protect all property which
might be damaged by Contractor Work hereunder, and in case of any
injury or damage resulting from any act or omission on the part of or on
behalf of the Contractor, he shall restore at his own expense the
damaged property to a condition similar or equal to that existing before
such injury or damage was done, or he shall make good such injury or
damage in all acceptable manner. All damages which are not repaired
or compensated for by the Contractor will be repaired or compensated
for by City forces at the Contractor's expense. All expenses charged by
the City for repair work or compensation shall be deducted from any
monies owed to the Contractor.
H. LEGAL REQUIREMENTS:
1. Laws to be Observed: The Contractor shall make himself familiar
with and at all times shall observe and comply with all Federal,
State, and local laws, ordinances and regulations which in any
manner affect the conduct of the Work and shall indemnify and
save harmless the City and its representatives against any claim
arising from the violation of any such law, ordinance or
regulations, whether by himself or by his employees.
2. Permits, Licenses, Fees and Taxes: The Contractor shall procure
all permits and licenses, pay all charges, fees and taxes, and give
all notices necessary and incident to the due and lawful
prosecution of the Work.
These provisions for securing permits, licenses and paying for all
charges, fees and taxes will not be paid for directly but shall be
considered subsidiary to the various bid items of this contract.
3. Responsibility for Damage Claims: CONTRACTOR SHALL
INDEMNIFY, HOLD HARMLESS AND DEFEND THE
CITY OF CORPUS CHRISTI AND ITS OFFICERS,
EMPLOYEES AND AGENTS ("INDEMNITEES") FROM
AND AGAINST ANY AND ALL LIABILITY, LOSS,
CLAIMS, DEMANDS, SUITS AND CAUSES OF ACTION
OF ANY NATURE ON ACCOUNT OF DEATH, PERSONAL
INJURIES, PROPERTY LOSS OR DAMAGE OR ANY
OTHER KIND OF DAMAGE, INCLUDING ALL
EXPENSES OF LITIGATION, COURT COSTS,
ATTORNEYS' FEES AND EXPERT WITNESS FEES
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF
OR IN CONNECTION WITH THIS AGREEMENT OR THE
PERFORMANCE OF THIS AGREEMENT, REGARDLESS
OF WHETHER THE INJURIES, DEATH OR DAMAGES
ARE CAUSED OR ARE CLAIMED TO BE CAUSED BY
THE CONCURRENT OR CONTRIBUTING NEGLIGENCE
OF INDEMNITEES, BUT NOT BY THE SOLE
NEGLIGENCE OF INDEMNITEES UNMIXED WITH THE
FAULT OF ANY OTHER PERSON OR GROUP.
CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND
TO THEIR SETTLEMENT OR OTHER DISPOSITION,
DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL REASONABLY SATISFACTORY TO
INDEMNITEES AND PAY ALL CHARGES OF
ATTORNEYS AND ALL OTHER COSTS AND EXPENSES
OF ANY KIND ARISING FROM ANY OF SAID
LIABILITY, DAMAGE, LOSS, CLAIMS, DEMANDS OR
ACTIONS. THE INDEMNIFICATION OBLIGATIONS OF
CONTRACTOR UNDER THIS SECTION SHALL
SURVIVE THE EXPIRATION OR SOONER
TERMINATION OF THIS AGREEMENT.
4. Independent Contractor Status: Contractor is an independent
contractor, not a City employee. Contractor will provide worker's
compensation insurance and will pay all F.I.C.A. taxes on
employees it hires. Neither Contractor nor Contractor's employees
are entitled to any City employee benefits. All employee benefits
are the sole responsibility of Contractor.
Contractor shall pay all sales tax generated by its operation prior
to the due date. Contractor shall withhold and pay to the
appropriate governmental agencies all withholding taxes, F.I.C.A.
withholding, Medicare withholding, FUTA, and all similar taxes
prior to the due date.
IV. PERFORMANCE REQUIREMENTS:
A. LITTER REMOVAL AND DISPOSAL OF LITTER AND DEBRIS
1. Prior to each mowing operation, the Contractor shall remove all
litter and debris, including paper, cans, bottles,bags, grass clippings,
accumulated leaves, palm fronds, and other tree litter including tree
limbs from the areas of contract locations. Including, but not limited
to, fence lines, lawns, sidewalks, trees, shrubs, groundcover beds, all
curbs and gutters, and other hard surfaces, etc. within the contract
areas. Pick-up shall consist of removal of visible litter larger than
three (3) inches square. Special attention shall be given to insure the
removal of objects, which may cause injury, if thrown from mowing
equipment.
2. After mowing, the Contractor shall remove any trash and debris that
were cut up by the mowing process. The Contractor shall not
dispose of any trash or debris into dumpsters located on City
property. The trash and debris must be removed from City property
and disposed of in Accordance with all City ordinances. All trash
and litter shall be disposed of properly at the Contractor's expense
and proof of such proper disposal through third party invoices or
landfill receipts shall be turned in to the Contract Administrator on a
monthly basis. While collection vehicle is in motion all trash and
debris will be covered in a manner that does not allow for any to
escape from the transport vehicle.
3. Should the Contractor dispose of the litter and debris at an illegal
dumpsite, it is grounds for termination of this agreement and
applicable fine.
B. MOWING AND TRIMMING
1. Turf shall be mowed to a height of three (3) inches using reel or
rotary type mowers. Rough cutting, scraping and bush hogging will
not be permitted. Turf shall be mowed to maintain a neat
appearance. If any mowing is to be omitted or delayed, it shall be
omitted or delayed only at the discretion of the Contract
Administrator or authorized designee. Mowing cycles must be
completed according to the cycle requirements indicated on the
property detail form.
a. Group 5 must be cut weekly (approximately 34 cuts)
during the growing season, March through October and
bi-weekly(approximately 8 cuts) during the non-growing
season,November through February.
b. Groups 6, 7 and 8 will be cut in a range from bi-weekly
to monthly during all seasons.
2. Cycles descriptions are listed below:
Growing Season(March through October)
34 cycles=weekly
17 cycles=bi-weekly
11 cycles=monthly
Non-growing Season(November through February)
8 cycles =bi-weekly
4 cycles =monthly
3. Mower height to be measured with mower on a flat, paved surface.
A high quality of cut shall be provided using mowers with sharp
cutting blades so as not to tear, but cleanly cut the blades of grass.
Mowing shall be accomplished in such a manner as not to damage
trees, shrubs, plants, signs, or other obstructions. Mowing will not
14e permitted when, in the opinion of the Contract Administrator, soil
and weather conditions are such that the right-of-way will be
damaged.
4. String line trimmers shall not be used to mow or trim turf areas
wider than 24 inches, except in areas approved by the Contract
Administrator.
5. Mowing and trimming operations shall be performed in such a
manner as to prevent the piling of excessive and unsightly grass
clippings and leaves on lawns. The Contractor shall remove
excessive clippings immediately following each mowing cycle
prior to the work crew leaving the work site.
6. All resulting lawn clippings and leaves shall be removed from any
roadway, walkway, parking area, or any other hard surface including
curbs and gutters and from plant beds, tree collars, etc. immediately
after each mowing by the Contractor prior to the work crew
leaving the work site.
7. Contractor shall perform all trimming at each mowing using
herbicides, hand labor, or mechanical devices. Trimming shall
include around all trees, shrubs, beds, fences, groundcovers, utilities,
poles, buildings, obstacles, air conditioning units, curbing,
sidewalks, parking lot, concrete pads, including cracks and
expansion joints, edges of all exterior hard surfaces, under
bleachers, and around running tracks. Any vegetation not cut by
the mowing operation located adjacent to, above, or hanging over
the curb must be trimmed each mowing cycle. At time of each
mowing, trimming shall be done in a manner as not to damage trees,
shrubs, fences, etc. At no point will the trim wire come in contact
with trees or bushes. At no time shall wild vegetation be allowed
to grow out of these areas.
8. At the time of each mowing, the Contractor shall remove sucker
growth at the base of trees before it reaches one foot in height and
all materials and debris shall be removed from site after each such
pruning. This shall be completed using hand or mechanical loppers
to give a clean cut.
C. WEED CONTROLS
1. Hard Surfaces
Use of herbicides and hand labor to remove and control undesirable
vegetation (weeds) from expansion joints, cracks of sidewalks,
parking lots, curbing and concrete medians, including road
pavement that is within two (2) feet of said areas.
2. Beds and Groundcovers—Weed-Free Maintenance
Use of herbicides and hand labor to remove and control undesirable
vegetation (weeds) in landscaped areas (designated beds, tree
collars, and groundcover to include mulch, decomposed granite,
decorative rock and plant cover) shall be provided at a minimum of
once per month throughout the year for group 5. Weed-free
maintenance should be performed annually each Spring in March
for groups 6, 7 and 8.
3.All weeds growing in and out of the bushes must be removed every
service date.
D. EDGING
1. This work shall include all curbs and sidewalks. Cut all edges with a
mechanical edging device (not line trimmers) three (3) times per
year during the growing season. The first edging shall be completed
in March, the second in June and the third in October. Groups 6, 7
and 8 do not have mechanical edging requirements.
2. The Contractor shall promptly remove all debris, including soil and
trimmings from the lawn areas, sidewalks, and roadways after each
edging operation prior to the work crew leaving the work site. Edge
ONLY with steel disc or steel blade edgers.
String line trimmers shall not be used for edging.
E. PRUNING EXISTING SHRUBS, GROUNDCOVERS, AND
HEDGES Maintain plant materials in an attractive and healthy
growing condition by performing the following operations and other
incidental work thereto:
1. Prune shrubs, groundcovers, and hedges by shaping back to the
size that existed at the beginning of the current season. Prune in
appropriate season so as not to remove ornamental fruit or blooms.
Pruning shall occur before growth exceeds 6 inches. Care shall be
taken to ensure natural form and shape of plants is maintained.
2. Remove all dead and damaged branches of shrubs and
groundcovers and hedges.
3. Remove all materials and debris from trimming operations daily
after each pruning prior to leaving the work site.
F. MULCH
1. Pre-Emergent Herbicide: All designated mulched areas to be
amended shall first be treated with a pre-emergent herbicide
application of either Barricade (manufactured by Sandoz Corp.) or
Snapshot (manufactured by Dow Chemical), according to the
Manufacturer's specifications, prior to applying the mulch.
2. Mulch Amendment:
All existing shrub beds, tree collars, flowerbeds, and groundcover
beds shall have mulched turned, fluffed and raked three times
annually in March, June and October.
Mulch Amendment:
All existing shrub beds, tree collars, flowerbeds, and groundcover
beds shall have mulched turned, fluffed and raked annually each
Spring in March.
3. Mulch requirements do not include playground areas.
G. APPLICATION OF PESTICIDES
1. All pesticides used for control purposes, shall be applied by a
Licensed Commercial Pesticide Applicator for:
(1) Ornamental Plant and Shrub Control
(2) Pest Control
2. Pesticide treatment of trees is not required under this contract.
Pesticide applications under this contract will require spot
treatment for ants and plant & shrub related insects or parasites
as directed by the Contract Administrator or designee.
3. The above certifications, registrations, licenses, and permits must
be issued by the Texas Department of Agriculture and shall be
kept valid throughout the term of this contract.
4. Required City authorization prior to pesticide applications:
The Contractor shall submit the appropriate Material Data
Safety Sheets and a copy of the label of the pesticide that to be
applied to the Contract Administrator or designee for
authorization to proceed prior to application of the pesticide.
5. No "Restricted Use Pesticides" as classified by the
administrator of the Environmental Protection Agency shall be
used in performance of this contract.
6. The Contractor accepts total responsibility for replacement of
ornamental plants, grasses, or trees whether owned by the City
or others, which the City judges to have been damaged or killed
as a result of pesticide application under this contract.
7. No uncertified persons shall apply or otherwise handle any
pesticide.
8. All pesticides shall be applied in accordance with manufacturer's
labeling and all applicable federal, state, and local regulations.
The City does not require a specific brand of pesticide to be
used as long as applications are used for their intended purposes
only.
H. MONITOR IRRIGATION
1. Contractor shall promptly (same day) notify the Contract
Administrator of any broken or damaged irrigation systems and
poor or inadequate irrigation patterns and watering schedules
that impact quality of turf and/or landscaping.
I. REPLACEMENT OF DAMAGED PLANTS
1. The Contractor shall be responsible for the replacement of any
plantings that may be damaged due to improper performance of
designated maintenance activities. In such case, the Contract
Administrator or designee shall specify when replacement is to
be made. If the Contractor fails to replace the plantings
according to instruction of the Contract Administrator, the
Contractor agrees that the City may replace and reduce the
Contractor payment by the amount of cost of replacement
planting.
J. NOTIFICATION AND INSPECTIONS
1. All requests for inspections must be turned by 8:00 a.m. the next
morning. The Contractor will email the Contract Administrator
indicating the locations to be inspected.
2. When a location is completed, the assigned City Inspector shall
inspect the site within one (1) working day and advise the
Contractor of any discrepancies. The Contractor shall take
whatever action necessary to correct the discrepancies within
one (1) working day. For the purpose of this contract, workdays
shall include Monday-Friday, unless one of the days is a
designated holiday. The Contract Administrator shall then make
another inspection and if the discrepancies have not been
corrected, the Contractor will be notified and a $25 (twenty-five)
re-inspection fee will be charged for a third inspection. At that
time the Contractor shall have one (1) working day to complete
the work. If the discrepancies still have not been corrected, the
Contractor will be notified to correct the discrepancies, a $25 fee
will be charged for each additional inspection necessary until
discrepancies have been corrected. The City shall deduct the
inspection fee from the payment to be made to the Contractor for
that cycle of maintenance.
3. All areas have a 5% penalty for unsatisfactory or incomplete
work. A 5% penalty will be applied to the invoice total for
incomplete cycles. Incomplete cycle payment will be adjusted to
reflect the property(ies) missed based on the average price per
acre. The 5% penalty will apply to the adjusted invoice total.
Bidders must have a local office with a local decision maker.
4. The City shall have the right at all times to examine the supplies,
materials and equipment used by the Contractor, its
subcontractors, agents, servants, and employees.
5. Work Crew Supervision: The Contractor shall provide qualified
supervision of each crew at all times while working under this
Contract. Each supervisor shall be authorized by the Contractor
to accept and act upon all directives issued by the City and
Contract Administrator. Failure of the supervisor to act on said
directives shall be sufficient cause to give notice that the
Contractor is in default of the contract, unless such directives
would create potential personal injury or safety hazards.
K. HOURS FOR MAINTENANCE
1. Contractor shall supply the City with a written work schedule to
indicate the normal starting and completion times for its
operations. Changes in such work schedules must be approved
by the City.
2. The work will be scheduled during daylight hours, Monday
through Friday.
3. Saturday and Sunday maintenance will be permitted upon
approval by the Contract Administrator or designee. Work
performed Saturdays and Sunday will be limited to low use areas
and must be reported Monday morning for inspection if complete.
L. TRAFFIC CONTROL REQUIREMENTS
1. Contractor shall be required to follow all traffic regulations in
accordance with the current version of the Texas Manual on
Uniform Traffic Control Devices. Signs, sign stands, safety
flags, and all other safety materials, devices and safety vests are
required to protect the mowers and the traveling public.
M. SITE DEFECTS
1. Contractor shall promptly (same day) notify the Contract
Administrator or authorized designee of any broken or damaged
irrigation systems, poor irrigation patterns, holes, cave-ins, or
depressions in turf grass, mulched areas, broken signs, and any
other defects or hazards.
N. FERTILIZING
1. Application of a 3-1-2 ratio of slow release fertilizer is required
during the growing season. Apply fertilizer that has been
formulated for this area, is appropriate for the type of turf grass
being fertilized and use manufacturer's recommendation for rate
of application. Fertilizer application should be bid on a per acre
basis.
O. MULCH APPLICATION
1. Pre-Emergent Herbicide: All areas to be mulched shall first be
treated with a pre-emergent herbicide application of either
Barricade (manufactured by Sandoz Corp.) or Snapshot
(manufactured by Dow Chemical), according to the
Manufacturer's specifications, prior to applying the mulch.
2. Mulch application should be applied at a depth of four (4) inches.
Mulch should be bid on a per yard basis and include material
and labor cost.
3. Mulch material shall be shredded hardwood mulch. Mulch used
must be previously approved by the Contract Administrator prior
to applying. The City does not require a specific brand of mulch.
P. BROADCAST TURF PESTICIDE APPLICATION
1. No Restricted Use Pesticides as classified by the administrator of
the Environmental Protection Agency shall be used in
performance of this contract.
2. No uncertified persons shall apply or otherwise handle any
pesticide.
3. All pesticides shall be applied in accordance with manufacturer's
labeling and all applicable federal, state, and local regulations.
The City does not require a specific brand of pesticide to be used
as long as applications are used for their intended purposes only.
4. Required City authorization prior to pesticide applications.
The Contractor shall submit the appropriate Material Data Safety
Sheets and a copy of the label of the pesticide that to be applied
to the Contract Administrator or designee for authorization to
proceed prior to application of the pesticide.
5. Broadcast application of turf pesticides should be bid on a per
acre basis.
6. The Contractor accepts total responsibility for replacement of
ornamental plants, grasses, or trees whether owned by the City
or others, which the City judges to have been damaged or killed
as a result of pesticide application under this contract.
V. RESOURCES
A. A minimum of 2 commercial riding lawn mowers, 1 blade edger, 3
string line trimmers, and 2 blowers are required for each 80 acres per
cycle awarded. Photographs and/or specifications of each piece of
equipment should be included with the bid.
B. Bidder shall have sufficient resources and personnel to perform the
work as specified.
VI. BIDDER'S PROFILE and QUALFICATIONS
A. Bidders must have a minimum of five (5) continuous years' experience
in turf and grounds maintenance and company must have been in
business for the last five (5) years
B. Bidder is not currently involved in litigation with the City nor has the
Bidder been involved in litigation with the City during the last 5 years.
C. Bidder does not have any outstanding lawsuits nor has the Bidder been
involved in any lawsuits during the last 5 years that may materially
affect its ability to provide the services described herein.
E. Any bidder which has previously or is currently contracting with the City
of Corpus Christi, or any other municipality, must be or have been in
good standing with the municipality and shall not have been terminated,
resigned or quit for any cause within the past 5 years.
Provide name of municipality, term of contract, and municipality
contact information.
Name of Municipality:
Term of Contract:
Municipality Contact Name and Telephone
Number:
MOWING LOCATIONS & FREQUENCIES
GROUP
OTHER MAINTENANCE
AREAS (GROUPS 5-8)
LOCATION/ADDRESS
Approx.
Acres of
Ground
Mar-
Oct
Nov-
Feb
Total
Visits
Irrigation
Coverage
Fertilizer
Requirement
(Add Alt.)
Edging
Requirement
(Edger Machine)
Landscape Bed Weed
Abatement and/or
Vegetation Control
(Minimum)
Replenish Bed
Cover (if bed
exists)
Existing
Landscape
Bed(s)
5
North Beach Lot Area 1
Bridgeport & N. Shoreline
0.01
34
8
42
None
None
None
monthly
None
No
5
North Beach Lot Area 2
Coastal & N. Shoreline
0.10
34
8
42
None
None
None
monthly
None
No
5
Kiwanis
3933 Timon
2.42
34
8
42
None
None
None
monthly
None
No
5
Dolphin Park & North End Lot
Surfside & Gulf Breeze
3.78
34
8
42
None
None
None
monthly
annually
No
5
Welcome Triangle
Timon @ Welcome Sign Painting
0.10
34
8
42
None
None
3 annual
monthly
None
No
5
Surfside Park
3825 Surfside
2.40
34
8
42
Full
annually
3 annual
monthly
annually
Yes
5
Surfside Medians #1
Kleberg Place to Golf
0.06
34
8
42
Full
annually
3 annual
monthly
annually
No
5
Surfside Medians #2
Paul Place to Kleberg Place
0.07
34
8
42
Full
annually
3 annual
monthly
annually
No
5
Surfside Medians #3
Golf to Elm
0.09
34
8
42
Full
annually
3 annual
monthly
annually
No
5
Surfside Medians #4
Elm to Coastal
0.21
34
8
42
Full
annually
3 annual
monthly
annually
No
5
Surfside Medians #5
Burleson to Paul Place
0.79
34
8
42
Full
annually
3 annual
monthly
annually
No
5
Timon Medians #1
Gulfspray to Neal
0.65
34
8
42
None
None
None
monthly
None
No
5
Timon Medians #2
Burleson to Bushick Place
0.76
34
8
42
None
None
None
monthly
None
No
5
Timon Medians #3
Neal to Beach
1.86
34
8
42
None
None
None
monthly
None
No
5
Timon Medians #4
Bushick Place to Gulfspray
2.79
34
8
42
None
None
None
monthly
None
No
5
Timon Medians #5
Beach to Sandbar
3.91
34
8
42
None
None
None
monthly
None
No
5
Wetlands Pier
Sandbar & Timon
0.01
34
8
42
None
None
None
monthly :
None
No
5 Total
20.01
6
Patterson Park
10213 N. Harrington
3.07
11
4
15
None
None
None
annually/spring
None
No
6
San Carlos Park
12650 Figueroa St.
2.00
11
4
15
None
None
None
annually/spring
None
No
6
Violet Park
4301 Violet Rd.
1.55
11
4
15
None
None
None
annually/spring
None
No
6
Willow Park
11418 Willowood Dr.
0.93
11
4
15
None
None
None
annually/spring
None
No
6
Brookhill Park
13121 Shelton Blvd.
1.89
17
8
25
Partial
None
None
annually/spring
None
No
6
Hudson Park
8025 Ernie
3.25
17
8
25
Partial
None
None
annually/spring
None
No
6
Labonte Park
6667 US Hwy 77
31.80
17
8
25
None
None
None
annually/spring
None
Yes
6
McNorton Park
1600 Marshall
0.57
17
8
25
None
None
None
annually/spring
None
No
6
Woodland Park
4204 Wandering Creek
1.56
17
8
25
None
None
None
annually/spring
None
No
6 Total
46.62
7
Dalhia Terrace North
1523 Clodah
0.40
11
4
15
None
None
None
annually/spring
None
-
No
7
Dalhia Terrace South
1522 Eunice
0.37
11
4
15
None
None
None
annually/spring
None
No
7
Liberty Circle Right of Way
Liberty Dr. and Dover St.
0.14
11
4
15
None
None
None
annually/spring
None
No
7
Longview Triangle Right of Way
W. Longview & Elongoria
0.15
11
4
15
None
None
None
annually/spring
None
No
7
Woodlawn Triangle Right of Way
Leopard & Upriver Rd.
0.16
11
4
15
None
None
None
annually/spring
None
No
7
Agnes Right of Way
NPID to 2878 Agnes, West Side of Agnes along RR Tracks
13.25
17
4
21
None
None
None
annually/spring
None
No
7
Brawner Parkway
Ramsey St. to Ocean Dr
36.30
17
4
21
None
None
None
annually/spring
None
Yes
7
De Pineda Plaza
Agnes and 21st St.
0.40
17
4
21
Partial
None
None
annually/spring
None
Yes
7 Total
51.17
8
Ennis Joslin Lots 1-5
Ennis Joslin & Alameda Medains & Corner (5)
0.65
11
4
15
None
None
None
annually/spring
None
No
8
Sphon & Esplanade Dr.
Staples St. to Parkway Dr.
0.54
11
4
15
None
None
None
annually/spring
None
No
8
Edgewood Triangle
Edgewater and Country Club
0.32
17
4
21
Partial
None
None
annually/spring
None
Yes
8
Cannel Parkway
Santa Fe to Staples
6.81
17
4
21
None
None
None
annually/spring
None
No
8
Flynn Shea Parkway
Tiger Ln. to Everhart/Everhart to Saratoga
28.97
17
4
21
None
None
None
annually/spring
None
No
8
Ennis Joslin 1
Edgewood and Idylwood
0.35
17
8
25
Partial
None
None
annually/spring
None
Yes
8
Ennis Joslin 2
Idylwood and Ebonwood
0.35
17
8
25
Partial
None
None
annually/spring
None
Yes
8
Ennis Joslin Right of Way (18)
(15) SPID to Ocean Dr. (3) on South
2.79
17
8
25
Partial
None
None
annually/spring
None
Yes
8
Oso Parkway Right of Way
Oso Parkway, Yorktown to Staples (9)
2.33
17
8
25
None
None
None
annually/spring
None
No
8
Park Road 22 NPI
JFK Cswy to 2nd Medain Pass White Cap
7.36
17
8
25
Partial
None
None
annually/spring
None
No
8 Total
50.47
CITY OF CORPUS CHRISTI
REFERENCE SHEET
Mowing Services
a. CURRENT CLIENT Reference 1
Organization name: Contact and title:
Address: Phone number:
Effective date of contract: Number of acres mowed:
Description of services provided:
b. CURRENT CLIENT Reference 2
Organization name: Contact and title:
Address: Phone number:
Effective date of contract: Number of acres mowed:
Description of services provided:
c. CURRENT CLIENT Reference 3
Organization name: Contact and title:
Address: Phone number:
Effective date of contract: Number of acres mowed:
Description of services provided:
INSURANCE REQUIREMENTS
CONTRACTOR'S LIABILITY INSURANCE
A. Contractor must not commence work under this agreement until all insurance required has been obtained
and such insurance has been approved by the City. Contractor must not allow any subcontractor to
commence work until all similar insurance required of any subcontractor has been obtained.
B. Contractor must furnish to the City's Risk Manager and Director of Parks and Recreation Department, 2
copies of Certificates of Insurance (COI) with applicable policy endorsements showing the following
minimum coverage by an insurance company(s) acceptable to the City's Risk Manager. The City must
be listed as an additional insured on the General liability and Auto Liability policies, and a waiver
of subrogation is required on all applicable policies. Endorsements must be provided with COI.
Project name and or number must be listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by applicable Per occurrence - aggregate
policy endorsements
Commercial General Liability including: $350,000 Per Occurrence
1. Commercial Broad Form
2. Premises—Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $250,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS' COMPENSATION For Paid Employees - Statutory
EMPLOYER'S LIABILITY $500,000/$500,000/$500,000
C. In the event of accidents of any kind related to this lease agreement, Contractor must furnish the Risk
Manager with copies of all reports of any accidents within 10 days of the accident.
II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers' compensation coverage through a
licensed insurance company. The coverage must be written on a policy and endorsements approved by
the Texas Department of Insurance. The workers' compensation coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred by the Contractor will be
promptly met.
B. Contractor shall obtain and maintain in full force and effect for the duration of this Contract, and any
extension hereof, at Contractor's sole expense, insurance coverage written on an occurrence basis, by
companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating
of no less than A- VII.
C. Contractor shall be required to submit a copy of the replacement certificate of insurance to City at the
address provided below within 10 days of the requested change. Contractor shall pay any costs incurred
resulting from said changes. All notices under this Article shall be given to City at the following
address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that with respect to the above required insurance, all insurance policies are to
contain or be endorsed to contain the following required provisions:
• List the City and its officers, officials, employees, volunteers, and elected representatives as additional
insured by endorsement, as respects operations, completed operation and activities of, or on behalf of,
the named insured performed under contract with the City, with the exception of the workers'
compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus
Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of
the City; and
• Provide thirty(30) calendar days advance written notice directly to City of any suspension, cancellation,
non-renewal or material change in coverage, and not less than ten (10) calendar days advance written
notice for nonpayment of premium.
E. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage, Contractor
shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall
have the option to suspend contractor's performance should there be a lapse in coverage at any time
during this contract. Failure to provide and to maintain the required insurance shall constitute a material
breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain
any insurance or policy endorsements to the extent and within the time herein required, the City shall
have the right to order Contractor to stop work hereunder, and/or withhold any payment(s) which
become due to Contractor hereunder until Contractor demonstrates compliance with the requirements
hereof
G. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may
be held responsible for payments of damages to persons or property resulting from Contractor's or its
subcontractor's performance of the work covered under this agreement.
H. It is agreed that Contractor's insurance shall be deemed primary and non-contributory with respect to
any insurance or self insurance carried by the City of Corpus Christi for liability arising out of
operations under this agreement.
I. It is understood and agreed that the insurance required is in addition to and separate from any other
obligation contained in this agreement.
2015 Insurance Requirements
Parks and Recreation Department
Mowing
7/30/2015 ds Risk Management
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
= = PURCHASING DIVISION
Cite of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the
City to provide the following information. Every question must be answered. If the question is not applicable,
answer with"NA". See reverse side for Filing Requirements, Certifications and definitions.
COMPANY NAME:
P. O. BOX: STREET ADDRESS:
CITY: STATE: ZIP: -
FIRM IS: 1. Corporation 2. Partnership 3. Sole Owner ❑
4. Association _ 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting
3%or more of the ownership in the above named"firm."
Name Job Title and City Department (if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%
or more of the ownership in the above named"firm."
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any
matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the
ownership in the above named"firm."
Name Consultant
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an economic benefit
on any City official or employee that is distinguishable from the effect that the action will have on members of the
public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official,
employee or body that has been requested to act in the matter, unless the interest of the City official or employee in
the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics
Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly
submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Title:
(Type or Print)
Signature of Certifying Date:
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City Council of the
City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that
interest that is distinguishable from its effect on members of the public in general or a substantial segment
thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis,
but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the
form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint
venture,receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City
Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm,
including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held"
refers to holdings or control established through voting trusts, proxies, or special terms of venture or
partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BUSINESS DESIGNATION FORM
ENSURE THIS FORM IS SUBMITTED WITH YOUR BID RESPONSE
PLEASE INDICATE WHETHER YOUR COMPANY IS ANY ONE OF THE
FOLLOWING:
❑ YES ❑ NO - CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB)
Select all that are appropriate:
❑ ASIAN PACIFIC
❑ BLACK
n HISPANIC
❑ NATIVE AMERICAN
❑ WOMAN
n VETERAN
Please visit the following website for information on becoming a Texas Certified HUB: http: v, k%_window.state.tx_us procurement pro hub
❑ YES ❑ NO - LOCAL SMALL BUSINESS (LSB)
A for-profit entity employing less than 49 employees located within the City limits of Corpus Christi,Texas
❑ YES LI NO OTHER (PLEASE SPECIFY):
❑ THIS COMPANY IS NOT A CERTIFIED HUB or LSB
THE INFORMATION REQUESTED IN THIS FORM IS FOR STATISTICAL
REPORTING PURPOSES ONLY AND WILL NOT INFLUENCE AWARD DECISIONS
OR THE AMOUNT OF MONIES EXPENDED WITH ANY GIVEN COMPANY.
EVENT NO:
Firm Name: Telephone: - - Ext.
Address: Fax: -
City: State: Zip: - E-mail:
Date:
Signature of Person Authorized to Sign Form
Signer's Name: Title:
(Please print or type)
GROUP S AREAS l�••i . i� N
/Map 6 of 17 �, ' •:# 4F A
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Wetlands Pie idip ilpp
..
S
,,
' Dolphin Park
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Line Responses
Line rY Item Descriptio Vendor Vendor Line Response UO Unit Price No Alternate No Bid No Bid Response Questions Is Alternate
n Item Item Desc Quantity Quantity M Charge Responses Reason Exists Exist Awarded Responses
Only
I GROUP 5 17 mowing 840.4200 840.4200 AC 60.00000 No No No Yes No No
NORTH Properties
BEACH :20.01
acres x
2 GROUP 6 10 mowing 1,090.000 1,090.000 AC 45.00000 No No No Yes No No
properties 0 0
: 7.55
acres x 15
3 GROUP 7 8 mowing 1,067.250 1,067.250 AC 50.00000 No No No Yes No No
Properties 0 0
:.91 acres
x 15c
4 GROUP 8 11 mowing 1,105.450 1,105,450 AC 65.00000 No No No Yes No No
Properties 0 0
: 1.56
acres x 15
Ntx t of t rvtrnwry Iii. I(Iltr
vUS
-
Response For Supplier: J &J Lawn & Lot
Event#: 82-0
Name: Mowing Services
Description: Twelve month service agreement with an option to extend for up to four(4)additional twelve(12)month periods,
subject to the approval of the City Manager or designee for Bayfront Parks and Medians Turf and Grounds
Maintenance in accordance with Specification No.SP1265 and the attached Supplemental Terms and Conditions.
Preview Date: Q&A Open Date: 09/21/2015 08:00:00 AM
Open Date: 09/19/2015 08:00:00 AM Q&A Close Date: 09/28/2015 05:00:00 PM
Close Date: 10/09/2015 10:00:00 AM Dispute Close Date:
Responded To: 4 Out of 4 Lines
Total Bid Amount: 224,691.95 USD
Question Responses
Question Answer Attachment
1.Refer to"Instructions to Bidders"and Yes
Standard Purchase Terms and Conditions before
completing bid.
2.Quote your best price,F.O.B.Destination,on
each item.
3.In submitting this bid,Bidder certifies that:
a. the prices in this bid have been
arrived at independently,without consultation,
communication,or agreement with any other
Bidder or competitor,for the purpose of
restricting competition with regard to prices;
b.Bidder is an Equal Opportunity
Employer;and
c.the disclosure of Interest
information on file with the City's purchasing
office,pursuant to the Code of Ordinances,is
current and true.
The Disclosure of Interest form is required to be Yes Disclosure of Interest#82.docx
submitted with your bid. Please upload the
completed form now.
February 19,2016 page 1
9:47:23 AM
Event# 82-0: Mowing Services
Question Answer Attachment
The Business Designation form is required to be Yes Business Designation Form#82.docx
submitted with your bid. Please upload the
completed form now.
Reference Sheet form is required to be Yes Reference Sheet(1)#82.docx
submitted with your bid. Please upload the
completed form now.
Minimum Requirements and Specification is a Yes Specification No.SP1265#82.docx
required form. Please upload the completed
form now
Line Responses
Line 1: 17 Properties : 20.01 acres x
Item: GROUP 5 NORTH BEACH 17 Properties:20.01 acres x
Commodity Code: 988-36 Grounds Maint:Mowing Edging Plant(Not Tree)Trimming
Quantity: 840.4200 UOM: AC
Bid Quantity: 840.4200 Unit Price: 60.00000 Extended Price: 50,425.20
No Charge: No No Bid: No
mowing
Comments: $60.00 per acres
Line 2: 10 properties: 7.55 acres x 15
Item: GROUP 6 10 properties:7.55 acres x 15
Commodity Code: 988-36 Grounds Maint:Mowing Edging Plant(Not Tree)Trimming
Quantity: 1,090.0000 UOM: AC
Bid Quantity: 1,090.0000 Unit Price: 45.00000 Extended Price: 49,050.00
No Charge: No No Bid: No
mowing
Comments: $45.00 an acre
February 19.2016 Page 2
9:47:23 AM
Event# 82-0: Mowing Services
Line 3: 8 Properties: .91 acres x 15 c
Item: GROUP 7 8 Properties:.91 acres x 15 c
Commodity Code: 988-36 Grounds Maint:Mowing Edging Plant(Not Tree)Trimming
Quantity: 1,067.2500 UOM: AC
Bid Quantity: 1,067.2500 Unit Price: 50.00000 Extended Price: 53,362.50
No Charge: No No Bid: No
mowing
Comments: $50.00 an acre
Line 4: 11 Properties: 1.56 acres x 15
Item: GROUP 8 11 Properties: 1.56 acres x 15
Commodity Code: 988-36 Grounds Maint:Mowing Edging Plant(Not Tree)Trimming
Quantity: 1,105.4500 UOM: AC
Bid Quantity: 1,105.4500 Unit Price: 65.00000 Extended Price: 71,854.25
No Charge: No No Bid: No
mowing
Comments: $65.00 an acre
F:b�!cm 19.2016
1;;21 SUPPLIER NUMBER
TO BE ASSIGNED BY CI fY
PURCHASING DIVISION
City of
EXHIBIT 82
Corpus -
Christi
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTEREST
Corpus Christi Code § 2-349, as amended, requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the
question is not applicable, answer with "NA". See next page for Filing Requirements,
Certification and Definitions.
COMPANY NAME: J&JLawn&Lot
STREET ADDRESS: 901 Lum Ave P.O. BOX:
CITY: Corpus Christi STATE: TX ZIP: 78412
FIRM IS: 1. Corporation 0 2. Partnership 0 3. Sole Owner Eg
4. Association 0 5. Other 0
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City Department(if known)
N/A N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
N/A N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3%or more of the ownership in the above named "firm."
Name Board, Commission or Committee
N/A N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Consultant
N/A N/A
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BUSINESS DESIGNATION FORM
ENSURE THIS FORM IS SUBMITTED WITH YOUR BID RESPONSE
PLEASE INDICATE WHETHER YOUR COMPANY IS ANY ONE OF THE
FOLLOWING:
0 YES ® NO - CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB)
Select all that are appropriate:
❑ ASIAN PACIFIC
❑ BLACK
❑ HISPANIC
❑ NATIVE AMERICAN
❑ WOMAN
Please visit the following website for information on becoming a Texas Certified HUB: http://www.window.state.tx.us/procurement/prog/hub/
® YES ❑ NO - LOCAL SMALL BUSINESS (LSB)
A for-profit entity employing less than 49 employees located within the City limits of Corpus Christi,Texas
❑ YES ® OTHER(PLEASE
NO SPECIFY):
❑ THIS COMPANY IS NOT A CERTIFIED HUB or LSB
THE INFORMATION REQUESTED IN THIS FORM IS FOR STATISTICAL
REPORTING PURPOSES ONLY AND WILL NOT INFLUENCE AWARD DECISIONS
OR THE AMOUNT OF MONIES EXPENDED WITH ANY GIVEN COMPANY.
BID INVITATION NO: BI-73-1
Firm Name: J&J Lawn&Lot Telephone: 361-816-2834 Ext.
Address: 901 Lum Ave Fax: - -
City: Corpus Christi State: TX Zip: 78412- E-mail: ylawnlot@gmail.com
� / Date: 02-18-16
'ature of Person • i .rized to Sign Foy-
Signer's
or-Signer's Name: Jared Jennings Title: Owner
(Please print or type)
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer
an economic benefit on any City official or employee that is distinguishable from the effect that
the action will have on members of the public in general or a substantial segment thereof, you
shall disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349 (d)].
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested, and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas, as changes occur.
Certifying Person: Jared Jennings Title: owner
Signature of / Date:
Certifying Person: ` 02-18-2016
DEFINITIONS
a. "Board member." A member of any board, commission, or committee of the city, including the board
of any corporation created by the city.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect
on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
c. "Employee." Any person employed by the city, whether under civil service or not, including part-
time employees and employees of any corporation created by the city.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant
City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus
Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm,
including when such interest is held through an agent, trust, estate, or holding entity. "Constructively
held" refers to holdings or control established through voting trusts, proxies, or special terms of
venture or partnership agreements.
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-13217
J&JLawn&Lot
Corpus Christi,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/15/2016
being filed.
City Of Corpus Christi Date A edged:
4
► i LO
g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the goods or services to be provided under the contract.
136767
Mowing,Edging,Weed Eating,Blowing,Trash Removal from all Properties.
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
Jennings,Jared Corpus Christi,TX United States X
5 Check only if there is NO Interested Party. o
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
' ''., w ER
IC14 QAFiCi�A // �_
'` MY COMMISSION EXPIRES — ��
t ° January 15�2017 Sig e .f . 1 orized agent ofcontr> business entity
a_,\-4 '► 4
AFFIX NOTARY STAMP/SEAL ABOVE /1 n
Sworn tt and subscribed before me,by the said e I • /7 7/r l its the I day o x 4/�ft_@__J/ Le ,to certify which, '. ess my hand and of office.
�' i4h di l trr PalArfiiiel o � rSign. re of officer..m ' ,44
ing oathtm
Printed name of officer adstering oath Title`oo o�fiGcer�inistering oath
s provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34944