HomeMy WebLinkAboutC2016-170 - 4/19/2016 - Approved 1
itots
CITY OF CORPUS CHRISTI
CONTRACT FOR ENGINEERING DESIGN
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and LNV, Inc. , a Texas
corporation, 801 Navigation, Suite 300, Corpus Christi, Texas 78408, (Consultant), hereby
agree as follows:
1. SCOPE OF PROJECT
O.N. Stevens Facilities Feed Optimization Improvements (Project No. E12211)—This
project allows for upgrades to existing chemical storage and feed facilities at O.N. Stevens
Water Treatment Plant in order to meet minimum Texas Commission on Environmental
Quality (TCEQ) requirements and to optimize system performance. In addition, the
existing Fluoride facilities require rehabilitation to increase safety in storage, handling, and
feed. These feed systems components require replacement for optimal dosage and
reliable monitoring control of water treatment chemicals.
2. SCOPE OF SERVICES
The Consultant hereby agrees to perform services to complete the Project, as detailed in
Exhibit"A". In addition, Consultant will provide monthly status updates(project progress
or delays presented with monthly invoices)and provide contract administration services, as
described in Exhibit "A", to complete the Project. Work will not begin on Additional
Services until requested by the Consultant (provide breakdown of costs, schedules), and
written authorization is provided by the Director of Engineering Services.
3. ORDER OF SERVICES
The Consultant agrees to begin work on those authorized Basic Services for this contract
upon receipt of the Notice to Proceed from the Director of Engineering Services. Work will
not begin on any phase or any Additional Services until requested in writing by the
Consultant and written authorization is provided by the Director of Engineering Services.
The anticipated schedule of the preliminary phase, design phase, bid phase, and
construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by or
with the concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the Consultant to undertake additional
services or tasks provided that no increase in fee is required. Services or tasks requiring
an increase of fee will be mutually agreed and evidenced in writing as an amendment to
this contract. Consultant shall notify the City of Corpus Christi within three (3) days of
notice if tasks requested requires an additional fee.
4. FEE
The City will pay the Consultant a fee as described in Exhibit "A" for providing services
,. 2`fitC176 not to exceed $1,091,812.00. Monthly invoices will be submitted in
04/19/16 it "B".
M2016-040 Contract for Professional„� r,, Services)NDEXEI
LNV,Inc. Co,,.,.r�o,.,�,1„ .,� C«r, r,♦.,7, , ..,..,,o,.,,...=k1TC,,.,,.,r
o^rTr^♦Tn^^T^^^ Page 1 of7
5. INDEMNITY
Consultant shall fully indemnify and hold harmless the City of Corpus Christi and its
officials, officers, agents, employees, or other entity, excluding the engineer or
architect or that person's agent, employee or subconsultant, over which the City
exercises control ("Indemnitee") from and against any and all claims, damages,
liabilities or costs, including reasonable attorney fees and court costs,to the extent
that the damage is caused by or results from an act of negligence, intentional tort,
intellectual property infringement or failure to pay a subcontractor or supplier
committed by Consultant or its agent, Consultant under contract or another entity
over which Consultant exercises control while in the exercise of rights or
performance of the duties under this agreement.This indemnification does not apply
to any liability resulting from the negligent acts or omissions of the City or its
employees, to the extent of such negligence.
Consultant shall defend Indemnitee, with counsel satisfactory to the City Attorney,
from and against any and all claims, damages, liabilities or costs, including
reasonable attorney fees and court costs, if the claim is not based wholly or partly
on the negligence of, fault of or breach of contract by Indemnitee. If a claim is
based wholly or partly on the negligence of, fault of or breach of contract by
Indemnitee, the Consultant shall reimburse the City's reasonable attorney's fees in
proportion to the Consultant's liability.
Consultant must advise City in writing within 24 hours of any claim or demand
against City or Consultant known to Consultant related to or arising out of
Consultant's activities under this Agreement.
6. INSURANCE
6.1 Consultant must not commence work under this agreement until all required
insurance has been obtained and such insurance has been approved by the City.
Consultant must not allow any subcontractor to commence work until all similar insurance
required of any subcontractor has been obtained.
6.2 Consultant must furnish to the Director of Engineering Services with the signed
agreement 2 copies of Certificates of Insurance(COI)with applicable policy endorsements
showing the following minimum coverage by an insurance company(s) acceptable to the
City's Risk Manager. The City must be listed as an additional insured on the General
liability and Auto Liability policies, and a waiver of subrogation is required on all
applicable policies. Endorsements must be provided with COI. Project name and or
number must be listed in Description Box of COI.
Contract for Professional Services
Page 2 of 7
is
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by Per occurrence - aggregate
applicable policy endorsements
Commercial General Liability including: $1,000,000 Per Occurrence
1. Commercial Broad Form $2,000,000 Aggregate
2. Premises — Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $1,000,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
PROFESSIONAL LIABILITY $1,000,000 Per Claim
(Errors and Omissions) $2,000,000 Aggregate
(Defense costs shall be outside policy
limits)
If claims made policy, retro date must be
prior to inception of agreement, have
extended reporting period provisions and
identify any limitations regarding who is
insured.
WORKERS' COMPENSATION Statutory
(All States Endorsement if Company is not
domiciled in Texas)
Employer's Liability $500,000 /$500,000 /$500,000
6.3 In the event of accidents of any kind related to this agreement, Consultant must
furnish the City with copies of all reports of any accidents within 10 days of the accident.
6.4 Applicable for paid employees, Consultant must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written on a policy
and endorsements approved by the Texas Department of Insurance. The workers'
compensation coverage provided must be in an amount sufficient to assure that all
workers' compensation obligations incurred by the Consultant will be promptly met. An All
States Endorsement shall be required if Consultant is not domiciled in the State of Texas.
Contract for Professional Services
Page 3 of 7
6.5 Consultant shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, by companies authorized and admitted to do business in
the State of Texas and with an A.M. Best's rating of no less than A- VII. Consultant is
required to provide City with renewal Certificates.
6.6 Consultant shall be required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested change.
Consultant shall pay any costs incurred resulting from said changes. All notices under this
Article shall be given to City at the following address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
6.7 Consultant agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
6.7.1 List the City and its officers, officials, employees and elected representatives
as additional insured by endorsement, as respects operations, completed operation
and activities of, or on behalf of, the named insured performed under contract with
the City, with the exception of the workers' compensation policy and professional
liability/Errors & Omissions policy;
6.7.2 Provide for an endorsement that the"other insurance" clause shall not apply
to the City of Corpus Christi where the City is an additional insured shown on the
policy;
6.7.3 Workers' compensation and employers' liability policies will provide a waiver
of subrogation in favor of the City; and
6.7.4 Provide thirty(30)calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less
than ten (10) calendar days advance written notice for nonpayment of premium.
6.8 Within five (5) calendar days of a suspension, cancellation or non-renewal of
coverage, Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
6.9 In addition to any other remedies the City may have upon Consultant's failure to
provide and maintain any insurance or policy endorsements to the extent and within the
time herein required, the City shall have the right to order Consultant to remove the exhibit
hereunder, and/or withhold any payment(s) if any, which become due to Consultant
hereunder until Consultant demonstrates compliance with the requirements hereof.
Contract for Professional Services
Page 4 of 7
6.10 Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or property
resulting from Consultant's or its subcontractor's performance of the work covered under
this agreement.
6.11 It is agreed that Consultant's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of Corpus
Christi for liability arising out of operations under this agreement.
6.12 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
7. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the Consultant at the address of record. In this event, the Consultant will
be compensated for its services on all stages authorized based upon Consultant and City's
estimate of the proportion of the total services actually completed at the time of
termination.
8. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy.
9. ASSIGNABILITY
The Consultant will not assign, transfer or delegate any of its obligations or duties in this
contract to any other person without the prior written consent of the City, except for routine
duties delegated to personnel of the Consultant staff. If the Consultant is a partnership,
then in the event of the termination of the partnership, this contract will inure to the
individual benefit of such partner or partners as the City may designate. No part of the
Consultant fee may be assigned in advance of receipt by the Consultant without written
consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
10.OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the Consultant without the express written consent of the Director of
Engineering Services. However, the Consultant may use standard details that are not
specific to this project. The City agrees that any modification of the plans will be evidenced
on the plans, and be signed and sealed by a professional engineer prior to re-use of
modified plans.
Contract for Professional Services
Page 5 of 7
11.STANDARD OF CARE
Services provided by Consultant under this Agreement shall be performed with the
professional skill and care ordinarily provided by competent engineers or architects
practicing in the same or similar locality and under the same or similar circumstances and
professional license; and performed as expeditiously as is prudent considering the ordinary
professional skill and care of a competent engineer or architect.
12.DISCLOSURE OF INTEREST
Consultant agrees to comply with City of Corpus Christi Ordinance No. 17112 and
complete the Disclosure of Interests form as part of this contract.
13.CERTIFICATE OF INTERESTED PARTIES
Consultant agrees to comply with Texas Government Code section 2252.908 and complete
Form 1295 Certificate of Interested Parties as part of this contract, if required. For more
information, please review the information on the Texas Ethics Commission website at
https://www.ethics.state.tx.us.
14.CONFLICT OF INTEREST
Consultant agrees to comply with Chapter 176 of the Texas Local Government Code and
file Form CIQ with the City Secretary's Office, if required. For more information and to
determine if you need to file a Form CIQ, please review the information on the City
Secretary's website at http://www.cctexas.com/government/city-secretary/conflict-
disclosure/index.
15.ENTIRE AGREEMENT AND CONTROLLING LAW
This Agreement represents the entire and integrated Agreement between City and
Consultant and supersedes all prior negotiations, representations or agreements, either
oral or written. This Agreement may be amended only by written instrument signed by both
the City and Consultant. This Agreement is governed by the laws of the State of Texas
without regard to its conflicts of laws. Venue for legal proceedings lies exclusively in
Nueces County, Texas.
16.CONFLICT RESOLUTION BETWEEN DOCUMENTS
Consultant hereby agrees and acknowledges if anything contained in the Consultant-
prepared Exhibit A, Consultant's Scope of Services, or contained in any other document
prepared by Consultant and included herein, is in conflict with this Agreement, this
Agreement shall take precedence and control to resolve said conflict.
Contract for Professional Services
Page 6 of 7
•
CITY OF 91 "PUS C RI TI LNV 41140,
J. Edmonds, P.E. ate Dan —7l'ndecker, '.E. Date
Director of Engineering Services P - -nt
801 Navigation, Suite 300
Corpus Christi, Texas 78408
C ' MM NDED (361) 883-1984 Office
(361) 883-1986 Fax
Operating D-part ent Date
APPROVED AS TO LEGAL FORM
vvuk (, m� -
(, //Zu.d 3/i ]
Legal Department Date
APPROVED tNUK��
//1/iio
Office of Management D"?, s1 toutol--"'"-" 1;
and Budget -•-- _469
ATTEST SECRETARY
ATTEST
L2 -1-1-vaA/i-L 5-1,37/
Rebecca Huerta Date
City Secretary
Project Number E12211
Accounting Unit 4093-062
Account 550950 pc
Activity E12211014093EXP
Account Category 50950
Fund Name Water 2013 RVBD
Contract for Professional Services
Page 7 of 7
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
O.N. STEVENS FACILITIES FEED OPTIMIZATION IMPROVEMENTS
PROJECT NO. E12211
SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services.
1. Preliminary Phase. The Architect/Engineer-NE (also referred to as Consultant)will:
b) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting.
d) Request available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
e) Develop preliminary requirements for utility relocations replacements or
upgrades. Coordinate with the City's Project Manager and identify operating
departments potential project needs.
f) Develop preliminary street cross section recommendations. Prepare conceptual
map
h) Prepare preliminary opinions of probable construction costs for the
recommended improvements.
corved.
m) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the
Project Manager, meet and coordinate with agencies such as RTA, CDBG,
USPS, affected school districts (CCISD, FBISD, etc.) community groups, TDLR,
etc.
n) Identify and recommend public outreach and community stakeholder
requirements.
o) Review City provided preliminary Traffic impact a&scssmcnt and provide
p) Prepare an Engineering Letter Report (20 — 25 page main-body text document
with supporting appendices) that documents the analyses, approach, opinions of
probable construction costs, and document the work with text, tables, schematic-
EXHIBIT"A"
Page 1 of 10
Revised November 26,2013
i
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards Contract Format
(CPPSCF).Engineering Letter Report to include:
1. Provide a concise presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, construction
sequencing, alignment, cross section, geotechnical testing report, right-of-
way requirements, conformance to master plans, identification of needed
additional services, identification of needed permits and environmental
consideration, existing and proposed utilities, identification of quality and
quantity of materials of construction, and other factors required for a
professional design.
2. Include summary output tables from Hydraulic and Hydrologic analyses.
3. Include existing site photos.
4. Provide opinion of probable construction costs.
5. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet as
City agent or with City participation and coordinate with agencies such as
RTA, CDBG, USPS, CCISD, community groups, TDLR, etc.
6. Provide an analysis on project impacts towards "re engineering" and
affect,
7. Provide anticipated index of drawings and specifications.
8. Provide a summary table & required ROW parcels
q) Submit one (1) copy in an approved electronic format, and one (1) paper copy of
the Draft Engineering Letter Report.
s) Conduct Project review meeting with City staff to review and receive City
comments on the Draft Engineering Letter Report as scheduled by City Project
Manager.
t) Assimilate all City review comments of the Draft Engineering Letter Report and
provide one (1) set of the Final Engineering Letter Report (ELR) (electronic
and hard copies using City Standards as applicable) suitable for reproduction.
u) Assist City in presenting summary of ELR findings to the Bicycle and Pedestrian
Subcommittee and the Transportation Advisory Committee (TAC). Prepare
City staff will provide one set only of the following information (as applicable):
a) Electronic index and database of City's record drawing and record information.
b) Requested record drawings, record information in electronic format as available
from City Engineering files.
b) The preliminary budget, specifying the funds available for construction.
c) A copy of existing studies and plans. (as available from City Engineering files).
d) Field location of existing city utilities. (NE to coordinate with City Operating
Department)
e) Applicable Master Plans and GIS mapping are available on the City's website.
f) City Control survey Bench marks and coordinates.
g) Preliminary Traffic impact assessment.
EXHIBIT"A"
Page 2 of 10
Revised November 26,2013
•
The records provided for A/E's use under this contract are proprietary, copyrighted, and
authorized for use only by A/E, and on/v for the intended purpose of this project. Any
unauthorized use or distribution of the records provided under this contract is strictly
prohibited.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the NE will:
a) Provide coordination with electric and communication utility companies and
private pipeline companies that may have existing facilities and must relocated to
accommodate the proposed improvements.
b) Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction
(to be included under additional services).
c) Prepare construction documents in City standard format for the work identified in
the approved ELR. Construction plans to include improvements or modifications
to the storm water, water and wastewater systems within the project limits.
Include standard City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on
11"x 17".
1. Prepare Traffic Control and—Construction Sequencing Plans. The TCP
will include construction sequencing, typical cross section and
construction phasing plan sheets, warning and barricades, as well a&
2. Provide Storm Water Pollution Prevention Plan, including construction
drawings.
e) Furnish one (1) set of the interim plans (60% submittal - electronic and hard
copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Identify
distribution list for plans and bid documents to all affected franchise utilities.
1. Required with the interim plans is a "Plan Executive Summary, project
checklist & drawing checklist" which will identify and summarize the
project by distinguishing key elements and opinion of probable project
costs.
2. Attend 60% submittal meeting with City Staff to assist staff in review of
60% submittal.
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute
meeting meetings to attendees within five working days of the meeting.
Assimilate all review comments, as appropriate and, upon Notice to Proceed.
h) Hold Project 90% review meeting. Prepare mooting agenda and distribute
and specifications, and advise City of responding and non responding
i) Provide one (1) set of the final (100%) plans (unsealed and unstamped -
electronic and full-size hard copy using City Standards as applicable) for City's
final review.
EXHIBIT"A"
Page 3 of 10
Revised November 26,2013
,
j) Assimilate all final review comments Upon approval by the Director of
Engineering Services, provide one (1) set of the final plans and contract
documents (electronic and full-size hard copy using City Standards as
applicable) suitable for reproduction. Said bid documents henceforth become the
shared intellectual property of the City of Corpus Christi and the Consultant. The
City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a
professional engineer prior to re-use of modified plans.
k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all
submittals of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of revision
and correction by City. Additional revisions or design submittals are required
(and within the scope of Consultant's duties under this contract) if, in the opinion
of the City Engineer or designee, Consultant has not adequately addressed City-
provided review comments or provided submittals in accordance with City
standards..
I) Prepare and submit Monthly Status Reports to the Project Manager no later than
the last Wednesday of each month with action items developed from monthly
progress and review meetings. See Exhibit "A-2"for required form.
m) Provide copy of contract documents along with appropriate fee to Texas
-- --
accessibility requirements for pedestrian improvements (as authorized by
The City staff will:
a) Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b) Provide the budget for the Project specifying the funds available for the
construction contract.
c) Provide electronic copy the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3. Bid Phase. The NE will:
a) Prepare draft Authorization to Advertise (ATA).
b) Participate in the pre-bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
c) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
d) Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
f) In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the NE's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
and make such revisions to the bid documents as the City staff deems necessary
to re-advertise that particular portion of the Project for bids.
EXHIBIT"A"
Page 4 of 10
Revised November 26,2013
g) Prepare Agenda Memoranda and PowerPoint presentation in City format for City
Council Meeting.
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the NE)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d) Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Administration Phase. The NE will perform contract administration to
include the following:
a) Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b) Review, Contractor submittals and operating and maintenance manuals for
conformance to contract documents.
c) Review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f) Prepare change orders as authorized by the City; provide interpretations and
clarifications of the plans and specifications for the contractor and authorize
minor changes which do not affect the contractor's price and are not contrary to
the general interest of the City under the contract.
g) Review, evaluate and recommend for City consideration Contractor Value
Engineering proposal.
h) Attend final inspection with City staff, provide punch list items to the City's
Construction Engineers for contractor completion, and provide the City with a
Certificate of Completion for the project upon successful completion of the
project.
i) Review Contractor-provided construction "red-line" drawings. Prepare Project
record drawings and provide a reproducible set and electronic file (AutoCAD r.14
or later) within two (2) months of final acceptance of the project. All drawings
shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in
dxf format with each layer being provided in a separate file. Attribute data will be
provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
The City staff will:
a) Prepare applications/estimates for payments to contractor.
b) Conduct the final acceptance inspection with the Engineer.
EXHIBIT"A"
Page 5 of 10
Revised November 26,2013
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. NE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided
and will be negotiated by the Director of Engineering Services as required. The NE shall, with
written authorization by the Director of Engineering Services, perform the following::
1. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits. The NE will prepare this documentation for all
required signatures. The NE will prepare and submit identified permits as applicable to
the appropriate local, state, and federal authorities, including:
in the arca
e.
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
c. NPDES Pcrmit/Amondments (including SSC, NOI NOT)
•
g. Nueces County
h. Texas Historical Commission (THC)
i. U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USACE)
k. United States Environmental Protection Agency(USEPA)
Texas Department of Licensing and Regulation (TDLR )
m. Texas General Land Office (TGLO)
n. Other agency project specific permits
-- - • - " - = --- - - -- -- - -.
a) Perform surveys to determine apparent right of way widths.
b) Research plats, ROW maps, deed, easements, and survey for fence corners,
to be acquired.
d) Prepare Metes and Bound Instrument with supporting exhibits as required and
EXHIBIT"A"
Page 6 of 10
Revised November 26,2013
t `
3. Topographic Survey All work must be tied to and conform
with the City's Global Positioning System (GPS) control network and comply with
Category 6, Condition I specifications of the Texas Society of Professional Surveyors'
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. Include
reference to a minimum of two (2)found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South
Zone), and the data will have no adjustment factor applied — i.e. —the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm
sewer, water and gas lines as well as any other lines owned by third-parties and
locate all visible utilities, wells and signs within the apparent ROW width along
project limits. No utility connections will be shown. Surveying services, related to
subsurface engineering (SUE) shall be provided as part of the scope of work for
SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the apparent
ROW.
k) Generate electronic planimetric base map for use in project design.
I) Set property corners and prepare right of way strip parcel map depicting all
must-be-shown,
•
•
-_ -- - - .- - - - - - - -- - - -- - - -- _ - - - • -
be held prior to start of project construction. Prepare notices, PowerPoint presentations,
handouts and exhibits for meetings. Provide follow up and response to citizen
comments. Revise contract drawings to address citizcn comments, as directed by the
EXHIBIT"A"
Page 7 of 10
Revised November 26,2013
•
a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE
C I, 38 02, Standard Guideline for the Collection and Depiction of Existing
Subsurface Utility Data" including, but not limited to, hydro excavation. The
horizontal and vertical position of underground utilities, as well as the
type, size, condition, material, and other characteristics.) Utilities located
survey control. The utility will be identified and an elevation will be
ii) Utility Location The survey scope includes locating certain utilities to
utility facilities, such as manholes, valve boxes, posts, etc., and
locations.
•
- - - - ' - - - - -• - - - - - - -- •• - ---
to Quality Level C. Locations will be based on the surveyed locations of
-- -- - - - - - -- - •- - e- --- -- - ' -- • -
-
Level C.
•
C by the NE. The City of Corpus Christi Gas Department will provide
b) Inform local franchises whose utilities fall within the footprint of construction
censtruction.
8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
9. Start-Up Services
EXHIBIT"A"
Page 8 of 10
Revised November 26,2013
Provide services as described in Exhibit A-1.
10. Provide SCADA Documentation
Provide services as described in Exhibit A-1.
11. Proiect Coordination Services
Provide services as described in Exhibit A-1.
12. Control System Integration
Provide services as described in Exhibit A-1.
13. Operations and Maintenance Manual and Training
Provide services as described in Exhibit A-1.
14. Windstorm
Provide services as described in Exhibit A-1.
15. Process Automation System Development
Provide services as described in Exhibit A-1.
II. SCHEDULE
ACTIVITY DURATION DATE
PRELIMINARY PHASE 4 MONTHS 4 MONTHS AFTER NTP
DESIGN PHASE 11 MONTHS 15 MONTHS AFTER NTP
BID PHASE 4 MONTHS 19 MONTHS AFTER NTP
CONSTRUCTION PHASE 17 MONTHS 36 MONTHS AFTER NTP
III. FEES
A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed those
identified and will be full and total compensation for all services outlined in Section I.A.1-4
above, and for all expenses incurred in performing these services. The fee for this project is
subject to the availability of funds. The Engineer may be directed to suspend work
pending receipt and appropriation of funds. For services provided, NE will submit monthly
statements for services rendered. The statement will be based upon NE's estimate (and with
City's concurrence) of the proportion of the total services actually completed at the time of
billing. City will make prompt monthly payments in response to NE's monthly statements.
EXHIBIT"A"
Page 9 of 10
Revised November 26,2013
J
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services," the City will pay the NE a not-to-exceed fee as per the
table below:
Summary of Fees
Basic Services Fees
1. Preliminary Phase $152,237
2. Design Phase $524,317
3. Bid Phase $13,620
4. Construction Administration Phase $212,112
Subtotal Basic Services Fees $902,286
Additional Services Fees (Allowance)
1. Permit Preparation $24,949
3. Topographic Survey and Parcel Descriptions* $1,600
8. Warranty Phase $11,200
9. Start-Up Services $14,946
10. Provide SCADA Documentation $26,576
11. Project Coordination Services $24,940
12. Control System Integration $5,931
13. Operations and Maintenance Manual &Training $14,349
14. Windstorm $4,660
15. Process Automation System Development $60,375
Sub-Total Additional Services Fees Authorized $189,526
Total Authorized Fee $1,091,812
*Additional Services which are requested to be authorized in coordination with the notice to proceed for
Basic Services.
EXHIBIT"A"
Page 10 of 10
Revised November 26,2013
EXHIBIT "A-1"
(Provides supplemental description to Exhibit'A'. Task List does not supersede Exhibit'A'.)
CITY OF CORPUS CHRISTI, TEXAS
O.N. Stevens Facilities Feed Optimization Improvements
Project No. E12211
TASK LIST
PROJECT BACKGROUND
O.N. Stevens WTP Facilities Feed Optimization Improvements is based upon the
analysis and recommendations made for alum, polymer, and liquid ammonium sulfate
(LAS) facilities, along with select elements of sedimentation basin hydraulic
improvements, and alkalinity adjustment (referenced as Lime Slurry Feed and Storage
System) outlined in the Facility Analysis Engineering Report for the O.N. Stevens Water
Treatment Plant (ONSWTP) provided under City of Corpus Christi Project No. 8426 and
also the Draft Design Memorandum for the ONSWTP Facilities Feed Optimization
Improvements provided under Amendment No. 1 of City of Corpus Christi Project No.
8605 as submitted in January 2011. In addition, caustic pumps replacement and
chlorine feed point modifications are proposed herein.
PURPOSE
The purpose of this project is to provide select improvements for alum, polymer, LAS,
caustic, chlorine, and sedimentation basins, which will include: chemical storage,
chemical feed, chemical injection, instrumentation, electrical, and structural
improvements. It will also include a feasibility study to address proper alkalinity
adjustment during turbidity and alkalinity excursions associated with storm events. The
above will be provided through basic and additional services in accordance with the
Agreement between ENGINEER and OWNER. This contract will be combined with the
Raw Water Influent Improvements project (City Project 8643, by others) into one bid
package. The Scope of Work is as follows:
Basic Services:
1. Preliminary Phase
2. Design Phase
3. Bid Phase
4. Construction Phase
Additional Services:
1. Permitting
2. Topographic Survey
3. Warranty Phase
EXHIBIT"A-1"
Page 1 of 19
4. Start-up Services
5. SCADA Documentation
6. Project Coordination
7. Control System Integration
8. Operations and Maintenance Manual and Training
9. Windstorm
10. Process Automation and System Development
PROJECT ASSUMPTIONS
The following assumptions have been used to develop the Scope of Services and
budget for this project.
1. The improvements shall be accomplished as a traditional design-bid-build
project.
2. The deliverables will be combined with the Raw Water Influent Improvements
project (City Project 8643, by others). LNV, Inc. and others will be
responsible for the scope of services outlined in respective contracts. Others
will package combined plans, specs, for bidding purposes. LNV, Inc. will
coordinate with others with regard to combining bid packages and avoiding
overlapping design.
PROJECT ELEMENTS
The O.N. Stevens WTP Facilities Feed Optimization Improvements will consist of the
following major elements:
1. Chemical Storage Improvements (Designed for 200 MGD plant capacity)
a. Bulk and day tank storage will be provided for alum and polymer.
Existing polymer tanks will be used for West LAS Storage as appropriate,
and Alum tanks will be replaced. A new day tank will be provided for LAS.
b. Existing containment areas will be re-used or re-purposed when possible.
2. Chemical Feed Improvements
a. New flow-paced metering pumps for feeding of alum, polymer, LAS and
caustic will be provided.
b. Two (2) uninstalled spare flash mix pumps shall be specified for
replacement of in-service pumps for alum as needed.
3. Chemical Injection Point Modifications
a. New injection points for alum and polymer will be provided at the new
flash mix and valve structures upstream of the four sedimentation basins.
Direct inject chemical diffusers will also be provided as redundancy for
alum and polymer.
EXHIBIT"A-1"
Page 2 of 19
b. Injection points for LAS and the existing chlorine delivery system will be
relocated to a new chemical feed structure. This will also include rerouting
of chemical feed piping.
4. Sedimentation Basin Hydraulic Improvements
Plant No.1
a. For each basin, demolish the primary sedimentation basin influent channel
and construct a concrete ported distribution wall to help distribute flow
along the width of the basin, and to reduce short-circuiting of flow through
the basin.
b. For each basin, demolish the 4-foot wide by 5-foot high gate used to
bypass the center mixing tank between the primary and secondary
sedimentation basins. Expand the opening to 8-foot wide by 6-foot high.
This is required to reduce the head loss through the opening at the future
plant design flow of 200 mgd.
c. Seal the hydraulic connection between the two secondary sedimentation
basins.
Plant No. 2
a. For each basin, demolish the primary sedimentation basin influent channel
and construct a concrete ported distribution wall to help distribute flow
along the width of the basin, and to reduce short-circuiting of flow through
the basin.
b. For each basin, demolish the 4-foot wide by 5-foot high gate used to
bypass the center mixing tank between the primary and secondary
sedimentation basins. Expand the opening to 8-foot wide by 6-foot high.
This is required to reduce the head loss through the opening at the future
plant design flow of 200 mgd.
5. Instrumentation and Controls
New instrumentation and controls will be provided for the alum, polymer, and
LAS facilities to provide flow measurements for flow-paced chemical injection,
monitor individual tanks levels, calculate current chemical inventories and
assist in chemical storage leak detection. Existing instrumentation and
controls will be modified as necessary for the new caustic feed pumps.
6. SCADA and Integration
The Contractor will provide all integration services. SCADA and
integration design services will be provided for alum, polymer, LAS and caustic
accordingly to modernize the plant control system to improve the optimization
and control of chemical addition, provide flow-paced control, and support the
redundant controller systems to improve overall plant control and reliability. All
new and relocated instrumentation will be integrated into the Plant SCADA
HMI system via new and existing PLC installations.
EXHIBIT"A-1"
Page 3 of 19
7. Electrical Feed Improvements
Necessary electrical feed improvements will be provided to serve alum,
polymer, and LAS improvements accordingly. These improvements will serve
the pumps, receptacles, instrumentation, area lighting, and area buildings.
The "PCR#8 and PCR#9 5kV Loop Completion" work includes the following:
• Complete the 4.16kV North / South redundant feeder power distribution
tie between existing PCR's #8 and #9 switchgear to include underground
ductbank, manholes "MH6" and "MH6A", #500kCM Cable / terminations
and the fiber optic cable tie between patch panels located at PCR #8
and PCR #9.
• The Pre-Sedimentation Basin Low Lift Pumps, (3 - 125hp each), refeed
from PCR #8. This includes underground ductbank and surface raceway
to/at the pump station as well as 480V motor T-leads and motor local
control wiring between the pump station and PCR #8. Also 480V refeed
to the station "mini power center" from PCR#8.
• 480V refeed to the "mini power centers",( one for each), at Decant
Structures #1 and #2 from PCR #8
• Demolition of electrical and instrumentation devices, conduit and
associated appurtenances attached and local to the Raw Water Metering
Pit, the Raw Water Junction Box, the Raw Water Receiving Unit and
Chemical Feed Pumps.
• Demolition of the Low Lift Pump Station Motor Control Center and
Transformer. Also the 4.16kV temporary overhead feeder, (and poles),
between PCR#8 switchgear and the Low Lift Pump Station MCC.
8. Civil Site Work
Pavement repairs and overall grading/drainage improvements will be made as
outlined in the Draft Design Memorandum for the ONSWTP Facilities Feed
Optimization Improvements. It is estimated that approximately 62,000 SF of
pavement repair will be required. In addition, this contract includes all civil site
work associated with or adjacent to the facilities proposed in the Raw Water
Influent Improvements project. Any pavement which has been cut, broken, or
otherwise damaged during construction will be repaired or replaced.
9. Structural Improvements
a. Sun shade canopies and/or enclosures will be provided to protect all
pumps for alum, polymer and LAS.
b. New containment area will be provided for South Alum System.
EXHIBIT"A-1"
Page 4 of 19
•
c. The containment area for the West Alum System will be adequately
expanded.
d. The containment area for the West Polymer System may need to be
expanded to provide adequate operation and maintenance access and will
be evaluated and in the preliminary design phase.
e. Slab on grade foundations and conventional spread footings will be
considered for proposed foundations.
10. Alkalinity Adiustment
ENGINEER will provide a feasibility study to address proper chemical, storage,
delivery and injection systems to adjust alkalinity during excursions associated
with storm runoff events where alum is used in excess. Cost estimates will be
provided for alternatives considered.
11. Demolition and/or Abandonment of Existing Structures and/or Systems
The following will be demolished in their entirety:
a. Alum
• North alum storage, feed and yard piping system
• West alum feed and yard piping system
b. Polymer
• North polymer storage, feed and yard piping system
• West polymer feed and yard piping system
c. LAS
• West LAS storage, feed and yard piping system
d.Chlorine
• Chlorine piping west of sedimentation basins and injection points
e. Caustic
• Caustic feed pumps/VFDs
SCOPE OF SERVICES
All tasks shown below are associated with the improvements shown in the above
Project Elements section ONLY.
A. BASIC SERVICES
PART 1 - PRELIMINARY DESIGN PHASE
TASK 1.0 DESIGN BASIS MEMORANDUM
Design criteria will be developed and refined for process and equipment sizing, site
layouts, sample/representative process control descriptions, construction phasing
requirements, preliminary instrumentation and control diagrams and cost estimates as
appropriate for a Preliminary level of design. Included in this task are the following
subtasks:
EXHIBIT"A-1"
Page 5 of 19
•
1.1 Data Collection
Review plant operational data and procedures in the field to confirm approaches to be
used in preliminary design.
1.2 Design Basis Memorandum
Prepare a Design Basis Memorandum that addresses the alum, polymer, LAS, caustic,
chlorine, alkalinity adjustment feasibility and sedimentation basin design criteria for the
O.N. Stevens WTP Facilities Feed Optimization Improvements. The Design Basis
Memorandum shall be composed of a series of chapters addressing the major project
elements. The Memo will document the critical design criteria and assumptions,
including 15-30% Drawings, process and equipment selection, mechanical and
structural layouts, and cost estimates for the project elements. The overall intent of the
Design Basis Memorandum is to document the critical design criteria, design
considerations, and provide a description of the recommended improvements. It is not
the intent to evaluate every possible alternative or to make wholesale changes to the
existing processes. The Design Basis Memorandum will address the following
components:
1.2.1 Design Criteria
Summarize the intent of the project, and present the Basis of Design for the project in
tabular form, listing each process element and key information for associated equipment,
such as number and size of units, capacities, etc, for those project elements that will be
designed.
1.2.2 Chemical Storage Improvements
Develop preliminary design concepts for chemical storage, both bulk and day tank,
facility improvements for alum, polymer and LAS.
1.2.3 Chemical Feed Improvements
Develop preliminary design concepts for flow-paced chemical feed facilities for
alum, polymer, LAS and caustic.
1.2.4 Chemical Injection Improvements
Develop preliminary design concepts for relocating or making improvements
upon existing chemical injection points for alum, polymer, LAS and chlorine.
EXHIBIT"A-1"
Page 6 of 19
1.2.5 Sedimentation Basin Hydraulic Improvements
Develop preliminary design concepts to improve flow distribution and decrease
head losses in the sedimentation basins.
1.2.6 Instrumentation and Controls
Develop preliminary design concepts for instrumentation and controls for alum,
polymer, LAS and caustic.
1.2.7 SCADA
Develop preliminary design concepts for SCADA for alum, polymer, LAS and
caustic.
1.2.8 Electrical Improvements
Develop preliminary design concepts for the electrical improvements for alum,
polymer, LAS and caustic.
1.2.9 Alkalinity Adjustment
Develop feasibility study and cost estimates which address proper chemical,
storage, delivery and injection system to provide additional alkalinity during storm
events where alum is used in excess.
1.2.10 Civil Site Work
Develop preliminary design concepts for civil site work improvements including
roadways, grading and drainage.
1.2.11 Structural Improvements
Develop preliminary design concepts for structural improvements
1.3 Preparation of Preliminary Contract Documents
Prepare Preliminary Plans based on the Design Basis Memorandum and the decisions
from the Design Workshop and as selected by the OWNER.
Drawings shall be prepared on 11" x 17" sheet format per the OWNER's standards
using AutoCAD software. Drawings shall be provided with text file format that index file
name with sheet number.
The Preliminary Contract Documents shall include:
a. Site plans
EXHIBIT"A-1"
Page 7 of 19
b. Facility layouts of process structures
c. Mechanical plans, pipe routing & cross sections
d. Process flow diagrams
e. Process & instrumentation diagrams
f. Structural plans, sections and elevations
g. Electrical improvements
h. Preliminary Opinion of Probable Cost
1.4 Quality Management Check
The ENGINEER's shall perform an internal Quality Management Check of the
Preliminary Contract Documents.
1.5 Deliverables
1.5.1 Design Basis Memorandum
An electronic version (PDF file) of each chapter of the Draft Design Basis
Memorandum will be provided to the OWNER for review and comment.
Comments received from the OWNER will be incorporated in a final version of
each chapter.
1.5.2 Final Design Basis Memorandum (30%) Submittal
The ENGINEER shall prepare and submit the Final Design Basis Memorandum
with plans and specifications at the 15-30% level of completion in accordance
with Exhibit A. The Final Design Basis Memorandum submittal shall include the
various discipline plans, technical specifications, and typical details as
appropriate to the level of design at the time of submittal and in accordance with
the OWNER's final review comments.
1.5.3 Drawings
Provide an electronic copy of the Preliminary Drawings (PDF format).
1.6 Meetings and Workshops
Attend project meetings throughout the preliminary design phase to keep the OWNER
informed on the progress, issues, and development of the preliminary design.
Additionally, these meetings will facilitate identification of the project goals and
proposed timetables. These meetings and workshops are described further as follows:
EXHIBIT"A-1"
Page 8 of 19
1.6.1 Kick-Off Meeting
Attend preliminary design project kick-off meeting with project participants to
review the design Scope of Work and preliminary design delivery schedule.
1.6.2 Project Workshop
Attend two full-day workshops. The purpose of the workshop will be to discuss
the project with OWNER's personnel and make decisions. The ENGINEER will
provide an agenda for the workshop no less than 3 days in advance of the
workshop and will record the workshop activities, action items, and decisions.
1.6.3 Design Basis Memorandum Review Workshop
Attend up to two (2) 2 hr workshops. The purpose of the workshops will be to
review the Draft Design Basis Memorandum to incorporate OWNER's review
comments into the Final Design Basis Memorandum.
The ENGINEER shall develop and distribute to project contributors a preliminary
schedule of all required project documentation and assign responsibility for creating,
updating and distributing project documentation. Additionally, the ENGINEER shall
revise and redistribute such schedule throughout the life cycle of the project
PART 2 - DESIGN PHASE
The ENGINEER shall complete a final design in accordance with the design concepts
set forth in the Preliminary Phase. Detailed drawings, technical specifications, and
typical details shall be developed for mechanical project elements. Technical
specifications shall be based on the format of the Construction Specifications Institute
(CSI). Note: The ENGINEER will use the OWNER's plan preparation standards for their
specific construction contract documents.
TASK 2.0 PLANS AND SPECIFICATIONS
2.1 Prepare Plans and Specifications
Provide plans and specifications in accordance with Exhibit A.
2.2 60-Percent Interim Design Submittal
The ENGINEER shall prepare and submit plans and specifications at the 60 percent
level of completion in accordance with Exhibit A. The 60 percent design submittal shall
include the various discipline plans, technical specifications, and typical details as
appropriate to the level of design at the time of the submittal.
EXHIBIT"A-1"
Page 9 of 19
The ENGINEER shall also attend a half-day submittal review workshop with OWNER
Staff for the 60-Percent design submittal. The design team shall develop a log of the
OWNER's review comments and submit with the Pre-Final (100 Percent) submittal.
2.3 100-Percent Pre-Final Design Submittal
The ENGINEER shall prepare and submit plans and specifications at the 100-percent
level of completion in accordance with Exhibit A. The 100-percent design submittal shall
include the various discipline plans, technical specifications, and typical details as
appropriate to the level of design at the time of the submittal.
Attend a half-day submittal review workshop with OWNER Staff for the Pre-Final design
submittal to the OWNER. The design team shall develop a log of the OWNER's review
comments and submit with the Pre-Final (100 Percent) submittal.
2.4 Quality Management Check
The ENGINEER shall perform an internal detailed quality management check, in
accordance with Exhibit A.
2.5 Final Opinion of Probable Cost
The ENGINEER shall update the cost estimate and provide a final opinion of probable
cost, in accordance with Exhibit A.
2.6 Final Design Submittal
The ENGINEER shall submit final documents, ready for bid solicitation, in accordance
with Exhibit A.
PART 3 - BID PHASE
TASK 3.0 BID PHASE SERVICES
3.1 Pre-Bid Conference
ENGINEER will assist OWNER in conducting a Pre-Bid Conference to review the
details of the project and solicit questions regarding the Bid Documents. ENGINEER
will document the conference in writing within 5 working days.
3.2 Addenda Preparation and Response
ENGINEER will answer OWNER and Contractor questions, develop written responses
in the form of Contract Addenda, provide (1) set of any required addenda for distribution
to Bidders.
EXHIBIT"A-1"
Page 10 of 19
3.3 Bidding Coordination
ENGINEER will assist the City in solicitation of bids by identification of prospective
bidders, and review of bids by solicited interests.
3.4 Bid Evaluation and Recommendation of Award
The ENGINEER will tabulate and review all bids received for compliance with the
requirements of the bid documents, including addenda. After consultation with
OWNER, the team will prepare a written award recommendation based on this review
and knowledge of proposed contractors' and subcontractors' past performance records.
PART 4 - CONSTRUCTION PHASE
TASK 4.0 CONSTRUCTION PHASE SERVICES
Construction Phase Services shall be provided in accordance with Exhibit A and as
follows:
4.1 Pre-Construction Meeting
Attend in accordance with Exhibit A.
4.2 Review Submittals and Test Results
ENGINEER will receive, log and distribute for review and approval the submittals, shop
drawings, samples, test results, operations and maintenance manuals, and other data
that Contractor is required to submit. ENGINEER will distribute and file the submittals
after review action has been taken. ENGINEER will follow-up to verify that revisions are
made and resubmitted as required and will verify that such required submittals are
received and approved prior to installation or payment for the materials covered.
ENGINEER will also perform a review of the schedule of shop drawing submissions and
schedule of values prepared by Contractor and will discuss status of the submittals at
construction progress meetings. ENGINEER will be responsible for completing the
submittal reviews within 15 business days and for monitoring the status and timeliness
of responses.
ENGINEER, with other Project Team members, will review and approve product data,
shop drawings, samples, test results, operations and maintenance manuals, and other
data that the Contractor is required to submit. However, such reviews will be conducted
only for conformance with the design concept of the Project and compliance with the
information given in the Contract Documents. Such review and approval or other action
will not extend to means, methods, sequences, techniques or procedures of
EXHIBIT"A-1"
Page 11 of 19
construction selected by Contractor, or to safety precautions and programs incident
thereto.
ENGINEER will maintain a submittal log showing dates of submittal, transmittal action to
other sub-consultants, dates of return and review action. Copies of the log will be
furnished to the OWNER and the Contractor monthly. ENGINEER will also evaluate the
Contractor's request for substitutions. Submittal review efforts are based on a
maximum of two (2) reviews per submittal and that no more than fifty percent (50%) of
the total number of first submittal will require two (2) reviews. The level of effort for this
task is based on receiving 100 shop drawing submittals.
4.3 Interpretations/Clarifications and Responses to Requests for Information
The ENGINEER shall review and respond in writing to RFIs for those elements of the
Project designed by the ENGINEER. Questions and concerns that arise during
construction shall be documented using the Request for Information (RFI) format.
Design team members shall provide oversight in each discipline to ensure that the
decisions made in design are incorporated in the responses to RFIs generated during
construction.
ENGINEER will maintain an RFI log showing dates of submittal, transmittal action to
other sub-consultants, dates of return, and a summary of the response. Copies of the
log will be furnished to the OWNER and the Contractor monthly. The level of effort for
this task is based on receiving 25 RFIs.
4.4 Site Visits
ENGINEER will make regular visits (two per month for the duration of construction and
startup) to the site to observe the general progress and quality of construction for those
elements of the Project designed by the ENGINEER, and to confer with OWNER's on-
site staff.
4.5 Change Orders
ENGINEER will review cost and time estimates for change orders and for Contractor's
claims for additional cost or compensation due to differing site conditions, force
majeure, material or equipment shortages, or other causes. ENGINEER will also
provide an estimate of the additional Design Consultant costs (if any) that would be
incurred as a result of the change order.
ENGINEER will evaluate Contractor's claims to determine whether they are justified
under the Contract and will review Contractor's proposals for additional compensation,
credits, and/or time relating to changes or claims. ENGINEER will make
recommendations to the City's Project Manager on the amount of additional
EXHIBIT"A-1"
Page 12 of 19
compensation, credit, or time extension due to the Contractor. In addition, ENGINEER
will clarify matters and work to resolve discrepancies with the Contractor.
ENGINEER, with other Project Team members, will perform necessary design revisions
in connection with change orders to reflect modifications requested by the City, or as
required by unforeseen conditions. Coordination of the resulting change order requests
and any additional Design Consultant research and design efforts, up to a maximum
number of hours as shown in the fee schedule, are included in this scope.
ENGINEER, with input from other Project Team members, will consider and evaluate
Contractor's suggestions for changes in the Contract Drawings or Specifications and
respond as appropriate or as required by the Contract Documents. ENGINEER will
coordinate with the City and provide recommendations pertaining to the suggested
design modifications.
ENGINEER, with other Project Team members, will also perform necessary design
revisions authorized by the City in connection with change orders to reflect
modifications requested by the Contractor and will perform services in evaluating
substitutions proposed by Contractor. Coordination of the resulting change order
requests and any additional Design Consultant research and design efforts, up to a
maximum number of hours as shown in the fee schedule, are included in this scope.
4.6 Substantial Completion/Final Acceptance Inspection
Following notice from the Contractor, ENGINEER will conduct an inspection to
determine if the Project is substantially complete in accordance with the construction
documents. If ENGINEER considers the work substantially complete, then ENGINEER
will deliver to OWNER and the Contractor a Certificate of Substantial Completion and a
list of observed items requiring completion or correction (punch list), date for completion
for the punch list, and recommendation for division of responsibilities between the
OWNER and the Contractor.
ENGINEER will conduct a final inspection to determine if the finished Work has been
completed to the standard required by the Contract Documents and that Contractor has
fulfilled its obligations as required. This inspection will be based on the punch list and
any other functional or operational deficiencies that occur in the time period between
when the punch list is generated and the Final Inspection. A final list of items to be
completed or corrected in accordance with the requirements of the construction
documents will be prepared and submitted to the Contractor.
After the Contractor has completed the work of the final punch list and upon written
notice from the Contractor, ENGINEER will review and determine that items on the final
list have been completed or corrected and make recommendations to the OWNER
concerning acceptance and final payment.
EXHIBIT"A-1"
Page 13 of 19
4.7 Review Contractor-Submitted Operations and Maintenance Manuals
Provide in accordance with Exhibit A for those elements of the Project designed by the
ENGINEER.
4.8 Record Drawings
ENGINEER will prepare and deliver to the City record drawings of the constructed work
both in hard copy and complete electronic files for the project in AutoCAD and PDF.
Record drawing information will be obtained from redlined drawings prepared by the
Contractor and will be prepared in accordance with Exhibit A for those elements of the
Project designed by the ENGINEER.
4.9 Construction Coordination
Provide construction administration, quality control, value engineering support and
coordination: ENGINEER will provide construction administration and quality control
services during the course of the project to assure that the overall technical correctness
of the construction phase services and that specified procedures are being followed and
ENGINEER's schedules are being met. ENGINEER will provide coordination functions
during the construction phase as follows:
• Coordinate with regulatory and approving agencies and utilities as required.
• Coordinate the work of specialty sub-consultants assigned to the project.
• Maintain and provide detailed project records and documentation during the
construction phase. Project records will include correspondence, schedules,
submittals, test data, project data, payments, change orders, meeting minutes,
clarifications, mark-ups of drawings and specifications, and other such
documentation. Project records will be delivered to the City's representative
upon completion of the construction contract. Records will be maintained at the
ENGINEER's office.
• Project Management Manuals.
• Status reports for the construction contract will be provided.
4.10 Monthly Progress Meetings
ENGINEER will attend monthly construction progress meetings (1 per month for the
duration of construction) along with owner representative and contractor to receive
progress reports on construction schedules, costs, issues, etc. ENGINEER will prepare
and distribute meeting minutes within a one week period of each meeting.
EXHIBIT"A-1"
Page 14 of 19
B. ADDITIONAL SERVICES
The following describes the Additional Services that may be provided as part of the
project, upon written authorization by the OWNER.
1. PERMITTING
TCEQ Design Submittal: The ENGINEER shall coordinate, prepare, and submit the
required Summary Transmittal Letter documentation for TCEQ notification and
authorization to begin construction. Update the ONSWTP Concentration-Time (CT)
Study and Surface Water Monthly Operating Report (SWMOR) accordingly.
2. TOPOGRAPHIC SURVEY
Provide Topographic Survey services as described in Exhibit A for those elements of
the project designed by the ENGINEER.
3. WARRANTY PHASE SERVICES
Provide Warranty Phase services as described in Exhibit A for those elements of the
Project designed by the ENGINEER. In addition to the Warranty Phase services
described in Exhibit A, provide the services of ENGINEER's staff (up to 60 hours total)
to resolve equipment issues and other warranty issues that may arise during the
warranty period.
4. START-UP SERVICES
Provide Start-up services for those elements of the Project designed by the ENGINEER.
The ENGINEER shall provide detailed checklist and start-up coordination to assist the
Contractor in performing all integration and programming. The ENGINEER will also
coordinate start-up assistance of the equipment with the appropriate Contractor staff to
assure Project start-up activities are performed expeditiously.
Validate that the testing program submitted by the Contractor is in conformance with the
Contract Documents and assure that the system(s) will respond properly during normal
operations and anticipated unusual conditions.
Observe conduct of testing and startup and verify that the approved testing program is
followed and the reports provided are accurate and complete.
Review the Contractor's training plan and instruction materials for compliance with
Contract Documents. Contractor or Manufacturer training presentations will be
scheduled and coordinated with OWNER personnel and facility operation.
EXHIBIT"A-1"
Page 15 of 19
Y
! r '
5. PROVIDE SCADA DOCUMENTATION
Provide standardized SCADA documentation, which will include PFDs, P&IDs, loop
sheets, logics, SCADA architecture, DCS I/O lists, instrument lists, tie-in lists, piping
lists, equipment lists, and instrumentation specification sheets. The construction
documents will include the requirements within the Construction Contract and
specifications that the Contractor is to prepare SCADA documents as specified, for
submission to the ENGINEER for review and approval. ENGINEER will provide the
final SCADA documentation to OWNER in organized format when approved.
Prepare construction documents listing requirements and specifications for the
contractor to prepare an equipment operation and maintenance manual for submittal to
the OWNER. Incorporate review comments from the OWNER, ENGINEER, OWNER
operations personnel and program manager and develop a final equipment O&M
manual.
6. PROJECT COORDINATION SERVICES
The ENGINEER shall attend additional project coordination meetings no more often
than bi-monthly, which will be billed as an additional service. The additional coordination
and meetings shall be a maximum of 80 hours. These meetings shall be for the
purpose of coordinating the design efforts of the Raw Water Improvements project with
this project. Coordination shall consist of ENGINEER's attendance of meetings to
jointly discuss and communicate project requirements, critical interfaces and various
other correspondences to promote continuity and minimize conflicts.
7. CONTROL SYSTEM INTEGRATION
Provide engineering services to review Contractor's control system configuration
parameters such as P&ID parameters, set points, and alarm levels required to achieve
correct operation, alarming, emergency notification, and response associated with the
automated control system. Engineer will support and coordinate with Contractor on
integration of the new PLC panel into the existing SCADA system, configuration of the
Historical server, integration of the HMI screens into existing system-wide HMI,
demonstration and verification to Owner stability of the new, integrated system. This
task is subsequent to the Control Logic and Application Development.
8. OPERATIONS AND MAINTENANCE MANUAL AND TRAINING
The ENGINEER shall provide engineering services for the operations and maintenance
manual and corresponding training as follows:
EXHIBIT"A-1"
Page 16 of 19
1
• Provide workshops to identify all required manuals and training required by
the Contractor.
• Coordinate overall system training and submit Contractor provided training
material to OWNER for pre-review prior to training classes.
• A total of 3 training support sessions that will last approximately 4 hours are
planned. The Contractor provided training will be both classroom and hands-
on and is intended to supplement the information presented in the O&M
Manual.
• Ensure that the Owner is in possession of all Manuals and has received all
specified training prior to placing the finished product in service.
9. WINDSTORM
Engineer will perform Windstorm calculations, inspections, and provide certification for
structures as necessary. The OWNER shall furnish existing windstorm certificates for
recertification of existing structures.
• Prepare WPI-1 form in accordance with the requirements of the Texas
Department of Insurance (TDI) for Windstorm for the each of the New
Structures; including foundations.
• Review design calculations for new building structures and foundations to
insure design is in accordance with the International Building Code 2003/2006
and Texas Dept. of Insurance for Windstorm compliance.
• Perform wind pressure calculations in accordance with the International
Building Code 2003/2006 for all building envelopes to insure all component
and cladding elements meet or exceed the requirements of TDI for
Windstorm.
• Review all necessary submittals for foundation reinforcing, wall and floor
framing, windows/frames/anchoring, doors/frames/anchoring,
louvers/frames/anchoring and roofing for compliance with TDI. Initial submittal
review and one (1) re-submittal review is included in this contract. Additional
review of re-submittal's will be performed at an hourly rate of$150.00.
• Perform necessary inspections during the entire construction process for all
buildings and their respective foundation systems as required to visually verify
that all foundation reinforcing, anchorage, primary and secondary framing,
EXHIBIT"A-1"
Page 17 of 19
connections, sheathing installation, doors, windows and louvers are all
constructed as designed. Additional re-inspections will be performed at an
hourly rate of$150.00.
• Submit WPI-2 —BC-5 forms upon completion of construction to receive the
WPI-8 Windstorm Certificate.
Windstorm Certification Requirements:
The Contractor/Owner shall be responsible for providing all necessary Design /
Assembly Documentation for all windows, doors, louvers...etc. to the Windstorm
Engineer / Inspector as required to conform to the requirements of the Texas
Department of Insurance. All windows, doors, louvers...etc., at a minimum, shall meet
all positive (inward) and negative (outward) wind pressures for "Components and
Cladding" in accordance with the International Building Code 2006 (IBC 2006 with latest
Texas Revisions) as calculated by Texas Registered Professional Engineer for the
specific project. All Custom-Built Doors / Windows must be tested for the appropriate
wind design pressures with a certified facility as approved by the Texas Dept. of
Insurance prior to receiving any certification.
10. PROCESS AUTOMATION SYSTEM DEVELOPMENT
Assist the OWNER with defining and documenting the User Requirements
Specifications (URS) for the control system. Control Logic and Application
Development is a necessary step in designing, writing, and implementing the proper
control logic. This task also insures that the control logic and applications meet the
owner's expectations and requirements and that the components function properly
before being integrated into the rest of the system.
• Engineering Services to solicit from the Owner and document User
Requirements Specification (URS) for the Process Automation
• Engineering Services to develop Detailed Functional Specification (DFS) and
Sequence Of Operation (SOO) based on User Requirements
• Engineering Services to determine and specify all control system
configuration parameters such as PID parameters, setpoints, and alarm levels
required to achieve correct operation, alarming, and emergency notification
and response of the automated control system. To include parameters for
new pumps and equipment as well as modification to control system
parameters for existing equipment.
• Engineering Services to develop Integration, Verification, and Validation
(IV&V) documentation. Develop phased testing and acceptance plan for the
new control system. Develop all required testing scenarios, checklists,
acceptance and sign-off documentation, installation and cutover sequence,
EXHIBIT"A-1"
Page 18 of 19
•
and other quality control and acceptance documentation to be used by the
contractor.
• Engineering Services to develop drawings and specifications required by
contractor to deliver a functional, integrated Process Automation System.
• Engineering Services to coordinate, attend and witness acceptance tests,
startup, and commissioning. Determine whether supplied system meets
requirements and recommend acceptance to Owner.
• Upon successful start-up and commissioning, update Detailed Functional
Specification and Sequence of Operation, if required, and submit to Owner
with As-Built documentation.
• Provide engineering services required to coordinate the integrators
development of the Human Machine Interface (HMI) graphics for the operator
work stations.
• Provide engineering services required to coordinate the integrators
programming of the specified PLC platform according to the SOO.
• Provide engineering services to coordinate the integrators verification and
demonstrate to the OWNER that the PLC and HMI operator workstation
function as designed prior to installation in field.
EXHIBIT"A-1"
Page 19 of 19
.. A. r. ,
EXHIBIT B
SAMPLE PAYMENT REQUEST FORM
Sample form for
COMPLETE PROJECT NAME Payment Request
Revised 07m/00
Project No.XXXX
Invoice No.12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No.1 Amd No.2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
0&M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
Contract for Professional Services
Exhibit B
•
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
wig
City of CITY OF CORPUS CHRISTI
Christo ; DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Everyquestion must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: LNV,Inc.
P.O.BOX:
STREET ADDRESS: 801 Navigation,Suite 300 CITY: Corpus Christi ZIP: 78408
FIRM IS: 1. Corporation 2. Partnership 3. Sole Owner ❑
4. Association _ 5. Other _
DISCLOSURE QUESTIONS
If additional space is necessary',please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
NameO/tia— Job Title and City Department(if known)
2. State the names of each "official"of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name, /CeVer- Board, Commission or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3% or more of the ownership in the above named"firm."
Name/4 Consultant
• f 1
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Dan S.Leyendecker,P . Title: President
(Type or Print)
Signature of Certifying trim& / , lIP Date: 3 DG�
Person: �
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-11677
LNV, Inc.
Corpus Christi,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/10/2016
being filed.
City of Corpus Christi Date Ac owledged:2 /
3 Provide the identification number used by the governmental entity or state agency to track or identify the con act,and provide a
description of the goods or services to be provided under the contract.
ONSWTP Chemical Project E12211
Professional Engineering,architectural and/or surveying services.
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
Trejo,Eric Corpus Christi,TX United States X
Viera, Robert Corpus Christi,TX United States X
Naiser, Derek San Antonio,TX United States X
Leyendecker,Dan Corpus Christi,TX United States X
5 Check only if there is NO Interested Party. El
6 AFFIDAVIT I swear,or affirm,unde .-nalty of perjury,that the above disclosure is true and correct.
Ata:1n.,MICHELE OEMSE HINLJ05A
NOTARY PUBLIC
4.=I State of Teas
as" Comm.Fxp.10(12(2018 " _I /,
i.nature oier 'ized agent of contr ting business entity
AFFIX NOTARY STAMP/SEAL ABOVE C I p (�{�� ;,j,�,�`n n
Sworn to and subscribed before me,by the said S• [- �rdec;�Q r,this the l t J""` day of�- i $�u 1
20 119 ,to certify which,witness my hand and seal of office. 111
r
r
Q 11tciNkQ )ruse �lno� i Lx f't1-tut ( ). �1
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34944