HomeMy WebLinkAboutC2016-171 - 4/19/2016 - Approved Z6tS
CITY OF CORPUS CHRISTI G' i
AMENDMENT NO. 4
CONTRACT FOR ENGINEERING DESIGN
The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City")and Freese and Nichols, Inc.
("Consultant"), agree to the following amendments to the Contract for Professional Services for O.N.Stevens Raw
Water Influent Improvements (Project No. 8643):
Original Agreement May 27, 2008 Administrative Approval $47,500.00
Amendment No. 1 January 12, 2010 Motion No. M2010-013 $1,880,000.00
Amendment No. 2 November 20, 2011 Administrative Approval $49,431.00
Amendment No. 3 December 1, 2014 Administrative Approval $11,889.00
In the Original Contract, Exhibit "A", Section 1. Scope of Services shall be amended as set forth in the attached
Amendment No.4, Exhibit "A".
In the Original Contract, Section 3. Fees shall be amended based on the modified scope of services in the attached
Amendment No. 4, Exhibit "A" for a fee not to exceed $650,729.00, for a total restated fee not to exceed
$2,639,549.00.
All other terms and conditions of the May 27, 2008 Contract for Professional Services between the City and
Consultant,and of any amendments to that contract,which are not specifically addressed herein shall remain in full
force and effect.
CITY 0 - • ' ' - - TI FREESE AND NICHOLS, INC.
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J.H. E6monds, P.E. to Ron Guzman, P.E. Date
Director of Engineering Services Principal
800 North Shoreline Blvd., Suite 1600N
Corpus Christi, TX 78401
REC ND / (361) 561-6500 Office
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APPROVED AS TO LEGAL FORM
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Assistant City Attorney Date
APPROV
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Office of Management and Budget Project Number 8
Accounting Unit 4096-062
Account 550950
ATTEST Activity 180415014096EXP
Account Category 50950
-C-72 1C, Fund Name Water 2015 CIP
2016-171 Date
04/19/16
M2016-039 643 ONS RAW WATER INFLUENT IMPROVEMENTS\FNIWMENDMENT NO 4\CONTRACT\CONTRACT.DOC REV.10/1/15
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February 3, 2016
Ms.Valerie H. Gray, P.E.
Executive Director, Public Works
City of Corpus Christi
P. O. Box 9277
Corpus Christi,Texas 78469-9277
Re: 0. N.Stevens Raw Water Influent Improvements,City Project No.8643
Amendment No.4
Dear Valerie:
Freese and Nichols, Inc. (FNI) is pleased to submit our professional services amendment for the O.N.
Stevens Raw Water Influent Improvements project. We have prepared our proposed amendment for
Project No.8643 relative to the relocation of the O.N.Stevens WTP Maintenance Building and re-initiation
of the project following the AEP relocation. The building is being relocated to make way for the raw
influent improvement piping and hydraulic structures at the headworks of the plant,as well as to provide
for operational space for the chemical feed improvements as part of the AEP ROW agreement. FNI will
coordinate with LNV, Inc. (LNV) to combine FNI's raw water influent and LNV's chemical feed
improvement projects into one design, bid, and construction package, including a joint Basis of Design
memorandum, updated pipeline alignments and hydraulic analysis, and combined bid and construction
phase services.
We are proposing the following changes to the Scope items under Exhibit A, Part 1. Scope of Services:
A. Basic Services(Maintenance Building Relocation):
2. Design Phase:
o. Conduct Project Kickoff Meeting and prepare meeting agenda and meeting minutes and
distribute to project participants within 5 days of the meeting.
p. Request available reports, record drawings, utility maps, and other information provided by
the City pertaining to the project area. Provide topographic survey(by sub)of the site.
q. Coordinate with the City's project manager to identify the operating department's potential
project needs to include up to (1) project coordination meeting.
r. Identify and analyze requirements of governmental authorities having jurisdiction to approve
the design of the project,to include permitting, environmental, historical, construction, and
geotechnical issues.
s. Design Maintenance Building improvements for O.N.Stevens WTP for an approximately 8400
SF new facility to be relocated on site to include separate offices for the I/E Manager and the
Maintenance Manager, as well as common office, break, conference, and restroom facilities
for the Maintenance and I/E workers, and two I/E shops (clean/dirty) and one Maintenance
shop,with a shared overhead crane between the Maintenance shop and the I/E (dirty) shop.
AMEND. NO.4
EXHIBIT"A"
Page 1 of 11
•
Design to include utility connections along Hearn Rd. and site design for parking lot and
scrap/storage yard,as well as Pre-Sedimentation Basin spillway contour restoration—existing
maintenance facility demolition to be part of Amendment 5.
t. Prepare (1)set of Construction Bid and Contract Documents in City format
using City Standards as applicable, including Contract agreement forms,general conditions
and supplemental conditions, notice to bidders, instruction to bidders, insurance, bond
requirements, and preparation of other contract and bid-related items, project description,
specifications and drawings,materials list,project/construction schedule,quantities,and cost
estimate.
u. Provide (1) hard copy and one electronic copy of 60% and pre-final interim plans,
accompanied by an anticipated specification list at 60% and draft specifications at pre-final,
for City review and comment, to include a Plan Executive Summary, which will identify, as
needed:
• Building Size
• Material Selection
• Permit Requirements
• Utility Requirements
• Standard Specifications
• Non-standard Specifications
• Unique construction or maintenance requirements
• Cost alternatives
• Status of action items
v. Attend (2) interim review meetings with the City, and assimilate all review comments,
modifications,additions/deletions,and proceed to the next level of design,providing meeting
agenda and meeting minutes,to be distributed within 5 working days of the review meeting.
w. Provide QA/QC measures to ensure that submittal of the interim 60% and pre-final and
Construction plans accurately reflect the percent completion designated and do not
necessitate an excessive amount of revision and correction by City staff.
x. Upon approval by the Executive Director of Public Works, provide (1) set of signed sealed
plans and contract documents in hard copy and electronic format for use by the City to bid
the project.
y. Provide monthly progress reporting throughout the design phase
City staff will provide one set only of the following information(as applicable):
a. Electronic index and database of City's record drawing and record information
b. Requested record drawings, record information in electronic format as available from City
Engineering files
c. The preliminary budget,specifying the funds available for construction
d. A copy of existing studies and plans. (as available from City Engineering files)
e. Field location of existing City utilities
f. City Control survey—provide bench marks and coordinates or plant control system
g. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
h. Provide the budget for the Project specifying the funds available for the construction contract.
i. Provide electronic copy the City's standard specifications, standard detail sheets, standard
and special provisions,and forms for required bid documents.
3. Bid Phase: The A/E will perform Bid Phase services to include the following:
a. Participate in the pre-bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
Page 2 of 11
AMEND. NO.4
EXHIBIT"A"
Page 2 of 11
a. Assist the City in solicitation of bids by identification of prospective bidders, and review
of bids by solicited interests.
b. Review all pre-bid questions and submissions concerning the bid documents and prepare,
in the City's format,for the Engineering Services'approval,any addenda or other revisions
necessary to inform contractors of approved changes prior to bidding.
c. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
d. In the event the lowest responsible bidder's bid exceeds the project budget as revised by
the Engineering Services in accordance with the A/E's design phase estimate required
above,the Engineer will, at its expense,confer with City staff and make such revisions to
the bid documents as the City staff deems necessary to re-advertise that particular
portion of the Project for bids.
5. Prepare Agenda Memorandum and PowerPoint presentation in City format for City
Council Meeting to award construction contract.
6. Provide monthly progress reporting throughout the bid phase
The City staff will:
1. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
2. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents,issue(with the assistance of the A/E)any addenda,
prepare and supply bid tabulation forms, and conduct bid opening.
3. Receive the Engineer's recommendation concerning bid evaluation and recommendation
and prepare agenda materials for the City Council concerning bid awards.
4. Prepare, review and provide copies of the contract for execution between the City and
the contractor.
4. Construction Phase. The A/E will perform contract administration to include the following:
a. Participate in pre-construction meeting conference and provide a recommended agenda for
critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings, materials and
other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor and
authorize required changes, which do not affect the contractor's price and are not contrary
to the general interest of the City under the contract.
e. Make (3) regular visits to the site of the Project to confer with the City project inspector and
contractor to observe the general progress and quality of work,and to determine,in general,
if the work is being done in accordance with the contract documents.This will not be confused
with the project representative observation or continuous monitoring of the progress of
construction.
f. Prepare change orders as authorized by the City (coordinate with the City's construction
division); provide interpretations and clarifications of the plans and specifications for the
contractor and authorize minor changes which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
g. Make final inspection with City staff and provide the City with a Certificate of Completion for
the project.
h. As applicable,review and assure compliance with plans and specifications,the preparation of
operating and maintenance manuals (by the Contractor) for all equipment installed on this
Page 3 of 11
AMEND. NO.4
EXHIBIT"A"
Page 3 of 11
Project. These manuals will be in a"multimedia format"suitable for viewing with Microsoft's
Internet Explorer,version 3.0. As a minimum the Introduction,Table of Contents, and Index
will be in HTML(HyperText Markup Language)format,with HyperText links to the other parts
of the manual. The remainder of the manual can be scanned images or a mixture of scanned
images and text. Use the common formats for scanned images-GIF,TIFF,JPEG,etc. Confirm
before delivery of the manuals that all scanned image formats are compatible with the
image-viewing software available on the City's computer - Imaging for Win95 (Wang) and
Microsoft Imaging Composer. Deliver the manuals on a CD-ROM, not on floppy disks.
i. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed(from the"red-line"drawings,inspection,and the contractor provided plans)and
deliver to the Engineering Services a reproducible set and electronic file (AutoCAD r.14 or
later) of the record drawings within two (2) months of final acceptance of the project. All
drawings will be CADD drawn using dwg format in AutoCAD, and graphics data will be in dxf
format with each layer being provided in a separate file. Attribute data will be provided in
ASCII format in tabular form. All electronic data will be compatible with the City GIS system.
j. Attend(6) monthly construction progress meetings
k. Provide (6) monthly progress reports throughout the construction phase
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
B.Additional Services(Allowance)(Maintenance Building Relocation):
11. Permit Preparation:
a. Provide a TDLR permit and inspection to confirm ADA compliance
12. Right-of-Way(ROW)Acquisition Survey: (Not Authorized)
13. Construction Topographic Survey:(Not Authorized)
a. Provide Construction Staking by establishing base survey controls for line and elevation
staking(horizontal control only)—but not a detailed construction staking of lines and grades
or building corners,which will be the Contractor's responsibility under a separate contract.
b. Provide Construction Staking by establishing base survey controls for line and elevation
staking—but not a detailed construction staking of lines and grades or building corners,
which will be the Contractor's responsibility under a separate contract.
c. All work will be tied to and conform with the City's Global Positioning System (GPS)control
network and tie to a minimum of two(2) plant coordinate monuments.
14. Environmental Issues: (Not Authorized)
a. Identify and develop a scope of work for any testing, handling,and disposal of hazardous
materials or contaminated soils that may be discovered during construction.
15. Construction Observation Services: (Not Authorized)
Provide a project representative(PR)to provide periodic construction inspection.
Page 4 of 11
AMEND. NO.4
EXHIBIT"A"
Page 4 of 11
a. Through such additional observations of Contractor's work in progress and field checks of
materials and equipment by the PR and assistants,the A/E shall endeavor to provide further
protection for the CITY against defects and deficiencies in the work.
b. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E,and will confer with
A/E regarding PR's actions. PR's dealings in matters pertaining to the Contractor's work
in progress shall in general be with A/E and Contractor, keeping the CITY advised as
necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-construction
conferences, progress meetings,job conferences and other project-related meetings as
required by the City, and prepare and circulate copies of minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract Documents.
B. PR shall communicate with CITY with the knowledge of and under the direction of A/E
4. Interpretation of Contract Documents: Report when clarifications and interpretations of
the Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work requiring a Shop
Drawing or Sample submittal for which PR believes that the submittal has not been
approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to assist A/E in
determining if the Work is in general proceeding in accordance with the Contract
Documents.
B. Report whenever PR believes that any part of Contractor's work in progress will not
produce a completed Project that conforms to the Contract Documents or will
prejudice the integrity of the design concept of the completed Project, or has been
damaged, or does not meet the requirements of any inspection, test or approval
required to be made; and advise City and A/E of that part of work in progress that PR
believes should be corrected or rejected or should be uncovered for observation, or
requires special testing, inspection or approval.
C. Observe whether Contractor has arranged for inspections required by Laws and
Regulations, including but not limited to those to be performed by public agencies
having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences, reproductions
of original Contract Documents including all Change Orders, Field Orders, Work
Change Directives,Addenda,additional Drawings issued subsequent to the Contract,
A/E's clarifications and interpretations of the Contract Documents, progress reports,
Shop Drawing and Sample submittals received from and delivered to Contractor,and
other Project related documents.
B. Prepare a daily report utilizing approved City format, recording Contractor's hours on
the Site, weather conditions, data relative to questions of Change Orders, Field
Orders, Work Change Directives, or changed conditions, Site visitors, daily activities,
Page 5 of 11
AMEND. NO.4
EXHIBIT"A"
Page 5 of 11
•
•
decisions, observations in general, and specific observations in more detail as in the
case of observing test procedures;and send copies to A/E and the City.
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and Sample
submittals.
B. Report immediately to the CITY and A/E the occurrence of any Site accidents, any
Hazardous Environmental Conditions, emergencies, or acts of God endangering the
work,and property damaged by fire or other causes.
C. Provide project photo report on CD-ROM at the rate of a minimum of two
photographs per day, including an adequate amount of photograph documentation
of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of observed
items requiring completion or correction.
B. Participate in a final inspection in the company of A/E, the CITY, and Contractor and
prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected and make
recommendations concerning acceptance and issuance of the Notice of Acceptability
of the Work.
16. Start-Up Services: (Not Authorized)
17. Warranty Phase Services: Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair,fix, restore, patch,or replace improvement under the maintenance guaranty
terms of the contract. Document the condition and prepare a report for the City staff of the
locations and conditions requiring action,with its recommendation for the method or action to
best correct defective conditions and submit to City Staff. Complete the inspection and prepare
the report no later than sixty(60) days prior to the end of the maintenance guaranty period.
18. Windstorm: (Not Authorized)
Perform structural design in accordance with Texas Department of Insurance Windstorm Code.
During construction perform inspections of critical structural items in order to provide
documentation to TDI for building certification (WPI-8 certificate). File required forms with TDI
for certification.
19. Geotechnical Investigation:
a. Provide geotechnical report by an engineer licensed to practice in the State of Texas to
investigate subsurface soils and make recommendations to support building foundation
design.
b. Provide one copy of the geotechnical report to the City in order to provide soil parameters,
OSHA soil type classification and recommendations needed by the contractor/engineer to
design braced excavations for installation of underground utilities,which they can use
during the bid and construction phases.
c. Provide two borings to termination depth of 25 feet within the footprint of the building.
Scope of the Proposed Subsurface Investigation
1) Coordination with Texas One Call to identify underground utilities in the proximity
of the boring/core locations. The borings/cores will be relocated if necessary.
Page 6 of 11
AMEND. NO.4
EXHIBIT"A"
Page 6 of 11
2) Soil samples will be obtained at predetermined depths, unless subsurface
conditions warrant additional sampling.
3) The borings will be advanced to the depths specified above.
4) Groundwater readings will be obtained during drilling and immediately upon
completion of the drilling operations.
5) After obtaining the delayed groundwater readings,the open boreholes will be
backfilled with excess soils obtained during the drilling operations;the base
material will be replaced in the boreholes and patched with cold mix.
Scope of Laboratory Testing Program
• Supplementary Visual Classification (ASTM D2487)
• Water Content Tests(ASTM D2216)
• Atterberg Limits Tests(ASTM D4318)
• Unconfined Compressive Strength Tests(ASTM D2166)
• Percent Material Finer Than The#200 Sieve Tests(ASTM D1140)
• Potential of Sulfate Attack on Concrete or Lime Stabilized Soil (Standard Method
E300)
All phases of the laboratory testing program will be performed in general accordance
with applicable ASTM Specifications.All field and laboratory test results will be included
on the boring logs or provided in the report.
d. Geotechnical Engineering Report
In addition to the field and laboratory testing, a geotechnical engineering report will be
prepared that includes a description of the field exploration and laboratory tests,boring logs,
a discussion of the engineering properties of the subsurface materials encountered, trench
excavation design parameters, OSHA soil type classification, utility trench recommendations,
foundation design recommendations and pavement recommendations for the proposed
project
The City will:
1. Provide access for the Geotechnical Boring crew
2. Provide access for the Topographic Survey crew
3. Provide access for the ADA reviewer or Texas Department of Licensing and Regulation to
perform reviews and inspections as necessary at all phases of construction
4. Provide access for the structural engineer to perform a Texas Department of Insurance
Windstorm Inspection as necessary at all phases of construction
Page 7 of 11
AMEND. NO.4
EXHIBIT"A"
Page 7 of 11
A. Basic Services(Raw Water Influent Improvements):
2. Design Phase:
z. Due to 4-year Project halt due to AEP transmission line relocation effort, conduct A/E
familiarization through review of preliminary engineering report, CAD drawings, subsurface
utility engineering investigations, geotechnical report, hydraulic calculations, draft
construction sequencing and demolition requirements, meeting minutes, action items
tracker, decisions made tracker, and other applicable design documents.
aa. Conduct Project Re-initiation Meeting with A/E Team to familiarize all team members with
the project,where the design stopped,the AEP transmission line design updates,and the path
forward on project activities.
bb. Conduct Project Re-initiation Meeting with City and A/E.Prepare meeting agenda prior to this
meeting, and prepare meeting minutes for distribution to project participants within 5
business days of the meeting.
cc. Coordinate with LNV and lead effort to develop a Basis of Design memorandum,including raw
water improvements design criteria and chemical feed requirements. Send draft
memorandum to the City,address comments, and finalize the memorandum.
dd. Attend up to two (2) additional meetings with City staff during the duration of the design
phase to discuss the project as a whole, assimilate all review comments, modifications,
additions/deletions, providing meeting agenda and meeting minutes,to be distributed within
5 working days of the review meeting.
ee. Redesign the pipeline alignments and structure configurations based on the final AEP
transmission line alignment (AEP design files and AEP final construction staking points for all
new pole locations) and chemical feed system improvements.This realignment also includes
rerouting of large diameter pipelines to/from the pre-sedimentation basin. The redesigned
components of the project will be incorporated into the master submittal.
ff. Preliminary routing of an additional, fourth raw water line from the plant boundary to the
proposed raw water junction structure.This line will not be fully designed or installed,but will
be planned for in the future. The fourth raw water line may be installed on a subsequent
construction project.
gg. Additional hydraulic analysis and updating of the hydraulic profile will be required for
rerouting of project components.
hh. Design modifications to the upstream raw water metering structure include installation of a
minimal length (maximum of 50 LF)of a fourth raw water pipeline with pipe supports, piping,
and spool pieces designed,as well as dishhead plugs on each end for future connections.This
will involve structural and mechanical modifications to the junction structure. No flow meter
or electrical power or controls will be included for this additional line.
ii. Design modifications to the raw water junction structure include installation of a minimal
length(maximum of 50 LF)of a fourth raw water pipeline on the influent side of the structure
with a dishhead plug, as well as design of a manual fabricated gate in the structure for
isolation.This will involve structural and mechanical modifications to the junction structure.
No actuator or electrical power or controls will be included for this additional line.
jj. Attend up to two (2) additional site visits and coordination meetings with ONSWTP staff to
discuss realignments and site plan, including preparation of discussion topics and providing
site visit memorandum and decision items.
kk. Coordination with LNV for design of four(4) rapid mix structures at the connection point or
upstream of each primary sedimentation basin,including structural design by FNI.Mechanical
treatment design and sizing will be by LNV.
Page 8 of 11
AMEND. NO.4
EXHIBIT"A"
Page 8 of 11
II. Coordination with LNV for design of four(4)chemical injection vaults and facilities, including
structural design of the chemical injection vaults by FNI. Mechanical treatment design and
sizing will be by LNV.
mm.Attend up to two(2)additional meetings with City staff to discuss rapid mix and chemical feed
design, assimilate all review comments, modifications, additions/deletions, providing
meeting agenda and meeting minutes,to be distributed within 5 working days of the review
meeting.
nn. Design the demolition of the existing ONSWTP maintenance building (full demolition of the
structure, slab and all interior components that the City desires for demolition, salvage, and
removal).
oo. Coordinate the site civil of the site including drainage, grading, analysis of existing features,
and any required appurtenances with LNV. LNV will lead site civil design.
pp. Coordinate with LNV and lead effort in sequencing construction with raw water influent
improvements and chemical feed improvements.Develop a construction sequencing plan and
specification.
qq. Conduct and attend up to two (2) additional meetings with City staff to discuss construction
sequencing, assimilate all review comments, modifications, additions/deletions, providing
meeting agenda and meeting minutes, to be distributed with 5 working days of the review
meeting.
rr. Coordinate with LNV and lead effort in combining draft submittal plans and specifications into
one review package for the City at both the 60%and 100%deliverable stages.
ss. Prepare for and present at City required submittal meetings at the 60% and 100% project
deliverable stages, prior to City review.
tt. For the added design components of this amendment, provide QA/QC measures to ensure
that submittal of the interim 60%and pre-final and Construction plans accurately reflect the
percent completion designated and do not necessitate an excessive amount of revision and
correction by City staff for the additional design components.
uu. Provide monthly progress reporting of the combined FNI/LNV project throughout the design
phase for the additional design components.
vv. Electrical and instrumentation design for design basis memorandum, power upgrades, and
demolition of existing maintenance building(BY BATH ENGINEERING)
3. Bid Phase: The A/E will perform Bid Phase services to include the following:
f. Coordinate with LNV and lead effort in combining construction plans and specifications into
one bid package.
g. Upon approval by the Executive Director of Public Works, provide (2) sets of signed sealed
plans and contract documents in hard copy and electronic format for use by the City to bid
the project for the additional design components.
h. Additional bid phase services related to construction of the additional influent pipeline,rapid
mix structures,chemical injection vaults,and demolition of the existing maintenance building,
including answering bidders' questions, preparation of any addenda and any other revisions
necessary to inform contractors of approved changes prior to bidding. This additional bid
phase effort includes leading the bid phase for the combined FNI/LNV project.
i. Additional bid phase services related to electrical and instrumentation for power upgrades,
and demolition of existing maintenance building(BY BATH ENGINEERING)
4. Construction Phase. The A/E will perform contract administration to include the following:
j. Coordinate with LNV and lead effort in construction phase services, including leading
construction phase administration and coordinating reviews.
Page 9 of 11
AMEND. NO.4
EXHIBIT"A"
Page 9 of 11
•
•
k. Additional construction phase services related to construction of the additional influent
pipeline at the meter and junction structures, structural design of the rapid mix structures,
structural design of the chemical injection vaults,and demolition of the existing maintenance
building, including review of up to ten (10) additional shop drawings and submittals, review
of up to three (3) additional test reports, interpretations and clarifications of the contract
documents for up to five(5) RFI's or field orders,and additional record drawing preparation.
I. Attend and lead up to six(6)additional monthly construction progress meetings and site visits
with Contractor&City staff for the joint construction project,assimilate all review comments,
modifications, additions/deletions, providing meeting agenda and meeting minutes, to be
distributed within 5 working days of the review meeting.
m. Additional electrical and instrumentation construction services for power upgrades, and
demolition of existing maintenance building.
B.Additional Services(Allowance)(Raw Water Influent Improvements):
20. Automated Concepts:
At the request of the City (Mark Van Vleck) in July 2009, FNI coordinated the services of
Automated Concepts to provide a chlorine unloading control panel including panel fabrication
and testing, instrumentation and control components, software development and testing,
installation of the panel at the designated location at ONSWTP,onsite wiring and connection,and
testing and checkout of panel operation. FNI was directed by Mark Van Vleck and Alex Barabanov
to handle this item as an amendment for the Raw Water Influent Project. FNI also coordinated
testing and checkout of the panel in presence of City representatives.
C.Schedule
The following is updated project schedule for the project, including new design components addressed
in this amendment.
ACTIVITY TASK LEADER DATE
Continue Design Phase FNI Date of Notice to Proceed
Draft Design Basis Memo FNI 3 Weeks after Notice to Proceed
City Review of Draft Design The City 2 Weeks following receipt of Draft Design Basis
Basis Memo Memo
Final Design Basis Memo FNI 2 Weeks following receipt of City Comments
60%Submittal &Submittal FNI 24 Weeks after Notice to Proceed
Meeting
City Review of 60%Submittal The City 4 Weeks following 60%Submittal
Complete
60%Submittal Review FNI 2 Weeks following Receipt of City Comments
Meeting
100%Submittal &Submittal FNI 12 Weeks after City Review Meeting
Meeting
City Review of 100% The City 4 Weeks following 100%Submittal
Submittal Complete
100%Submittal Review FNI 2 Weeks following Receipt of City Comments
Meeting
Final Issued for Bid Submittal FNI 4 Weeks following 100%Submittal Meeting
Advertise for Bids The City/FNI 4 Weeks following Final Issued for Bid
Submittal
Page 10 of 11
AMEND. NO.4
EXHIBIT"A"
Page 10 of 11
•
ACTIVITY TASK LEADER DATE
Pre-Bid Conference The City/FNI 2 Weeks after Advertise for Bids
Receive Bids The City/FNI 4 Weeks after Advertise for Bids
Begin Construction FNI 8 Weeks after Bid Opening
(Notice to Proceed)
Construction Complete 24 Months after Notice to Proceed
In the Amendment No.4, EXHIBIT"A",PART 3. FEES,SECTION C.SUMMARY OF FEES shall be modified
for a revised fee not to exceed$650,729.00(Six Hundred Fifty Thousand Seven Hundred Twenty Nine
Dollars and No Cents),for a total restated fee not to exceed$2,639,549.00(Two Million Six Hundred
Thirty Nine Thousand Five Hundred Forty Nine Dollars and No Cents).
Sincerely,
Ron Guzman, P.E.
Principal
cc: file
Page 11 of 11
AMEND. NO.4
EXHIBIT"A"
Page 11 of 11
EXHIBIT B
SAMPLE PAYMENT REQUEST FORM
Sample form for
COMPLETE PROJECT NAME Payment Request
Revised 0707!00
Project No.XXXX
Invoice No.12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No.1 Amd No.2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
0&M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
Contract for Professional Services
Exhibit B
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Chri
ti; DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Freese and Nichols,Inc.
P.O.BOX:
STREET ADDRESS: 800 N. Shoreline,Suite 1600N CITY: Corpus Christi ZIP: 78401
FIRM IS: 1. Corporation ® 2. Partnership — 3. Sole Owner El4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
Name Job Title and City Department(if known)
NA
2. State the names of each "official" of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
NA
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or Committee
NA
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Consultant
NA
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Ron Guzman,P.E. Title: Principal
(T),pe or Print)
Signature of Certifying Date: ,
Person: �J � (7,r�"
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person,partnership,corporation,joint stock company,joint venture,receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos 1 2,3,5,and 6 if there are no interested parties CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-9375
Freese and Nichols, Inc.
Corpus Christi,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/04/2016
being filed.
City of Corpus Christi Date ckn wlle{dged:'
3 Provide the identification number used by the governmental entity or state agency to track or identify the c ntra ,and provide a
description of the goods or services to be provided under the contract.
8643-ONSWTP
Engineering design services for the O. N. Stevens Water Treatment Plant
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
Hatley,Tricia Oklahoma City,OK United States X
New,John San Antonio,TX United States X
Payne,Jeff Dallas,TX United States X
Haster,Thomas Fort Worth,TX United States X
Nichols,Michael Austin,TX United States X
Pence, Robert Fort Worth,TX United States X
Lemons, Ron Fort Worth,TX United States X
Gooch, Thomas Fort Worth,TX United States X
Herchert, Robert Fort Worth,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
.... LISA BOGGS
hfri = Notary Public,State of Texas
ts: .>w My Commission Expires
k.,'*4R+',/ 06/25/2019
gnature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said _fin 67, v2 main ,this the 5- day ofe'lk
20 1, ,to certify which,witness my hand and seal of office. J
Lisa 13c6xj 5 Pu�0� iG
ig tures officer admi aro: Printed name of b dministering oath Title of officer ad nistering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34944