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Home My WebLink AboutC2016-184 - 5/10/2016 - Approved infor CHANGE ORDER INTRODUCTION This Change Order document("Change Order") is subject to all terms and conditions of the Software Services Agreement(or, if applicable, the Professional Services Agreement) between Infor and Licensee with an Effective Date of May 15, 2013(the"Services Agreement")and constitutes a change to the Services Work Order identified below by Work Order Number("Work Order"). All terms of the Services Agreement and Work Order are incorporated herein by reference. Capitalized terms not defined in this Change Order are defined in the Services Agreement or Work Order. In the event of a conflict, the terms of this Change Order control over the terms of the Services Agreement and Work Order. 1.0 CHANGE ORDER Licensee(customer) City of Corpus Christi Project Name ERP Implementation(CDR) Project Number 32381430 Project Manager Hank Suenkel Project Phase Acceptance Test Product(s) IPS(Hansen)8 Work Order Number Exhibit 16 to Master Contract Change Number CO2015_015 Issue Number N/A Description Infor Public Sector, CDR Project—Go Live date change from January 18,2016 to June 17,2016 Requestor Belinda Mercado Identified Date 2/10/16 Prepared By Hank Suenkel 2016-184 05/10/16 Ord. 030834 Infor INDEXED 1.1 Preliminary identification and assessment Describe the change in detail Change in the planned go-live date for Infor Public Sector, CDR Project from January 18, 2016 to June 17, 2016. This change also impacts the project budget, and Infor, and City of Corpus Christi resource commitments. Infor resources will provide services required for additional configuration of all applications and interfaced included in the scope of work. Infor will perform unit testing prior to delivery to City and support resolution of issues after turnover. Additionally, Infor resources will provide support to extended testing activities for system test and full scale test milestones and provide leadership, guidance and support to City team in completing remaining pre-Go-Live tasks. Infor will take on certain responsibilities for data conversion to include support extraction from legacy systems,data mapping, data transformation,and load into Infor application. The following shall be included in the scope of data conversion: • Active Building permits • Planning applications • Business and Trade licenses • Tokay backflow device registration records • Healh InspectorHub(included in Change Order number 4) The City team will perform final validation of data within the Infor application. Infor will support the City in review and resolution of issues identified through the converted data. Both parties agree that Code Enforcement Design is complete. Infor will complete the delivery of Code Enforcement module according to Infor deployment model. All remaining configuration, testing, and deployment of Code Enforcement application will be concurrent with completion of the Utility Billing project scheduled for September 1, 2016 The following are revised estimated milestone dates. Detailed project completion plan is provided in the attachment and will be maintained by mutual agreement of the project managers. - M-7 Milestone—System Test, 05/06/16 • M-8 Milestone—Full Scale Test, 05/25/16 • M-9 Milestone—Production Readiness.06/17/16 • The Go-Live Date shall be June 17, 2016 • M-10 Milestone—Complete Post-Go-Live Support,07/01/16 - M-11 Milestone—Close Project. 07/21/16 Reason for the change The City made a decision to delay the go-live from January 18,2016 to June 17,2016 to allow for additional time to fully test and validate the CDR solution and complete data conversion activities 2 in fo r Change Order(Americas PMO-v5b, Nov. 2012) High level impact assessment Project will timeline will increase by 5 months duration. Infor resources will be engaged to support the City in testing,conversion and go-live activities over the 5 month period. 1.2 Approval for detailed impact analysis (optional) Reviewer Review Date 1.3 Detailed impact analysis Impact on project plan Schedule and Resource constraints Extends the project timeline by 5 months with new go-live date scheduled for June 17,2016 Target start date for Project Extension January 18,2016 Impact on resource requirements Infor resources will be engaged to support the City in testing,conversion and go-live activities over the 5 month period Additional risk The project schedule targets the following dates for completion of key activities. Missing these completion dates may require an additional change to the go-live date and result in additional delay and cost to the project. Technical risk associated with environment management. Merger/migration,environment refresh. 3 info r Change Order(Americas PMO-v5b,Nov 2012) Impact on project cost Overall Project Budget impact total of$150,000 Payment Milestone Impact The payment milestones will be revised to the following: PaymentRleeaf0 _ Revised Stage YYeeta,! Yseal0r9e __ Wernher Amount llMttar Amount MOS Amount AmOume MaltltLcl. Awn° Change sone ROOM 9-1 YYeetene•Prowl InIn latbn: 317976262 117 D1668 516124994 3179.16660 SI7foe.66 3962240941 SO CO Crorta_,_.-__ Milestone-Install the 1n-scope Products Ups H Y.4. of P100.1 environment.. SO Do $0 00 30 00 10.00 5000 10.00 30 DD Cat vote SYS.VII 6-7. 141e914ne-Protect Teen le466.116 1137 499.98 913 75000 19E.749 46 3107.449 96 113 75000 996 709.96 SO 06 Caelyne 61ye H DA YBMtone-Ne1W Beta Prototype: 1119 44140 11194.1 a 1107 499 96 SI 16/4-443 511.94 o 5107,490.96 SO 00 Cassel. • 31s0e Y 4 5 ►Weatone.NxtW Beta Prototype:health S19.OBs.75 Department 6190656 /17.t5517 11906`.7' II 90656 117 159 17 1000 Carron, 13906 Val U-' 019eetone-!rota Prototype: 1179 966 60 117 91E 6f 1569.24.9 94 5179 166 6O 597 517 62 9161.49.94 SO 00:eacuu Stays V\ Y', Y9O leane.rnal Prototype:Bean 51:.25260 Department $1.52539 113.727 34 115252 SO 11 521 29 513.727.36 10 00 009060 Step VII WE Meats.-9000ptanee test 1166 717 17 116 611.72 1110.545 45 1966 797 17 116 911 72 1950.541/5 SO 00 Caroms 111.V• 1.6 t CMnys older 16 soe11lpn 5000 10.00 10 00 1550.000.00 SS 000 CO 115.000.03 150 000 00 5190e V• 4-' Ywelorr-1p11090 Tett 616,0.60605 519.000.61 1171.54'45. 1200.200.70 320.000 00 1110.060.00 1$797 97 6.44 6*901916 15659 h 9-6 51bs9600-FPO Scale Test 1127 270 70 512.707.07 1114,36763 1150.000.00 115.000 00 1135.009.00 322./29.30 Vase uptlafe0 Sew VII 9.9 SeMstal*-Prodseton Neadeneae $600300.30 11.753.4 357.111.62 5100000 00 110.000 00 590 000.09 136.40165 vsw 40Gted MaimMN U 1. �1°ne-Complete Post-Gall. 1107.181 02 1u0pe9. 110.310 98 392.96764. 392075755 112 071 76 5106.689 SO 11757973 971150.69069e 11eoe 1161 1611 Weston.,-Close Protect 1127.070 71 1127.070 71 194.737 07 3140 707.07 113.636 36 vaw 4006192 woe Vim w- 5--35-72,,. 11270.70700 1127,070.71 11270.70701 1143707067 114070707 11437.07367 611300000 Estimated time and costs listed in this Change Order represent a fix fee offer and are in addition to the estimates provided in the original Work Order. Actual project time and cost may vary from the estimates provided. Where a substantial variation from this Change Order is foreseen, both parties must agree in writing to the additional work and document the change in a subsequent Change Order. Other Projects Affected None Who needs to be notified of the change Belinda Mercado,Alex Barabanov, lnfor Project Managers, Infor Project Director Comments None 4 inFor Change Order(Americas PMO-v5b,Nov. 2012) 2 n CHANGE APPROVAL / PAYMENT By signing below, Licensee authorizes Infor to proceed with the work set forth in this Change Order and bill Licensee per the payment terms set forth in the original Work Order for any additional Services fees. Please return a signed copy of this Change Order to Infor PSO. THE PARTIES have executed this Change Order through the signatures of their respective authorized representatives. INFOR: Infor(US),Inc. LICENSEE: City of Corpus Christi Signature: Signature: i e yea t) ejlA-dati-- Illt. #.114. Printed Name: Li dsay Pritchard Printed Name: C. Ros J Title:Associate General Counsel Title: el:/4r 40.75r h4V Address: 380 St. Peter Street Address: 12,04( beo arzi c ep Address:St. Paul, MN 55102 Address: v�� Signature Date:April 7,2016 Signature Date: I3, I& ATTEST: REBECCA HUERTA yam_ CITY SECRETARY — Apo . 'ed as to form: ., , / )(p to ;(, 1 1/ ,/// Assist- City Attor -y 1 For C ir Attorney Ord D3o• At nIL Of COUNCIL.. 19 I • Ad? rili SECRETARY 46 In f o- Change Order(Americas PMO-v5b, Nov.2012) r•r► CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-40195 Infor(US), Inc. Alpharetta, GA United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 04/14/2016 being filed. City of Corpus Christi Date cfkn wledged: kP 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. XXX Services related to Utility Billing and CDR contracts 4 Nature of interest(check applicable) Name of Interested Party City,State,Country(place of business) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear,or affirm,under .enalty of perjury,that the above disclosure is true and correct. ELIZABETH A HAMMETT ` / .. ' NOTARY PUBLIC-MINNESOTA �,j '�rtzj MY COMMISSION EXPIRES 01/31/2021 Signature .f authorized age • contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE n- Sworn to and subscribed before me,by the said I--ISSOL'la /� P , l:i�YIEYLI) 2.4Y) ) ,this the I&1 k day of pri 1 , 20 1 to ,to certify which,witness my hand and seal of office. • ��.�Imrvu,-�-�. Iu lireaer4 a M . 1Am111E?T �scze. Assts ant--I-4 a.1 ature of officer administering oath Printed name of officer administering oath Title of officer administering cull Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.645