HomeMy WebLinkAboutC2016-215 - 5/24/2016 - Approved •
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CITY OF CORPUS CHRISTI a C,L_
CONTRACT FOR ENGINEERING DESIGN
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and LNV, Inc., a Texas
corporation, 801 Navigation, Suite 300, Corpus Christi, Nueces County, Texas 78408,
(Consultant), hereby agree as follows:
1. SCOPE OF PROJECT
O.N. Stevens Water Treatment Plant Intermediate Sludge Removal Phase 1 (Project
No. E16246) - This project will provide the City with Basic and Additional Services for the
design and development of bid documents for the improvements necessary for the
recommended sludge removal option identified in the ELR for Amendment No. 1 to O.N.
Stevens Water Treatment Plant (ONSWTP) Interim Sludge Management Improvements
(E13052). The recommended option generally consists of dredging Lagoon No. 7 and
pumping the dredged material into geotextile tubes for dewatering. The geotextile tubes will
be pre-staged in a newly constructed dewatering cell adjacent to Lagoon No. 7. The
geotextile tubes will be allowed to remain on site, awaiting disposal, for a maximum of two
(2) years, per Texas Commission on Environmental Quality (TCEQ) requirements. The
final disposal solution for the geotextile tubes and dewatered sludge is yet to be
determined by the City. This project will remove the maximum quantity of sludge from the
lagoons allowable within specific program budget constraints and will provide ONSWTP
with a solution to restore a portion of the sludge storage capacity at ONSWTP and
particularly in Lagoon No. 7 (Washwater Return Basin).
2. SCOPE OF SERVICES
The Consultant hereby agrees to perform services to complete the Project, as detailed in
Exhibit"A". In addition, Consultant will provide monthly status updates(project progress
or delays presented with monthly invoices)and provide contract administration services, as
described in Exhibit "A", to complete the Project. Work will not begin on Additional
Services until requested by the Consultant(provide breakdown of costs, schedules), and
written authorization is provided by the Director of Engineering Services.
3. ORDER OF SERVICES
The Consultant agrees to begin work on those authorized Basic Services for this contract
upon receipt of the Notice to Proceed from the Director of Engineering Services. Work will
not begin on any phase or any Additional Services until requested in writing by the
Consultant and written authorization is provided by the Director of Engineering Services.
The anticipated schedule of the preliminary phase, design phase, bid phase, and
construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by or
with the concurrence of the Director of Engineering Services.
2016-215 .nng Services may direct the Consultant to undertake additional
5/24/16 3d that no increase in fee is required. Services or tasks requiring
M2016-052 ER\WATER\E16246 ONSWTP INTERMEDIATE SLUDGE REMOVAL\CONTRACT\CONTRACT.DOC Page 1 of iNDEXEI
LNV Inc.
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an increase of fee will be mutually agreed and evidenced in writing as an amendment to
this contract. Consultant shall notify the City of Corpus Christi within three (3) days of
notice if tasks requested requires an additional fee.
4. FEE
The City will pay the Consultant a fee as described in Exhibit "A" for providing services
authorized, a total fee not to exceed $95,467.00. Monthly invoices will be submitted in
accordance with Exhibit "B".
5. INDEMNITY
Consultant shall fully indemnify and hold harmless the City of Corpus Christi and its
officials, officers, agents, employees, or other entity, excluding the engineer or
architect or that person's agent, employee or subconsultant, over which the City
exercises control ("Indemnitee") from and against any and all claims, damages,
liabilities or costs, including reasonable attorney fees and court costs,to the extent
that the damage is caused by or results from an act of negligence, intentional tort,
intellectual property infringement or failure to pay a subcontractor or supplier
committed by Consultant or its agent, Consultant under contract or another entity
over which Consultant exercises control while in the exercise of rights or
performance of the duties under this agreement.This indemnification does not apply
to any liability resulting from the negligent acts or omissions of the City or its
employees, to the extent of such negligence.
Consultant shall defend Indemnitee, with counsel satisfactory to the City Attorney,
from and against any and all claims, damages, liabilities or costs, including
reasonable attorney fees and court costs, if the claim is not based wholly or partly
on the negligence of, fault of or breach of contract by Indemnitee. If a claim is
based wholly or partly on the negligence of, fault of or breach of contract by
Indemnitee, the Consultant shall reimburse the City's reasonable attorney's fees in
proportion to the Consultant's liability.
Consultant must advise City in writing within 24 hours of any claim or demand
against City or Consultant known to Consultant related to or arising out of
Consultant's activities under this Agreement.
6. INSURANCE
Consultant agrees to comply with the insurance requirements in Exhibit "C".
7. TERMINATION OF CONTRACT
The City may terminate this contract for convenience upon seven days written notice to the
Consultant at the address of record. The City may terminate this agreement for cause
upon ten days written notice to the Consultant. If Consultant begins, within three days of
receipt of such notice, to correct its failure and proceeds to diligently cure such failure
within the ten days, the agreement will not terminate.
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In the event of termination, the Consultant will be compensated for its services on all
stages authorized based upon Consultant and City's estimate of the proportion of the total
services actually completed at the time of termination.
8. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy.
9. ASSIGNABILITY
The Consultant will not assign, transfer or delegate any of its obligations or duties in this
contract to any other person without the prior written consent of the City, except for routine
duties delegated to personnel of the Consultant staff. If the Consultant is a partnership,
then in the event of the termination of the partnership, this contract will inure to the
individual benefit of such partner or partners as the City may designate. No part of the
Consultant fee may be assigned in advance of receipt by the Consultant without written
consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
10.OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, inspection reports and submittal data will be the sole property of the
City, may not be used again by the Consultant without the express written consent of the
Director of Engineering Services. However, the Consultant may use standard details that
are not specific to this project. The City agrees that any modification of the plans will be
evidenced on the plans, and be signed and sealed by a professional engineer prior to
re-use of modified plans.
11.STANDARD OF CARE
Services provided by Consultant under this Agreement shall be performed with the
professional skill and care ordinarily provided by competent engineers or architects
practicing in the same or similar locality and under the same or similar circumstances and
professional license; and performed as expeditiously as is prudent considering the ordinary
professional skill and care of a competent engineer or architect.
12.DISCLOSURE OF INTEREST
Consultant agrees to comply with City of Corpus Christi Ordinance No. 17112 and
complete the Disclosure of Interests form as part of this contract.
13.CERTIFICATE OF INTERESTED PARTIES
For contracts that exceed $50,000, Consultant agrees to comply with Texas Government
Code section 2252.908 and complete Form 1295 Certificate of Interested Parties as part of
this agreement.
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Form 1295 requires disclosure of "interested parties" with respect to entities that enter
contracts with cities. These interested parties include:
(1) persons with a "controlling interest" in the entity, which includes:
a. an ownership interest or participating interest in a business entity by virtue
of units, percentage, shares, stock or otherwise that exceeds 10 percent;
b. membership on the board of directors or other governing body of a
business entity of which the board or other governing body is composed
of not more than 10 members; or
c. service as an officer of a business entity that has four or fewer officers, or
service as one of the four officers most highly compensated by a business
entity that has more than four officers.
(2) a person who actively participates in facilitating a contract or negotiating the terms
of a contract with a governmental entity or state agency, including a broker,
intermediary, adviser or attorney for the business entity.
Form 1295 must be electronically filed with the Texas Ethics Commission at
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm. The form must then be
printed, signed, notarized and filed with the City. For more information, please review the
Texas Ethics Commission Rules at https://www.ethics.state.tx.us/legal/ch46.html.
14.CONFLICT OF INTEREST
Consultant agrees to comply with Chapter 176 of the Texas Local Government Code and
file Form CIQ with the City Secretary's Office, if required. For more information and to
determine if you need to file a Form CIQ, please review the information on the City
Secretary's website at http://www.cctexas.com/government/city-secretary/conflict-
disclosure/index.
15.ENTIRE AGREEMENT AND CONTROLLING LAW
This Agreement represents the entire and integrated Agreement between City and
Consultant and supersedes all prior negotiations, representations or agreements, either
oral or written. This Agreement may be amended only by written instrument signed by both
the City and Consultant. This Agreement is governed by the laws of the State of Texas
without regard to its conflicts of laws. Venue for legal proceedings lies exclusively in
Nueces County, Texas.
16.CONFLICT RESOLUTION BETWEEN DOCUMENTS
Consultant hereby agrees and acknowledges if anything contained in the Consultant-
prepared Exhibit"A", Consultant's Scope of Services, or contained in any other document
prepared by Consultant and included herein, is in conflict with this Agreement, this
Agreement shall take precedence and control to resolve said conflict.
K:\ENGINEERING DATAEXCHANGE\JENNIFER\WATER\E16246 ONSWTP INTERMEDIATE SLUDGE REMOVAL\CONTRACT\CONTRACT.DOC Page 4 of 5
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CITY • - •R' ` CHRIS, LNV, if / /
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.H. Edmonds, P.E. Da Dan . ey: /-cker, P.E. Date
Director of Engineering Services Presides
801 Navigation, Suite 300
Corpus Christi, Texas 78408
RECOMMENDED (361) 883-1984 Office
/ 4c//N /‘ (361) 883-1986 Fax
- ating De.artment Dateate
APPROVED AS TO LEGAL FORM
i%.e,! `-(1i,
Legal Department Date
APPROVED '
c) ... ,),
6ilip
ffice of Managem- Date
and Budget
ATTEST
Rela•CrA,&+11.U24A—L‘
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Rebecca Huerta
Date P.. ' i-i, n\�A.1
City Secretary 4 / t4 it MU CIL_...G 2 u
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SECRETARY i
Project Name O.N. Stevens Water
Treatment Plant Intermediate Sludge
Removal Phase 1
Project Number E16246
Accounting Unit 4093-041
Account 550950
Activity E 16246014093EXP
Account Category 50950
Fund Name Water CIP
K-.\ENGINEERING DATAEXCHANGEWENNIFER\WATER\E16246 ONSWTP INTERMEDIATE SLUDGE REMOVAL\CONTRACT\CONTRACT.DOC Page 5 of 5
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EXHIBIT"A"
CITY OF CORPUS CHRISTI, TEXAS
O.N. STEVENS WATER TREATMENT PLANT
INTERMEDIATE SLUDGE REMOVAL PHASE 1
PROJECT NO. E16246
SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services.
o) Dovolop proliminary requirements for utility rolocations replacements or
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fRap•:
h) Prepare preliminary opinions of probablc construction costs for the
sewed-,
-, - - --, - - - -- -- -• - - - - •, _ -•, - -:••••- •• - - - ,
TDLR, etc.
n) Identify and recommend public outreach and community stakeholder
requirements,
o) Review City provided preliminary Traffic impact assessment and provide
EXHIBIT"A"
Page 1 of 10
Revised November 26,2013
required per City Plan Preparation Standards Contract Format
quantity of materials of construction, and othor factors required for a
3. Include existing site photos.
/1. Provide opinion of probable construction costs.
• •.
6. Provide an analysis on project impacts towards "re engineering" and
affect.
• •• - .
s) Conduct Project review meeting with City staff to review and receive City
Manager,
from CityEnginooring files
Depactment)
EXHIBIT"A"
Page 2 of 10
Revised November 26,2013
f) City Control survey Bench marks and coordinates.
The records provided for A/E's use under this contract are proprietary, copyrighted, and
authorized for use only by A/E, and only for the intended purpose of this project. Any
unauthorized use or distribution of the records provided under this contract is strictly
prohibited.
2. Design Phase. Upon approval designated by receiving
authorization to proceed, the A/E will:
a) Provide coordination with electric and communication utility companies and
private pipeline companies that may have existing facilities and must relocated to
accommodate the proposed improvements.
c) Prepare construction documents in City standard format for the work identified-ia
the-approv R. Construction plans to include improvements or modifications
to the storm water, water and wastewater systems within the project limits.
Include standard City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on
11"x 17".
1. Prepare Traffic Control and Construction Sequencing Plans. The TCP
will include construction sequencing, typical cross section and
construction phasing plan sheets, warning and barricades, as well as
standards sheets for barricades, traffic control plan, work zone pavement
markings and signage.
2. Provide Storm Water Pollution Prevention Plan, including construction
drawings.
e) Furnish one (1) set of the interim plans (60% submittal - electronic and hard
copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Identify
distribution list for plans and bid documents to all affected franchise utilities.
1. Required with the interim plans is a "Plan Executive Summary, project
checklist & drawing checklist" which will identify and summarize the
project by distinguishing key elements and opinion of probable project
costs.
2. Attend 60% submittal meeting with City Staff to assist staff in review of
60% submittal.
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute
meeting meetings to attendees within five working days of the meeting.
Assimilate all review comments, as appropriate and, upon Notice to Proceed.
h) Hold Project 90% review meeting. Prepare meeting agenda and distribute
EXHIBIT"A"
Page 3 of 10
Revised November 26,2013
i) Provide one (1) set of the final (100%) plans (unsealed and unstamped -
electronic and half-size hard copy using City Standards as applicable) for City's
final review.
j) Assimilate all final review comments Upon approval by the Director of
Engineering Services, provide one (1) set of the final plans and contract
documents (electronic and half-size hard copy using City Standards as
applicable) suitable for reproduction. Said bid documents henceforth become the
shared intellectual property of the City of Corpus Christi and the Consultant. The
City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a
professional engineer prior to re-use of modified plans.
k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all
submittals of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of revision
and correction by City. Additional revisions or design submittals are required
(and within the scope of Consultant's duties under this contract) if, in the opinion
of the City Engineer or designee, Consultant has not adequately addressed City-
provided review comments or provided submittals in accordance with City
standards..
I) Prepare and submit Monthly Status Reports to the Project Manager no later than
the last Wednesday of each month with action items developed from monthly
progress and review meetings. See Exhibit"A-2"for required form.
m) Provide copy of contract documents along with appropriato foo to Toxas
_ _ . _
accc cibility requirements for pedestrian improvements (as authorized by
The City staff will:
a) Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b) Provide the budget for the Project specifying the funds available for the
construction contract.
c) Provide electronic copy the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3. Bid Phase. The NE will:
• • . • A _ 1 1
b) Participate in the pre-bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
c) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
d) Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
EXHIBIT"A"
Page 4 of 10
Revised November 26,2013
f) In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
and make such revisions to the bid documents as the City staff deems necessary
to re-advertise that particular portion of the Project for bids.
Geencil-Meeting
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the NE)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d) Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Administration Phase. The NE will perform contract administration to
include the following:
a) Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b) Review, Contractor submittals and operating and maintenance manuals for
conformance to contract documents.
c) Review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f) Prepare change orders as authorized by the City; provide interpretations and
clarifications of the plans and specifications for the contractor and authorize
minor changes which do not affect the contractor's price and are not contrary to
the general interest of the City under the contract.
g) Review, evaluate and recommend for City consideration Contractor Value
Engineering proposal.
h) Attend final inspection with City staff, provide punch list items to the City's
Construction Engineers for contractor completion, and provide the City with a
Certificate of Completion for the project upon successful completion of the
project.
i) Review Contractor-provided construction "red-line" drawings. Prepare Project
record drawings and provide a reproducible set and electronic file (AutoCAD r.14
or later) within two (2) months of final acceptance of the project. All drawings
shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in
dxf format with each layer being provided in a separate file. Attribute data will be
EXHIBIT"A"
Page 5 of 10
Revised November 26,2013
provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
The City staff will:
a) Prepare applications/estimates for payments to contractor.
b) Conduct the final acceptance inspection with the Engineer.
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. NE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided
and will be negotiated by the Director of Engineering Services as required. The A/E shall, with
written authorization by the Director of Engineering Services, perform the following::
1. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits. The NE will prepare this documentation for all
required signatures. The NE will prepare and submit identified permits as applicable to
the appropriate local, state, and federal authorities, including:
ifie-area
c. Wetlands Delineation and Permit
c. NPDES Pcrmit/Amondmcnts(including SSC, NOI NOT)
f. Texas Commission of Environmental Quality(TCEQ) Permits/Amendments
g. Nueces County
h. Texas Historical Commission (THC)
I. U.S. Fish and Wildlifo Service (USFWS)
j. U.S. Army Corps of Engineers(USACE)
k. United States Environmental Protection Agency(USEPA)
i. Texas Department of Licensing and Regulation (TDLR)
m. Texas General Land Office (TGLO)
•
•-
.
•
e . •.
te-be-acquiroig,
EXHIBIT"A"
Page 6 of 10
Revised November 26,2013
_ -
3. Topographic Survey and Parcel Descriptions All work must be tied to and conform
with the City's Global Positioning System (GPS) control network and comply with
Category 6, Condition I specifications of the Texas Society of Professional Surveyors' ❑
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. Include
reference to a minimum of two (2)found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates(South
Zone), and the data will have no adjustment factor applied—i.e. —the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm
sewer, water and gas lines as well as any other lines owned by third-parties and
locate all visible utilities, wells and signs within the apparentROWWdth-along
project limits. No utility connections will be shown. Surveying services, related to
subsurface engineering (SUE) shall be provided as part of the scope of work for
SUE.
• • . ,
ROW.
must-be-shown,
EXHIBIT"A"
Page 7 of 10
Revised November 26,2013
■
6.
C I, 38 02, Standard Guideline for the Collection and Depiction of Existing
Subsurface Utility Data" including, but not limited to, hydro excavation. The
-• I •
. •
A .
• --• . •
Utility Location The survey mope includes locating certain utilities to
•
utility facilities, such as manholes, valve boxes;—pests, etc., and
•-: e .. .
lesatione.
- - --
.
Level C.
.. • .. . •
- •• - -•. - -- --- - • •- • --- '-e. '•- - - --
• -
senstr-ustion
7. Construction Observation Services. To Be Determined.
8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
EXHIBIT"A"
Page 8 of 10
Revised November 26,2013
•
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
10. Contractor and Invoice Coordination for Contract Renewal (TBD). Please see
Exhibit A-1.
Provide the services above authorized in addition to those items shown on Exhibit "A-1" Task
List, which provides supplemental description to Exhibit "A". Note: The Exhibit "A-1" Task List
does not supersede Exhibit"A".
II. SCHEDULE
Date Activity
TBD A/E Contract Execution (NW)
2 Months after NW 60% Design Submittal
4 Months after NW 100% Design Submittal
5 Months after NW Final Design Submittal
6 Months after NW Advertise for Bid
9 Months after NW Award Construction/Service Contract
15 Months after NW Dredging Operation Completion
III. FEES
A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed those
identified and will be full and total compensation for all services outlined in Section I.A.1-4
above, and for all expenses incurred in performing these services. The fee for this project is
subject to the availability of funds. The Engineer may be directed to suspend work
pending receipt and appropriation of funds. For services provided, NE will submit monthly
statements for services rendered. The statement will be based upon NE's estimate (and with
City's concurrence) of the proportion of the total services actually completed at the time of
billing. City will make prompt monthly payments in response to NE's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services," the City will pay the NE a not-to-exceed fee as per the
table below:
EXHIBIT"A"
Page 9 of 10
Revised November 26,2013
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Summary of Fees
Basic Services Fees
1 Preliminary Design Phase $0
2 Design Phase $45,105
3 Bid Phase $10,080
4 Construction Phase $32,770
Subtotal Basic Services Fees $87,955
Additional Services Fees(Allowance)
1 Permit Preparation $1,300
2 ROW Acquisition $0
3 Topographic Survey $4,092
4 Environmental Issues $0
5 Public Involvement $0
6 SUE $0
7 Construction Observation Services $0
8 Warranty Phase $2,120
9 Start-Up Services $0
10 Contractor& Invoice Coord. for Contract Renewal (TBD) $0
Sub-Total Additional Services Fees Authorized $7,512
Total Authorized Fee $95,467
EXHIBIT"A"
Page 10 of 10
Revised November 26,2013
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City of LiV0rj :1641115A.
jorrow
Corpus engineers I architects contractors
Christi TBPE Firm No.F-366
V►✓V Christi
EXHIBIT "A-1"
SCOPE OF WORK
CITY OF CORPUS CHRISTI
O.N. STEVENS WATER TREATMENT PLANT
INTERMEDIATE SLUDGE REMOVAL PHASE 1
CITY PROJECT NO. E16246
PROJECT DESCRIPTION:
The purpose of this project is to remove the maximum quantity of sludge from the lagoons at the
City of Corpus Christi's O.N. Stevens Water Treatment Plant(ONSWTP)allowable within specific
program budget constraints. This project will provide ONSWTP with a solution to restore a portion
of the sludge storage capacity at ONSWTP and particularly in Lagoon No. 7 (Washwater Return
Basin). The consultant will design and develop bid documents for the improvements necessary
for the recommended sludge removal option identified in the ELR for Amendment No. 1 to O.N.
Stevens Water Treatment Plant Interim Sludge Management Improvements (E13052). The
recommended option generally consists of dredging Lagoon No. 7 and pumping the dredged
material into geotextile tubes for dewatering. The geotextile tubes will be pre-staged in a newly
constructed dewatering cell that will be designed to contain and convey permeate and stormwater
runoff from the dewatering cell back to Lagoon No. 7, preventing unauthorized discharge. The
geotextile tubes will be allowed to remain on site, awaiting disposal, for a maximum of two (2)
years, per TCEQ requirements. The final disposal solution for the geotextile tubes and dewatered
sludge is yet to be determined by the City. In addition to Design Phase services, the consultant
will also provide Bid Phase and Construction Administration services. The scope of work is further
detailed in the following sections.
I. SCOPE OF SERVICES
A. BASIC SERVICES
1. PRELIMINARY PHASE
The Preliminary Phase for this project has been largely completed and presented
in the ELR for Amendment No. 1 to O.N. Stevens Water Treatment Plant Interim
Sludge Management Improvements (E13052) and as such will not require an
additional ELR.
2. DESIGN PHASE
Although an additional ELR will not be required, the previous ELR was not a full
30% design and did not include plan sheets at a 30% level of completion. This
portion of the design development will be completed in the Design Phase.
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No. 150625 Page 1 of 14
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a) The Consultant will develop the appropriate construction drawings,
specifications and contract documents to deliver the project improvements
and services in two separate parts as described below. The intention of
dividing the project elements in to two separate parts is that Part 1 will be
a one time construction project to make necessary improvements to the
ONSWTP site. Part 2 will be a bid package for a renewable service
contract for dredging and dewatering. While both parts will be bid together
for the initial contract, Part 2 will be available to be reissued for subsequent
service contracts with minimal revision.
(1) Part 1 — Dewatering Cell Construction
Part 1 will consist of the improvements at ONSWTP required to allow
sludge dewatering using geotextile tubes.
(a) Dewatering Cell Design
The Consultant will develop the appropriate construction
drawings and specifications for a dewatering cell designed to
contain the permeate from the geotextile tubes during the sludge
dewatering process. The cell will be designed to collect and
convey the permeate in addition to any stormwater runoff from
rainfall that falls within the dewatering cell. The necessary
capacity will be determined by combining anticipated dewatering
flow rates and stormwater flow rates. The dewatering cell design
will generally consist of the following tasks:
(i) Establish Dewatering Cell Boundary
The boundary will be established by conducting a
topographic survey and reviewing record documents in
order to identify underground utilities in the proposed area.
Additionally, the size and spacing of the geotextile tubes
required to dewater the desired amount of sludge will be
further defined. The dewatering cell boundary will be
designed to ensure adequate space for the required
geotextile tubes.
(ii) Select Dewatering Cell Liner Material
The liner material will be selected in order to facilitate
dewatering by promoting positive drainage away from the
geotextile tubes. Additionally, the consultant will consider
the durability of various liner material options to provide
optimal operational life expectancy when subjected to heavy
equipment during the removal of dewatered sludge.
(iii) Develop Dewatering Cell Drainage Channel Layout
The drainage channels within the dewatering cell will be
designed to minimize footprint while having adequate
capacity to convey peak flows and facilitate dewatering by
promoting positive drainage away from the geotextile tubes.
(iv) Evaluate Peak Permeate Flow Rate
In order to properly size the drainage channels, the peak
permeate flow rate must be calculated. This peak flow rate
will account for the water pumped during dredging that is not
retained in the geotextile tube as well as the water that will
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 2 of 14
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continue to permeate the tubes at flow rates that will vary
with time and decreased water content in the solids.
(v) Select Design Storm and Evaluate Peak Runoff
The design storm will be selected based on best practices
for structures of a similar nature. The design storm rainfall
intensity will be used for evaluation of the peak stormwater
runoff expected from the dewatering cell.
(vi) Develop Dewatering Cell Containment Berm Height,
Material, and Construction Requirements
The consultant will consider expected permeate flow rate,
stormwater flow rate, topography, in-situ material, flow
velocity and various other characteristics of the dewatering
cell design to select an appropriate berm height, cross
section, material composition, and construction
requirements.
(vii) Develop Dewatering Cell Drainage Channel Cross
Section(s)
The Consultant will consider the drainage channel layout,
expected flow rates, slopes, and allowable space within the
dewatering cell to determine the required width and depth of
the individual drainage channels. Additionally, the
Consultant will make considerations for minimizing flow
velocity and erosion potential.
(b) Road Crossing & Outfall Structure Design
The Consultant will develop the appropriate construction
drawings and specifications for a drainage structure designed to
convey peak flows from the dewatering cell to Lagoon No. 7.
This conveyance structure will cross the dirt access road on the
northwest side of Lagoon No. 7. The dewatering cell design will
generally consist of the following tasks:
(i) Establish Optimum Road Crossing Location
The road crossing location will make use of the topographic
survey, record documents and input from plant staff. The
road crossing location will be selected to minimize conflicts
with plant operations and infrastructure and to maximize
drainage from the dewatering cell into Lagoon No. 7.
(ii) Develop Detail for Connection of Outfall Structure to
Dewatering Cell Drainage Channel(s)and Berm Penetration
The consultant will design a structure similar to a culvert that
will convey flows from the dewatering cell through the cell
berm, under the dirt access road, and into Lagoon No. 7.
The structure will consist of a transition from an open
channel to a closed conduit before it crosses the
containment berm. This transition will be designed to
facilitate flows by reducing turbulence and obstruction while
resisting erosion. The berm penetration will be designed to
withstand the weight and differential settling forces possible
within the berm while simultaneously maintaining the
integrity of the berm, structurally and hydraulically.
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 3 of 14
(iii) Develop Detail for Lagoon No. 7 Berm Penetration/Outfall
Structure
The consultant will design the Lagoon No. 7 outfall structure
which will be the discharge point for all flows contained and
conveyed by the dewatering cell. The consultant will design
the outfall structure to preserve the structural and hydraulic
integrity of the Lagoon No. 7 berm. The consultant will also
design the outfall structure to minimize or eliminate erosion
potential and facilitate hydraulic flow into Lagoon No. 7.
(iv) Establish Minimum and Maximum Road Crossing Flow Line
Elevation and Pipe Diameter.
The Consultant will design the road crossing by evaluating
the minimum required flow line, slope, and cross section of
the conveyance structure that will provide adequate flow
capacity and promote positive drainage to Lagoon No. 7.
(v) Select Road Crossing Piping Material
The Consultant will execute this task simultaneously with
task (vi) below in order to select a material that is cost
effective and will provide adequate strength to resist the
expected loads within given cover parameters.
(vi) Determine Anticipated Loads and Minimum Cover
Requirements
The consultant will evaluate the minimum cover
requirements for the expected magnitude and frequency of
vehicle and equipment loading in the immediate area. The
minimum cover will be selected in conjunction with the
material selected in task (v) above in order to maintain the
structural integrity of the dirt access road and the structural
and hydraulic integrity of the conveyance structure crossing
the road.
(2) Part 2— Dredging and Dewatering Services
Part 2 will consist of the services, materials, and equipment required to
dredge and dewater sludge from Lagoon No. 7 using dredging equipment
and geotextile tubes.
(a) Lagoon No. 7 Dredging
The consultant will develop drawings and specifications as
required to establish the limits, technical requirements, and
schedule allowances for the anticipated sludge removal
quantities.
(b) Sludge Distribution Piping
The Consultant will develop drawings and specifications as
required to establish the technical requirements for the
anticipated sludge removal quantities and flow rates.
(c) Geotextile Tubes
The Consultant will develop drawings and specifications as
required to establish the technical requirements for the geotextile
tubes to effectively dewater sludge with considerations being
given to removal rates and sludge characteristics. The
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 4 of 14
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geotextile tubes will also be appropriately designed and sized to
be compatible with the dewatering cell configuration.
b) 60% Design Submittal
The Consultant will prepare and submit, for City comment and approval,
preliminary Contract Documents. The Contract Documents will include
preliminary front end documents, preliminary plan sheets, and preliminary
specifications which will all be developed to a 60% level of completion.
c) 100% Design Submittal
The Consultant will prepare and submit, for City comment and approval,
100% Contract Documents. The 100% set of Contract Documents will be
a continuation of the 60% design phase. Work will generally include
addressing review comments from the 60%design,completing general and
project details, completing plan sheets, and completing specifications
which will all be developed to a 100% level of completion. These
documents will be submitted to the City for review, comment and approval.
d) Final Design Submittal
The Consultant will prepare the Final Design Submittal which will consist
of a final set of specifications, plan sheets, and front end documents that
have addressed all comments and are signed and sealed by a professional
engineer registered in the state of Texas. The consultant will also prepare
the documents for distribution to the City and bidding contractors.
e) Quality Assurance/Quality Control (QA/QC).
The Consultant will follow established internal QA/QC procedures in order
to ensure that all submittals to the City are consistent with the level of
completion expected. As part of the established internal QA/QC
procedures, all submittals will be reviewed by a subject matter expert who
is not involved with the project design or administration. The submittal will
be reviewed for general completeness, technical accuracy, and
conformance with project scope and intent. Review comments will be
issued and responses will be documented for each submittal.
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 5 of 14
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3. Bid Phase
This task will consist of assisting the City with conducting a Pre-Bid Conference,
preparing the Pre-Bid Conference minutes, responding to bidder questions,
preparing addenda, and evaluating the bids, and recommending an award to the
Contractor. The City will advertise the bid and distribute the bidding documents
(plans, specifications, and addenda)to the interested bidders and suppliers.
a) Sampling and Bench Testing Coordination & Support
During bid advertisement, the consultant will coordinate with all identified
prospective bidders to allow and assist them in obtaining sludge samples
from Lagoon No. 7 for analysis and bench testing. This process will allow
prospective bidders to determine effectiveness of dewatering equipment
and the required quantities of polymer and other dewatering aids as
necessary. By determining the effectiveness and required quantities, the
accuracy of the bids will be improved.
b) Pre-Bid Conference
Approximately 3 weeks after the notice of bids has been advertised by the
City, the Consultant will assist the City in conducting a Pre-Bid Conference
to review the details of the project and solicit questions regarding the Bid
Documents. The Consultant will prepare a draft agenda for City review,
address the review comments and finalize the agenda, and document the
conference in writing within 5 working days.
c) Bidding Coordination and Addenda Preparation
The Consultant will answer City and Contractor questions, develop written
responses in the form of Contract Addenda, provide(1)set of any required
addenda for distribution to Bidders, and provide overall support to City
during the bid advertisement period. The addenda will include, as needed,
(1) full size and (1) half-size sets of addenda drawings for distribution by
the City to interested Bidders.
d) Bid Evaluation and Recommendation of Award
The Consultant will tabulate and review all bids received for compliance
with the requirements of the Bid Documents, including addenda. After
consultation with City, the Consultant will prepare a written award
recommendation based on this review and knowledge of proposed
contractors' and subcontractors' past performance records.
4. Construction Administration Phase
The intent of the Construction Administration Phase is to assist the City in
confirming that construction of the Project is carried out in accordance with the
requirements of the Contract Documents and to help facilitate and enable the Work
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 6 of 14
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to progress in an efficient and cost-effective manner, while maintaining facility
operations. The anticipated construction duration is 6 months.
a) General Project Administration and Meetings
The tasks described below as part of the General Project Administration
and Meetings task are estimated to consist of one Pre Construction
Meeting and five (5) Monthly Status Meetings during the construction
phase. Also included are approximately twelve (12) hours per month for
six (6) months of coordination, correspondence, and record keeping.
These tasks are further described below.
(1) As the designated Design Consultant for the project, LNV will consult
with and advise the City and act as its representative during
construction. The Consultant will serve as the central point of contact
for the Contractor. Instructions from the City to the Contractor(s) will
be issued through the Consultant, who will have authority to act on
behalf of the City to the extent provided in this Scope of Work, except
as otherwise provided in writing. However, The Consultant will not be
responsible for the means, methods, techniques, sequences or
procedures of construction selected by the Contractor(s) (except as
otherwise specified in the Contract Documents) or the safety
precautions and programs incident to the Work of the Contractor(s).
(2) The Consultant will conduct specific inspections required by governing
Codes, prepare applicable documentation and records of such
inspections, and certify compliance with design requirements and
governing Codes, as applicable. The Consultant will accompany
visiting inspectors representing public or other agencies having
jurisdiction over the Project and will record and report the outcome of
these inspections.
(3) The Consultant will review factory test reports as required by the
Contract Documents and verify that the data reported meets the
requirements of the contract documents. The Consultant will review
test reports, whether by the Contractor or the Design Consultant, for
compliance with quality standards and will take appropriate action to
obtain additional data if necessary regarding the quality of materials
and work in-place.
(4) The efforts of the consultant will be directed toward providing a greater
degree of confidence for the City that the completed Work of the
Contractor conforms to the Contract Documents. However, the
Consultant will not be responsible for the failure of Contractor to
perform the Work in accordance with the Contract Documents.
(5) On the basis of onsite examination of materials, equipment, and
workmanship, the consultant will keep the City informed of the
progress of the Work, will endeavor to guard the City against defects
and deficiencies in such Work, and may disapprove or reject Work
failing to conform to the Contract Documents. This task will include
the following items:
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 7 of 14
(6) Conduct a pre-construction conference. At the conference, the
Consultant will identify field services to be provided and discuss
appropriate coordination procedures. The Consultant will prepare an
agenda for the meeting and will prepare and distribute the meeting
notes.
(7) Provide construction administration, quality control, value engineering
support and coordination: The Consultant will provide construction
administration and quality control services during the course of the
project to assure that the overall technical correctness of the
construction phase services and that specified procedures are being
followed and the Consultant's schedules are being met. The
Consultant will provide coordination functions during the construction
phase as follows:
(a) Hold coordination meetings with the City and Contractor.
(b) Coordinate with regulatory and approving agencies and utilities
as required.
(c) Coordinate the work of specialty sub-consultants assigned to the
project.
(8) Maintain and provide detailed project records and documentation
during the construction phase. Project records will include
correspondence, schedules, submittals, test data, project data,
payments,change orders, meeting minutes,clarifications, mark-ups of
drawings and specifications, Contractor daily logs and other such
documentation. Daily logs will be kept to document the progress and
issues associated with the Work. In particular, Contractor daily logs
should include dredging progress, quantities and characteristics of
sludge dredged and dewatered, moisture content of the solids at
various stages of dewatering, sludge levels in the Lagoon, average
sludge removal rate, and dewatering rates. Project records will be
delivered to the City's representative upon completion of the
construction contract. Records will be maintained at the Consultant's
office.
b) Review Submittals and Test Results
(1) The Consultant will receive, log and distribute for review and approval
the submittals, shop drawings, samples, test results, operations and
maintenance manuals, and other data that Contractor is required to
submit. The Consultant will distribute and file the submittals after
review action has been taken. The Consultant will follow-up to verify
that revisions are made and resubmitted as required and will verify that
such required submittals are received and approved prior to
installation or payment for the materials covered. The Consultant will
also perform a review of the schedule of shop drawing submissions
and schedule of values prepared by Contractor and will discuss status
of the submittals at construction progress meetings. The Consultant
will be responsible for completing the submittal reviews within 15
business days and for monitoring the status and timeliness of
responses.
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 8 of 14
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•
(2) The Consultant will review and approve product data, shop drawings,
samples,test results,operations and maintenance manuals,and other
data that the Contractor is required to submit. However, such reviews
will be conducted only for conformance with the design concept of the
Project and compliance with the information given in the Contract
Documents. Such review and approval or other action will not extend
to means, methods, sequences, techniques or procedures of
construction selected by Contractor, or to safety precautions and
programs incident thereto.
(3) As part of this task, the Consultant will maintain a submittal log
showing dates of submittal,transmittal action to other sub-consultants,
dates of return and review action. Copies of the log will be furnished
to the City and the Contractor monthly. The Consultant will also
evaluate the Contractor's request for substitutions. Submittal review
efforts are based on a maximum of two (2) reviews per submittal and
that no more than fifty percent (50%) of the total number of first
submittals will require two (2) reviews. The level of effort for this task
is based on receiving 4 shop drawing submittals along with various
material submittals. Not included in the scope of work for this task is
the witnessing of specification compliance testing at manufacturer's
factories.
c) Issue Interpretations and Clarifications
(1) The Consultant will act as the main point of contact for interpretation
of the requirements of the Contract Documents and judge of the
acceptability of the work based on the requirements shown or
specified. The Consultant will be responsible for responding to
Requests for Information (RFI) within 5 business days and for
monitoring the status and timeliness of responses.
(2) As part of this task, the Consultant will maintain a RFI log showing
dates of submittal,transmittal action to other sub-consultants, dates of
return, and a summary of the response. Copies of the log will be
furnished to the City and the Contractor monthly. The level of effort
for this task is based on receiving 10 RFIs.
(3) As specified in the General Conditions of the Contracts,the Consultant
will interpret and issue decisions on claims of the Contractor(s) or the
City relating to the acceptability of the work or the interpretation of the
requirements of the Contract Documents or pertaining to the execution
and progress of the work. The Consultant will also have authority, as
the City's representative, to require special inspection or testing of the
work.
(4) The Consultant will issue interpretations and clarifications of the
Contract Documents, as requested by the Contractor(s)or as deemed
necessary by the Resident Engineer, to facilitate proper fabrication,
construction, or installation of work. The Consultant will render
interpretations or decisions in good faith and in accordance with the
requirements of the Contract Documents(e.g., within 10-days).
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 9 of 14
(5) In the event of a claim or dispute by the Contractor, the Consultant will
interpret the requirements of the Contract Documents and judge the
acceptability of the work. The Consultant will make written
recommendations to the City on all claims of the Contractor related to
acceptability of the work, or the interpretation of the requirements of
the Contract Documents pertaining to the execution and progress of
work, or additional work as deemed necessary by the City.
d) Site Visits
(1) The Consultant will conduct regular visits to the site (at least two (2)
per month)to familiarize themselves with the status of work, make spot
checks of work-in-progress, verify conformance with the design intent,
and conduct detailed coordination of construction issues. During site
visits the Consultant will verify quantities and characteristics of sludge
being dredged and dewatered along with moisture content of the solids
at various stages of dewatering and sludge levels in the Lagoons
based on Contractor daily logs in order to track and provide the data
to the City monthly. A total of twelve (12)site visits are anticipated for
the duration of construction.
e) Change Orders
(1) The Consultant will review cost and time estimates for change orders
and for Contractor's claims for additional cost or compensation due to
differing site conditions, force majeure, material or equipment
shortages, or other causes in order to determine whether they are
justified under the Contract. The Consultant will also provide an
estimate of the additional Design Consultant costs (if any) that would
be incurred as a result of the change order.
(2) The Consultant will make recommendations to the City's Project
Manager on the amount of additional compensation, credit, or time
extension due to the Contractor. In addition,the Consultant will clarify
matters and work to resolve discrepancies with the Contractor.
(3) The Consultant will perform necessary design revisions in connection
with change orders to reflect modifications requested by the City, or
as required by unforeseen conditions. Limited hours for coordination
of the resulting change order requests and any additional Design
Consultant research and design efforts are included in this scope.
(4) The Consultant will also perform necessary design revisions
authorized by the City in connection with change orders to reflect
modifications requested by the Contractor and will perform services in
evaluating substitutions proposed by Contractor. Limited hours for
coordination of the resulting change order requests and any additional
Design Consultant research and design efforts are included in this
scope.
(5) The Consultant will consider and evaluate Contractor's suggestions
for changes in the Contract Drawings or Specifications and respond
as appropriate or as required by the Contract Documents. The
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 10 of 14
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Consultant will coordinate with the City and provide recommendations
pertaining to the suggested design modifications.
f) Substantial Completion/Final Acceptance Inspection
(1) Following notice from the Contractor, the Consultant will conduct an
inspection to determine if the Project is substantially complete in
accordance with the construction documents. If the Consultant
considers the work substantially complete, then the Consultant will
deliver to City and the Contractor a Certificate of Substantial
Completion and a list of observed items requiring completion or
correction (punch list), date for completion for the punch list, and
recommendation for division of responsibilities between the City and
the Contractor.
(2) The Consultant will conduct a final inspection to determine if the
finished Work has been completed to the standard required by the
Contract Documents and that Contractor has fulfilled its obligations as
required. This inspection will be based on the punch list and any other
functional or operational deficiencies that occur in the time period
between when the punch list is generated and the Final Inspection. A
final list of items to be completed or corrected in accordance with the
requirements of the construction documents will be prepared and
submitted to the Contractor.
(3) After the Contractor has completed the work of the final punch list and
upon written notice from the Contractor,the Consultant will review and
determine that items on the final list have been completed or corrected
and make recommendations to the City concerning acceptance and
final payment.
g) Record Drawings &O&M Manuals
(1) The Consultant will prepare and deliver to the City record drawings of
the constructed work both in hard copy and complete electronic files
for the project in AutoCAD and PDF. Record drawing information will
be obtained from redlined drawings prepared by the Contractor.
(2) The Consultant will compile and review O&M Manuals prepared by the
Contractor. The Consultant will request revisions as needed and
deliver final O&M Manuals to the City in both PDF and hard copy
formats.
B. Additional Services (Allowance)
1. Permit Preparation
a) This item is for tasks to be determined and is an allowance in which the
Consultant will provide permitting support to the City and Contractor as
needed. This will include any required submittals notifying TCEQ of the
commencement of dredging and sludge storage operations or other
associated documentation still to be determined.
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 11 of 14
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7 ROW Acquisition
This task will not be required for this project.
3. Topographic Survey
a) A detailed topographic survey of the approximately 8 acres of proposed
dewatering cell area will be conducted to identify natural drainage patterns
and slopes. The topographic survey will also aid the Consultant in
determining the cut and fill balance for the grading plan of the proposed
dewatering cell. The topographic survey will be performed in accordance
with the requirements stated in Exhibit A.
4. Environmental Issues
This task will not be required for this project.
This task will not be required for this project.
This task will not be required for this project.
7. Construction Observation Services
TBD
8. Warranty Phase
a) The Consultant will coordinate warranty items between the City and the
Contractor during the one year warranty period after substantial completion
of the project. This task will include preparation of requests to Contractor
on behalf of the City for warranty item service calls.
b) The Consultant will coordinate and conduct a warranty site inspection and
associated report in accordance with Exhibit. A.
a. Start_I Ip Services
This task will not be required for this project.
10. Contractor and Invoice Coordination for Contract Renewal (TBD)
Upon completion of Part 2 of the construction contract described above, the City
will have the option to renew the contract for an additional quantity of sludge and
contract time based on Contractor performance. The Consultant will perform tasks
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 12 of 14
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during each renewal period to assist the City and Contractor in contract renewal
efforts as described below.
a) The Consultant will review and evaluate Contractor daily logs in order to
determine anticipated dredging and dewatering rates for each subsequent
contract renewal.
b) Based on average dredging and dewatering rates, expected sludge
production rates, and observed sludge levels, the Consultant will develop
expected quantities for each subsequent contract renewal.
c) The Consultant will provide suggestions for improvements to dredging and
dewatering options and coordinate with City and Contractor to implement
improvements as agreed upon by City and Contractor.
d) The Consultant will revise applicable plan sheets as required to reflect the
new dredging limits and issue revised sheets as a new Task Order.
e) The Consultant will track program progress, expenditures and available
program funds by compiling Contractor pay requests and sludge removal
quantities from contractor daily logs and will provide the data to the City
monthly.
f) The Consultant will provide regular updates to the City on funds allocated
and funds remaining.
g) The Consultant will meet with City staff and Contractor to provide
interpretations/clarifications of the plans, specifications and/or contract
procedures.
h) The Consultant will coordinate with City staff on any required changes
throughout the duration of the project as directed by the City.
i) The Invoice Coordination allowance described above is based on seven
(7) months of service per calendar year for each contract renewal period
and assumes an effort of approximately 19-hrs per month for a maximum
of 5 contract renewals(5 years). The seven(7)month time frame is based
on a one (1) month plan and contract document revision and re-issue
period and six(6) month construction/service period.
j) For contract renewals executed after the completion of the original contract,
site visits will be reduced to once monthly for two (2) hours per visit for six
(6)month construction duration for a maximum of five(5)contract renewals
for a total of 60 hours over 5 years. An additional 2 hours per year is
assumed for final walkthrough and closeout documentation.
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 13 of 14
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.
SUMMARY OF FEES:
Basic Services Fees
1 Preliminary Design Phase $0
2 Design Phase $45,105
3 Bid Phase $10,080
4 Construction Phase $32,770
Subtotal Basic Services Fees $87,955
Additional Services Fees(Allowance)
1 Permit Preparation $1,300
2 ROW Acquisition $0
3 Topographic Survey $4,092
4 Environmental Issues $0
5 Public Involvement $0
6 SUE $0
7 Construction Observation Services $0
8 Warranty Phase $2,120
9 Start-Up Services $0
10 Contractor& Invoice Coord. for Contract Renewal (TBD) $0
Sub-Total Additional Services Fees Authorized $7,512
Total Authorized Fee $95,467
SCHEDULE:
Date Activity
TBD A/E Contract Execution (NW)
2 Months after NW 60% Design Submittal
4 Months after NW 100% Design Submittal
5 Months after NW Final Design Submittal
6 Months after NW Advertise for Bid
9 Months after NW Award Construction/Service Contract
15 Months after NW Dredging Operation Completion
City Proj. No. E16246 ONSWTP Intermediate Sludge Removal Phase 1 Exhibit"A-1"
LNV Proj. No.150625 Page 14 of 14
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EXHIBIT "B"
SAMPLE PAYMENT REQUEST FORM
Sample form for
COMPLETE PROJECT NAME Payment Request
Revised 07/27/00
Project No.XXXX
Invoice No.12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No.1 Amd No.2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
0&M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
Contract for Professional Services
Exhibit B
J .
EXHIBIT "C"
Insurance Requirements
Pre-Design, Design and General Consulting Contracts
1.1 Consultant must not commence work under this agreement until all required
insurance has been obtained and such insurance has been approved by the City.
Consultant must not allow any subcontractor to commence work until all similar
insurance required of any subcontractor has been obtained.
1.2 Consultant must furnish to the Director of Engineering Services with the signed
agreement a copy of Certificates of Insurance (COI) with applicable policy
endorsements showing the following minimum coverage by an insurance company(s)
acceptable to the City's Risk Manager. A waiver of subrogation is required on all
applicable policies. Endorsements must be provided with COI. Project name and
or number must be listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by Per occurrence - aggregate
applicable policy endorsements
PROFESSIONAL LIABILITY $1,000,000 Per Claim
(Errors and Omissions)
(Defense costs shall be outside policy
limits)
If claims made policy, retro date must
be prior to inception of agreement,
have extended reporting period
provisions and identify any limitations
regarding who is insured.
1.3 In the event of accidents of any kind related to this agreement, Consultant must
furnish the City with copies of all reports of any accidents within 10 days of the accident.
1.4 Consultant shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, by companies authorized and admitted to do business
in the State of Texas and with an A.M. Best's rating of no less than A- VII. Consultant
is required to provide City with renewal Certificates.
• a ,• I •
1.5 Consultant shall be required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested
change. Consultant shall pay any costs incurred resulting from said changes. All notices
under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
1.6 Consultant agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
1.6.1 Provide thirty (30) calendar days advance written notice directly to City of
any suspension, cancellation, non-renewal or material change in
coverage, and not less than ten (10) calendar days advance written notice
for nonpayment of premium.
1.7 Within five (5) calendar days of a suspension, cancellation or non-renewal of
coverage, Consultant shall provide a replacement Certificate of Insurance and
applicable endorsements to City. City shall have the option to suspend Consultant's
performance should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute a material
breach of this contract.
1.8 In addition to any other remedies the City may have upon Consultant's failure to
provide and maintain any insurance or policy endorsements to the extent and within the
time herein required, the City shall have the right to order Consultant to remove the
exhibit hereunder, and/or withhold any payment(s) if any, which become due to
Consultant hereunder until Consultant demonstrates compliance with the requirements
hereof.
1.9 Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractor's performance of the work
covered under this agreement.
1.10 It is agreed that Consultant's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of
Corpus Christi for liability arising out of operations under this agreement.
1.11 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
4 .
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
war
City of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with "NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: LNV,Inc.
P.O.BOX:
STREET ADDRESS: 801 Navigation, Suite 300 CITY: Corpus Christi zip: 78408
FIRM IS: 1. Corporation ® 2. Partnership = 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name //
Job Title and City Department(if known)
/434
2. State the names of each"official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name/WA Title
3. State the names of each"board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name4,,/ Board, Commission or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name , /�A Consultant
�. r
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Dan S.Leyendecker, E. Title: President
(Type or Print) / // / /
Signature of Certifying � Date: 4,/2. `�
Person: Li� I_ie� "T /
EFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. `Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-18925
LNV,Inc.
Corpus Christi,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/26/2016
being filed.
City of Corpus Christi Date kno edged:
42 2 Zc(tc'
3 Provide the identification number used by the governmental entity or state agency to track or identify the co trac,and provide a
description of the goods or services to be provided under the contract.
ONSWTP Sludge Removal E16246
Professional engineering,architectural and/or surveying services.
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
Leyendecker,Dan Corpus Christi,TX United States X
Naiser,Derek San Antonio,TX United States X
Viera,Robert Corpus Christi,TX United States X
Trejo,Eric Corpus Christi,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,and penalty of perjury,that the ove disclosure is true and correct.
CI• MICHE(E DENSE HIN0J05A
_ NOTARY PUBLIC
%� Stria of Texas
i t Gomm,Exo.,ott212016
Sign ture of authorized agent of contradng business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Swor and subscribed before me,by the said�C��M-� r ,this the day of
20 �P ,to certify which,witness my hand and seal of office.
. Q //,036-c„-
�nv1Q -0onty nnu ` bo? ,i-hUCS
Signature of o cer administering oath ; Printed name of officer administering oath _ Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312