HomeMy WebLinkAboutC2016-217 - 5/24/2016 - Approved s Service Agreement
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Bviohldr Agreement No. 624
"`/852 SECURITY GUARD AND BAILIFF SERVICES
THIS SECURITY GUARD AND BAILIFF SERVICES ("Agreement") is entered into by and
between Deacon 10, LLC dba Premier Protective Services ("Contractor"), of St. Euclid,
Ohio and the City of Corpus Christi, a Texas home-rule municipal corporation
("City"), effective for all purposes upon execution by the City Manager or designee
("City Manager").
WHEREAS, Contractor has bid to provide Security Guard and Bailiff Services in
response to the City's Request for Bids ("RFB No. 95") which RFB No. 95 with any
related specifications, and Contractor's bid response, are incorporated by reference
into this Agreement as Exhibits "1 and 2";
WHEREAS, the City has determined Contractor to be the lowest, responsive,
responsible bidder;
NOW, THEREFORE, Contractor and City enter into this Agreement and agree as
follows:
1. Scope. Contractor will provide Security Guard and Bailiff Services ("Services")
in accordance with this Agreement and the Scope of Services as shown in
Attachment "A" which is attached and incorporated by reference.
2. Term. This Agreement is for a term of twelve (12) months, commencing on the
date signed by the City Manager. The term includes an option to extend for
up to two (2) additional twelve-month periods subject to the approval of the
Contractor and the City Manager, or designee for Services.
3. Compensation and Payment. This Agreement is for an amount not to exceed
$160,992, subject to validly authorized extensions and changes. Payments will
be allowed in accordance with Attachment "B" Schedule of Pricing
attached and incorporated by reference. Payment will be made based on
actual hours worked times the hourly rate shown on Attachment B. Payment
terms are net 30 days after the goods are provided or Services are
completed or a correct invoice is received, whichever is later.
2016-217 Page 1 of 6
5/24/16
Res. 030858
Deacon 10 LLC INDEXED
4. Contract Administrator. The contract administrator designated by the City
is responsible for approval of all phases of performance and operations under
this Agreement including deductions for non-performance and authorizations
for payment. All of the Contractor's notices or communications regarding this
Agreement must be directed to the Contract Administrator or designee
("Contract Administrator") as follows:
Terry Teri, Interim Director of Municipal Court
Municipal Court
P.O. Box 9277
Corpus Christi, Texas 78469-9277
Fax: (361 ) 826-3560
Email: TerryT@cctexas.com
5. Independent Contractor. Contractor will perform the Services as an
independent contractor and will furnish such Services in its own manner and
method, and under no circumstances or conditions may any agent, servant
or employee of the Contractor be considered an employee of the City.
6. Insurance. Before Services can begin under this Agreement, the Contractor
must deliver a Certificate of Insurance, as proof of the required insurance
coverage, to the Contract Administrator and City's Risk Manager. The
Contractor's insurance requirements are attached to this Agreement as
Attachment "C" and incorporated by reference.
7. Assignment. No assignment of this Agreement or of any right or interest
contained in this Agreement by the Contractor is effective unless the City
Manager first gives its written consent to such assignment. The performance
of this Agreement by the Contractor is of the essence of this Agreement, and
the City's right to withhold consent to such assignment is within the sole
discretion of the City Manager on any ground whatsoever.
8. Fiscal Year. All parties recognize that the continuation of any contract after
the close of any fiscal year of the City (the City's fiscal year ends on
September 30th) is subject to appropriations and budget approval providing
for such contract item as an expenditure in the budget. The City does not
represent that said budget item will be actually adopted, as that
determination is within the sole discretion of the City Council at the time of
adoption of each budget.
9. Waiver. No waiver by either party of any breach of any term or condition of
this Agreement waives any subsequent breach of the same.
10. Governing Law. This Agreement is subject to all federal, state and local laws,
rules and regulations. The applicable law for any legal disputes arising out of
this Agreement is the law of Texas and such form and venue for such disputes
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is the appropriate district, county or justice court in and for Nueces County,
Texas.
11. Subcontractors. The Contractor may use subcontractors in connection with
the Services to be performed under this Agreement. When using
subcontractors, however, the Contractor must obtain prior written approval
from the Contract Administrator unless such subcontractors were named and
included at the time of bid. In using subcontractors, the Contractor shall be
responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of the Contractor. All
requirements set forth as part of this Agreement are applicable to all
subcontractors and their employees to the same extent as if the Contractor
and its employees had performed the Services.
12. Amendments/Extensions. This Agreement may be amended only in writing
and upon execution by authorized representatives of both parties. Such
amendment will be in the form of a change order. Extensions to this
Agreement will be at the sole discretion of the City and if offered to the
Contractor will be mutually agreed to in the form of a bilateral change order.
13. Termination.
a. The City Manager may terminate this Agreement for Contractor's failure
to perform the Services specified in this Agreement. Failure to keep any
required insurance policies in force for the entire term of this Agreement
is grounds for termination. The Contract Administrator must give the
Contractor written notice of the breach and set out a reasonable
opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately
thereafter.
b. Alternatively, the City Manager may terminate this Agreement without
cause upon 20 days' written notice to the Contractor. However, the
City may terminate this Agreement upon 24 hours written notice to the
Contractor for Contractor's failure to pay or provide proof of payment
of taxes, as set out in this Agreement.
14. Taxes. The Contractor covenants to timely pay payroll taxes, Medicare taxes,
FICA taxes, unemployment taxes and all other related taxes. Upon request,
the City Manager shall be provided proof of payment of these taxes within 15
days of such request. Failure to pay or provide proof of payment is grounds
for the City Manager to immediately terminate this Agreement.
15. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908 and complete Form 1295 "Certificate of
Interested Parties" as part of this Agreement.
16. Notice. Notice must be given by fax, email, hand delivery or certified mail,
postage prepaid, and is received on the day faxed, emailed or hand-
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delivered and on the third day after postmarked by the U.S. mail if sent
certified mail. Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attention: Terry Teri, Interim Director of Municipal Court
P.O. Box 9277
Corpus Christi, Texas 78469-9277
Fax: (361 ) 826-2560
Email: TerryT@cctexas.com
IF TO CONTRACTOR:
Deacon 10, LLC dba Premier Protective Services
Attention: Michael St. Andre
1353 E. 260th St.
Euclid, Ohio 44132
Fax: (216) 731-5002
Email: mike@mypremiersecurity.com
17. Severability. Each provision of this Agreement is considered to be severable
and if, for any reason, any such provision or any part thereof, is determined to be
invalid and contrary to any existing or future applicable law, such invalidity shall
not impair the operation of or affect those portions of this Agreement that are
valid, and this Agreement shall be construed and enforced in all respects as if the
invalid or unenforceable provision or part thereof had been omitted.
18. INDEMNIFICATION. CONTRACTOR SHALL INDEMNIFY, HOLD
HARMLESS AND DEFEND THE CITY OF CORPUS CHRISTI AND ITS
OFFICERS, EMPLOYEES AND AGENTS ("INDEMNITEES") FROM AND
AGAINST ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS AND
CAUSES OF ACTION OF ANY NATURE ON ACCOUNT OF PERSONAL
INJURIES, INCLUDING THOSE RESULTING IN WORKERS' COMPENSATION
CLAIMS OR DEATH, PROPERTY LOSS OR DAMAGE, OR ANY OTHER KIND
OF LOSS OR DAMAGE, INCLUDING ALL EXPENSES OF LITIGATION,
COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES WHICH
ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION WITH
THIS AGREEMENT OR THE PERFORMANCE OF THIS AGREEMENT AND
REGARDLESS OF WHETHER THE INJURIES, DEATH, LOSS, OR DAMAGES
ARE CAUSED OR ARE CLAIMED TO BE CAUSED BY THE CONCURRENT OR
CONTRIBUTORY NEGLIGENCE OF INDEMNITEES BUT NOT IF BY THE SOLE
NEGLIGENCE OF INDEMNITEES UNMIXED WITH THE FAULT OF ANY OTHER
PERSON. CONTRACTOR MUST, AT ITS OWN EXPENSE, INVESTIGATE ALL
NOTICES, CLAIMS, AND DEMANDS, ATTEND TO THEIR SETTLEMENT OR
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OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL REASONABLY SATISFACTORY TO THE CITY ATTORNEY, AND
PAY ALL CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND
EXPENSES OF ANY KIND ARISING FROM ANY OF SAID LIABILITY, LOSS,
CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SURVIVE THE
EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
19. Order of Precedence. In the event of conflicts or inconsistencies between
this Agreement and its exhibits or attachments, such conflicts or inconsistencies
will be resolved by reference to the documents in the following order of priority:
this Agreement, its Attachments, the RFB No. 95 documents including addenda,
and the bid response.
20. Entire Agreement. This Agreement constitutes the entire agreement
between the parties concerning the subject matter of this Agreement and
supersedes all prior negotiations, arrangements, agreements and understandings,
either oral or written, between the parties.
Page 5 of 6
CONTRACTOR
Signature:
Printed Name: .tkc lci.e\ .Ascaort.
Title: VCe-.5:at.rk
Date: S/i t 1(Q
CITY OF CORPUS CHRISTI
Signature: MDQ- -P
Printed Name: "1- (\g--Ar
Title: roc .�v- ���sz--l e r
Date: (0/ 3/j
fiFfE01. F\''e--L-C,CVve+] Approved as to form: A
REBECCA HUERTA ,/,�y,!elf
� 1l/ICITY SECRETARY Assit/t or�ey
Attached: For C y Attorney ,
Attachment A: Scope of Work
Attachment B: Schedule of Pricing
Attachment C: Insurance Requirements
Incorporated by Reference Only: S (130 .8
,Au i
Exhibit 1 : RFB No. 95, RFB Security Guard and Bailiff Services
Exhibit 2: Contractor's Bid Response MINCH.-....S12-14: I s
�„ „�„r e........ SFCRFr RVA"
Page 6 of 6
Attachment A - Scope of Work
CITY OF CORPUS CHRISTI SPECIFICATION NO. 1247
PURCHASING DIVISION REVISED: JANUARY 19,2016
SPECIFICATIONS FOR SECURITY GUARDS AND BAILIFFS
CORPUS CHRISTI MUNICIPAL COURT
120 N. Chaparral Street- Corpus Christi, TX 78401
SECTION I
GENERAL REQUIREMENTS AND BIDDING INSTRUCTIONS
1. GENERAL INTENTION: The purpose of this specification is to procure, from a single Service
Contractor, Municipal Court Bailiffs and Security Guards (herein called Bailiffs), as described in
the Section II - TECHNICAL SPECIFICATIONS contained herewith, for the Corpus Christi
Municipal Court.
2. GENERAL DESCRIPTION: The Bidder shall provide Municipal Court Bailiffs and Security
Guards completely outfitted with matching uniforms and all essential equipment deemed, by the
City, as necessary to carry out the duties of Bailiffs for the Corpus Christi Municipal Court. The
Bailiffs will be Security Officer Commissioned to carry a firearm, commissioned by the
Service Contractor, and will carry a weapon while on duty at the Municipal Court. Services
shall be provided according to the normal operating hours as described under Section II, Part 3,
labeled Technical Specifications of this document.
3. LOCATION: The services shall be provided for the Corpus Christi Municipal Court located at
120 N. Chaparral Street, Corpus Christi, Nueces County, Texas.
4. TERMS OF CONTRACT: The Contract shall be for a period of one year, with an option to
extend the term of the contract for up to two additional twelve month periods, with all terms and
conditions remaining unchanged, subject to the approval of the Service Contractor and the City
Manager, or his designee and subject to available funding. The City may terminate the Contract
without cause upon twenty(20) days' advance written notice to the Contractor.
5. TYPE OF CONTRACT: This is a firm price contract with the award to be based on the hourly
rate established for the total estimated hours of the Bailiff requirements. Compensation for
additional Bailiff Services rendered beyond those specified in the contract, (weekend or after
normal business hours) will be paid to the Service Contractor by the City at the hourly rates
established in the contract. The City reserves the right to order additional services at the rates
established by the contract, providing such services are ordered with at least 24 hours prior notice.
Payment of monthly invoices for stated services will be made based on the hourly rates established
for the actual hours of services and/or additional services actually rendered.
6. EXAMINATION OF THE PREMISES: Bidders are expected (encouraged) to visit the site to
acquaint themselves with the general and specific conditions under which they will be required to
perform the work and which may affect the cost of the performance of the work to the extent that
such information is reasonably obtainable. It is considered impracticable to determine, without
inspection, the exact nature of the work, and site conditions under which the work is to be
performed. No extras will be allowed for a bidder's failure to visit the site. Bidders may
access pertinent technical material by contacting the Contract Administrator as follows:
The City of Corpus Christi:
Attention: Terry Teri
Interim Director of Municipal Court
120 N. Chaparral Street
Corpus Christi, TX 78401
Mail: P.O. Box 9277
Corpus Christi, TX 78469
Phone: (361) 886-2515
7. LICENSING AND QUALIFICATIONS:
A. The Bidder must be licensed to provide services by the Texas Department of Public Safety,
Private Security Bureau. The Bidder will also conform to all other laws, rules and
regulations pertaining to security companies as set forth by local, state, and federal
governmental agencies and authorities having jurisdiction.
B. The Bidder must have operated continuously for a minimum of five (5) years as an
established firm in the business of providing Bailiff Services or security guard services.
The Bidder must provide contact information of owner/partners/president; vice
president; local manager; direct supervisor; and lead Bailiff, including name; title;
phone number; cell number; mailing address; and email for each.
C. Bidders are expected to provide only Bailiffs who meet all the requirements as specified in
Section II, Technical Specification, of this document; will conduct themselves in a
professional, businesslike manner at all times; and adhere to the provisions as set forth in
the Bidder's Violence in the Workplace Policy and Alcohol and Drug Abuse Policy. The
Bidder expressly agrees to remove from duty any Bailiff whose continuing assignment
is deemed by the Contract Administrator to be contrary to the terms of the contract,
contrary to the public interest, or inconsistent with the best interest of the City.
D. Bidders are expected to ensure that all Bailiffs assigned to the Municipal Court possess a
certified identification card. Bidder must provide proof of Crime Policy/Employee
Dishonesty Bond and deliver respective copies for all Bailiffs assigned to duty at the
Municipal Court. Failure to provide this information may result in rejection of bid.
Trainees will only be allowed to be posted alongside a Municipal Court Bailiff for training
purposes and only after proper courtroom etiquette has been properly conveyed.
E. The Bidder's plan for scheduled and unscheduled absences must be documented and
submitted to the Contract Administrator, prior to the execution of the contract.
Additionally, plans for the on-going recruitment of qualified Bailiffs must be discussed,
documented, and submitted to the Contract Administrator, prior to the execution of the
contract.
F. The Bidder must become familiar with the Municipal Court Emergency Procedures and
provide Bailiffs knowledgeable of these procedures. Reference Section II, Part 16, of this
specification, titled Emergency Procedures.
G. At Bidder's expense, Bidder shall conduct Drug Testing as described in Section I, Part 7, H,
of this specification. To this end, the City has zero-tolerance for drug and alcohol abuse.
The City vigorously complies with the requirements of the Drug Free Workplace Act of
1988 and all drug testing regulations issued by the U.S. Department of Transportation.
H. Bidder must use a drug testing laboratory certified by the Federal Substance Abuse &
Mental Health Services Administration of the United States Department of Health and
Human Services and must follow United States Department of Transportation Procedures
identified in 49 Code of Federal Regulation, Part 40. Moreover, chain-of-custody
procedures will be followed to account for the integrity of each specimen by tracking its
handling and storage from point of specimen collection to final disposition of the specimen.
Each specimen submitted for testing will be assayed for the presence of the following
compounds:
DRUG GROUP EMIT SCREEN GC/MS
DETECTION CONFIRMATION
LEVEL DETECTION
LEVEL
ng/ml* mg/ml*
Amphetamines 1000 500
Barbiturates 300-1000** 200
Benzodiazepines 300 200
Cocaine Metabolites 300 150
Marijuana Metabolites 50 15
Methadone 300 200
Methaqualone 300 200
Opiate Metabolites 300 300
Phencyclidine 25 25
Propoxyphene 300 200
* nonograms/milliliter
** The limit of detection varies according to the specific drug and/or metabolite(s) present.
Prior and periodic testing is mandatory for every Bailiff assigned to work at the Municipal
Court. Bidders shall conduct, prior to assignment and placement at Municipal Court,
background and credit investigations on every Bailiff. The results of said
background/credit check shall be furnished to the City's Director of Human Resources, or
his/her designee, who will determine each prospective temporary staffer's eligibility for
placement at the Municipal Court. For those prospective Bailiffs who have resided solely
in the State of Texas for the ten years immediately preceding their placement at the
Municpal Court, the Bidder need only conduct a State of Texas background check which
shall consist of a search for criminal convictions at the state level and in those counties in
which the prospective temporary staffer has resided. All credit investigations shall be
conducted on a national basis and shall reflect "Actual" credit history. For those
prospective Bailiffs who have resided outside of the State of Texas at any time and for any
duration during the ten years immediately preceding their placement at the Municipal
Court, the Bidder shall conduct a national background check which shall consist of a search
of the following for criminal convictions:
a. Federal records and records of the states and counties/parishes in which said
prospective Bailiff, Bailiff trainee, and Security Guard has resided in the ten years
immediately preceding placement with the Municipal Court.
b. All background checks shall search for criminal convictions and Also-Known-As
(AKA).
J. Random Drug Tests will be conducted after the assignment, in compliance with Section I,
Part 7, H, of this specification, for all Bailiffs assigned to duty at Municipal Court. Bailiffs
must also comply with all Police Department security checks. Any employee of the Bidder
failing a Drug Test or who, in the opinion of the Bidder or City has an abnormally high debt
to earnings ratio, shall not be assigned to duty at Municipal Court. Failure to provide the
Contract Administrator or designee the above proof or affirmation statement with
each replacement or temporary assigned Bailiff, prior to placement, will result in a
$500 deduction from the next monthly invoice.
K. The Municipal Court is a "Smoke Free" building, therefore, no smoking in any form is
allowed by employees, contractors, vendors, visitors, or anyone within the building
including employees of the Bidder. The Bailiffs will enforce this ordinance at the
Municipal Court.
L. All Bailiffs assigned to duty at the Municipal Court shall be trained and will undergo
periodic refresher training in the following areas:
a. Red Cross Certified First Aid procedures and resuscitation procedures including
the use of cardio-pulmonary resuscitation (CPR) and the Heimlich maneuver.
Proof of training for each assigned Bailiff must be submitted with bid. Proof that
this certification is being kept current must be submitted to the Contract
Administrator within 10 days of the expiration.
b. Communication procedures including the use of portable two-way radio equipment
and cellular telephones.
c. Police procedures in public relations, facility security, personal safety, emergency
management, personal assaults, disorderly conduct, public intoxication, juvenile
delinquency, patrolling and surveillance, and reporting techniques.
d. Writing and maintenance of daily reports of activities or problems at Municipal
Court as well as accident or incident reports covering mishaps, unusual events, and
the like.
e. Bailiff Courtroom procedure training.
M. The Bidder shall provide at least two passport size photographs of all Bailiffs assigned to
work at the Municipal Court upon each designated Bailiff's first day of assignment. Bailiffs,
supervisors, and any employee of the Bidder shall be required to wear a Bidder provided
photo identification card at all times.
8. PRE-AWARD SURVEY: The City may make a pre-award survey of the low conforming bidder
to determine whether such bidder is qualified and capable to perform the contract. The pre-award
survey will involve examination of the bidder's technical status and bidders understanding of the
contract requirements.
A. The following are examples of the types of information that, upon request, the bidder shall
be prepared to provide to the City in writing, within ten working days of the request:
a. Identification of Bidder's personnel and management procedures to be used on this
contract, certified private security cards, and statement of compliance with
employment requirements, and certification of longevity requirements as set forth
in these specifications;
b. The Bidder's technical and management plan for performing the required services;
c. Description of the Bidder's facilities and equipment;
d. Summary of the Bidder's experience in performing work of the type specified
herein;
e. Present and prior contracts for similar work, and the names and addresses of
individuals within the contracting organizations who may be contacted regarding
the Bidder's prior performance on similar contracts.
B. Failure to provide requested information may result in rejection of bid. After review of the
information submitted by the bidder, a determination of the bidder's non-responsibility may
result in rejection of bid.
SECTION II
TECHNICAL SPECIFICATIONS—MUNICIPAL COURT
1. GENERAL REQUIREMENTS: The Bidder shall provide the services of Municipal Court Bailiffs
and Security Guards, completely outfitted with matching uniforms and all essential equipment,
including requisite weapons, deemed by the City as necessary to carry out the duties of Bailiffs and
Security Guards for the City of Corpus Christi Municipal Court as specified in Section II, Part 5, of
this document, titled Essential Duties and Responsibilities and in compliance with the Section I,
Part 7, of this document, titled Licensing and Certifications. The Bailiffs will be Security Officer
Commissioned to carry a firearm, commissioned by the Service Contractor, and will carry a
weapon while on duty at the Municipal Court. The Bidder is responsible for providing Bailiffs
for the Municipal Court located at 120 N. Chaparral Street, Corpus Christi, Nueces County, Texas,
during normal business hours as described in Section II, Part 3, of this document, titled Hours and
Days of Operations.
2. STAFFING REQUIREMENTS:
A. The Municipal Court staffing needs are as follows:
a. Two Security Guards are required for the check-in process at the first-floor
entrance of the Municipal Court by the metal detectors.
b. One Security Guard is required for surveillance of the premises in the lobby areas,
including the first floor main lobby area, courtroom lobby areas, and the collection
and compliance lobby area.
c. Three Bailiffs are required for each of the three Courtrooms during courtroom
proceedings.
B. Any and all changes to the above must be approved by the Contract Administrator, in
advance.
3. HOURS OF OPERATION: The Corpus Christi Municipal Court is open to the public Monday
through Friday, during normal business hours (8:00 a.m. to 5:00 p.m) and during the hours of 8:00
a.m. until 7:00 p.m. on Tuesday.
4. HOLIDAYS: The City of Corpus Christi recognizes seven holidays. These are New Year's Day;
Memorial Day; Independence Day (July 4th); Labor Day; Thanksgiving Day; the Friday after
Thanksgiving Day; and Christmas Day.
5. ESSENTIAL DUTIES AND RESPONSIBILITIES: The essential duties and responsibilities for
the Municipal Court Bailiffs include, but are not limited to, the following:
A. The Bailiffs will provide security to all courtrooms at the Municipal Court.
B. The Securtiy Guards will monitor and operate the metal detectors at the entrance of the
Municipal Court building and survey the premises in the lobby areas, including the first
floor main lobby area, courtroom lobby areas, and the collection and compliance lobby
area. All persons entering the Municipal Court must be processed through the metal
detectors.
C. The Bailiffs will ensure that the courtrooms are open and prepared for court sessions.
D. The Bailiffs will adhere to courtroom decorum, while providing safety in the courtrooms,
including responding to emergencies and taking necessary action.
E. The Bailiffs will assist the Judge in maintaining order in the courtroom and will provide
instructions to spectators,jurors, and prospective jurors regarding their conduct in the
courtroom.
F. The Bailiffs will assist the judges in administering courtroom procedure such as, but not
limited to:
a. Ensuring all parties and counsel involved in a case are present before proceedings
begin;
b. Calling cases to be tried and calling witnesses to the stand;
c. Escorting jurors to and from the jury box;
d. Attending to the needs of the jurors during deliberations; and
e. Providing information upon request regarding scheduled court proceedings,jury
lists, and other resources as needed by the judges. Such resources may necesitate
that the Bailiffs complete and/or review various court-related forms, ensuring said
forms are:
i. Completed properly with dates filled in,
ii. Containing necessary signatures and that signatures are in the correct place on
the forms.
G. The Bailiffs will escort persons found in contempt of court from the Courtroom and hold
them in custody until the person in custody is picked up by a City Marshal.
H. The Bailiffs may conduct appropriate follow-up activities with defendants, including
taking fingerprints; making copies of financial forms, orders, and judgements.
I. The Bailiffs will meet with other Bailiffs periodically regarding courthouse safety and
security.
J. The Bailiffs must be familiar with the Municipal Court Emergency Procedure as stated in
Section II, Part 16, of this specification.
K. The Supervising Bailiff will ensure that all duties are performed and all rules and
regulations followed by all the Bidder's employees reporting for work at the Municipal
Court. The Supervising Bailiff will meet with other Bailiffs, periodically and as needed,
regarding safety and security policy and procedures and courtroom processes. The
Supervising Bailiff will be available at all times to provide clarification to Bailiffs on
security issues, matters of protocol, and to provide disciplinary actions for the Bailiffs on
duty.
6. REPORTING REQUIREMENTS: The Bidder will prepare and have available the following
reports:
A. Daily Log -- this report will be a running summary of activities during each work shift. At
a minimum, the following items will be noted by the Bailiffs and Securtiy Guards and
recorded in the daily log:
a. Name and rank of Bailiff or Security Guard
b. Time on duty and time off duty
c. Area Bailiff or Security Guard is assigned to cover
d. Acknowledgment that oncoming Bailiff or Security Guard has read and understands
all special instructions for the Muncipal Court
e. Any violation of established security rules and any outstanding or significant
incidents
f. Any staff or patron complaints reported to Bailiff or Security Guard.
B. Incident Report -- this report is a detailed accounting of accidents or incidents on
Municipal Court premises. An incident report is to be promptly completed and provided to
the Contract Administrator, the City Marshal, the City of Corpus Christi Risk Management
Department, and the Bidder. Such a report will be completed, in full, by the Bailiff on
duty at the time of the incident. Unreported incidents will be deemed a violation of the
service provider contract and will be treated accordingly.
7. CONTRACTOR FURNISHED UNIFORMS, EQUIPMENT AND ACCESSORIES:
A. The Bidder shall provide Bailiffs with uniforms and is responsible for ensuring that
uniforms are kept neat, clean, and properly ironed when worn for duty at the Municipal
Court.
B. The Bidder shall provide Bailiffs with portable UHF radios and hand-held metal detectors.
C. Except for those items expressly noted as provided by the City, the Bidder shall furnish all
supplies and equipment required for the execution of the contracted services, including, but
not limited to, alarm-monitoring equipment, two (2) two-way portable radios, cellular
phone(s), and weapons.
D. Contractor-furnished equipment shall be subject to the inspection and approval of the
Contract Administrator prior to being placed in service and during the term of this contract.
8. TRAINING:
A. The Bidder will provide certification training for each Bailiff in the area of Courtroom
Security and Bailiff duties in the Courtroom. Bidders are encouraged to contact the Texas
Municipal Court Education Center(TMCEC) for more information.
B. The Bidder will provide proof of training having used Red Cross-Certified First Aid
procedures and resuscitation procedures including the use of cardio-pulmonary
resuscitation (CPR) and Heimlich maneuver for each assigned Bailiff.
C. The Bidder will train Bailiffs in the use of communication procedures, including the use of
portable two-way radio equipment and cellular telephones.
D. The Bidder will make sure all Bailiffs are trained in Police procedures regarding public
relations, facility security, personal safety, emergency management, personal assaults,
public intoxication, juvenile delinquency, patrolling and surveillance, and reporting
techniques.
E. The Bidder will make sure all Bailiffs are trained to write and maintain daily reports,
including, but not limited to, those detailed in Section II, Part 6, of this document, labeled
Reporting Requirements. Bailiffs will be trained to document activities or problems in
Municipal Court, as well as, properly complete accident or incident reports covering
mishaps, unusual events, unexpected occurrences, and the like.
F. All Bailiffs assigned to duty will undergo follow-up training and/or refresher courses in
Red Cross-Certified First Aid procedures and resuscitation procedures including the use of
cardio-pulmonary resuscitation (CPR) and Heimlich maneuver; communication
procedures; Police procedures regarding public relations, facility security, personal safety,
emergency management, personal assaults, public intoxication, juvenile delinquency,
patrolling and surveillance, and reporting techniques; the writing and maintaining of daily
reports, including but not limited to, those detailed in Section II, Part 6, of this document,
labeled Reporting Requirements; and documenting activities or problems at Municipal
Court, as well as, properly completing accident or incident reports covering mishaps,
unusual events, unexpected occurrences, and the like.
9. CITY CONTRACT ADMINISTRATOR: The City's Contract Administrator is the Director of
Municipal Court who shall approve all phases of performance and operations under this Contract,
including authorization for payment. The Contract Administrator or his/her designee shall be the
single point of contact for the Bidder for all matters.
10. EMERGENCY REQUIREMENTS: The Bailiffs must be familiar with the Municipal Court's
Emergency Procedures aas stated in Section II, Part 16, of this document.
11. CITY QUALITY ASSURANCE: Bidders are expected to ensure that prior to commencing work
under the contract, the Bidder shall meet in conference with the Contract Administrator to develop a
mutual understanding relative to this contract and to provide for a smooth assumption of duties.
Further meetings between the Bidder and the Contract Administrator will be periodically arranged
by the Contract Administrator, as needed. All phases of the services rendered by the Bidder are
subject to the inspection and approval of the Contract Administrator. If the Bidder's overall
performance is unsatisfactory, the Contract Administrator will so notify the Bidder in writing. A
reply to the written notification will be delivered to the Contract Administrator within three (3)
working days and will include an outline or plan of corrective action, which must be acceptable to
the City Manager or his designee. The Bidder's continued unsatisfactory performance shall be
sufficient cause for termination of the service contract.
12. EQUIPMENT PROVIDED BY THE CITY: The City will provide the Bidder a walk-thru metal
detector at the main entrance to the Municipal Court. Additional metal detectors will be available,
as needed, for use at the entrances of Courtrooms B and C. A magnetic access card and one set of
keys will be issued to the Bidder. It shall be the Bidder's responsibility to ensure the keys are
safeguarded and that the Municipal Court is secured at the end of each business day, at the time
specified by the Contract Administrator. The Bidder will be liable for the re-keying, replacing, or
otherwise altering of locks and security systems should these locks or systems become
compromised as a result of the Bidder's negligence, including, but not limited to, the loss of keys or
magnetic access cards
13. BIDDER FURNISHED SUPPLIES AND EQUIPMENT: The Bidder is responsible for taking
action to protect City supplies and equipment and the personal property of its employees from loss,
theft, damage, or tampering. The Bailiffs will take care not to allow any damage or destruction to
the equipment furnished by the Municipal Court. The Bailiffs are to document any and all incidents
to enable prompt and thorough reporting of any damage or destruction that may occur to equipment
furnished by the Municipal Court. The Bailiff Supervisor must contact the Contract Administrator
immediately upon determining that the equipment furnished by the Municipal Court has
malfunctioned and/or is in need of repair.
14. IDENTIFICATION OF BIDDER EMPLOYEES: All Bidder employees working as Bailiffs at the
Municipal Court or in the direct supervision of Bailiffs under this Contract shall be identified by a
distinctive uniform complete with photo badge and name tag identifying each employee
individually, as stated in Section 1, Part 7, D, of this document.
15. INVOICING INSTRUCTIONS: Bidder invoices will be submitted to the Contract Administrator
within five working days following the end of each calendar month in which services are
performed. On verification of the work performed and charges, the Contract Administrator will
process the invoices for payment. Any occurrences of violations of Section II, Part 7, J, of this
document will be deducted from invoice payment as stipulated in Section II, Part 7, J.
16. EMERGENCY PROCEDURES: Bidder shall be thoroughly familiar with the Municipal Court
Emergency Procedures which requires that for all security and medical emergencies the Bailiff on
duty shall immediately notify the Corpus Christi Police Department by calling 911, reporting the
type of emergency and requesting the assitance required. Immediately after calling 911, the Bailiff
will notify the City Marshal. Under non-emergency circumstances, when police assistance is
required, the Bailiff shall notify the City Marshal. It is the responsibility of the City Marshal to
notify the Corpus Chrisit Police Department and request the necessary assistance.
Attachment B - Schedule of Pricing
DEACON 10, LCC dba
Premier Protective
Services
ST. EUCLID, OHIO
Unit Extended
ITEM DESCRIPTION QTY. - 1 YR UNIT Price Price
1. Contracted Commissioned 6,240 HR $12.90 $80,496.00
Municipal Bailiff Services
2. Security Guards 6,240 HR $12.90 $80,496.00
Totals $160,992.00
Total Award $160,992.00
Attachment C - Insurance Requirements
INSURANCE REQUIREMENTS
I. CONTRACTOR'S LIABILITY INSURANCE
A. Contractor must not commence work under this contract until all insurance required has been
obtained and such insurance has been approved by the City. Contractor must not allow any
subcontractor to commence work until all similar insurance required of any subcontractor has been
obtained.
B. Contractor must furnish to the City's Risk Manager and Contract Administrator one (1) copy of
Certificates of Insurance with applicable policy endorsements showing the following minimum
coverage by an insurance company(s) acceptable to the City's Risk Manager. The City must be
listed as an additional insured on the General liability and Auto Liability policies by
endorsement, and a waiver of subrogation by endorsement is required on all applicable policies.
Endorsements must be provided with Certificate of Insurance. Project name and/or number must
be listed in Description Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of Bodily Injury and Property Damage
cancellation, non-renewal, material change Per occurrence - aggregate
or termination required on all certificates
and policies.
Commercial General Liability including: $1,000,000 Per Occurrence
1. Commercial Broad Form $2,000,000 Aggregate
2. Premises—Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
POLICE PROFESSIOAL LIABILITY $1,000,000 Per Occurrence
AUTO LIABILITY (including) $500,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS'S COMPENSATION Statutory and complies with Part II of this
(All States Endorsement if Company is not Exhibit.
domiciled in Texas)
Employer's Liability $500,000/$500,000/$500,000
C. In the event of accidents of any kind related to this contract, Contractor must furnish the Risk
Manager with copies of all reports of any accidents within 10 days of the accident.
II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers' compensation coverage through a
licensed insurance company. The coverage must be written on a policy and endorsements
approved by the Texas Department of Insurance. The workers' compensation coverage provided
must be in an amount sufficient to assure that all workers' compensation obligations incurred by
the Contractor will be promptly met. An All States Endorsement shall be required if Contractor is
not domiciled in the State of Texas.
B. Contractor shall obtain and maintain in full force and effect for the duration of this Contract, and
any extension hereof, at Contractor's sole expense, insurance coverage written on an occurrence
basis by companies authorized and admitted to do business in the State of Texas and with an A.M.
Best's rating of no less than A- VII.
C. Contractor shall be required to submit a copy of the replacement Certificate of Insurance to City at
the address provided below within 10 days of any change made by the Contractor or as requested
by the City. Contractor shall pay any costs incurred resulting from said changes. All notices under
this Exhibit shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that, with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
• List the City and its officers, officials, employees, and volunteers, as additional insureds by
endorsement with regard to operations, completed operations, and activities of or on behalf of the
named insured performed under contract with the City, with the exception of the workers'
compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus
Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of subrogation in
favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any, cancellation, non-
renewal, material change or termination in coverage and not less than ten (10) calendar days
advance written notice for nonpayment of premium.
E. Within five (5) calendar days of a cancellation, non-renewal, material change or termination of
coverage, Contractor shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Contractor's performance should there
be a lapse in coverage at any time during this contract. Failure to provide and to maintain the
required insurance shall constitute a material breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein required,
the City shall have the right to order Contractor to stop work hereunder, and/or withhold any
payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance
with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor
may be held responsible for payments of damages to persons or property resulting from
Contractor's or its subcontractor's performance of the work covered under this contract.
H. It is agreed that Contractor's insurance shall be deemed primary and non-contributory with respect
to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of
operations under this contract.
I. It is understood and agreed that the insurance required is in addition to and separate from any
other obligation contained in this contract.
2016 Insurance Requirements
Municipal Court.
Security Guard/Bailiff Service
1/12/2016 ds Risk Management
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-50721
Premier Protective Services
Arlington,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05105/2016
being filed.
City of Corpus Christi Date Acknowledged:ry Y
tifIIzo►(le
g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Contract#624
Bailiffs and Security Officers
4 Nature of Interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling , Intermediary
Premier Protective Services Arlington,TX United States X
5 Check only If there Is NO Interested Party. o
6 AFFIDAVIT I swear,or affirm,under
penalty of perjury,that the above disclosure is true and correct.
• •a DIANE DOMAN DALRI
• •*,^••d`cr t NotaryCoPublkc,11;7412-6 s
.
'� MKmmCommississionion Expires
o- N. =mbar 11,2018 Signature of authorized agent of contracting business entity
IX OTARY STAMP 1 SEAL ABOVE /
Sworn to and subscribed before me,by the saidi (\_ --t C Th+ +f Ci\
f e- ,this the *� day of 1 C-1_
20 \(:" ,to certify which,witness my hand and seal of office.
Ir-1--tit. u)C.;+>' i7--M14% • lf)0
Signature of officer administering oath Printed name of officer administering oath Tide of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021