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HomeMy WebLinkAboutC2016-240 - 6/21/2016 - Approved GENERAL PROVISIONS COMMUNITY OUTDOOR OUTREACH PROGRAM PROJECT AGREEMENT Part I — Definitions A. The term"Department"as used herein refers to Texas Parks&Wildlife or any representative delegated authority to act on behalf of the Department. B. The term"Project"as used herein refers to a single project which is the subject of this project agreement. C. The term "Sponsor" as used herein refers to the political subdivision or non-profit organization which is party to the project agreement. D. The term"COOP"as used herein refers to the Community Outdoor Outreach Program. Part II— Continuing Assurances The parties to the project agreement specifically recognize that the COOP assistance project creates an obligation to the following requirements: A. The Sponsor agrees that the benefit to be derived by the State of Texas from the full compliance by the Sponsor with the terms of this agreement is the preservation,protection, and the net increase in the quality of public recreation facilities and resources which are available to the people of the State, and such benefit exceeds to an immeasurable and unascertainable extent the amount of money furnished by the State by way of assistance under the terms of this agreement. B. The Sponsor agrees that a permanent record of the COOP project shall be kept and available for public inspection. C. Nondiscrimination The Sponsor shall comply with Title VI of the Civil Rights Act of 1964,which in part, a) prohibits discriminatory practices resulting in unequal treatment of persons who are or should be benefiting from the grant- aided program. b) prohibits discriminating against any person on the basis of residence. Part III — Project Assurances A. Applicable Circulars The Sponsor shall comply with applicable regulations, policies, guidelines, and requirements including State Uniform Grant Management Standards and applicable Federal Office of Management and Budget Circulars. It is the responsibility of the Sponsor to have a State Single Audit done annually for the project. A copy of this audit will be furnished to the Department when completed. B. Project Application 1. The Application for State Assistance is by this reference made a part of the agreement. 2. The Sponsor possesses legal authority to apply for the grant and to finance their share of costs. A resolution, or similar action has been duly adopted or passed authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the Sponsor to act in connection with the application and to provide such additional information as may be required. 3. The Sponsor has the ability and intention to finance the non-State share of the costs for the project. 2016-240 6/21/16 Ord. 030879 Texas Parks and Wildlife INDEXED C. Project Execution 1. The project period shall begin with the date of approval of the project agreement or the effective date of a waiver of retroactivity and shall terminate at the end of the stated or amended project period unless the project is completed or terminated sooner,in which event the project period shall end on the date of completion or termination. 2. The Sponsor will cause work on the project to be commenced within a reasonable time after receipt of notification that funds have been approved and assure that the project will be prosecuted to completion with reasonable diligence. 3. The Sponsor will require the facility or programs assisted to comply with the minimum requirements for accessibility for the handicapped in conformance with the Texas Architectural Barriers Act(Article 9102—Texas Civil Statutes), and the Americans with Disabilities Act of 1990 (PL 101-336). The Sponsor will be responsible for conducting inspections to ensure compliance with these specifications. 4. The Sponsor shall secure completion of the work and shall secure compliance with all Federal, State, and local laws and regulations. 5. The Sponsor shall furnish quarterly progress status reports to the Department beginning with the date of approval. D. Purchases made by the Sponsor shall meet the following requirements: 1. Contracts for purchases in excess of $50,000 shall be awarded through a process of competitive bidding involving formal advertising,with adequate purchase description, sealed bids, and public openings. Copies of all advertisements, bids, and a copy of the contract shall be provided to the Department. 2. The Sponsor shall inform all bidders that COOP(State)funds are being used. 3. Written change orders shall be issued for all necessary changes. Such change orders shall be submitted to the Department for review and,if approved,shall be made a part of the project file and should be kept available for audit. 4. The use,possession,sale,manufacture,or distribution of a controlled substance during CO-OP sponsored events/activities is prohibited. The abuse of prescription drugs or inhalants and/or their use in any ways which adversely affects safe performance of duties involving CO-OP events/activities is also prohibited. 5. CO-OP sponsors and participants will not use or possess alcoholic beverages or illegal drugs while conducting CO-OP sponsored events/activities. Reporting to CO-OP sponsored events/activities under the influence of alcohol or drugs is also considered a violation of this policy. 6. The operation of any vehicles of any type used to transport participants and volunteers of CO-OP sponsored events/activities while under the influence or in possession of alcohol,drugs,or other intoxicants is prohibited. 7. Any receipts submitted for reimbursement which include alcoholic purchases will be disallowed. E. Conflict of interests 1. No official or employee of the State, local government, or non-profit organization who is authorized in his official capacity to negotiate, make, accept, or approve, or to take part in such decisions regarding a contract purchase or subcontract in connection with this project shall have any financial or other personal interest in any such contract. 2. No person performing services for the State, local government, or non-profit organization in connection with this project shall have a financial or other personal interest other than his employment, in any contract purchase, or subcontract in connection with this project. No officer or employee of such interest is openly disclosed upon the public records of the State, and such officer,employee or person has not participated in the acquisition for or on behalf of the Sponsor. F. Project Administration 1. The Sponsor shall promptly submit such reports and documentation as the Department may request. 2. Recipients of the Community Outdoor Outreach Program grant cannot use any part of these monies to fund religious worship, instruction or proselytization; participation in any religious activities by program participants must be voluntary; and efforts must be taken to ensure separation of religious activities from CO-OP funded activities. G. Retention and Custodial Requirements for Records 1. Financial records,supporting documents,statistical records,and all other records pertinent to this grant shall be retained for a period of three years after final payment; except the records shall be retained beyond the three-year period if audit findings have not been resolved. 7,29:2014 2. The retention period starts from the date of the final expenditures report for the project. 3. Microfilm copies are authorized in lieu of original records. 4. The Department, State Comptroller of Public Accounts, State Auditors Office, or any of their duly authorized representatives, shall have access to any books, documents, papers, and records of the Sponsor which are pertinent to a specific project for the purpose of making audits,examination,excerpts,and transcripts. H. Project Termination 1. The Department may temporarily suspend COOP assistance under the project pending corrective action by the Sponsor or pending a decision to terminate the grant by the Department. 2. The Sponsor may unilaterally terminate the project at any time prior to the first payment of the project. After the initial payment, the project may be terminated, modified, or amended by the Sponsor only by mutual agreement with the Department. 3. The Department may terminate the project in whole, or in part, at any time before the date of completion, whenever it is determined that the Sponsor has failed to comply with the conditions of the grant. The Department will notify the Sponsor in writing of the determination and the reasons for termination, together with the effective date. Payments made to the Sponsor or recoveries by the Department under projects terminated for cause shall be in accord with the legal rights and liabilities of the parties. 4. The Department or Sponsor may terminate grants in whole, or in part, at any time before the date of completion, when both parties agree that the continuation of the project would not produce beneficial results commensurate with the further expenditure of funds. The two parties shall agree upon the termination conditions, including the effective date and,in the case of partial termination, the portions to be terminated. The Sponsor shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The Department may allow full credit to the Sponsor for the State share of the non-cancelable obligations, properly incurred by the Sponsor, pending written receipt of the determination and the reasons for termination, together with the effective date. Payments made to the Sponsor or recoveries by the Department under projects terminated for cause shall be in accord with the legal rights and liabilities of the parties. I. Noncompliance In the event that the Sponsor does not comply with provisions as set forth in the grant contract agreement, the following actions may be taken: 1. The Department may withhold payment to the Sponsor, 2. The Department may withhold action on pending projects proposed by the Sponsor. 3. If the above actions do not achieve program compliance,the Department may involve the State Attorney General's Office. I have read the General Provisions and understand that the project Sponsor which I represent will be responsible for compliance with the above conditions as a result of the receipt of grant assistance from the Community Outdoor Outreach Program. It is also understood that the General Provisions are part of the grant contract agreement. C 0 Si ATTEST;nature of O`� , Wthorized in Resolutiong IFIB?--CL-CA'HUEZ."C'' ''RTA-4-11-tti"-L M^ /4)5e' 4‘141" CITY SECRETARY Name an Title frpsr,,T4-..,v,..ilas to 174 to, ; tryAr moy ��jj Date •;:cf� rr f tttorvu.3 O�nV�( 7129:2014 tY $m._ � 7 CFPRFTA•" TEXAS PARKS AND WILDLIFE DEPARTMENT COMMUNITY OUTDOOR OUTREACH PROGRAM AGREEMENT Project Name and Number: Observing Science Outdoors (OSO) Summer Guardians 2016; 52-000629 Project Period: TPWD Approval Date to November 1, 2017 Total Project Cost: $61,374.00 Approved State Funds: $48,033.00 PROJECT DESCRIPTION (SCOPE): City of Corpus Christi Parks and Recreation- Oso Bay Wetlands Preserve & Learning Center will administer "Observing Science Outdoors (OSO) Summer Guardians 2016"which will provide an outdoor and environmental education program for 352 participants which will include at least 50%females, 50% ethnic minority and physically/mentally challenged youth. Five of the following will be utilized: Texas State Parks or other TPWD approved facilities,TPWD approved programs, and/or TPWD personnel. Five of the following activities will be included: camping, environmental education, fishing/angling. backpacking/hiking, canoe/kayaking, birding/wildlife viewing, and/or nature photography. The project will include an outdoor service project. For and in consideration of the mutual covenants and benefits hereof, the Texas Parks and Wildlife Department("Department")and the"Sponsor'hereby contract with respect to the above described project as follows: 1. The Sponsor is obligated to adhere to all requirements for the Texas Recreation and Parks Account Program including program guidelines set out at 31 TAC Sec.61.135. 2. No work on the project by the Sponsor shall commence until there is a signed contract by both parties is on file with the department. 3. All changes to this agreement must be approved in advance by the Department 4. The General Provisions and Budget Summary of Project Costs attached hereto are hereby made part of this agreement. 5. The Agreement is effective upon execution by the Department. 6. Documentation must be provided for reimbursement This Grant Program does not reimburse for indirect costs. TEXAS PARKS AND WILDLIFE DEPARTMENT City of Corpus Christi Parks and Recreation- By (1444-21.1.-'ti Oso Bay Wetlands Preserve & Learning Center SPONSOR Brent Leisure, Director, State Parks Q Name and Title By v N q z /1 �e • ?-t"�f'�� a`55'S�Qtn� SJl( GC {{ DATE Name and Title DAZE SAM Search Date 04/25/2016-RSL • TEXAS CO-OP Pre Application AP DL w,LCL!`e Created 10 13 2015 Last updated:01 12 2PS If you are applying for the next available deadline, please feel free to complete this pre-application to determine if your project is eligible (Note: Pre-applications are optional). Pre-Applications must be submitted no later than two weeks prior to the next deadline which is February 1, 2016. Thank you for visiting the Community Outdoor Outreach Program (CO-OP). This grant provides funding for tax-exempt organizations to introduce participants to environmental and conservation programs as well as outdoor recreation program which fit the Texas Parks and Wildlife mission. Please review the CO-OP Grant Information to determine if this grant fits your needs. Page 1 Pre-Application Terms and Conditions To submit an application for the Community Outdoor Outreach Program you must be a tax exempt organization, non-political group, or local government. Religious groups are eligible only if non- religious activities are planned. Each applicant must submit its Federal Tax Identification Number as part of the CO-OP Application Form. Applicants must be in good standing with the Texas Comptroller of Public Accounts to be eligible and to receive any reimbursements. Previous CO-OP Grant recipients can apply once every two years as long as all funds have been properly spent, and all grants have been properly closed out. All final documentation must be turned in at least thirty days prior to the next funding deadline. Responses Selected: Yes,I agree with the above terms How does your proposal satisfy the TPWD Recreation Grants mission? TPWD Recreation Grants Mission Statement is to assist communities in providing recreation and conservation opportunities for the use and enjoyment of present and future generations. The Oso Bay Wetlands Preserve&Learning Center has developed plans to host a summer youth program providing inquiry based environmental education experiences for up to 350,8-16 year olds,within the City of Corpus Christi and its surrounding communities. •Students will participate in hands on learning experiences featuring local scientists,TPWD Interpreters,and staff. •Program field trip locations include TPWD facilities such as Mustang Island State Park and the TPWD CCA Fish Hatchery. •Program curriculum incorporates technology using TPWD Nature Trackers app on tablets in the field. •The program strives to include any interested student by offering scholarships to those unable to pay the registration fees. •The program plans to offer transportation to an after-care facility at the Oso Recreation Center.This service may help accommodate economically disadvantaged youth from Corpus Christi and the surrounding areas. Give a brief description of your proposed one year project: Observing Science Outdoors(OSO)GUARDIANS Summer Youth Program Oso Bay Wetlands Preserve Summer Youth Programs,creates informed young stewards of our environment. 1 of 3 Program Mission:Enhance young scientist's environmental literacy through learner centered,hands-on,minds-on investigation of environmental issues affecting Corpus Christi community and its coastal wetlands. This mission will be accomplished through week-long non-formal environmental education that supports understanding of stewardship, environmental responsibility,and inquiry based science.Students will research various environmental concerns facing Corpus Christi and investigate how these issues impact the Preserve. The Oso Bay Wetlands Preserve&Learning Center would like to host eight sessions of a one week summer program for students entering the 2nd-9th grade.The program will consist of day environmental education activities focus on issues affecting the Coastal Bend.Sessions include,guest scientists,field trips and service projects.Students will be introduced to different environmental concerns that face the Coastal Bend and then asked to investigate these issues throughout the week.They will use their experiences from the week(field trips,guest speakers,service projects)to create a short presentation on what they learned and how they think residents of the community can take action or help the issue.The program will be evaluated by the quality of student presentations. How will the CO-OP funds be used in this project? Funds will be used for the following: Program Staff Salaries(Up to 40%) Ed.Coordinator Salary Part Time Staff Staff Training Week First Aid CPR Training Transportation Field Trip Mileage Driver Fee Aftercare Mileage Supplies Staff/Student T-Shirts Water Bottles Name Tags Journal Supplies 22 iPad minis 22 Waterproof iPad mini Cases 12 Tandem Ocean Kayaks Kayak Trailer Fishing Kits Pencils Student Support 32 Scholarships Requested State Assistance$34,899.20 City of Corpus Christi(Local) Financial Share(27%match)$12,760.00 Total Cost$47,659.20 2 of 3 Is your tax exempt status in good standing? If you are unsure of your Tax Exempt Status, click here to visit Texas Comptrollers Website to search your status. Yes Organization Name Oso Bay Wetlands Preserve&Learning Center-City of Corpus Christi Parks and Recreation Lead Applicant Name Colleen M Simpson Email Address colleenmCa�cctexas.com Phone Number 361-826-3311 Submit Pre-Application for TPWD Review Once you have completed your pre-application that you must choose 'Submit' below to send the pre- application for TPWD review. You will receive an email confirming your submission. Thank you for taking the time to complete the CO-OP Pre-Application. Please allow 3 business days in order to receive our feedback. 3 of 3