HomeMy WebLinkAboutC2016-242 - 6/21/2016 - Approved CITY OF CORPUS CHRISTI 11-"
AMENDMENT NO. 3 )("--
CONTRACT
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CONTRACT FOR ENGINEERING DESIGN
The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and Urban Engineering
("Consultant"), agree to the following amendments to the Contract for Professional Services for Programmed
Water Line Service Life Extension for City-Wide Distribution Repair and Replacement - Indefinite
Delivery/Indefinite Quantity(IDIQ) Procurement (Project No. 8610):
Original Contract September 3, 2013 Administrative Approval $39,100.00
Amendment No. 1 February 11, 2014 Motion No. M2014-013 $228,440.00
Amendment No. 2 April 18, 2016 Administrative Approval $49,900.00
In the Original Contract, Exhibit"A", Scope of Services shall be amended as set forth in the attached Amendment
No.3, Exhibit"A".
In the Original Contract, Fees Section, shall be amended based on the modified scope of services in the attached
Amendment No. 3, Exhibit "A" for a fee not to exceed $328,350.00, for a total restated fee not to exceed
$645,790.00.
All other terms and conditions of the September 3, 2013 Contract for Professional Services between the City and
Consultant, and of any amendments to that contract,which are not specifically addressed herein shall remain in full
force and effect. ,
CITY OF C e ` ; • ' STI URBAN ENGINEERING
OP 40/z/k ---- -N---4. Lk---'- 42 116. :
J.H. Edmonds, P.E. Dat James L. Urban, P.E. Date
Director of Engineering Services Principal
2725 Swantner
Corpus Christi, TX 78404
RECOM gN ED / (361) 854-3101 Office
(361) 854-6001 Fax
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Operatin epartment Date
APPROVED AS TO LEGAL FORMUAL( 01
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Assistant City Attorney Date �tlRG
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APPRO ED
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Office of Management a d Budget Date Project Number 8610
Accounting Unit 4093-041
Account 550950
ATTEST Activity 180198014093EXP
Pdacoxv.,
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6Account Category 50950
12016-242 / l� Fund Name Water 2013 RVBD
Date
6/21/16
M2016-065 10 PROGRAMMED WATER LINE SRVC LIFE EXT\ENGINEER URBAN\AMENDMENT NO.3\CONTRACT\CONTRACT.D0 IED
Urban Engineering E�/(�
•
LEURBAN
ENGINEERING
Job No 33760.83 02
May 12, 2016
TRANSMITTED VIA EMAIL
Mr. Jeff Edmonds, P.E.
Director of Engineering Services
City of Corpus Christi
P. O. Box 9277
Corpus Christi, Texas 78469
Subject: Amendment No.3-Programmed Water Line Service Life Extension (#86101
City-Wide Water Distribution System Repair and Replacement- ID/IQ Procurement
Dear Jeff:
In response to a City request we are proposing the following contract amendment to the
Programmed Water Line Service Life Extension (#8610) It is our understanding that the City
desires to renew the City-Wide Water Distribution System Repair and Replacement (101Q)
Procurement project for an additional two (2) year period The City would also like to prepare
bidding documents for a new IDIQ program To assist the City with these tasks we propose to
provide engineering services as outlined below
I. SCOPE OF SERVICES
Basic Services
A Design Phase Services (ID/IQ Bidding Documents)
a. Attend(1)one kickoff meeting
b Provide Project Management services to ensure that the project deliverables that are
provided meet the stakeholders requirements
c. Review study, and verify all comments and recommendations from the lessons
learned" and incorporate into the contract documents for a new City-Wide Water
Distribution System Repair and Replacement (IDIQ) Procurement project.
d. NE will update the current unit-price matrix to include water system repair and
replacement items (water mains valves, water services, hydrants, meters, etc.). This
matrix will also include ancillary items such as fence removal and replacement, seeding
sodding, pavement repair, sidewalk repaircurb and gutter repair, traffic control, etc.
e. A/E will update the bid item matrix
f Attend(2) two meetings to review the unit puce matrix
g. NE will update the sample delivery order to be included as an attachment in the bid
documents This document will clearly define the contractor's expectations on the type
of information typically included in future delivery orders and the level of detail to be
expected In addition it will provide clear guidance on the anticipated format of future
delivery orders and will define the documents required, provide suggestions on the type
361)854-3101 2725 SWANTNER DRIVE CORPUS CHRISTI,TEXAS 78404 FAX(361)854-600
www urbaneig.cam
TBPE Firm N 145
TB PIS Firm*10032400
AMEND.NO. 3
EXHIBIT"A"
Pa!e 1 of 5
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of information recommended, and offer examples of plan sheets, photos, and cost
estimates.
h NE will update the typical traffic control plans and standard traffic control measures for
the various construction applications that can be reasonably anticipated. The City Traffic
Engineering Department will have final authority on the appropriate traffic control set-ups
for each delivery order site.
i. Provide Quality Assurance/Quality Control(QA/QC) measures to ensure that submittal
of the pre-final, and final complete plans and complete bid documents with specifications
accurately reflect the percent completion designated and do not necessitate an
excessive amount of revision and correction by City staff.
j NE will update the construction contract documents (plans and specifications) for the
City-Wide Water Distribution System Replacement and Repair ID/IQ Procurement.
These plans and specifications will follow the same format that was developed for the
current City Wide Water Distribution System Repair and Replacement IDIQ Procurement
(City Project 8610)project.
i. Prepare one (1) set of PRE-FINAL (60%) and one (1) set of FINAL (100%)
Contract and Bid Documents in City format (using City Standards as applicable),
including Contract agreement forms, general conditions and supplemental
conditions, notice to bidders, instruction to bidders, insurance, bond
requirements, and preparation of other contract and bid related items;
specifications and drawings to fix and describe, for one bid or for multiple bids,
the size and character of the entire Project; description of materials to be utilized;
and such other essentials as may be necessary for construction and cost
analysis. Both packages will also be provided electronically in PDF and CAD
formats. Said bid documents henceforth become the sole property and
ownership of the City of Corpus Christi.
Following the City's review of the PRE-FINAL(60%)submittal package, Engineer
will assimilate all review comments and make the appropriate modifications and
additions/deletions to the FINAL(100%) bid package. The City agrees that any
modifications of the submitted final plans(for other uses by the City)will be
evidenced on the plans and be signed and sealed by a professional engineer
prior to re-use of modified plans.
iii Attend(1) one PREFINAL(60%)complete design meeting to review the contract
and bidding documents.Attend(1)one FINAL(100%)complete design meeting
to review the contract and bidding documents.
Bid Phase Services
NE will provide the following bid phase services:
a. Attend Pre-Bid Meeting
b. Attend Bid Opening
c. Review and prepare responses to RFI's
d. Prepare addenda as needed for the project execution
e Prepare a bid evaluation and provide a written recommendation to the City
Construction Phase Services
The A/E will perform contract administration to include the following:
a. Participate in pre-construction meeting conference and provide a recommended agenda
for critical construction activities and elements impacted the project.
Page 2 of 5
AMEND.NO.3
EXHIBIT"A"
Page 2 of 5
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b. Review for conformance to contract documents, shop and working drawings, materials
and other submittals.
c. Remaining construction services will be conducted under the Delivery Order Preparation
task, as described below.
Additional Services
Pelivery Order Preparation
a A/E will perform site visits, review inspection reports, repair reports and meet with
City to identify water distribution system issues and the possible rehabilitation
options.
b, A/E will submit a "draft" version of each non-emergency delivery order for the City's
review and comment prior to issuing the final delivery order.
c Delivery orders will include a short narrative of the expected work for each site, a site
exhibit depicting work location, quantities, and rehabilitation methods, a utility base
map identifying all known utilities in the area, an engineers estimate, and any other
reference material that may aid the Contractor during construction including
inspection reports, City work orders, old plans, etc.
d. Review field and laboratory tests,
e Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are not
contrary to the general interest of the City under the contract.
f. Make regular visits to the site of the Project to confer with the City project inspector and
contractor to observe the general progress and quality of work, and to determine, in
general, if the work is being done in accordance with the contract documents. This will
not be confused with the project representative observation or continuous monitoring of
the progress of construction.
g. Prepare draft change orders as authorized by the City (coordinate with the City's
construction division).
h. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project
Topographic Survey
a. Topographic surveys will be required on some delivery orders where horizontal
and/or vertical control is critical for the design and construction of the proposed
improvements and to avoid potential conflicts or to confirm to proposed slopes, etc.
b. The Topographic Survey allowance is based on two (2) 8-hr days of (2-man) field
crew work and office time per site and has been estimated for approximately four(4)
sites.
Warranty Phase
a NE will prepare a list of all sites completed at the end of a 12-month period for the
City and recommend acceptance of the sites and commencement of the warranty
period. All listed sites will have the same completion date and warranty expiration
date.
b NE will provide a warranty inspection of all sites toward the end of the 12-month
period and generate a warranty items punch list. The Warranty Phase allowance is
based on one(2) 12-month warranty periods.
Page 3 of 5
AMEND.NO.3
EXHIBIT"A"
Page 3 of 5
Construction Administrative Support
A/E will provide up 10 hours per month x 12 months x 2 two years=240 hours to assist the City
as follows:
a. Review the monthly payment requests with respect to the delivery orders issued to
ensure that the quantities presented by the contractor are justified.
b. Addend construction meetings
The Construction Administrative Support allowance is based on two(2) 12-month periods.
II. SCHEDULE:
NE proposes to complete the construction bid documents as described under basic services
above within(60)sixty days of receiving the notice to proceed.
The schedule for Delivery Order preparation will be determined once the construction contract
has been renewed.
Ill. FEE:
For services authorized by the Director of Engineering Services, the City will pay the NE a not-
to-exceed fee as per the table below.
Summary of Fees
Basic Services Fees
Original Amend. Amend. Amend. Total
Contract No. 1 No. 2 No. 3
1. Preliminary Phase $39,100 $7,420 $46,520
2. Design Phase $59,570 $30,330 $89,900
3. Bid Phase $7,440 $7,350 $14,790
4. Construction Phase $6,640 6,740 $13,380
Subtotal Basic Services Fees $39,100 $81,070 $44,420 _ $164,590
Additional Services Fees(Allow.)
1. Assessment/Selection of $25,100 $5,000 $30,100
Proposed Work _
2. Delivery Order Preparation $112,820' $44,900' $225,640' $383,360
3. Topographic Survey $3,810 $19,050 $22,860
4. Warranty Phase $5,640 $5,640 $11,280
5. Construction Administrative $33,600 $33,600
Support
Sub-Total Additional Services $147,370 $49,900 $283,930 $481,200
Fees
Total Fee $39,100 $228,440 $49,900 $328,350 $645,790
Amos
t)The Delivery Order albram ma be detamwd arrd Wtad,at rates ahuan n me Camorbaton Table bSatw as the fret&miry orders are bred to ins Contractor
Page 4 of 5
AMEND.NO.3
EXHIBIT"A"
Page 4 of 5
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The following compensation table will be used to determine the Delivery Order fee,
COMPENSATION TABLE
Construction Cost of Delivery Order NE Fee
$0 to$30,000 $3,750(Flat Rate)
$30,000 to $100,000 10.0%
$100,000 to $150,000 6.25%
$150,000 to$250,000 5.5%
$250,000 to$350,000 5.0%
Over$350,000 4 75%
If the delivery order is estimated to be $475,025 then the total basic services fee would be as
follows:
Fee = $475,025 x 4.75% =$22,564
The proposed fee of$225,640 will cover approximately 10 delivery orders of$475,025 for a total
budget of approximately$4,750,250, over the next two (2) years
If the above is acceptable, please prepare an amendment to our AE Contract for signatures
Should you have any questions please let me know
Sincerely,
URBAN ENGINEERING
J. Douglas McMullan. P.E
JDMI
Enclosures
xc Daniei Deng, P.E.—Major Projects Engineer, Engineering Services wlencl via email
Page 5 of 5
AMEND. NO. 3
EXHIBIT"A"
Page 5 of 5
al441
SUPPLIER NUMBER
TO BE ASSIGNED UY1.ii r
7..---. .r PURCHASING DIVISION
Ca) of CITY OF CORPUS CHRISTI
i; DISCLOSURE OF INTEREST
ChriCity of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do
business with the City to provide the following information, Every question must be answered.
If the question is not applicable, answer with "NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Urban Engineering
P.O.BOX:
STREET ADDRESS: 2725 Swantner Drive CITY: Corpus Christi ZIP: 78404
FIRM IS: I. Corporation 82. Partnership M 3. Sole Owner CTI
4 Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary,ptease use the reverse side of this page or attach separate sheet.
1. State the names of each employee" of the City of Corpus Christi having an "ownership
interest"constituting 3°0 or more of the ownership in the above named"firm.'
Name Job Title and City Department(if known)
2. State the names of each"official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
WA
3. State the names of each"board member"of the City of Corpus Christi having an"ownership
interest"constituting 3°0 or more of the ownership in the above named"firm."
Name Board,Commission or Committee
WA-
4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest"constituting 3°0 or more of the ownership in the above named"firm."
Name Consultant
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: James L.Urban,P.E. Title: Principal
(Type sr i'rial�
Signature of Certifying 1 Date: Z Wily
Person: --- r I
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis,but not as an independent contractor,
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial,and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person,partnership,corporation,joint stock company,joint venture,receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official," The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held"refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-51162
Urban Engineering
Corpus Christi,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/06/2016
being filed.
City of Corpus Christi Dat Acknowledged:-
.X512-0 RD
3 Provide the identification number used by the governmental entity or state agency to track or identify the ontra t,and provide a
description of the services,goods,or other property to be provided under the contract.
8610
Amendment No.3-Programmed Water Line Service Life Extension City-Wide Water Distribution System Repair and Replacement
-ID/IQ Procurement
Nature of interest
4 app )
licable
Name of Interested Party City,State,Country(place of business) (check
Controlling I Intermediary
Urban Engineering Corpus Christi,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AVANIALlitbilhodle I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
M• 1
1 iL- JOLENE E POTTERI AI
V4117 ' My Commission Expires
July 24,2017 (--- _ , k.„,
or
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Ill /)7c
Sworn to and subscribed before me,by the said , 6�Yn-C S ti 4 14,)-i''4-` ,this the day of
20 /& ,to certify which,witness my hand and seal of office.
«e oLl"e'7' c JL�i 1L/ r, -k 4 )t1 i A 2(126._1-2 I i L.
ISignature of officer administering oath rinted name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021