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Home My WebLink AboutC2016-318 - 6/19/2016 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 2 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and Bath Engineering ("Consultant"), agree to the following amendments to the Contract for Professional Services for Alternative Capacity Power Generation (Project No. E12141): Original Contract July 22, 2014 , Administrative Approval $32,500.00 Amendment No. 1 May 19, 2015 Motion No. M2015-047 $90,955.00 In the Contract, Exhibit "A", Scope of Services shall be amended as set forth in the attached Amendment No.2, Exhibit "A". In the Contract, Fees Section shall be amended based on the modified scope of services in the attached Amendment No. 2, Exhibit "A" for a fee not to exceed $32,185.00, for a total restated fee not to exceed $155,640.00. All other terms and conditions of the July 22, 2014 Contract for Professional Services between the City and Consultant, and of any amendments to that contract,which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRI li BAT GINEERI,. /27 e g , 6.11/e- iii AP'AIP f. 're--. Mark Van Vleck Date William B. St.rk, P.E. D to Assistant City -nagi r Vice President ' 676/ 5656 S. Staples, Suite 110 ( I ( Corpus Christi, TX 78411 '� � '3 l (361) 992-2284 Office E=rie H. Gr.y, P.E. 0 (p Date (361) 992-2287 Fax cutive Dire or of 'ub is W.rks RECOM N 9 D / _/ 4/,4 < /o4, i6 Operatirtg Departmen. Date APPROVED AS TO LEGAL FORM ttliwu 'tLt.y t,\A -/` a) Celt I I U Assistant City Attorney Date APPROV .--T., , c (7 ft C Office o Management and Project Number:udget Date Accounting UniE12141 t 4093-041 ATTEST Account 550950 Activity E12161014093EXP ?e--444-eAeeer.-:+41.41W-&-- (,o/L(O(p Account Category 50950 2016-318 Date Fund Name Water 2013 RVBD 6/19/16 INDEXED Bath Engineering 41 ALTERNATIVE CAPACITY POWER GENERATION\BATH ENG\AMENDMENT NO 2\CONTRACT.DOC REV 10/1/15 • EXHIBIT A TASK LIST CITY OF CORPUS CHRISTI STAPLES AND NAVIGATION PUMP STATION GENERATOR INSTALLATION PROJECT 12141 Updated by David L. Cash PE on May 26th 2016 GENERAL SCOPE SUMMARY This contract extension will provide engineering design, plans, specifications and all documentation along with construction administration services for the change in scope for the construction of emergency stand-by generators at two locations, Staples Street and Navigation Pump Stations and associated SCADA at Navigation Pump Station only. This change in scope is to allow the pump stations to run any one of the pumps at each pump station but only one at a time. This is a first phase of a four phase program to meet the Water Distributions Alternative Capacity Requirements (ACR) of the TECQ. This improvement will allow for better protection during a City-wide power outage scenario (determine previously to be the worst case scenario) and because comparatively it is a low cost intermediate solution to meet the ACR. BASIC SERVICES Project Management: Provide additional Project Manage Services which include: meeting to coordinate with the City staff during the 30% Preliminary Design Phase, the City Staff will be responsible for execution of any air or water permitting/reporting requirements.The city will be responsible for providing geotechnical testing and topographical surveys at the Staples Street and Navigation sites. Preliminary Study: (Fee item 1) Define scope of project and conduct meeting with staff to define operational sequence and requirements. Preliminary Phase: (Fee item 1A) Define all required drawings, specifications and other required engineering deliverables required to install new Pump Station Emergency Generators to City standards. Engineering services required to evaluate existing service and power conduit system as it relates to the addition of generator and ATS at both locations. Design Phase: (Fee item 2) Engineering services to develop all drawings, specifications and other engineering deliverables, including but not limited to design and specifications for the generators, design of generator foundations, location plans and installation details, detailed EXHIBIT "A" Page 1 of 5 P:122261admin12226 AE Exhibit BATH_REVL extention_5 26 2016-dk.doc • • conduit and wiring schedules, schedules, control system equipment specification sheets and control logic description for the control system to new generators and ATS. Engineering services required to coordinate with AEP and City Staff the installation of the new ATS at each location. Furnish four (4) review copies of the Preliminary Design Phase documents (30%) and any other deliverables to Owner within 31 calendar days of authorization to proceed with this phase. Conduct Preliminary Design review meeting with the Owner. Revise Preliminary Design Phase documents and any other deliverables in response to Owner's comments. Furnish four (4) review copies of the Final Design Phase documents and any other deliverables to Owner within 132 calendar days of authorization to proceed with this phase (recite of review comments from the city). Conduct Final Design review meeting with the Owner. Revise Final Design Phase documents and any other deliverables in response to Owner's comments. Engineer's services under the Design Phase will be considered complete on the date when the full, final set of bid documents has been delivered to Owner. Design Phase: (Fee item 2A) Additional engineering services to add the capability to the pumping stations to allow any one (but only one) of the pumps to be run on the backup power generator. Bid Phase: (Fee item 3) Attend the pre-bid conference and assist City in defining, clarifying, and responding to bidder questions with respect to project design, specifications, materials, and methods. Assist the City in solicitation of bids and identification of prospective bidders. Prepare addenda necessary to inform contractors of modifications and clarifications prior to bid date. The City's Engineering Services will distribute any addendum. Attend the bid opening, tabulate bids according to the City Engineering Services preferred standard format, review bids and make recommendations concerning award. Construction Phase: (Fee item 4) Attend and participate at the pre-construction conference, which will be chaired by Engineering Services. Provide contractor-prepared redlined marked-up set of construction documents. Coordinate with the City inspector to authorize minor field alterations that do not affect the contractor's price and are not contrary to the interest of the City. Make up to seven (7) visits to each site of the Project to confer with Contractor and EXHIBIT"A" Page 2 of 5 P:\22261admin12226 AE Exhibit BATH REVL extention 6 26 2016-dle.doe City Staff and to observe the general progress and quality of work and determine if work is being done in accordance with the contract documents. It is estimated onsite construction will be 120 days for this project. Project construction administration services are required to coordinate contractor activities, change orders and other contract requirements. Conduct a "final inspection" with City and Contractor, and make a recommendation concerning final acceptance. Post-Construction Phase (Fee item 2) Eleven (11) months from the day of final acceptance, conduct a thorough assessment of the power generation system. Inspect maintenance records, diagnostic records, and process records. Determine whether the system functions per original intent and specification and make recommendations for repair and/or modification. Additional Services: SCADA Re-Design Services: (Fee item 5) required to modify the existing SCADA system to allow operation of the emergency generators. Engineering Services: (Fee item 8) required to develop a phased system acceptance plan, testing scenarios, acceptance checklists and sign-off documentation, installation and cutover sequence, and other quality control and acceptance documentation defined in the Preliminary design phase. Commissioning Services(Fee item 10)to include all Engineering services required to provide onsite startup and commissioning assistance for and acceptance of the system consisting of up to 30 man-hours spent between Staples Street PS, Navigation PS, and O.N. Stevens Water Treatment Plant. Also includes up to 10 man-hour allowance for Engineering services required for any additional assistance, modifications and enhancements of the design during testing, installation, commissioning and start-up of generator systems. PROJECT SCHEDULE These project schedules are to begin from Bath Engineering's notice to proceed from the proper authorities of The City of Corpus Christi. The anticipated completion schedule for these projects is noted below: Please note some of these projects are linked based upon their anticipated deliverables and review responses from the City. EXHIBIT"A" Page 3 of 5 P:122261admin12226 AE Exhibit BATH_REVL extention 6 26 2016-dlc.doc • ACTIVITY DATE Permission to Proceed to Engr. TBD Preliminary Design Phase (30%) Complete completed 30% Review comments received by Bath completed Final Design (100%) Complete 45 after NTP 100% Review Comments received by Bath 59 days after NTP Final Bid Documents 14 days after 100% comments Pre-Bid Conference TBD Project Bid Date 14 days after Pre-Bid Begin Construction 110 days after Pre-Bid Inspection, Startup, and Commissioning 160 days after Construction start Complete Construction 180 days after Construction start 11 month Inspection —Warranty Issue / Repair 11 months after completion of construction EXHIBIT"A" Page 4 of 5 P:122261admin12226 AE Exhibit BATH_REVL extention 6 26 2076-dlc.doc STAPLES and NAVIGATION PUMP STATION GENERATORS (Project No. E 12141) SUMMARY OF ENGINEERING FEES ORIGINAL AMENDMENT AMENDMENT CONTRACT #1 #2 TOTAL BASIC SERVICES $ - 1 Preliminary Study $32,500.00 $ - $ - $32,500.00 1A Preliminary Phase $ - $4,130.00 $ - $4,130.00 2 Design Phase $ - $48,950.00 $ - $48,950.00 2A Design extension $ - $ - $32,185.00 $32,185.00 3 Bid Phase $ - $2,880.00 $ - $2,880.00 4 Construction Phase $ - $18,520.00 $ - $18,520.00 Subtotal Basic Services $32,500.00 $74,480.00 $32,185.00 $139,165.00 $0.00 ADDITIONAL SERVICES $0.00 5 SCADA Re-Design $ - $ 7,830.00 $ - $7,830.00 6 N/A $ - $ - $ - $0.00 7 N/A $ - $ - $ - $0.00 8 SAT Documentation Development $ - $ 2,525.00 $ - $2,525.00 9 N/A $ - $ - $ - $0.00 10 Start-up Services/Commissioning* $ - $ 6,120.00 $ - $6,120.00 11 N/A $ - $ - $ - $0.00 12 N/A $ - $ - $ - $0.00 13 N/A $ - $0.00 $ - $0.00 14 N/A $ - $0.00 $ - $0.00 15 N/A $ - $0.00 $ - $0.00 Subtotal Additional Services $ - $16,475.00 $ - $16,475.00 TOTAL AUTHORIZED ENGINEERING FEE $32,500.00 $90,955.00 $32,185.00 $155,640.00 *Start-up Services/Commissioning will be an allowance encumbered but not authorized at time of contract award. Initial contract amount shall be$149,520.00. **Fees are contingent on the sequence of design and construction for project E12004 SCADA Amendment. EXHIBIT "A" Page 5 of 5 P:122261admin12226 AE Exhibit BATH REVL extention 6 26 2016-dIc.doe