HomeMy WebLinkAboutC2016-352 - 7/28/2016 - NA r r
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CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City)acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and SCS Engineers, a
Virginia corporation, 1901 Central Drive, Suite 550, Bedford, Texas 76021, (Consultant),
hereby agree as follows:
1. SCOPE OF PROJECT
Cefe Valenzuela Landfill Gas Collection and Control System (GCCS) (Project No.
E16289) -This project is for design and construction documents for a new GCCS to meet
TCEQ/EPA regulation on greenhouse gases. The new GCCS must be operational by
November 11, 2017 to avoid regulatory action against the City. The GCCS collects landfill
gasses into a collection system with a flare combustion chamber to prevent them from
escaping into the atmosphere.
2. SCOPE OF SERVICES
The Consultant hereby agrees to perform services to complete the Project, as detailed in
Exhibit"A". In addition, Consultant will provide monthly status updates (project progress
or delays presented with monthly invoices)and provide contract administration services, as
described in Exhibit "A", to complete the Project. Work will not begin on Additional
Services until requested by the Consultant (provide breakdown of costs, schedules), and
written authorization is provided by the Director of Engineering Services.
3. ORDER OF SERVICES
The Consultant agrees to begin work on those authorized Basic Services for this contract
upon receipt of the Notice to Proceed from the Director of Engineering Services. Work will
not begin on any phase or any Additional Services until requested in writing by the
Consultant and written authorization is provided by the Director of Engineering Services.
The anticipated schedule of the preliminary phase, design phase, bid phase, and
construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by or
with the concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the Consultant to undertake additional
services or tasks provided that no increase in fee is required. Services or tasks requiring
an increase of fee will be mutually agreed and evidenced in writing as an amendment to
this contract. Consultant shall notify the City of Corpus Christi within three (3) days of
notice if tasks requested requires an additional fee.
2016-352
7/28/16
SCS Engineers Contract for Professional Services
Page 1 of 5
l WASTE\LANDFILL CEFE VALENZUELA\E16289 CEFE VALENZUELA LANDFILL GAS COLLECTION AND CONTROL
SYSTEMWE AGItttmtr'i.uw
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4. FEE
The City will pay the Consultant a fee as described in Exhibit "A" for providing services
authorized, a total fee not to exceed $40,000.00. Monthly invoices will be submitted in
accordance with Exhibit "B".
5. INDEMNITY
Consultant shall fully indemnify and hold harmless the City of Corpus Christi and its
officials, officers, agents, employees, or other entity, excluding the engineer or
architect or that person's agent, employee or subconsultant, over which the City
exercises control ("Indemnitee") from and against any and all claims, damages,
liabilities or costs, including reasonable attorney fees and court costs, to the extent
that the damage is caused by or results from an act of negligence, intentional tort,
intellectual property infringement or failure to pay a subcontractor or supplier
committed by Consultant or its agent, Consultant under contract or another entity
over which Consultant exercises control while in the exercise of rights or
performance of the duties under this agreement.This indemnification does not apply
to any liability resulting from the negligent acts or omissions of the City or its
employees, to the extent of such negligence.
Consultant shall defend Indemnitee, with counsel satisfactory to the City Attorney,
from and against any and all claims, damages, liabilities or costs, including
reasonable attorney fees and court costs, if the claim is not based wholly or partly
on the negligence of, fault of or breach of contract by Indemnitee. If a claim is
based wholly or partly on the negligence of, fault of or breach of contract by
Indemnitee, the Consultant shall reimburse the City's reasonable attorney's fees in
proportion to the Consultant's liability.
Consultant must advise City in writing within 24 hours of any claim or demand
against City or Consultant known to Consultant related to or arising out of
Consultant's activities under this Agreement.
6. INSURANCE
Consultant agrees to comply with the insurance requirements in Exhibit C.
7. TERMINATION OF CONTRACT
The City may terminate this contract for convenience upon seven days written notice to the
Consultant at the address of record. The City may terminate this agreement for cause
upon ten days written notice to the Consultant. If Consultant begins, within three days of
receipt of such notice, to correct its failure and proceeds to diligently cure such failure
within the ten days, the agreement will not terminate.
Contract for Professional Services
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K:\ENGINEERING DATAEXCHANGE\VELMAP\SOLID WASTE\LANDFILL CEFE VALENZUELA\E16289 CEFE VALENZUELA LANDFILL GAS COLLECTION AND CONTROL
SYSTEM\AE AGREEMENT.DOC
In the event of termination, the Consultant will be compensated for its services on all
stages authorized based upon Consultant and City's estimate of the proportion of the total
services actually completed at the time of termination.
8. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy.
9. ASSIGNABILITY
The Consultant will not assign, transfer or delegate any of its obligations or duties in this
contract to any other person without the prior written consent of the City, except for routine
duties delegated to personnel of the Consultant staff. If the Consultant is a partnership,
then in the event of the termination of the partnership, this contract will inure to the
individual benefit of such partner or partners as the City may designate. No part of the
Consultant fee may be assigned in advance of receipt by the Consultant without written
consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
10. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, inspection reports and submittal data will be the sole property of the
City, may not be used again by the Consultant without the express written consent of the
Director of Engineering Services. However, the Consultant may use standard details that
are not specific to this project. The City agrees that any modification of the plans will be
evidenced on the plans, and be signed and sealed by a professional engineer prior to
re-use of modified plans.
11. STANDARD OF CARE
Services provided by Consultant under this Agreement shall be performed with the
professional skill and care ordinarily provided by competent engineers or architects
practicing in the same or similar locality and under the same or similar circumstances and
professional license; and performed as expeditiously as is prudent considering the ordinary
professional skill and care of a competent engineer or architect.
12. DISCLOSURE OF INTEREST
Consultant agrees to comply with City of Corpus Christi Ordinance No. 17112 and
complete the Disclosure of Interests form as part of this contract.
Contract for Professional Services
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K:\ENGINEERING DATAEXCHANGE\VELMAP\SOLID WASTE\LANDFILL CEFE VALENZUELA\E16289 CEFE VALENZUELA LANDFILL GAS COLLECTION AND CONTROL
SYSTEM\AE AGREEMENT.DOC
13. CERTIFICATE OF INTERESTED PARTIES
For contracts that exceed $50,000, Consultant agrees to comply with Texas Government
Code section 2252.908 and complete Form 1295 Certificate of Interested Parties as part of
this agreement.
Form 1295 requires disclosure of "interested parties" with respect to entities that enter
contracts with cities. These interested parties include:
(1) persons with a "controlling interest" in the entity, which includes:
a. an ownership interest or participating interest in a business entity by virtue
of units, percentage, shares, stock or otherwise that exceeds 10 percent;
b. membership on the board of directors or other governing body of a
business entity of which the board or other governing body is composed
of not more than 10 members; or
c. service as an officer of a business entity that has four or fewer officers, or
service as one of the four officers most highly compensated by a business
entity that has more than four officers.
(2) a person who actively participates in facilitating a contract or negotiating the terms
of a contract with a governmental entity or state agency, including a broker,
intermediary, adviser or attorney for the business entity.
Form 1295 must be electronically filed with the Texas Ethics Commission at
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm. The form must then be
printed, signed, notarized and filed with the City. For more information, please review the
Texas Ethics Commission Rules at https://www.ethics.state.tx.us/legal/ch46.html.
14. CONFLICT OF INTEREST
Consultant agrees to comply with Chapter 176 of the Texas Local Government Code and
file Form CIQ with the City Secretary's Office, if required. For more information and to
determine if you need to file a Form CIQ, please review the information on the City
Secretary's website at http://www.cctexas.com/government/city-secretary/conflict-
disclosure/index.
15. ENTIRE AGREEMENT AND CONTROLLING LAW
This Agreement represents the entire and integrated Agreement between City and
Consultant and supersedes all prior negotiations, representations or agreements, either
oral or written. This Agreement may be amended only by written instrument signed by both
the City and Consultant. This Agreement is governed by the laws of the State of Texas
without regard to its conflicts of laws. Venue for legal proceedings lies exclusively in
Nueces County, Texas.
16. CONFLICT RESOLUTION BETWEEN DOCUMENTS
Consultant hereby agrees and acknowledges if anything contained in the Consultant-
prepared Exhibit A, Consultant's Scope of Services, or contained in any other document
prepared by Consultant and included herein, is in conflict with this Agreement, this
Agreement shall take precedence and control to resolve said conflict.
Contract for Professional Services
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K.\ENGINEERING DATAEXCHANGE\VELMAP\SOLID WASTE\LANDFILL CEFE VALENZUELA\E16289 CEFE VALENZUELA LANDFILL GAS COLLECTION AND CONTROL
SYSTEMAE AGREEMENT DOC
CITY OF CORPUS CHRISTI IGINEERS
ai l C•/ , 7284/(0 ‘ 0'A
Margie C. Rose
Date David Mezza appa, P.E. Date
City Manager Vice President
1901 Central Drive, Suite 550
Bedford, Texas 76021
RECOMME D D (817) 571-2288 Office
,� r 7/2/1
7� (817) 571-2188 Fax
Mark Van Vle,k, e
As ' tanttCi .I •er
r � l �� 7 tif�G
rie H. a ay, •. E.'1 topDate
E - utive Di -ch r of • b c Works
APPRnvFn AS TO LEGAL FORM
Digitally signed by Aimee Alcorn-
Reed
Date:2016.07.06 16:49:53-05'00'
Legal Department Date
Project No. E16289
Project Name Cefe Valenzuela Landfill Gas Collection and Control System (GCCS)
Accounting Unit 1020-12506-033
Account 530000
Activity E16289 01 1020
Account Category 30000
Fund Name General Fund (Cefe Valenzuela Landfill Operating).
Contract for Professional Services
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K.ENGINEERING DATAEXCNANGEVELMAPISDUD WASTEILANDFILL CEFE VALENZUELA1E 1E289 CEFE VALENZUELA LANDFILL GAS COLLECTION AND CONTROL
SYSTEM'AE AGREEMENT DDC
•
Solid Waste Management Consultants 1901 Central Drive 817 571-2288
and Contractors Suite 550 FAX 817 571-2188
Bedford. Texas 76021- 5872 www.scsengineers.com
SCS ENGINEERS
May 8, 2016
SCS Proposal No. 160016216
Mr. Ivan Luna (sent via email)
Assistant Solid Waste Director
City of Corpus Christi
2525 Hygeia
Corpus Christi TX 78415
Subject: Cefe Valenzuela Landfill
GCCS Final Design and Bid-Phase Services
Corpus Christi, Texas
Dear Ivan:
SCS Engineers is pleased to present this proposal to the City of Corpus Christi for final design
submittals, including construction plans, specifications, and bid documents, associated with an
active landfill gas collection and control system (GCCS) at the Cefe Valenzuela Landfill. Bid-
phase services are also included in this proposal.
This GCCS is currently required to be fully constructed and operating by November 11, 2017 by
Federal New Source Performance Standards (NSPS) for Municipal Solid Waste Landfills,which are
contained in 40 CFR 60, Subpart WWW. SCS recently completed a GCCS Design Plan for these
NSPS rules; however, this plan is for the final build-out of the GCCS when the landfill is closed,
and will only provide a general guide for portions of the initial GCCS construction layout. The
NSPS rules require that, upon construction,the GCCS must control landfill gas from portions of the
landfill that have contained waste for 5 years or more if at intermediate grade, or 2 years or more at
final permitted grade. In accordance with NSPS, the landfill gas collected must be destroyed
through an on-site control device. As such, consistent with the GCCS Design Plan, an open flare
will be used for this control device.
SCS has extensive experience with NSPS requirements and GCCS design. Our project team has
also provided the City with the landfill's air permitting and compliance needs prior to the landfill
commencing operation in 2007. Resumes can be provided upon request as well as detailed
qualifications, if necessary.
SCOPE OF WORK
The proposed scope-of-work has been divided into two tasks, as described in detail below.
Task 1 —Final GCCS Design Services
This task includes the preparation of the 90 percent, 100 percent, and final design submittals
required during the project.
trod-kOtkhares,Data\BD\Pmposals,Curyua CM10\160016216 Cefe GCCS Construction\P050616 Cek GCCS_90 and 100 percent design su0miilal$docx Offices ` •• ' •
EXHIBIT "A"
Page 1 of 5
Mr. Ivan Luna
May 8, 2016
Page 2
This GCCS design will conform to the GCCS Design Plan and preliminary design work. The
GCCS Design, while it will be designed with the current recirculation approvals being considered,
will not be designed to also serve as a liquids injection/enhanced leachate recirculation system of
any sort(which would likely increase the cost and slow the review and approval process).
The services provided in this task for the design submittals will be prepared consistent with the
most recent version of the City's Design Submittal Checklist. As such, the services provided in this
task will include the various applicable submittals required for the 90, and 100 percent design
submittals, as well as the final submittal, including but not limited to, the Project Status Summary,
Drawing Review Checklist, Project Checklist, and Comment Responses for 90 and 100 percent
submittals, and Engineering Opinion of Probable Construction Cost(OPCC).
Preparation of construction plans will be initiated with the 60 percent design submittal provided
under a separate scope-of-services. However, this task will also include the continuation of the
construction plans and respective submittal for the 90 percent, 100 percent, and final submittals
consistent with the Design Submittal Checklist. The construction plans will be comprehensive for
successful construction of the project. At a minimum, the following plan sheets will be provided in
the completed construction plan set:
• Cover Sheet;
• General Notes;
• Site Layout Plan;
• GCCS Layout Plan;
• Header Plan/Profiles (if necessary for areas outside of waste);
• Pipe, Fitting, and Valve Details (up to two sheets);
• Condensate Management Details (up to two sheets);
• Blower/Flare Facility Layout Plan; and
• Blower/Flare Facility Details (up to two sheets, including foundation, anchoring, and
fencing details).
SCS will also initiate the preparation the specifications and front-end documents (bid documents)
for the GCCS construction project under the 90 percent design submittal. Specifications and front-
end documents will also be provided during 100 percent and final submittals consistent with the
Design Submittal Checklist. Bid items will be clearly identified. Our fee estimate for this project is
based on the assumption that we will use the City's Front-End Construction Contract Documents
(both Division 00 and Division 01, as applicable to the project). It is assumed that the bid
documents will be developed to request qualification statements from the Contractor's to ensure that
the City is receiving bids from qualified Contractors. Additionally, SCS will prepare technical
specifications for materials and execution of work for at least the following items:
• Excavation,trenching, backfilling, and grading;
• Landfill gas (LFG) extraction wells and wellheads (includes well drilling, bentonite, and
aggregate soil backfill);
,Led-h01 4iarea\DataZD,Propoaah1Corpu CMat1116C016218 Cefe GCCS Canatru Yron,P0A818 Cefe GCCS_90 and 100 percent design aubmbtale Coca Offices N a t i n n w i rl a
IEXHIBIT "A" I
Page 2 of 5
•
Mr. Ivan Luna
May 8, 2016
Page 3
• High density polyethylene (HDPE) pipe, fittings, and valves (includes materials, installation,
and testing);
• Condensate management systems (includes pumps and sumps);
• Air compressor;
• Flare and blower skid installation;
• Chain-link fence and gates; and
• Concrete.
Due to the highly specialized nature of this construction project, we will use SCS' standard
technical specifications as a basis for GCCS construction. SCS will incorporate the City's standards
for materials for such items as concrete, chain-link fence and gates, etc. During the preparation of
technical specifications, SCS will review local permits (i.e., building, electrical, etc.) that may be
necessary so that those requirements may be incorporated into the technical specifications. During
this effort, SCS will also consider the required timeframes for any of these authorizations and
emphasize any of these items that may become a critical path during construction.
Additionally, SCS will provide performance specifications for the open flare and blower
(equipment) skid, including associated instrumentation, so that the City can order and procure this
equipment ahead of bidding and awarding the contract for the GCCS construction. This
performance specification will be provided at the 90 percent design submittal. This performance
specification will be developed with sufficient detail for the City to acquire bids from at least three
flare manufactures, which will be provided by SCS. Our fee estimate for this portion of the work
assumes that the City will assemble the associated bid package for procuring this equipment, and as
such our deliverable for this task will include the specifications for the materials and equipment
only.
Furthermore, SCS will perform the necessary quantity take-offs for bid items to be included in the
Contractor's scope-of-work for the initial GCCS construction project. These quantities will be used
to provide the City with an OPCC prior to bidding, which will be supported by the quantity
calculations and/or estimates for each bid item. SCS will provide an OPCC for the 90 percent, 100
percent, and final design submittals.
SCS will address comments at each appropriate phase of review for the project during performance
of this task (i.e., 60, 90, and 100 percent submittals). Our fee assumes that comments from all
parties within the City, from Republic, and/or Dr. Hossain and his team as applicable will be
provided concurrently at each stage of the design process to avoid multiple iterations which might
slow the schedule. The final submittal of the specifications, construction plans, and OPCC will be
signed and sealed by a Professional Engineer registered in the State of Texas.
Finally, this task include attendance at meetings required for the engineering review of the 90
percent design submittal by the Design Engineer. During this meeting the Design Engineer will
present an overall summary of the project status and design specifics associated with the respective
90 percent design submittal. Our fee estimate for this task includes labor and travel expenses for
the Design Engineer to attend this meeting.
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EXHIBIT "A"
Page 3 of 5
•
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Mr. Ivan Luna
May 8, 2016
Page 4
Task 2— Bid-Phase Services
This task provides for services during the bid advertisement and award phase for construction. The
following services will be provided:
• SCS will attend one pre-bid meeting. At the City's preference SCS may conduct the
meeting or be present as the Design Engineer. SCS will take and issue notes for the
meeting.
• SCS will coordinate with the City Department of Engineering Services for advertisement of
the project, as well as notification of Contractors experienced with this type of construction
project.
• It is assumed that questions from Contractors will be coordinated by the City Department of
Engineering Services during the bidding phase. However, SCS will provide the City with
responses to any technical questions related to the project, as deemed necessary by the City.
• Addenda will be prepared, if required, and provided to the City for distribution to the
Contractors or upload to the City's website. Our fee for this subtask assumes the
preparation of no more than one addendum.
• After the bid opening, SCS will tabulate the bids, identify the apparent qualified low bidder,
and evaluate the qualifications of the low bidder.
Taking into consideration items that may have changed during the bidding process as reflected in
addenda to the bid documents, we will provide copies of the "Issued-for-Construction" Contract
Documents to the City and selected Contractor.
FEE AND SCHEDULE
SCS proposes to provide the above services for the lump sum fees by task as follows:
Table 1 - Proposed Fees
Task Description I Fee
1 Final GCCS Desi.n Services $31,600
2 Bid-Phase Services $8,400
Total $40,000
Regarding schedule, as previously documented, per the current New Source Performance Standard
Requirements, the new landfill gas collection and control system must be in-place and operational
by no later than November 11, 2017. As such, SCS will work with the City in an expedited manner
to complete the design and work through the City's established processes for interim millstones and
review cycles. We will begin our work immediately upon notice-to-proceed (NTP) and will issue a
detailed project schedule within one week of NTP. This schedule will include the following
milestones for achieving completion by the regulatory deadline: City's review time, securing the
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EXHIBIT "A"
Page 4 of 5
•
Mr. Ivan Luna
May 8, 2016
Page 5
funds for construction, bidding and award, and construction. SCS will keep the City apprised of
progress in achieving the schedule throughout the project.
Also with respect to schedule, revisions to the current NSPS rules may be issued by the U.S.
Environmental Protection Agency (EPA) later this summer. Although a draft of these rules has
been issued, the exact contents and final promulgation date are not known. As such, this proposal is
being written to conform to the current NSPS rule's requirements.
Finally, bid-phase services (Task 2) will be scheduled upon completion of the plan review process
to follow the City's set schedule for bidding the project.
SCS appreciates this opportunity to present this proposal for your consideration. If you have any
questions, please feel free to contact David Mezzacappa, P.E. at(817) 358-6108.
Sincerely,
Ryan Kuntz, P.E. David Mezzacappa, P.E.
Project Manager Vice President
SCS ENGINEERS SCS ENGINEERS
TBPE Registration No.F-3407
Cc: Lawrence Mikolajczyk, City of Corpus Christi (e-copy)
Tony Benavides, City of Corpus Christi (e-copy)
Brian Bresler, City Engineering Representative/Freese and Nichols (e-copy)
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EXHIBIT "A"
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EXHIBIT "B"
Page 1 of 1
•
EXHIBIT "C"
Insurance Requirements
Pre-Design, Design and General Consulting Contracts
1.1 Consultant must not commence work under this agreement until all required
insurance has been obtained and such insurance has been approved by the City.
Consultant must not allow any subcontractor to commence work until all similar insurance
required of any subcontractor has been obtained.
1.2 Consultant must furnish to the Director of Engineering Services with the signed
agreement a copy of Certificates of Insurance (COI) with applicable policy endorsements
showing the following minimum coverage by an insurance company(s) acceptable to the
City's Risk Manager. A waiver of subrogation is required on all applicable policies.
Endorsements must be provided with COI. Project name and or number must be
listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by Per occurrence - aggregate
applicable policy endorsements
PROFESSIONAL LIABILITY $1,000,000 Per Claim
(Errors and Omissions)
(Defense costs shall be outside policy
limits)
If claims made policy, retro date must be
prior to inception of agreement, have
extended reporting period provisions
and identify any limitations regarding
who is insured.
1.3 In the event of accidents of any kind related to this agreement, Consultant must
furnish the City with copies of all reports of any accidents within 10 days of the accident.
1.4 Consultant shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, by companies authorized and admitted to do business in
the State of Texas and with an A.M. Best's rating of no less than A- VII. Consultant is
required to provide City with renewal Certificates.
• •
•
•
1.5 Consultant shall be required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested change.
Consultant shall pay any costs incurred resulting from said changes. All notices under
this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
1.6 Consultant agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
1.6.1 Provide thirty (30) calendar days advance written notice directly to City of
any suspension, cancellation, non-renewal or material change in coverage,
and not less than ten (10) calendar days advance written notice for
nonpayment of premium.
1.7 Within five (5) calendar days of a suspension, cancellation or non-renewal of
coverage, Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide
and to maintain the required insurance shall constitute a material breach of this contract.
1.8 In addition to any other remedies the City may have upon Consultant's failure to
provide and maintain any insurance or policy endorsements to the extent and within the
time herein required, the City shall have the right to order Consultant to remove the exhibit
hereunder, and/or withhold any payment(s) if any, which become due to Consultant
hereunder until Consultant demonstrates compliance with the requirements hereof.
1.9 Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractor's performance of the work
covered under this agreement.
1.10 It is agreed that Consultant's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of Corpus
Christi for liability arising out of operations under this agreement.
1.11 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.