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Home My WebLink AboutC2016-353 - 7/27/2016 - NA CITY OF CORPUS CHRISTI RATIFICATION AMENDMENT NO. 2 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and Lone Star Shredding & Document Storage ("Consultant"), agree to the following amendments to the Contract for Professional Services for Engineering Document Scanning (Protect No. El 2218): Original Contract December 17, 2012 Administrative Approval $17,245.00 Amendment No. 1 January 27, 2016 Administrative Approval $3,747.09 In the Original Contract, Exhibit "A", Section I. Scope of Services shall be amended as set forth in the attached AMENDMENT NO. 2, Exhibit "A". In the Original Contract, Section 3 shall be amended based on the modified scope of services in the attached AMENDMENT NO. 2, Exhibit"A"for a fee not to exceed $375.11, for a total restated fee not to exceed $21,367.20. All other terms and conditions of the December 17, 2012 Contract for Professional Services between the City and Consultant, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. ICIT 'F CO' 'U C " •TI LONE STAR SHREDDING&DOCUMENT STORAGE r1 By: Invoice Attached V-11- H. Gra P. E., (D:te) (SIGNATURE) Ex= tive Direc • of 'ublic Works July 21, 2016 (Date) RECOMMENDER Ut ' P. O. Box 50213 4..11 (,, Corpus Christi, TX 78465 Jeff Edmonds, P. E. (Da e) (361) 884-2891 Office Director of Engineering Services (361) 882-9732 Fax APPROVED AS TO LEGAL FORM 01.0,w ablAv � 12SI 1 Legal Department (Date) Project Number E12218 Accounting Unit 5310-11150-011 Account 530000 Activity E12218 01 5310 EXP Account Category 30000 Fund Name Engineering Fund 2016-353 7/27/16 Lone Star Shredding& Document ICES DEPARTMENT\E12218 ENGINEERING DOCUMENT SCANNING\AMENDMENT NO 2 LONE STAR SHREDDING .0 CONTRACT PROFESSIONAL SERVICES.DOC REV 10/1/15 INDEXE • • Lone Star Shredding&Document Storage Invoice # 012586 017-Corpus 1970 West Expressway 83 Mercedes,TX 78570 361-884-2891 Invoice To: City of Corpus Christi 17-10011 Purchase Order#: E12218 Capital Programs-3rd Floor Invoice Date: 07/21/2016 1201 Leopard Street Customer ID: CCE101 Corpus Christi,TX 78401 Billing for 33 reports. Includes flat rate of$250.00 for certified destruction. Service Cd Service Description Price Quantity Subtotal Tax Total DDI Document Shredding 250.000 1.00 250.000 250.000 IFI Index File 0.650 33.00 21.450 21.450 IFL Index Large Scan 1.200 10.00 12.000 12.000 SCL Scan Large Format 1.650 10.00 16.500 0.000 16.500 SCS Scan 11"x17'or Smaller 0.110 4032.00 443.520 443.520 Invoice Total: 4086.000 $743.470 $0.000 $743.470 Thank you for giving us the opportunity to serve you! Please indicate the invoice number on all payments. Please Remit Payments To: 3GS,LLC dba Lone Star Shredding&Document Storage 1970 W Expressway 83 Mercedes,TX 78570 Accounting@3GSshredding.com Credit Card Payment Option: Circle One: Visa - Mastercard - American Express - Discover Card Name on the Card: Phone 4: Credit Card Number: Exp: CVV Authorized Signature/Date: Yes-Please enroll my account in recurring credit card payments using the card above. Fax to(956)565-1208 **Charges will appear as 3GS,LLC AMEND. NO. 2 EXHIBIT "A" Page 1 of 5 Velma Pena From: Melinda Cantu-Martin Sent: Wednesday, July 27, 2016 8:53 AM To: Velma Pena Cc: Aurora Parlamas; Roeanne Peppard Subject: FW: Engineering Document Scanning E15218 Amd#1 Attachments: E12218 Amd#1 Lone Star Shredding.pdf;INVOICE 012586 07.21.16.pdf Importance: High Good Morning Velma, Would you please create an amendment 2 (or ratification) for a balance of$375.11 for Lone Star Shredding & Document Storage? Our current invoice is for$743.47 less the PO balance of$368.36 equals $375.11. Amendment 1 and the current invoice are attached but let us know if you need anything else. Thanks, Melinda Cantu-Martin Finance and Resource Management Superintendent Engineering Services Department City of Corpus Christi 361-826-3777 phone MelindaCM@cctexas.com From: Melinda Cantu-Martin Sent:Tuesday,July 26, 2016 5:20 PM To: Roeanne Peppard; Aurora Parlamas Cc: Zenona Casas; Hermelinda Torres Subject: FW: Engineering Document Scanning E15218 Amd#1 Importance: High Roeanne and Aurora, It appears we need an amendment 2 for Lone Star Shredding & Document Storage. The PO balance is$368.36. We have an invoice totaling$743.47 which includes$250.00 for shredding. Without the shredding, the amount due is $493.47. Before we request a separate invoice for the amount due and are able to process the invoice, an amendment 2 is needed. Please review and get back with us. Thanks, Melinda Cantu-Martin Finance and Resource Management Superintendent Engineering Services Department City of Corpus Christi AMEND. NO. 2 361-826-3777 phone EXHIBIT "A" 1 Page 2 of 5 • MelindaCM@cctexas.com From: Roeanne Peppard Sent:Thursday,January 28, 2016 12:15 PM To:Aurora Parlamas Cc: Melinda Cantu-Martin; Brenda White Subject: FW: Engineering Document Scanning E15218 Amd#1 Hello Ladies, Please see email below sent to Ms. Parsley for the Lone Star Shredding & Document Storage fully-executed Amendment and NTP letter. Thank you, Roeanne From:Velma Pena Sent:Thursday,January 28, 2016 11:18 AM To: Iiz@lonestarshredding.com; Roeanne Peppard <RoeanneP@cctexas.com> Subject: FW: Engineering Document Scanning E15218 Amd#1 Liz, Roeanne: Attached is fully-executed Amendment No. 1. FYI,Velma From: Stephanie Pineda Sent:Thursday,January 28, 2016 10:25 AM To: Angie Menchaca; Clarissa Johnson; 'Graziella Mesa'; Jeffrey Edmonds; Jennifer Ramirez; Jerry Shoemaker; Jiangang Deng; Kent Power; Phil Boehk; Raymond Chong; Thomas Steiner; Valerie Gray; Velma Pena; Veronica Ocanas; Will Bray; Zenona Casas; Melinda Cantu-Martin; Suzana Ortega; Brenda White; Shane Torno; JR Lopez; Melanie Gavlik; John Doug Follingstad; Brian Bresler; Janet Kellogg; Dana Espinal; Chris Hale;Jeff Rotman; Lynda Herndon Subject: Engineering Document Scanning E15218 Amd#1 Attached is executed Amendment No. 1 with Lone Star Shredding& Document Storage for the above referenced city project. Thank You, Stephawit P Velma Pena From: Melinda Cantu-Martin Sent: Wednesday, July 27, 2016 12:17 PM To: Velma Pena Subject: FW: Engineering Document Scanning E15218 Amd#1 FYI this is related to the LoneStar email for amendment 2. From:Aurora Parlamas Sent: Wednesday,July 27, 2016 12:03 PM To: Melinda Cantu-Martin; Roeanne Peppard Cc: Zenona Casas; Hermelinda Torres Subject: RE: Engineering Document Scanning E15218 Amd#1 Yes, Melinda. Let's proceed with the amendment. Thank you. Just a reminder: I'll be out of the office Thurs/Fri and Monday. I'll certainly sign it today, if necessary. Thank you From: Melinda Cantu-Martin Sent:Tuesday,July 26, 2016 5:20 PM To: Roeanne Peppard; Aurora Parlamas Cc: Zenona Casas; Hermelinda Torres Subject: FW: Engineering Document Scanning E15218 Amd#1 Importance: High Roeanne and Aurora, It appears we need an amendment 2 for Lone Star Shredding & Document Storage. The PO balance is$368.36. We have an invoice totaling$743.47 which includes$250.00 for shredding. Without the shredding, the amount due is $493.47. Before we request a separate invoice for the amount due and are able to process the invoice, an amendment 2 is needed. Please review and get back with us. Thanks, Melinda Cantu-Martin Finance and Resource Management Superintendent Engineering Services Department City of Corpus Christi 361-826-3777 phone MelindaCMCicctexas.com AMEND. NO. 2 EXHIBIT "A" 1 Page 4 of 5 From: Roeanne Peppard Sent:Thursday,January 28, 2016 12:15 PM To: Aurora Parlamas Cc: Melinda Cantu-Martin; Brenda White Subject: FW: Engineering Document Scanning E15218 Amd#1 Hello Ladies, Please see email below sent to Ms. Parsley for the Lone Star Shredding & Document Storage fully-executed Amendment and NTP letter. Thank you, Roeanne From:Velma Pena Sent:Thursday,January 28, 2016 11:18 AM To: liz@lonestarshredding.com; Roeanne Peppard <RoeanneP@cctexas.com> Subject: FW: Engineering Document Scanning E15218 Amd#1 Liz, Roeanne: Attached is fully-executed Amendment No. 1. FYI, Velma From: Stephanie Pineda Sent:Thursday,January 28, 2016 10:25 AM To:Angie Menchaca; Clarissa Johnson; 'Graziella Mesa';Jeffrey Edmonds; Jennifer Ramirez;Jerry Shoemaker;Jiangang Deng; Kent Power; Phil Boehk; Raymond Chong; Thomas Steiner; Valerie Gray; Velma Pena; Veronica Ocanas; Will Bray; Zenona Casas; Melinda Cantu-Martin; Suzana Ortega; Brenda White; Shane Torno;JR Lopez; Melanie Gavlik;John Doug Follingstad; Brian Bresler;Janet Kellogg; Dana Espinal; Chris Hale;Jeff Rotman; Lynda Herndon Subject: Engineering Document Scanning E15218 Amd#1 Attached is executed Amendment No. 1 with Lone Star Shredding & Document Storage for the above referenced city project. Thank You, step 1A.Le PiwedA 6wgLiAteriNt.g services c%tof Corpus Christi Corpus ckr.sti, TX 7-8401 361-826-351_8 AMEND. NO. 2 EXHIBIT "A" 2 Page5of5