HomeMy WebLinkAboutC2016-394 - 9/20/2016 - Approved CITY OF CORPUS CHRISTI
AMENDMENT NO. 2 to
MASTER SERVICES AGREEMENT
The City of Corpus Christi, Texas, hereinafter called "CITY," and Vicki Marsden, a Sole Proprietor,
hereinafter called "CONSULTANT," agree to the following amendment to the Master Services
Agreement as authorized by:
Original Contract September 22, 2015 Motion 2015-103 $87,360.00
Amendment No. 1 pending Admin Approval $23,520.00
EXHIBIT A shall be modified to extend services.
SUMMARY OF FEES shall be modified as shown in the attached Exhibit A for an additional fee not to
exceed $43,680.00 (in figures) Forty Three Thousand Six Hundred Eighty Dollars and Zero
Cents (in words) for a total restated fee not to exceed $154,560.00 (in figures) One Hundred
Fifty Four Thousand Five Hundred Sixty and Zero Cents (in words).
All other terms and conditions of the September 22, 2015 contract between the "CITY" and
"CONSULTANT" and of any amendments to that contract which are not specifically addressed herein
shall remain in full force and effect.
CITY OF CORPUS CHRISTI VICKI MARSDEN
(OP
6 2/ A to
J. . Edmonds, P.E. Vicki Marsden Date
Director of Engineering Services Sole Proprietor
15333 Caravel Drive
Corpus Christi, Texas 78418
ATTEST: - y VickiM@cctexas.com
REBECCA HUERTA
CITY SECRETARY
APPROVED AS TO FORM
C, -tip � M u)
Legal Department Date
APRAVED S TO FUNDING ONLY
&Z.Q.114:-..12V
1 HIMic�;
I ,►16a, / Jr
iffice of rgmt an•►`s dge' ate
SECRETA-p 1
2016-394 1
9/20/16
M2016-109
Vicki Marsden
INDEXED
Vicki Marsden, CQIA
15333 Caravel Drive, Corpus Christi TX 78418
qualitymanagementsolutions@gmail.com 210.379.3279
Mr.J.H. Edmonds, P.E. 8th August 2016
Director of Capital Programs
City of Corpus Christi
PO Box 9277
Corpus Christi,Texas 78469-9277
RE: CITY OF CORPUS CHRISTI, ENGINEERING SERVICES QUALITY MANAGEMENT SYSTEM PROFRESSIONAL
SERVICES PROPOSAL
Dear Mr. Edmonds;
Please accept this proposal to provide professional services to the City of Corpus Christi, Engineering
Services Department to assist in their pursuit of organizational excellence and meet their mission of
'being the best in Texas.'
Specific deliverables under this contract include but are not limited to:
• Document and publish remaining process flows and procedures: FMAC, TxDoT, and
Administrative procedures; update all previously documented procedures to reflect changes in
practices including new software programs and interactions between programs.
• Provide training, as appropriate, on documented policies and procedures to Engineering
Services Department personnel.
• Lead the process improvement program. Identify, document, and train personnel on changes.
Implement pilot programs, check progress, make adjustments, and report findings.
• Publish an Internal Project Quality Audit Schedule.
• Train and mentor auditors. Lead audit teams to perform internal quality audits at both the QMS
program-level and project-level. Provide reports of all audit findings for corrective actions,
process improvements, and trends.
• Manage, report, and document the monthly Steering Committee and Process Focus Group
activities.
• Identify, collect, and report performance metrics to leadership on a monthly basis.
• Perform as the Site Collection Administrator for the Process Asset Library (PAL); provide support
for Engineering Services Department personnel on use of the PAL.
This proposal is for a period of 6-months with the option to extend for 2-option-periods, both 6-months
each, if mutually agreed upon by both parties. My rate is$70.00 per hour, with a not to exceed sum of
$43,680.00 each 6-month period, plus reimbursement for the cost of any City-required insurance.
Invoicing would be monthly and terms would be net 30.
Your consideration is greatly appreciated. If you have any questions please don't hesitate to call me.
Sincerely,
V
Vicki Marsden, CQIA
Exhibit A
Page 1 of 1
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Report Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
Reporting
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
PROJECT NAME
Project No. EXXXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
$0
$0
$0
$0
$0
$0
$0
0%
0
0
0
0
$0
0
0
0%
0
0
0
0
0
0
0
0%
0
0
0
0
0
0
0
0%
0%
0
0
0
0
0
0
0
$0
$0
$0
$0
$0
$0
$0
0%
$0
$0
$0
$0
$0
$0
$0
0%
0
0
0
0
0
0
0
0%
0
0
0
0
0
0
0
0%
0
0
0
0
0
0
0
0%
0
0
0
0
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$0
$0
$0
$0
$0
$0
$0
0%
$0
$0
$0
$0
$0
$0
$0
0%
0
0
0
0
0
0
0
0%
$0
$0
$0
$0
$0
$0
$0
0%
EXHIBIT C
Insurance Requirements
Staff Augmentation Contracts
1.1 Consultant must not commence work under this agreement until all required
insurance has been obtained and such insurance has been approved by the City.
Consultant must not allow any subcontractor to commence work until all similar insurance
required of any subcontractor has been obtained.
1.2 Consultant must furnish to the Director of Engineering Services with the signed
agreement a copy of Certificates of Insurance (COI) with applicable policy endorsements
showing the following minimum coverage by an insurance company(s) acceptable to the
City's Risk Manager. The City must be listed as an additional insured on the General
liability and Auto Liability policies, and a waiver of subrogation is required on all
applicable policies. Endorsements must be provided with COI. Project name and
or number must be listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by Per occurrence - aggregate
applicable policy endorsements
Commercial General Liability including: $1,000,000 Per Occurrence
1 . Commercial Broad Form $2,000,000 Aggregate
2. Premises — Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) ::,::% - • • -• .
eA-
1 . Owned a
2. Hired and Non-Owned
3. Rented/Leased
1
Exhibit C
Page 1 of 3
WORKERS' COMPENSATION Statutory
(All States Endorsement if Company is not
domiciled in Texas)
Employer's Liability :. ::,::: :s,... ::,::: 0- —
1.3 In the event of accidents of any kind related to this agreement, Consultant must
furnish the City with copies of all reports of any accidents within 10 days of the accident.
1.4 Applicable for paid employees, Consultant must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The workers'
compensation coverage provided must be in an amount sufficient to assure that all
workers' compensation obligations incurred by the Consultant will be promptly met. An
All States Endorsement shall be required if Consultant is not domiciled in the State of
Texas.
1.5 Consultant shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, by companies authorized and admitted to do business in
the State of Texas and with an A.M. Best's rating of no less than A- VII. Consultant is
required to provide City with renewal Certificates.
1.6 Consultant shall be required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested change.
Consultant shall pay any costs incurred resulting from said changes. All notices under
this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
1.7 Consultant agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
1.7.1 List the City and its officers, officials, employees and elected
representatives as additional insured by endorsement, as respects
operations, completed operation and activities of, or on behalf of, the named
insured performed under contract with the City, with the exception of the
workers' compensation policy;
Exhibit C
Page 2 of 3
1.7.2 Provide for an endorsement that the "other insurance" clause shall not apply
to the City of Corpus Christi where the City is an additional insured shown
on the policy;
1 .7.3 Workers' compensation and employers' liability policies will provide a waiver
of subrogation in favor of the City; and
1.7.4 Provide thirty (30) calendar days advance written notice directly to City of
any suspension, cancellation or non-renewal of coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
1.8 Within five (5) calendar days of a suspension, cancellation or non-renewal of
coverage, Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide
and to maintain the required insurance shall constitute a material breach of this contract.
1.9 In addition to any other remedies the City may have upon Consultant's failure to
provide and maintain any insurance or policy endorsements to the extent and within the
time herein required, the City shall have the right to order Consultant to remove the exhibit
hereunder, and/or withhold any payment(s) if any, which become due to Consultant
hereunder until Consultant demonstrates compliance with the requirements hereof.
1.10 Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractor's performance of the work
covered under this agreement.
1.11 It is agreed that Consultant's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of Corpus
Christi for liability arising out of operations under this agreement.
1 .12 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
J
Exhibit C
Page 3 of 3
•
la141111 SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
C PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended,requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: v‘CMS 'iA0.YS c�e � �\ tt c •
)*(
P.O.BOX:
STREET ADDRESS: \,333 Cos-cmck CITY: (.C; y cLr s.A ZIP: VSs it-1`1
FIRM IS: 1. Corporation 2. Partnership 3. Sole Owner ;®
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Job Title and City Department(if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
N/A
3. State the names of each"board member" of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Board,Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Consultant
N/A
•
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof,you shall disclose that fact
in a signed writing to the City official, employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: V� , 'Mac�s.�e� Title: 011 `Mcatoct_c. .,
(Type or Print) UU
Signature of Certifying Date:
Person: �, S.,.. 1\29\
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-
time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain,whether professional, industrial or commercial,and
whether established to produce or deal with a product or service, including but not limited to,entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of
Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-106047
Vicki Marsden
Corpus Christi, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/30/2016
being filed. (�
City of Corpus Christi Date Ackn wledged:'
3 Provide the identification number used by the governmental entity or state agency to track or identify the contra t,and provide a
description of the services,goods,or other property to be provided under the contract.
E15120
Quality Management Services
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
M' : a BOBBY CARROLL HARRAID,
�' rte
1- MY COMMISSION EXPIRES
iii,0 December 5,2018 w: . \`).,.,_ .,,--,
A Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE V A� A A
Sworn to and subscribed before me,by the said 1 t" K I MCA�G Ae N,this the 04 day of 05,—..‘,1-
20
I,S20 1 CO ,to certify which,witness my hand and seal of office.
( Inatu of o admi ..tering oath Printed name of officer administering oath � Title of officer administ ng oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277
CITY OF CORPUS CHRISTI
CERTIFICATION OF FUNDS
(City Charter Article IV, Sections 7 & 8)
I, the Director of Financial Services of the City of Corpus Christi, Texas (or his/her duly authorized
representative), hereby certify to the City Council and other appropriate officers that the money required
for the current fiscal year's portion of the contract, agreement, obligation or expenditure described
below is in the Treasury to the credit of the Fund specified below, from which it is to be drawn, and has
not been appropriated for any other purpose. Future payments are subject to annual appropriation
by the City Council.
City Council Action Date: 9/20/2016
Agenda Item:
Motion authorizing the City Manager, or designee, to execute the Professional Services Agreements
(PSAs) totaling in the amount of $994,578 to provide necessary staff augmentation in support of
executing the Bond and CIP programs.
Amount Required: $43,680 for Vicki Marsden
Fund Name Accounting Unit Account Activity No. Amount
No.
Engineering Svcs 5310-011 530000 43,688
//5-0
Total 43,680
n Certification Not Required
Director of Financial Services
Date:
3v4‘9