HomeMy WebLinkAboutC2016-397 - 9/20/2016 - Approved 5
CITY OF CORPUS CHRISTI
AMENDMENT NO. 1 to
MASTER SERVICES AGREEMENT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas, hereinafter called "CITY," and R. H. Shackelford, Inc.,
hereinafter called "ENGINEER," agree to the following amendment to the MASTER SERVICES
AGREEMENT FOR PROFESSIONAL SERVICES as authorized and administratively amended by:
Original Contract September 22, 2015 Motion No. M2015-103 $1,262,087.00
EXHIBIT A, shall be modified to include additional services.
ARTICLE II, COMPENSATION shall be modified as shown in the attached Exhibit A for an additional
fee not to exceed $668,928.00 (in figures) Six Hundred Sixty Eight Thousand Nine Hundred Twenty
Eight Dollars and Zero Cents (in words) for a total restated fee not to exceed $1,931,015.00 (in
figures) One Million Nine Hundred Thirty One Thousand Fifteen Dollars and Zero Cents (in words).
All other terms and conditions of the September 22, 2015 contract between the"CITY"and"ENGINEER"
and of any amendments to that contract which are not specifically addressed herein shall remain in full
force and effect.
CITY OFC• -P R` TI . SH • K 1RD, INC.
2 Vz.A Affi
P' elterAN
J.H. 'dmonds, P.E. J-J' '. Lhoemaker, P.E. Date
Director of Engineering Services 5151 ynn Parkway, Suite 500
Corpus Christi, TX 78411
(361) 850-3075 Office
(361) 993-1131 Fax
APPROVED AS TO Ou FORMladali4A4( D 13)11k4
Legal Department Date
APPROVED AS TO FUNDING ONLY
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Office of Mgmt and Budg f Date 20 K►cc►
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REBECCA HUERTA SECR€1~Itt'
CITY SECRETARY =~-""�
2016-397
9/20/16
M2016-109
R. H. Shackelford Inc. INDEXED
4RHSI
August 25,2016
Valerie Gray, P.E.
Executive Director of Public Works
1201 Leopard Street
Corpus Christi, Texas 78401
Subject: PROJECT MANAGEMENT(PM) SERVICES PROPOSAL
Project No.E14056-Amendment No. 1
Ms. Gray,
Please accept this proposal for Amendment No. 1 in the amount of$668,928 for a total contract value of
$1,931,015.
Amendment No. 1 provides extended Staff Augmentation Services initiated under previous contract. RHSI
will provide Program Manager Services to implement the CIP including Bond 2012 and 2014 projects for the
design, bid and construction phase support. The PM services include managing the budget, schedule and
delivery for project design and construction contracts. In addition, RHSI will provide Program Manager
Services to assist in the development of the Neighborhood Street Reconstruction Program for standardized
street selection criteria,design criteria,budget and controls,acquisition/bidding strategies and master schedule
for a multi-year program.
These services will be tailored to compliment the capabilities of Engineering Services. The attached page
provides a more detailed description of services. Below is a summary of the proposed effort by position.
Position Hours
Principle-2 Senior PE with minimum of 15 years'experience in management/leadership with 5 years 1664
associated with municipal government
Senior Construction Engr-PE and minimum of 10 years'experience with municipal government 1040
Engr II-BS in Engineering and/or equivalent training and education specializing in Facility Maint& 1040
Repair Programs
Engr Associate-BS in Engineering and/or equivalent training and education 1040
Administrative Assistant/Management Aide 624
The proposed performance period is for 6 months with an option for an additional 6 month services. Monthly
invoices will be for only those hours authorized and rendered. We are prepared to meet and review this
proposal at your earliest convenience.
Respectfully,
Jerry J. Shoemaker, P.E.
President/CEO
Exhibit A
Page 1 of 1
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Report Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
Reporting
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
PROJECT NAME
Project No. EXXXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
$0
$0
$0
$0
$0
$0
$0
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$0
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0
0%
0%
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0
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0
0
0
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$0
$0
$0
$0
$0
$0
$0
0%
$0
$0
$0
$0
$0
$0
$0
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0
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0
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TBD
TBD
TBD
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TBD
0
0%
TBD
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TBD
0%
$0
$0
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$0
$0
$0
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$0
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$0
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EXHIBIT C
Insurance Requirements
Staff Augmentation Contracts
1.1 Consultant must not commence work under this agreement until all required
insurance has been obtained and such insurance has been approved by the City.
Consultant must not allow any subcontractor to commence work until all similar insurance
required of any subcontractor has been obtained.
1.2 Consultant must furnish to the Director of Engineering Services with the signed
agreement a copy of Certificates of Insurance (COI) with applicable policy endorsements
showing the following minimum coverage by an insurance company(s) acceptable to the
City's Risk Manager. The City must be listed as an additional insured on the General
liability and Auto Liability policies, and a waiver of subrogation is required on all
applicable policies. Endorsements must be provided with COI. Project name and
or number must be listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all certificates or by Per occurrence - aggregate
applicable policy endorsements
Commercial General Liability including: $1,000,000 Per Occurrence
1. Commercial Broad Form $2,000,000 Aggregate
2. Premises— Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury-Advertising Injury
AUTO LIABILITY (including) $500,000 Combined Single Limit
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
1
Exhibit C
Page 1 of 3
WORKERS' COMPENSATION Statutory
(All States Endorsement if Company is not
domiciled in Texas)
Employer's Liability $500,000 /$500,000 /$500,000
1.3 In the event of accidents of any kind related to this agreement, Consultant must
furnish the City with copies of all reports of any accidents within 10 days of the accident.
1.4 Applicable for paid employees, Consultant must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The workers'
compensation coverage provided must be in an amount sufficient to assure that all
workers' compensation obligations incurred by the Consultant will be promptly met. An
All States Endorsement shall be required if Consultant is not domiciled in the State of
Texas.
1.5 Consultant shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, by companies authorized and admitted to do business in
the State of Texas and with an A.M. Best's rating of no less than A- VII. Consultant is
required to provide City with renewal Certificates.
1.6 Consultant shall be required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested change.
Consultant shall pay any costs incurred resulting from said changes. All notices under
this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Engineering Services
P.O. Box 9277
Corpus Christi, TX 78469-9277
1.7 Consultant agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
1.7.1 List the City and its officers, officials, employees and elected
representatives as additional insured by endorsement, as respects
operations, completed operation and activities of, or on behalf of,the named
insured performed under contract with the City, with the exception of the
workers' compensation policy;
2
Exhibit C
Page 2 of 3
•
1.7.2 Provide for an endorsement that the"other insurance"clause shall not apply
to the City of Corpus Christi where the City is an additional insured shown
on the policy;
1.7.3 Workers'compensation and employers' liability policies will provide a waiver
of subrogation in favor of the City; and
1.7.4 Provide thirty (30) calendar days advance written notice directly to City of
any suspension, cancellation or non-renewal of coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
1.8 Within five (5) calendar days of a suspension, cancellation or non-renewal of
coverage, Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide
and to maintain the required insurance shall constitute a material breach of this contract.
1.9 In addition to any other remedies the City may have upon Consultant's failure to
provide and maintain any insurance or policy endorsements to the extent and within the
time herein required, the City shall have the right to order Consultant to remove the exhibit
hereunder, and/or withhold any payment(s) if any, which become due to Consultant
hereunder until Consultant demonstrates compliance with the requirements hereof.
1.10 Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractor's performance of the work
covered under this agreement.
1.11 It is agreed that Consultant's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City of Corpus
Christi for liability arising out of operations under this agreement.
1.12 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
3
Exhibit C
Page 3 of 3
•
•
alSUPPLIER NUMBER
TO BE ASSIGNED BY C11
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus
City
of DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended,requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: R.H. Shackelford, Inc.
P.O.BOX:
STREET ADDRESS: 5151 Flynn Parkway, Ste 500 CITY: Corpus Christi ZIP: 78411
FIRM IS: 1. Corporation x 2. Partnership ❑ 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Job Title and City Department(if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
N/A
3. State the names of each"board member" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Consultant
N/A
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof,you shall disclose that fact
in a signed writing to the City official, employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi,Texas as changes occur. /
Certifying Person: J E,2�'/ J J . 00E744. fit Title: pit fs r cA r/c co
(Type or Print) `
Signature of Certifying Date: 30 U6_16
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-
time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial,and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of
Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos.1-4 and 6 if there are interested pedes. OFFICE USE ONLY
Complete Nos.1.2.3.5.and 6 if there are no interested patties. CERTIFICATION OF RUNG
1 Name of business entity tiling farm,and the dty,stale and country of the business rbity's place Certificate Number:
of business. 2016-103201
RH Shackelford,Inc
Corpus Coded,TX United States Daae cued:
2 Mins of governmental entity or slate agency that is a party to the contract for width to tors is 08/23/2016
beingCky Corpus Christi.Texas -41P---/
to track or the -— and a
3 Provide the tdrmlMafiorm number used by the govrrarermtsi entity or state agencyIdentify f>��
description of the services,goods,or other property to be provided under time contract
E12215
Project Management Services
Natare of kmbreat
4 Name of Interested Party City,State,Country(place of business) (cheek applicable)
Controlling Nmbnnedtry
RH Shackelford,Inc Corpus Christi.TX United States X
5 Check only Willem Is NO Pummeled Party. ❑
6 AFFIDAVIT I swear,or dirm,under penalty of ply.that the above disdo®ue is true and correct.
1
Signature 4f egad d oontracdng entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and suteaied before me,by the said TEr--l;V T SliCidAltit ,this the 25-1." day ofAV1 .
20-11:2--.to certify which, my hand and sed of office.
:1.-------
4olfifi VICTORIA J 8710WY40
N Pubo 9 C of Axes
Mgre
Vicive_i pi 3'�-7. c7 OfF, tty0om beionelttieleti72
dicer a�dnriiruisterirq ostia Prided named officer adn tering oath
Forms provided by Texas Ethics Commission www ellics.state tx.us Version VL0.277
•
CITY OF CORPUS CHRISTI
CERTIFICATION OF FUNDS
(City Charter Article IV, Sections 7 & 8)
I, the Director of Financial Services of the City of Corpus Christi, Texas (or his/her duly authorized
representative), hereby certify to the City Council and other appropriate officers that the money required
for the current fiscal year's portion of the contract, agreement, obligation or expenditure described
below is in the Treasury to the credit of the Fund specified below, from which it is to be drawn, and has
not been appropriated for any other purpose. Future payments are subject to annual appropriation
by the City Council.
City Council Action Date: 9/20/2016
Agenda Item:
Motion authorizing the City Manager, or designee, to execute the Professional Services Agreements
(PSAs) totaling in the amount of $994,578 to provide necessary staff augmentation in support of
executing the Bond and CIP programs.
Amount Required: $668,928 for RH Shackelford
Fund Name Accounting Unit Account Activity No. Amount
No.
Storm Water 2012A 3494-043 50950 E12093-01-3494-EXP 50,000
Storm Water 2012B 3495-043 50950 E11116-01-3495-EXP 50,000
Storm Water 2012B 3495-043 50950 E12192-01-3495-EXP 50,000 ,/
Storm Water 2012B 3495-043 50950 E12198-01-3495-EXP 50,000 ✓
Water 2012A Rv Bd. 4089-041 50950 E12090-01-4089-EXP 50,000 ,/
Water 2012B Rv bd 4091-041 50950 180051-01-4091-EXP 50,000
Water 2012B Rv Bd 4091-041 50950 180191-01-4091-EXP 50,000
Water 2013 Rv Bd 4093-041 50950 E11012-01-4093-EXP 50,000
Water 2013 Rv Bd 4093-041 50950 E12161-01-4093-EXP 50,000 ✓
Wastewater 2012B 4249-042 50950 E12205-01-4249-EXP 50,000 ✓
Rv Bd
WW 2013 Bd 2012 4253-042 50950 E10100-01-4253-EXP 50,000
WW2015 4254-042 50950 150265-01-4254-EXP 50,000
WW2015 4254-042 50950 E10015-01-4254-EXP 50,000 , -
WW2015 4254-042 50950 E10142-01-4254-EXP 18,928 ✓
Total 668,928
❑ Certification Not Required C 3`)-/6
Director of Financial Services
Date: