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Home My WebLink AboutC2016-436 - 8/23/2016 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 3 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas, a Texas home-rule municipal corporation ("City") and Naismith Engineering, Inc. ("Consultant"), agree to the following amendments to the Contract for Professional Services for Horne Road Improvements Ayers Street to Port Avenue BOND 2012 (Project No. E12100): Original Contract January 29, 2013 Motion No. M2013-021 $244,362.50 Amendment No. 1 August 16, 2013 Administrative Approval $17,000.00 Amendment No. 2 August 26, 2014 Ordinance No. 030264 $104,000.00 In the Original Contract, Exhibit"A", Section I. Scope of Services shall be amended as set forth in the attached Amendment No. 3, Exhibit"A". In the Original Contract, Section III. shall be amended based on the modified scope of services in the attached Amendment No. 3, Exhibit "A" for a fee not to exceed $21,030.00, for a total restated fee not to exceed $386,392.50. All other terms and conditions of the January 29, 2013 Contract for Professional Services between the City and Consultant,and of any amendments to that contract,which are not specifically addressed herein shall remain in full force and effect CIT ^ I U' C (746 NAIS , H EN 1 E-RING,I . ail 1,1/6 r Val- H. Gray, • E i ate Gr. t ackson, P.E. Date Exe ive Director o Put lic Wor s Vice President 4501 Gollihar Road Corpus Christi, TX 78411 361-814-9900 Office APPROVED AS TO LEGAL FORM Z re� 2016.08.22 11:37:37-05'00' /Assistant City Attorney Date 2016-436 8/23/16 2100 BORNE•AYERS TO PORT BOND 2012WdENDMENT NO 3 NAISMITHl2015 1001 AMENDMENT TO CONTRACT PROFESSIONAL REV 10/1/15 Naismith Engineering Inc. INDEXED Project No. E12100 Accounting Unit: 3549-051 Account: 550950 ATTEST Activity: E12100013549EXP VejA-,U1AAccount Category: 50950 j � C� V4-Lt4� Fund Name: Street CIP Bond 2012 City Secretary Date Encumbrance No. • K\ENGINEERING DATAEXCHANGEVWGIEM\STREET1E12100 HORNE-AYERS TO PORT BOND 20121AMENDMENT NO 3 NAISMITN120151001 AMENDMENT TO CONTRACT PROFESSIONAL SERVICES DOC REV.1011/15 NaismithEngineering,Inc ARCHITECTURE■ENGINEERING• ENVIRONMENTAL■SURVEYING ESTABLISHED 1949 March 11, 2016 TRANSMITTED BY E-MAIL: JeffreyE@cctexas.com Mr. Jeff H. Edmonds, P.E. Director of Capital Programs City of Corpus Christi P.O. Box 9277 Corpus Christi,TX 78469-9277 Re: Request for Contract Amendment No. 3 Horne Road Improvements-Ayers Street to Port Avenue (City Project E12100) Bond 2012 Program Dear Mr. Edmonds: Naismith Engineering, Inc. (NEI) respectfully submits this request for an amendment to our contract for engineering and related services on the above referenced project. As you are aware, there have been several things that have occurred on the project where the City has requested that we provide services outside the scope of our original contract and previously approved amendments. Some of these additional services resulted from the City's decision to terminate the original construction contract with Salinas Construction Technologies, Ltd. (Salinas) and letting a new construction contract with Clark Pipeline Services, J.V. (Clark), while others resulted from changes requested by City personnel. We believe we have faithfully assisted the City with these additional requested services and that these additional services have allowed the City to keep this project progressing toward completion. This letter outlines the nature and extent of the additional services we have provided and presents our request for a contract amendment, broken out by several categories of additional work. Construction Observation Through End of the Salinas Contract Our original contract did not make provision for NEI to provide on-site construction observation services. Amendment No. 2 to our original contract was approved on August 26, 2014, in the amount of$104,000.00. This amendment provided funds for construction observation services for 6.5 months at 40 hours per month, for a total of 1126 hours at a rate of $92.36 per hour. Our records indicate that our construction observation work began on October 20, 2014 and the Salinas Contract was terminated on June 19th, 2015. The actual cost incurred by our inspector through the termination date was $109,410.00. A difference of$5,410.00. AMD. NO. 3 EXHIBIT "A" 4501 Gollihar Road. Corpus Christi,TX 78411 • 800-677-2831 361-814-9900 Fax 361-814-4401 ■ naismith-e gir��r1 .fo 3 • Mr. Jeff H. Edmonds, P.E. Director of Capital Programs City of Corpus Christi March 11, 2016 Page 2 Construction Administration. Our original contract allocated $20,880 for general administration for a period of 6 months. As previously stated the construction contract period ran for a period of nine months. The actual costs incurred through the nine month period related administration was $36,500. A difference of$15,620.00. Fee Summary 1. Additional Inspection $ 5,410.00 2. Additional Administration $15,620.00 Total $21,030.00 NEI believes that we have aggressively worked with the City to keep this project moving and have not used the fact that these services were outside the scope of our amended contract as an excuse to delay the project. However, we also believe that we are due compensation for these additional services. Based on the items outlined above, we are hereby requesting that the City approve an amendment to our contract in the amount of $21,030.00 to our existing contract amount of$365,362.50 for a total restated fee of$386,392.50. We appreciate the opportunity to assist the City with this project. If you have any questions or require additional information, please contact us. Sincerely, NAISMITH ENGI "I ,G, INC. (TBPE Firm No. F-355) Willie Rivera,Jr.,PE. Vice President/Project Manager Z/9008/contract/Amendment3/E12100-Amendment3-Request (Rev.1) NEI NaismithEngineering,In AMD. NO. 3 ARCHITECTURE■ENGINEERING■ ENVIRONMENTAL SURVEYI EXHIBIT "A" Page 2 of 3 Horne Road - Ayers Street to Port Avenue Project No. E12100 Bond 2012 SUMMARY OF FEES Naismith Engineering, Inc. Fees ORIGINAL CONTRACT AMD. NO. 1 AMD. NO. 2 AMD. NO. 3 TOTAL Basic Services 1. Preliminary Phase $20,360.00 $92,822.50 $8,690.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $20,360.00 2. Design Phase $0.00 $0.00 $92,822.50 3. Bid Phase $0.00 $0.00 $8,690.00 4. Construction Administration Phase $20,880.00 $0.00 $15,620.00 $36,500.00 Subtotal Basic Services Fee $142,752.50 $0.00 $0.00 $15,620.00 $158,372.50 Additional Services 1. Permit Preparation $6,405.00 $0.00 $0.00 $0.00 $6,405.00 2. ROW Acquisition Survey $4,000.00 $0.00 $0.00 $0.00 $4,000.00 3. Topographic Survey and Parcel Descriptions $16,500.00 $0.00 $0.00 $0.00 $16,500.00 4. Subsurface Utility Exploration (S.U.E.) $54,500.00 $7,000.00 $0.00 $0.00 $0.00 $2,000.00 $0.00 $0.00 $0.00 $0.00 $54,500.00 5. CCTV Wastewater Lines $0.00 $7,000.00 6. Environmental Issues $0.00 $2,000.00 7. Geotechnical Pavement Section Analysis $5,600.00 $0.00 $0.00 $0.00 $5,600.00 8. Public Involvement $6,280.00 $0.00 $0.00 $0.00 $6,280.00 9. Warranty Phase $1,325.00 $0.00 $0.00 $0.00 $1,325.00 10. Evaluate Existing Box Culvert & Design Rehabilitation Measures $0.00 $0.00 $15,000.00 $0.00 $0.00 $104,000.00 $0.00 $5,410.00 $15,000.00 $109,410.00 11. Construction Observation Services Subtotal Additional Services Fee $101,610.00 $17,000.00 $104,000.00 $5,410.00 $118,610.00 Total Fees $244,362.50 $17,000.00 $104,000.00 $21,030.00 $386,392.50